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14 Δεκ 2013 (πριν από 3 χρόνια και 5 μήνες)

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COMPANY NAME







REQUEST FOR PROPOSAL

SCHOOL BOARD OF LAKE COUNTY

PURCAHSING DEPARTMENT

29529 COUNTY ROAD 561

TAVARES, FLORIDA 32778
-
2496


The school Board of Lake County, Tavares, Florida solicits your company to submit a
proposal on our
RFP #3711
DB



Audio Video Upgrades

Turnkey

Solutions


All
terms and conditions below are part of this request for proposal and no proposal will
be accepted unless all conditions have been complied with. Rights are reserved by the
School Board of Lake Cou
nty to accept or reject any and all proposals and to waive all
technicalities and award in the best interest of the Board. The Board does not sign
contract forms provide by vendors. The bid, request for proposal, or invitation to
negotiate with the vendo
r’s signature

will constitute an offer to sell

to the Board under
the stated terms and conditions. A sample contract is attached (Attachment B) for your
review of general terms and conditions. A final contract will be developed after
negotiations.


All pr
ospective
proposers are herby cautioned not to contact any Board member or
employee of the School Board of Lake County nor atte
mpt to persuade or promote
through

other channels. All requests for additional information must be submitted in
accordance with
instructions contained in this Request for Proposal. Failure to comply
with these procedures shall be

cause for disqualification of firm’s

submittal.


From the notice or publication until 72 hours after the posting of the recommendation of
award only the
Purchasing Department should be contacted concerning any questions
concerning this RFP. All questions/concerns shall be directed, in writing , to:


Diane Bennett, Certified Purchasing Agent

E
-
mail:



bennettd@lake.k12.fl.us


Fax:



352
-
253
-
6761

Address:


29529 CR 561





Tavares, FL 32778




INSTRUCTIONS TO VENDORS:

1.

A
mandatory pre
-
proposal

meeting

and walk through

will be held on

Thurs
day
,
May 2
, 2013

at
9:00

AM.
P
roposer shall meet at the Lake County School Board,
Board Room
, 201 W Burleigh Blvd, Tav
ares, Florida, 32778
.


All proposals shall be fil
ed in the Purchasing Department of the Lake County
School Board , 29529 County Road 561, Tavares, Florida 32778, prior to
2:00
PM, local time,
Monday
,
May 20
, 201
3

and clearly marked “
RFP #3711
DB

to
be opene
d on
May 20,
2013

.
Proposals received after this time will not be
considered. All proposals shall be submitted, in a sealed package

or envelope,
and all required documents submitted at that time. Faxed or e
-
mailed proposals
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will not be accepted.
All o
ther forms included in the request must be completed
and submitted with the pr
oposal.


2.

Recommended awards will be posted for review by interested parties on or about
June 25, 2013

a
nd will remain posted for a period of 72 hours in the Purchasing
Departmen
t located at 29529 County Road 51, Tavares, Florida and on our
website @
http://lake.k12.fl.us
.


To access information

our website
choose
“Bid/RFP/RFQ Opportunit
ies


from the left hand column

and click on title of bid
and recommendation of award. Since this information is available as outlined
above, the Purchasing department will not mail or fax recommendation of award
notices to all bidders. Failure to file a protest within the time prescribes in
Section 120.57 (3),

Florida Statutes, shall constitute a waiver of proceedings
under Chapter 120, Florida statutes. Any person who is affected adversely by
the decision or intended decision shall file with the Board
,

through it’s Purchasing
Department,

a written notice of p
rotest within 72 hours after the posting or
notification.
A formal written protest shall be filed within 10 calendar days after
filing the notice of protest. With respect to a protest of the specification contained
in an invitation to bid or in a request

for proposal, the notice of protest shall be
filed in writing within 72 hours after the receipt of the project plans and
specification or intended project plans and specification in an invitation to bid or
request for proposal (but no later than the time
when the bids or responses must
be received in order to be considered), and the formal writing protest shall be
filed within 10 calendar days after the date the notice of protest is filed. The 72
hours period referred to herein shall not include Saturday
, Sundays, or holidays.
The work “holiday” shall mean any weekday on which the School Board’s
Administrative Offices are closed.
Failure to file a timely formal written protest
shall constitute a waiver of proceedings under Chap
t
er 120, Florida Statutes.

The formal written protest shall state with particularity the facts and law upon
which protest is based. Any person who files an action protesting a decision or
intended
decision pertaining to a bid pursuant to FS 120.7(3)(b), shall post at the
time of
filing the formal written protest, a bond payable to the School Board of
Lake County in an amount equal to one percent (1%) of the total estimated
contract value, but not less than $500 nor more than $5,000,

which bond shall be
conditioned upon the payment

of all costs which may be adjudged against the
protester in the administrative hearing in which the action is brought and in any
subsequent appellate court

proceeding. In lieu of a bond, a cash
ier’s check,
certified bank chec
k, bank certified company che
ck, or money order will be an
acceptable form of security. If after completion of the administrative hearing
process and any appellate court proceedings, the
District

prevail
s, it shall recover
all co
st and charges which shall be included in the final ord
er or judgment,
including charges made by the Division of Administrative Hearings, but excluding
attorney’s

fees. Upon payment of such co
sts and charges by the protester, the
protest security shall be returned.

If the protester prevails, he or she shall
recover from the
District

all costs and charges which shall be include in the final
order of judgment, excluding attorney’s fees. Upon receipt of the formal written
protest and protest bond which has been timely filed, the
District

shall stop the
bid soli
citation process or the contract award

process until the subject of the
protest is resolved by final
District

action, unless the Superintendent sets forth in
writing

particular facts and circumstances which require the continuance of the
bid solicitation p
rocess or the contract award process without delay in order to
avoid an immediate and serious danger to the public health, safety, or welfare.

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3.


An entity or affiliate who has been placed on the discriminatory vendor list
, a list
published by the State of
Florida,

may not submit a bid on a contract to provide
goods or services to a public entity, may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work, may
not submit bids on leases of real
property to a public entity, may not award or
perform work as a contractor, supplier, subcontractor, or consultant under
contract with any public entity, and may not transact business with any public
entity.


4.


Public Entity Crimes Disclosure: A person or
affiliate who has been placed on
the convicted vendor list following a conviction for a public entity crime may not
submit a bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity for
the construction or
repair of a public building or public work, may not submit bids on leases of real
property to a public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public e
ntity and
may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.


5.

Bidder warrants that he/she ha
s not employed or retained any company or
person other than a bona fide employee working solely for bidder, to solicit or
secure this RFP and that he/she has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona

fide employee
working solely for proposer, any fee, commission, percentage, gift or any other
consideration contingent upon, or resulting, from the award of making of this
RFP.


6.

In case of exact tie bids, awards will be made at the discretion of the board
.
Conformity to specifications, price, quality, and time of guaranteed delivery will
be determining factors in the awarding of the bid.


7.

In the event of an error in extending the total cost for an item, the unit price
submitted will prevail.


8.

The successf
ul bidder will be required to submit invoices and reference purchase
order numbers on all requests for payment. All statements must reference valid
purchase order numbers. A separate invoice must be received for each
purchase order number.


9.

Bidders unabl
e to submit a bid are requested to supply their business name and
address and complete the NO BID section at the bottom of this page and return
to the Purchasing Agent of the Lake County School Board, 29529 County Road
561, Tavares, FL 32778.

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RFP RE
S
PON
SE FORM


We have reviewed in its entirety this Request for Proposal and agree to adhere to all of the
terms and conditions included herein.



Yes


No,

a

list of exceptions that we would like to be considered is attach
ed.


We submit our prices and agree to adhere to all terms and conditions and to make delivery
within






days after receipt of orders or continuous delivery as specified.



Company:







Mailing Address:







Signature: __________________________________________________________

Type name:










Title:







Telephone

#:











Date:







Fax #:












E
-
Mail:







NO BID:


I HEREBY SUBMIT THIS AS A “NO BID” FOR THE REASONS CHECKED BELOW:



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SPECIAL TERMS AND CONDITIONS


INTRODUCTION AND
BACKGROUND:

School Board of Lake County
, hereafter “LCSB”, seeks proposals from firms, to
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KEY EVENTS:

May 2
, 2013

Mandatory Pre
-
Proposal Meeting and Walk Through
9:00 AM

May 7, 2013

Deadline for Questions: 4
:00 PM

May 10, 2013

Last date for Addendums
.

May 20, 2013

Public Bid Opening: Proposals due @ 2: 00 PM

May 29, 2013

Evaluate proposals and make selection.

June 6
, 2013

Presentations, if needed.

TBD

Negotiations

June 25, 2013

Posting of Committee Recommendation

July 8, 2013

Board Actio
n on Recommendation


MANDATORY PRE
-
PROPOSAL:

A mandatory pre
-
proposal meeting

and walk through

will be held on

Thursday,
May 2
, 2013
at
9:00

AM. All proposer
s

shall meet at the

Lake County School
Board,
Board Room
,
201 W Burleigh Blvd
, Tavares, Florida,
32778.
The walk
-
through will be the time for you to take measurements, pictures, etc. for the three
specific rooms.


AWARD METHOD:

A contract will be recommended for award to the responsive and responsible
proposer
who achieves the highest point score th
rough the proposal evaluation
process as outlined later in this document under the Method of Evaluation
section. LCSB reserves the right to negotiate with the highest ranked proposer
regarding proposal scope, quality, price and any other issues it conside
rs
relevant to successful performance of the services. If an agreement cannot be
reached with the highest ranked proposer, LCSB reserves the right to negotiate
and recommend award to the next highest proposer or subsequent proposers
until an agreement is
reached.




CONTRACT PERIOD:

The term of
this contract shall be for one year

beginning immediately after Board
approval with the option to renew for two additional one year periods upon the
mutual agreement of both parties. Any renewals shall be in wri
ting and signed
by both parties.


CANCELLATION:

All or part of this Agreement may be terminated by the SCHOOL BOARD, with or
without cause, for its convenience, upon no less than fifteen (15) days written
notice to the CONTRACTOR of such intent to termina
te. In such event, the
CONTRACTOR will be entitled to compensation for services competently
performed up to the date of termination.
If services are discontinued with the
Proposer for failure of performance, the Proposer must, at the LCSB’s discretion,
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VENDOR RESPONSES:

portions of a proposal based upon the information requested. Vendors may be
excluded from further consideration for failure to fully comply with the
requirements of this RFP solely at the

District’s discretion.


METHOD OF
EVALUATION:

An Evaluation Committee, using an Evalu
ation Form shown in Attachment E
, will
evaluate the proposals received. Each Committee member will independently
score each proposal using a predetermined point system
following the set of
evaluation

criteria listed in Attachment E

to determine each member’s top three
rated proposals. Each Committee member’s proposal scores will be ranked with
the firm receiving the highest score also receiving the highest # of composit
e
points (i.e. if 10 firms submitted proposals, the highest scored firm would receive
10 composite points, the second highest would receive 9 composite points,
etc…). These composite points will then be added together and the proposals
with the highest ov
erall composite points will be placed on a short
-
list.


The short
-
listed respondents may be invited to make an oral presentation to
further explain their proposal.
The Proposers shall be liable for all costs
associated with the
ir presentation
.

I f t hi s i s

r equi r ed, t he Commi t t ee member s
wi l l assi gn each over al l pr esent at i on one, t wo, or t hr ee poi nt s ( t hr ee bei ng t he
hi ghest ) t o i ndi cat e t hei r r anki ng. These poi nt s wi l l be added t oget her t o
det ermi ne t he Commi t t ee’ s f i nal, r anked, shor t
-
l i st.



NON
-
EXCLUS
I VE
AGREEMENT:

Thi s RFP does NOT est abl i sh an excl usi ve ar r angement bet ween t he
Di st r i ct

and vendor. The
Di st r i ct

r eser ves, but i s not l i mi t ed t o, t he f ol l owi ng r i ght s:



The r i ght t o use ot her s t o perf orm work and ser vi ces descr i bed i n t hi s
RFP;



The r i ght
t o r equest pr oposal s f r om ot her Vendors f or work descr i bed i n
t hi s RFP; and



The unr est r i ct ed r i ght t o bi d any wor k or ser vi ces descr i bed her ei n.


QUALI FI CATI ONS OF
VENDORS:

The
Di st r i ct

expr essl y r eser ves t he r i ght t o r ej ect any pr oposal i f i t det ermi nes
t hat t he busi ness and t echni cal or gani zat i on, equi pment, f i nanci al and ot her
r esour ces, or exper i ence of vendor, compar ed t o wor k pr oposed, j ust i f i es such
r ej ect i on.


AMENDMENT &
CANCELLATI ON:

The Di st r i ct r eser ves t he r i ght t o cancel, r ecal l, and/or r e
i ssue al l, or any par t, of
t hi s RFP, at anyt i me.


WI THDRAWAL:

By wr i t t en r equest t o t he Pur chasi ng Depart ment, vendor may wi t hdr aw f rom t he
RFP pr ocess at any t i me bef or e t he cl osi ng dat e f or t he r ecei pt of pr oposal s.


CONFI DENTI ALI TY OF
I NFORMATI ON:

The

Di st r i ct

r eser ves t he r i ght t o r et ai n al l copi es of vendor pr oposal s submi t t ed
i n r esponse t o t hi s Request f or Pr oposal s. You ar e her eby not i f i ed t hat under FS
119.07, ( “ Fl or i da Sunshi ne Law” ) pr oposal s submi t t ed i n r esponse t o t hi s
sol i ci t at i on cannot b
e gr ant ed i mmuni t y f r om publ i c scr ut i ny.
Al l i nf ormat i on
submi t t ed must be made avai l abl e t o t he publ i c f or exami nat i on, i f so r equest ed.
Vendor r equest s t o hol d cer t ai n submi t t ed mat er i al s i n conf i dence cannot be
honor ed. I f i t i s essent i al t o your or g
ani zat i on t hat cer t ai n mat er i al s are kept
conf i dent i al, and t hey are a r equi r ed el ement of t hi s Request f or Pr oposal, i t i s
r ecommended t hat you decl i ne t o r espond t o t hi s sol i ci t at i on.

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PROPOSAL
PREPARATION COSTS:

The costs of developing proposals are e
ntirely the responsibility of the vendor,
and shall not be charged in any manner to the
District
. This
includes, but is not
limited to
, the direct cost of vendor personnel assigned to prepare vendor’s
response to the RFP and any out
-
of
-
pocket expense (inc
luding, but not limited
to, travel, accommodation, supplies) incurred by vendor in preparing the
response to the RFP.


SUPPLEMENTAL

MATERIALS:

Proposals shall meet the requirements and conform to the format prescribed in
this RFP. As additions to this re
quired format, vendor is permitted to submit
supplemental materials to the base proposal when vendor determines a need to
more fully explain aspects of vendor’s solution, applications, or services. Any
such additions must be explicitly identified.


SOLIC
ITATION OF
DISTRICT EMPLOYEES:

The District expressly prohibits vendors from making any offer of employment,
equivalent offer, or any other offering of value to any Board Member or employee
of the
District
.


PRESS RELEASES &
PUBLICITY:

No announcements or

news releases pertaining to the vendor’s participation in
this RFP, the selection of proposal or award of contract shall be made by vendor,
its representatives, or agents until a final award has been made by the District.


PRIME CONTRACTOR
RESPONSIBILITI
ES:

The District will consider the selected vendor to be the sole point of contact with
regard to all contractual matters, including payment of any and all charges.


ASSIGNMENT OF
CONTRACT:

The final contract to be awarded and any amounts to be paid there
under shall
not be transferred, pledged, or assigned without the prior written approval of the
District
.


SUB
-
CONTRA
C
TORS:

Vendors must describe in the proposal, all responsibilities that vendor anticipates
assigning or subcontracting, identify the subcon
tractor and also describe how
vendor will manage these subcontractors.


LICENSES & PERMITS:

Vendor shall obtain and pay for all necessary licenses, permits, and related
documents, required to comply with the proposal. Vendor shall save and hold
harmless
the
District

as a result of any infraction of the aforementioned. Vendor
shall provide all applicable licenses as part of the proposal.


SCOPE OF SERVICES:

Scope of Work: The Contractor shal
l provide a turnkey audio video

upgrade
solution
for
the
three

specific rooms

listed below

along with
an AVATAR room
and
a standard classroom solution for use on an as needed basis.

T h e
C o n t r a c t o r s h a l l s u p p l y d r a w i n g s f o r e a c h r o o m s h o w i n g t h e l a y o u t o f e q u i p m e n t
t o b e i n s t a l l e d. T h e C o n t r a c t o r s h a l l s u p p l y d e t a i l e
d s p e c i f i c a t i o n s a s t o h o w t h e
s o l u t i o n w i l l w o r k.


Bo a r d Ro o m:

I n s t a l l a t i o n o f a c o m p l e t e A u d i o, V i d e o a n d C a m e r a s o l u t i o n f o r t h e L a k e C o u n t y
S c h o o l
s ’

B o a r d R o o m. T h i s i n s t a l l a t i o n i s t o i n c l u d e a l l w i r i n g, e q u i p m e n t, a n d
l a b o r t o c o m p l e t e t h e s p e c i f i e
d j o b d e s c r i b e d. T h e c o n t r o l s y s t e m f o r a l l
e q u i p m e n t m u s t a l s o b e a b l e t o b e c o n t r o l l e d n o t o n l y f r o m t h e c o n t r o l b o o t h b u t
a l s o f r o m t h e f o l l o w i n g o p t i o n s:

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soft touch screen



Apple/Android App



local intranet URL or Web Client

Note: The Control booth

will be built by LCS and be positioned in the
back of the room

AUDIO

The overall output of the audio system must fill the board room with a balanced
quality sound to be determined by Lake County Schools. There must be a Soft
Touch Screen, Apple/Android A
pp and or a local intranet URL with a web client
control that can control the volume level without having to go to a control booth
area. There also must be available output of the audio to be distributed to a
SAFARI Montage Digital Encoder for IP transmis
sion.


The audio
should
include

but not be limited to the following:



Audio amplifier and speakers



8 (eight) Gooseneck Microphones with an individual mute switch



2

(t
wo) Wireless Microphones for Podium and Audience Interaction



Multi
-
Track Audio Recorder to
record 9 tracks of audio, 1 combined track
and 8 individual tracks onto removable USB storage or similar



All wiring/mounting components needed for function



VIDEO

The output video shall be 1080p HDMI output or equivalent on all output
sources. Ther
e sha
ll be 6 (six) 48” Flat Pan
el Displays that will be mounted on
the side walls of the Board Room. These monitors shall be mounted with a pull
out swivel mount so that they can swing out from the wall while in use and be
returned to a storage position when n
ot. There will also be 8 (eight) 19” flat
panel displays to be flu
sh mounted in the custom built d
ias that will be supplied
by the Lake County School Board. All monitors shall be synced with one another
to display which ever input is selected from either

the control booth or from the
Soft Touch Screen, Apple/Android App or a local intranet URL with a web client.
There also must be available output of the video to be distributed to a SAFARI
Montage Digital Encoder for IP transmission.


The Video equipment
should
include but not be limited to the following:



6 (six) 48” Wide Screen Flat Panel Displays HD with 1080p



8 (eight) 19” Wide Screen Flat Panel Displays HD with 1080p



Blue
-
Ray Rack Mount DVD Player



Wireless VGA system for connection of Presenter Laptop



All wiring/mounting components needed for function


The video inputs
should
include but not be limited to the following:



Cameras



Document camera



Computer



iPAD/Tablet



Blue
-
Ray

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SAFARI
Montage


CAMERAS

There will
be
3 (three) high definition wall or ceiling m
ounted cameras and 1
(one) flush recessed HD Document Camera to be installed in the Board Room.
All cameras must be integrated into the video output feed to be displayed onto
the monitors as described above along with being sent out over a webcast using
S
AFARI

Montage Live and other web conferencing interfaces (IE: WebEx,
Skype, Lync, GotoMeeting). There shall be a camera switcher in place for
manual switching along with the above mentioned Soft Touch Screen,
Apple/Android App or a local intranet URL wit
h a web client.


The Camera equipment
should
include but not be limited to the following:



3 (three) HD Wall or Ceiling Mounted Cameras



1 (one) HD Flush Recessed Document Camera



Camera Switcher



Bridge for Web Capability



All wiring/mounting components nee
ded for function


Additional
:



Equipment racks or mounting hardware for all installed equipment in the
control booth



County Office Conference Portable:

Installation of a complete Audio, Video and Camera solution for the Lake County
School County Office C
onference Room. This installation is to include all wiring,
equipment, and labor to complete the specified job described. The control
system for all equipment must also be able to be controlled not only from the
control panel but also from the following
options:



soft touch screen



Apple/Android App



local intranet URL or Web Client


AUDIO

The overall output of the audio system must fill the conference room with a
balanced quality sound to be determined by Lake County Schools. There must
be a Soft Touc
h Screen, Apple/Android App and/or a local intranet URL with a
web client control that can control the volume level without having to go to a
control booth area. There also must be available output of the audio to be
distributed to a SAFARI Montage Digita
l Encoder for IP transmission.



The audio
should
include but not be limited to the following:



Audio amplifier and speakers



2 (two) Wireless Microphones for Podium and Audience Interaction



1 (one) Wireless Lapel Microphone



All wiring/mounting components ne
eded for function


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VIDEO

The output video shall be 1080p HDMI output or equivalent through a Projector
to be displayed in conjunction with an Interactive White Board with a Projector
installed for presentation. There also must be a desktop or podium docum
ent
camera for presentation. All video inputs shall be synced with one another to
display which ever input is selected from either the control booth or from the Soft
Touch Screen, Apple/Android App or a local intranet URL with a web client.
There also mu
st be available output of the video to be distributed to a SAFARI
Montage Digital Encoder for IP transmission.


The Video equipment
should
include but not be limited to the following:



Projector with HD 1080p widescreen output



Interactive Board



Document Cam
era



Blue
-
Ray Rack Mount DVD Player



Wireless VGA system for connection of Presenter Laptop



All wiring/mounting components needed for function



The video inputs
should
include but not be limited to the following:



Cameras



Document camera



Computer



iPAD/Table
t



Blue
-
Ray



SAFARI

Montage


CAMERAS

There will
be
2 (two) high definition wall or ceiling mounted cameras to be
installed in the Conference Room. All cameras must be integrated into the video
output feed to be displayed through the projector as described a
bove along with
being sent out over a webcast using
SAFARI

Montage Live and other web
conferencing interfaces (IE: WebEx, Skype, Lync, GotoMeeting). There shall be
a Soft Touch Screen, Apple/Android App or a local intranet URL with a web
client.


The C
amera equipment sh
ould

include but not be limited to the following:



2 (two) HD Wall or Ceiling Mounted Cameras



Bridge for Web Capability



All wiring/mounting components needed for function


Additional
:



Equipment racks or mounting hardware for all installed

equipment



Presenter Podium

that will have a stow away area for the Document
Camera when not in use
.



Food Service Training Center:

Installation of a complete Audio, Video and Camera solution for the Lake County
School Food Service Training Center. Thi
s installation is to include all wiring,
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equipment, and labor to complete the specified job described. The control
system for all equipment must also be able to be controlled not only from the
control panel but also from the following options:



soft touch

screen



Apple/Android App



local intranet URL or Web Client


AUDIO

The overall output of the audio system must fill the training room with a balanced
quality sound to be determined by Lake County Schools. There must be a Soft
Touch Screen, Apple/Androi
d App and/or a local intranet URL with a web client
control that can control the volume level without having to go to a control booth
area. There also must be available output of the audio to be distributed to a
SAFARI Montage Digital Encoder for IP trans
mission.



The audio
should
include but not be limited to the following:



Audio amplifier and speakers



2 (two) Wireless Microphones for Podium and Audience Interaction



1 (one) Wireless Lapel Microphone



All wiring/mounting components needed for function


VID
EO

The output video shall be 1080p HDMI output or equivalent through a Projector
to be displayed in conjunction with an Interactive White Board with a Projector
installed for presentation. There also must be a desktop or podium document
camera for present
ation. All video inputs shall be synced with one another to
display which ever input is selected from either the control booth or from the Soft
Touch Screen, Apple/Android App or a local intranet URL with a web client.
There also must be available output

of the video to be distributed to a SAFARI
Montage Digital Encoder for IP transmission.


The Video equipment
should
include but not be limited to the following:



Projector with HD 1080p widescreen output



Interactive Board



Document Camera



Blue
-
Ray Rack Moun
t DVD Player



Wireless VGA system for connection of Presenter Laptop



All wiring/mounting components needed for function



The video inputs should

include but not be limited to the following:



Cameras



Document camera



Computer



iPAD
\
Tablet



Blue
-
Ray



SAFARI
Mont
age


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CAMERAS

There will
be
2 (two) high definition wall or ceiling mounted cameras to be
installed in the Conference Room. All cameras must be integrated into the video
output feed to be displayed through the projector as described above along with
being
sent out over a webcast using Safari Montage Live and other web
conferencing interfaces (IE: WebEx, Skype, Lync, GotoMeeting). There shall be
a Soft Touch Screen, Apple/Android App or a local intranet URL with a web
client.


The Camera equipment sh
ould

include but not be limited to the following:



2 (two) HD Wall or Ceiling Mounted Cameras



Bridge for Web Capability



All wiring/mounting components needed for function


Additional
:



Equipment racks or mounting hardware for all installed equipment



Presenter
Podium

that will have a stow away area for the Document
Camera when not in use.



Avatar Interactive Room

(to be used on an as
needed basis)
:

Installation of a complete Audio, Video and Camera solution for the Lake County
School Avatar Interactive Room.
This installation is to include all wiring,
equipment, and labor to complete the specified job described.


AUDIO

The overall output of the audio system must fill the
Avatar Interactive
room with a
balanced quality sound. There must be a Soft Touch Scree
n, Apple/Android App
or a local intranet URL with a web client control that can control the volume level
without having to go to a control booth area. There also must be available
output of the audio to be distributed to a
SAFARI

Montage Digital Encoder f
or IP
transmission.


The audio
should
include but not be limited to the following:



Audio amplifier and speakers



All wiring/mounting components needed for function


VIDEO

The video sh
ould

be displayed on a 70” Flat Panel Display with 1080p HDMI
input.


The

Video equipment
should
include but not be limited to the following:



70” Flat Panel HD 1080p widescreen



All wiring/mounting components needed for function


CAMERAS

There will 2 (two) cameras that are designated for use with this system. They
are a Kinect

and Microsoft LifeCam Studio 1080pHD.

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The Camera equipment sh
ould

include but not be limited to the following:



Kinect



Microsoft LifeCam Studio 1080pHD



All wiring/mounting components needed for function


Additional
:



Equipment racks or mounting hardwar
e for all installed equipment



Classroom Standard/Conference Room
(to be used
on an as needed basis)
:

Installation of a complete Audio, Video and Camera solution for the Lake County
School County Office
Conference Room.

This installation is to include a
ll wiring,
equipment, and labor to complete the specified job described. The control
system for all equipment must also be able to be controlled not only from the
control panel but also from the following options:



soft touch screen



Apple/Android App



lo
cal intranet URL or Web Client


AUDIO

The overall output of the audio system must fill the classroom with a balanced
quality sound to be determined by Lake County Schools. There must be a Soft
Touch Screen, Apple/Android App and/or a local intranet URL
with a web client
control that can control the volume level without having to go to a control booth
area. There also must be available output of the audio to be distributed to a
SAFARI

Montage Digital Encoder for IP transmission.


The audio
should
include

but not be limited to the following:



Audio amplifier and speakers



1 (one) Wireless Handheld Microphone



1 (one) Wireless Lapel Microphone



All wiring/mounting components needed for function


VIDEO

The output video shall be 1080p HDMI output or equivalent th
rough a Projector


to be displayed in conjunction with an Interactive White Board with a Projector
installed for presentation

and or a 70” Interactive touch Screen LCD/LED
Display
.

T h e r e a l s o m u s t b e a d e s k t o p o r p o d i u m d o c u m e n t c a m e r a f o r
p r e s e n t a t i o n.

A l l v i d e o i n p u t s s h a l l b e s y n c e d w i t h o n e a n o t h e r t o d i s p l a y w h i c h
e v e r i n p u t i s s e l e c t e d f r o m e i t h e r t h e c o n t r o l b o o t h o r f r o m t h e S o f t T o u c h
S c r e e n, A p p l e/A n d r o i d A p p a n d/o r a l o c a l i n t r a n e t U R L w i t h a w e b c l i e n t. T h e r e
a l s o m u s t b e a v a i l a b l e o u t p u t o f
t h e v i d e o t o b e d i s t r i b u t e d t o a
S A F A R I

M o n t a g e
D i g i t a l E n c o d e r f o r I P t r a n s m i s s i o n.


T h e V i d e o e q u i p m e n t s h o u l d

i n c l u d e b u t n o t b e l i m i t e d t o t h e f o l l o w i n g:



P r o j e c t o r w i t h H D 1 0 8 0 p w i d e s c r e e n o u t p u t



I n t e r a c t i v e B o a r d

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Document Camera



Wireless VGA system fo
r connection of Presenter Laptop



All wiring/mounting components needed for function




The video inputs should

include but not be limited to the following:



Cameras



Document camera



Computer



iPAD/Tablet



Blue
-
Ray



SAFARI

Montage


CAMERAS

There will
be
2 (two)

high definition wall or ceiling mounted cameras to be
installed in the classroom. All cameras must be integrated into the video output
feed to be displayed through the projector as described above along with being
sent out over a webcast using
SAFARI

Mon
tage Live and other web
conferencing interfaces (IE: WebEx, Skype, Lync, GotoMeeting). There shall be
a Soft Touch Screen, Apple/Android App or a local intranet URL with a web
client.


The Camera equipment should

include but not be limited to the follo
wing:



2 (two) HD Wall or Ceiling Mounted Cameras



Bridge for Web Capability



All wiring/mounting components needed for function


Additional
:



Equipment racks or mounting hardware for all installed equipment



Presenter Podium

that will have a stow away area f
or the Document
Camera when not in use


If the standard classroom has an existing audio system that needs to be de
-
in
s
talled, we reserve the right to either de
-
install in
-
house or use the hourly rate
supplied by the Contractor on the Cost Proposal form for

de
-
installation.



All
110 and/or 220 volt

electrical as required by
the Contractor
will be supplied by
Lake County School Board.
The Contractor will be responsible for all low
voltage wiring to complete the installations.

The
Contractor
will have to me
et with
the
Facilities

Building Code Official

to indicate what their required needs are for
the completion of the job and establish necessary
permitting.

Drawings for each
room showing the layout of equipment to be installed shall be provided to
Facilities
.


WARRANTY:

The Contractor shall guarantee their products to be free of defects and
workmanship for a period of one
-
year
or

the full manufacturers’ warranty,
whichever is greater, from date material is received and accepted by the
SCHOOL BOARD
. The Co
ntractor shall also guarantee the installation for a
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period of one
-
year.
T
he

Contractor
s
h
a
l
l

be

r
e
s
p
o
n
si
b
l
e

f
or

pro
m
pt
l
y

c
o
r
r
e
c
t
i
ng

a
n
y

d
e
f
i
ci
e
n
c
y
,

at

n
o

c
o
s
t

to

the

D
i
s
tr
i
c
t
,

w
i
t
h
i
n

f
iv
e

(5
) b
u
s
i
n
e
s
s

d
a
y
s

a
f
ter

the

D
i
s
tr
i
c
t

n
o
t
i
f
i
es

t
h
e

Contractor
of

s
u
c
h d
e
f
ic
i
e
n
c
y

i
n

w
r
i
t
i
n
g
.

If

the

Contractor
f
a
i
l
s

to

h
o
n
o
r the war
r
a
n
t
y

a
n
d/
o
r

f
a
i
l
s

to

c
or
r
e
c
t

or
r
e
pl
a
c
e

the d
e
f
e
c
t
i
v
e

w
ork

or
i
te
m
s

w
i
t
h
i
n

t
h
e

p
e
ri
od

s
p
e
c
i
f
i
e
d
,

the D
i
s
t
r
i
c
t
m
a
y
, at

i
ts

d
i
scr
et
i
o
n
,

n
ot
i
f
y

t
he

Contractor
,
i
n

w
r
i
t
i
n
g
,

t
ha
t

the

Contractor
m
a
y

be

d
e
b
a
rr
e
d

as

a

D
i
s
tr
i
c
t

b
i
d
d
er

a
n
d/
o
r
s
u
b
j
e
c
t

to

c
o
n
tra
c
tu
a
l

d
e
fa
u
l
t

i
f

the

c
or
r
e
c
t
i
o
n
s

or

r
e
p
l
a
c
e
m
e
n
ts are

n
o
t

c
o
m
p
l
et
e
d

t
o

the

s
at
i
s
f
a
c
t
i
o
n

of

the

D
i
s
tr
i
c
t w
i
t
h
i
n

t
en

(
1
0
)

b
u
s
i
n
e
s
s d
a
y
s

of

r
e
c
e
i
pt of

the

n
ot
i
c
e
.
I
f

the

Contractor

f
a
i
l
s

to

s
at
i
s
f
y

t
he

war
r
a
n
t
y

w
i
th
i
n

t
h
e

p
e
ri
od
s
pe
c
i
f
i
ed

i
n

t
he

n
o
t
i
c
e,

t
h
e

D
i
s
tr
i
c
t

m
a
y
(
a)

p
l
a
c
e

the

Contractor
i
n

d
e
f
a
ul
t

of

i
ts

c
o
n
tra
c
t,

a
n
d/
o
r

(
b)

pro
c
ure

the products

or

s
er
vi
c
es

f
r
o
m

a
n
o
t
h
e
r

v
e
n
d
or

a
n
d

c
h
a
r
ge

the

Contractor
f
or

a
n
y

a
d
di
t
i
o
n
a
l

c
o
s
ts

th
a
t

are

i
n
c
ur
r
e
d

b
y the

D
i
s
tr
i
c
t

f
or

th
i
s work

or

i
te
m
s
;

ei
th
e
r

t
h
r
o
u
gh

a

c
r
e
d
i
t

m
e
m
orand
u
m

or

through

i
n
v
o
i
c
i
n
g.


RESPONSE
INSTRUCTIONS
,
PROPOSAL CONTENT &
SUBMITTAL
:

This section outlines the requirements that the proposer is requested to address
in order to comply wi
th this RFP. It is important that the format is followed as
presented here. Priorities will be used to weight responses to determine overall
applicability; therefore it is very important that we receive responses to all
requirements. The District reserv
es the right to change the priority of
requirements.


Proposals shall be submitted in an electronic format (
CD, USB drive, etc.)
formatted in either Microsoft Word
©

or Adobe PDF
©

as one file. Incomplete
proposals may be declared non
-
responsive and thereb
y eliminated from the
evaluation process.


Respondents are expected to organize their proposals in such a manner as to
facilitate the evaluation process. Proposals should be keyed or ind
exed to
correspond with this RFP
. Responses should be correlated to
the specific
Submittal, Criterion, Section,

or Page Number of the RFP

being addressed. If
Adobe PDF© format is used, utilizing the bookmark feature would assist the
Evaluation Committee members in locating the information in your proposal.
Evaluation Commi
ttee members will make a reasonable effort to locate
information in the proposals; however, failure to follow this suggested format may
make location of critical submittal information difficult, possibly resulting in a loss
of appropriate point credit or c
omplete rejection of your proposal.


An authorized official must sign proposals
.


RESPONSE
SUBMISSION

Submittal A: Cover Letter, Completion of All Requirements and Guidelines
delineated in the RFP.

Outline the operational, customer service and technical

contacts within your
organization. Provide the names, titles, telephone numbers, and email
addresses of those individuals with authority to negotiate and contractually bind
the company (Attachment C). District will use this information to obtain
clarifi
cation of information provided.



Submittal B: Qualifications of Firm

Respondents
must

specify experience in providing the requested systems
.

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Respondents must provide information regarding, but not limited to:




The names and addresses of at least thre
e (3)
firms
that have contracted
with the proposer for a
similar
system within the past five years, which will
attest to the quality, and effectiveness of the Respondent (Attachment D).
Include a description of the size and complexity of the organizations

for
which the system was provided.




Evidence that the services were provided in a cost effective and high quality
manner. Evidence may take the form of a confirmation letter from the
organization referenced.




Indicate if there are any known or possibl
e claims or litigation against your
firm for providing similar services. Indicate if any contracts with any type of
agency have been cancelled prior to completion by the Agency you
contracted with and explain why.




Provide the names, titles, and resumes l
isting qualifications, education, and
experience of the key individual(s) responsible for
design and installation of
the offered system.
Compl
ete the Technician Profile Form

(Attachment I) for
employees proposed to perform installation.



Submitt
al C:
Overview

Provide an
overview demonstrating an understanding of the Scope of Services
and how your firm and system wil
l meet the required objectives, include
implementation
/installation estimate per room
.

Literature

A copy of general specification sheets or

literature for the capabilities of the
system proposed must be included in the Proposer’s submission. Detailed
technical manuals are not required.



Submittal D:

Pricing Structure

Complete the Cost

of Services Sheet, Attachment A
.


Pricing should includ
e any
and all third party subcontractor fees, project management fees, materials and
supplies fees, labor costs and any other fee that may be incurred by District.
Provide a separate sheet for each turnkey solution, detailing the items that will
be

utiliz
ed, including the brand, model number and warranty period for each
item. Also, include the price of any available extended warranties.



District also expects the awarded contractor to display the following qualities:



A serious and rigorous commitment to
safety practices.



A detailed understanding of District’s needs.



Strong work management capabilities.



Forward
-
looking expertise and a commitment to bringing in new
technologies and processes.



Adherence to all Federal, State and Local policies, practices and

regulatory requirements.


DISTRICT POLICIES AND
The policies set forth below are Terms and Conditions defined in the District’s
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GENERAL
REQUIREMENTS:

Services Agreement. The Supplier should be aware that
the
District will have
the same expectations of c
ontracted workers as regular District employees when
they are assigned to work at District owned locations. Violation of these policies,
or others in the contract, may be grounds for termination.


1.

Authorized Access


A name badge is required to enter D
istrict buildings.



2.

Certification Service


The Supplier shall be required to ensure that its
employees and subcontractors performing work at the Offices are properly
certified and eligible to work in the United States.


3.

District is committed to maint
aining a safe and drug
-
free work environment.
The Supplier shall be responsible for ensuring that its employees and work
areas remain drug free through the performance of their duties at the
Offices.


4.

Safety


Safety is a top priority at District. Dist
rict believes that “safety first”
standards throughout the company is critical to minimizing risks and
maximizing resources. The Supplier shall be responsible for knowing and
complying with District’s safety, security and emergency policies and
procedures
. Supplier employees and subcontractors shall also become
familiar with and adhere to District’s safety policies while on District
property.


5.

Environmental Compliance


The Supplier shall provide a list of all
chemicals used in the performance of the con
tract to the Offices point of
contact prior to use. All chemicals shall be used in compliance with all
applicable Federal, State, and Local laws. The Supplier and its personnel
shall demonstrate their understanding of these laws and must document
complia
nce procedures. The Supplier shall be responsible for maintaining
all Material Safety Data Sheets (MSDS) for all chemicals used in
performance of this contract and have copies of such documents on the
premises.


6.

Energy Conservation


District actively see
ks to minimize energy usage,
both to meet facilities cost reduction targets and in keeping with its
environmental objectives. The Supplier’s processes and procedures shall
assist District in achieving these goals.


7.

Compliance with Laws


The Supplier mu
st comply with all applicable laws,
rules, and regulations of Federal, State, and local governments, including
OSHA, equal opportunity laws, and environmental laws. Failure to comply
with laws may result in the termination of the contract. The Supplier s
hall
immediately correct any work, and replace any material, which does not
comply with such laws, rules and regulations at its own expense.


8.

Subcontractors


Prior to subcontracting any of the Services, the Supplier
shall notify District of the proposed s
ubcontract and shall obtain District’s
approval in writing of such subcontract. Prior to amending, modifying or
otherwise supplementing any subcontract relating to the Services, the
Supplier shall notify District of the proposed amendment, modification or

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supplement and shall obtain District’s approval in writing. If requested by
District, Supplier’s Subcontractor will be required to submit to a security site
visit prior to final written approval from District.


No subcontracting shall release the Supplie
r from its responsibility for its
obligations under this Agreement. The Supplier shall be responsible for the
work and activities of each of its Agents, including compliance with the
terms of this Agreement. The Supplier shall be responsible for all
paym
ents to its subcontractors.


The Supplier shall promptly pay for all services, materials, equipment and
labor used by the Supplier in providing the Services and the Supplier shall
keep District’s premises free of all liens.


QUESTIONS:

Clarification of
any language in the RFP may be obtained by fax, email or US
mail. Verbal discussion of items in the RFP with District personnel is not to be
construed as changing any of the Request For Proposal requirements. Any
additional information or addendums will
be posted on the Lake County Schools
Purchasing website at
http://lake.k12.fl.us
. Vendor is responsible for monitoring
this website for addenda. All questions/concerns shall be received by no later
than
4:00 PM, local

time, Tuesday, May 7, 2013
, and be directed, in writing, to:


Diane Bennett, Certified Purchasing Agent

E
-
mail:
Bennettd@lake.k12.fl.us


Fax:
352
-
253
-
6761

Address: 29529 CR 561



Tavares, FL 32778



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SUBMITTALS CHECKLIST


To ensure your proposal contains all requested information, and to avoid possible
disqualification, please use this checklist as a reminder by placing a check in each box
after verifying that the item is inclu
ded in your proposal. Include this complete checklist
along with your proposal.



Submittal A

Cover Letter
, Individual Qualifications


Submittal B

Qualifications

of Firm


Submittal
C

Overview: Abilit
y to meet objectives of RFP


Submittal D

Attachment A

Cost of Services


Attachment B

Agreement
(The sample agreement does not need to be returned.)


Attachment C

Vendor Data Sheet


Attachment D

Ref
erence Data Sheet


Attachment E

Proposal Evaluation Form


Attachment F

Public Entity Crimes Affidavit


Attachment G

Non
-
Collusion Affidavit


Attachment H

Federal Debarment Form


Attachment I

Technician Profile Form


Page 5

Completed and Signed RFP Response Form


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ATTACHMENT A

COST OF SERVICES


The LCSB reserves the right to negotiate all costs and fees submitted with the vendor
recommended
for award.

Items 1


3

are for specific rooms to be installed upon award.
Item
s 4
-

5 is a standard which will be used on an as needed basis.



1.

Board Room Turnkey Solution


$






2.

County Office Conference Portable Turnkey Solution


$






3.

Food Service Training Center Turnkey Solution


$






4.

Avatar Interactive Room Turnkey Solution


$






5.

Standard Classroom
/Conference Room

$







Total

$








On a se
parate sheet provide a breakdown of the items
, including Brand and
model numbers of equipment,

you will be utilizing in each of the
turnkey
solutions listed above along with warranty information. See Submittal D on
page 16.


For Informational purposes, ple
ase provide the following:


Hourly rate for
additional
installations

or
de
-
installation of existing equipment

$





/hour


Percentage discount from MSRP for
balance of line equipment by
manufacturer:



Manufacturer:











/%


Manufacturer:











/%


Manufacturer:











/%

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ATTACHMENT B

AGREEMENT FOR CONTRACTOR SERVICES


THIS AGREEMENT is entered into by and between
The School Board of Lake
County, Florida,

whose address is 201 West Burleigh Boulevard, Tavares, Florida 32778
(hereinafter referred to as the “S
CHOOL BOARD”), and
Insert Company Name
, whose address
is
Insert Company Address

(hereinafter referred to as the “CONTRACTOR”), on the date the
SCHOOL BOARD signs below.


NOW, THEREFORE,

in consideration of the mutual benefits ac
cruing to the parties to
this Agreement, and for other good and valuable considerations, the receipt of which is hereby
acknowledged, the parties agree as follows:




1
.

Services.

The CONTRACTOR shall perform the following service
s:
SEE
EXHIBIT “A,”
which is attached and incorporated by reference herein
. Nothing herein shall
limit the SCHOOL BOARD'S right to obtain proposals or services from other professionals for
similar projects. The CONTRACTOR agrees to comply with all terms
and conditions

of

RFP
#
3711
DB
Audio Video Upgrades


Turnkey Solutions

such terms and conditions being
incorporated by reference.


2.

Insurance.



A.

The CONTRACTOR shall maintain throughout this Agreement the
following insurance:


(i)

Comprehensive Gener
al Liability insurance in the amount of one
million dollars ($1,000,000);


(ii)

Automobile Liability Insurance covering all owned, non
-
owned
and hired vehicles used in connection with the operations of the
CONTRACTOR, in an amount not less than five hundred

thousand dollars ($500,000) combined single limit per
occurrence for bodily injury and property damage with the
SCHOOL BOARD as an additional named insured; and



(iii)

Workers’ Compensation Insurance for all employees of the
CONTRACTOR as required by Florida
Statutes
.

A Waiver of
Subrogation in favor of The School Board of Lake County,
Florida and its members, officers and employees shall be
endorsed onto the Workers’ compensation policy



B.

The School Board of Lake County, Florida and its members, officers
and
employees shall be an additional insured on those insura
nce
coverages/policies listed above except Workers’ Compensation.


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C.

The insurance coverage required shall include those classifications, as
listed in standard liability insurance manuals, whic
h most nearly reflect
the operations of the CONTRACTOR.


D.

The CONTRACTOR shall ensure that all insurance policies required by
this section are issued by companies with either of the following
qualifications:

(i)

The company must be (1) authorized by su
bsisting certificates of
authority by the Department of Insurance of the State of Florida
or (2) an eligible surplus lines insurer under Florida Statutes. In
addition, the insurer
must have a Best’s Rating of “A
” or better
according to the latest edition
of Best’s Key Rating Guide,
published by A.M. Best Company; or


(ii)

With respect only to the Workers’ Compensa
tion Insurance, the
company may

be (1) authorized as a group self
-
insurer pursuant to
Florida Statutes or (2) authorized as a commercial self
-
ins
urance
fund pursuant to Florida Statutes.


E.

Neither approval nor failure to disapprove the insurance furnished by the
CONTRACTOR to the SCHOOL BOARD shall relieve the
CONTRACTOR of the CONTRACTOR’S full responsibility to provide
insurance as required und
er this Agreement.


F.

The CONTRACTOR shall be responsible for assuring that the insurance
remains in force for the duration of this Agreement, including any and all
option years that may be granted to the CONTRACTOR.
The
CONTRACTOR shall be responsible fo
r notifying SCHOOL BOARD
within 48 hours upon receipt of any cancellation notice or intent to non
-
renew
. If the insurance is scheduled to expire during the contractual
period, the CONTRACTOR shall be responsible for submitting new or
renewed certificates
of insurance to the SCHOOL BOARD at a
minimum of fifteen (15) calendar days in advance of such expiration


G.

Unless otherwise notified, the certificate of insurance shall be delivered,
within 10 days, to:


Lake County Schools


Purchasing Department


29529

County Road 561


Tavares, Florida 32778



H.

The name and address of the Certificate Holder on the certificate of
insurance must be:



The School Board of Lake County, Florida





201 West Burleigh Boulevard

Tavares, Florida 32778


I.

In the event that CONTRACTOR fails to maintain insurance as
described in Section 2, paragraph “A” of this Agreement,
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CONTRACTOR agrees that such failure will constitute a material breach
of this Agreement and the SCHOOL BOARD shall have the right to
term
inate this Agreement without further liability. Further,
CONTRACTOR agrees that upon such breach, the SCHOOL BOARD
may take any action necessary at law or in equity to preserve and protect
SCHOOL BOARD’S rights.


3.

Indemnification.

The CONTRACTOR agrees

to make payment of all proper
charges for labor required in the aforementioned work and CONTRACTOR shall indemnify
SCHOOL BOARD and hold it harmless from and against any loss or damage, claim or cause of
action, and any attorneys' fees and court costs, ar
ising out of: any unpaid bills for labor, services
or materials furnished pursuant to this Agreement; any failure of performance of CONTRACTOR
under this Agreement; or the negligence of the CONTRACTOR in the performance of its duties
under this Agreement,
or any act or omission on the part of the CONTRACTOR, his agents,
employees, or servants. CONTRACTOR shall defend, indemnify, and save harmless the
SCHOOL BOARD or any of their officers, agents, or servants and each and every one of them
against and from
all claims, suits, and costs of every kind and description, including attorney’s
fees, and from all damages to which the SCHOOL BOARD or any of their officers, agents, or
servants may be put by reason of injury to the persons or property of others resultin
g from the
performance of CONTRACTOR’S duties under this Agreement, or through the negligence of the
CONTRACTOR in the performance of its duties under this Agreement, or through any act or
omission on the part of the CONTRACTOR, his agents, employees, or s
ervants.
CONTRACTOR shall provide such indemnity regardless of the negligence or other culpability of
the SCHOOL BOARD, excluding only those circumstances where the SCHOOL BOARD is
solely negligent.


4.

Codes, Laws, and Regulations
. CONTRACTOR will comp
ly with all
applicable codes, laws, regulations, standards, and ordinances in force during the term of this
Agreement.


5.

Permits, Licenses, and Fees.
CONTRACTOR will obtain and pay for all
permits and licenses required by law that are associated with th
e CONTRACTOR'S performance
of the Scope of Services.


6.

Access to Records
. CONTRACTOR will maintain accounting records in
accordance with generally accepted accounting principles and practices to substantiate all
invoiced amounts. CONTRACTOR shall ensur
e that such records are available for examination
by the SCHOOL BOARD during CONTRACTOR'S normal business hours. CONTRACTOR
shall maintain such records for a period of three (3) years after the date of the invoice.


7.

Contingent Fees Prohibited.

The CO
NTRACTOR warrants that he or she has
not employed or retained any company or person, other than a bona fide employee working solely
for the CONTRACTOR, to solicit or secure this Agreement and that he or she has not paid or
agreed to pay any person, company
, corporation, individual, or firm, other than a bona fide
employee working solely for the CONTRACTOR any fee, commission, percentage, gift, or other
consideration contingent upon or resulting from the award or making of this Agreement. In the
event of a
breach of this provision, the SCHOOL BOARD shall have the right to terminate this
Agreement without further

liability

and at its discretion, deduct from the contract price, or
otherwise recover, the full amount of any such fee, commission, percentage, gift
, or consideration
paid in breach of this Agreement.



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8.

Payment.
SCHOOL BOARD shall compensate CONTRACTOR for their
services in the following manner:
SEE EXHIBIT “B”.

No other costs or services shall be billed
to the SCHOOL BOARD.


9.

Ownership of Do
cuments.
All data, specifications, calculations, estimates,
plans, drawings, construction documents, photographs, summaries, reports, memoranda, and
other documents, instruments, information and material prepared or accumulated by the
CONTRACTOR (or by su
ch sub
-
consultants and specialty consultants) in rendering services
hereunder shall be the sole property of the SCHOOL BOARD who may have access to the
reproducible copies at no additional cost other than printing. Provided, that the CONTRACTOR
shall in n
o way be liable or legally responsible to anyone for the SCHOOL BOARD's use of any
such materials for another PROJECT, or following termination.
All original documents shall be
kept on file at the office of the PROFESSIONAL

for a period of 15 years.
At th
e end of the 15
year period, PROFESSIONAL shall provide the SCHOOL BOARD with thirty (30) days written
notice by certified mail, return receipt requested, of its intent to destroy documents at which time
the SCHOOL BOARD shall determine whether to take pos
session of the stored documents or
whether to allow the PROFESSIONAL to destroy the stored documents.


10.

Independent Contractor.
The CONTRACTOR agrees that he or she is an
independent contractor and not an agent, joint venturer, or employee of the SCHOO
L BOARD,
and nothing in this Agreement shall be construed to be inconsistent with this relationship or
status. None of the benefits provided by the SCHOOL BOARD to its employees, including but
not limited to, workers’ compensation insurance, unemployment
insurance, or retirement benefits,
are available from the SCHOOL BOARD to the CONTRACTOR. Further, CONTRACTOR will
be responsible for paying its own Federal income tax and self
-
employment tax, or any other taxes
applicable to the compensation paid under t
his Agreement. The CONTRACTOR shall be solely
and entirely responsible for his or her acts during the performance of this Agreement.


11.

Assignment.
Neither party shall have the power to assign any of the duties or
rights or any claim arising out of or
related to the Agreement, whether arising in tort, contract, or
otherwise, without the written consent of the other party. These conditions and the entire
Agreement are binding on the heirs, successors, and assigns of the parties hereto.


12.

No Third Par
ty Beneficiaries.

This Agreement gives no rights or benefits to
anyone other than the CONTRACTOR and the SCHOOL BOARD.


13.

Jurisdiction.
The laws of the State of Florida shall govern the validity of this
Agreement, its interpretation and performance, an
d any other claims related to it. In the event of
any litigation arising under or construing this Agreement, venue shall lie only in Lake County,
Florida.


14.

Term and Termination.

The term of this Agreement shall be from
July 8, 2013
through
July 7, 201
4
.

This Agreement may be renewed for two additional twelve
-
month
periods, if mutually agreed to by the parties. Any renewals shall be in writing and signed by both
parties. All or part of this Agreement may be terminated by the SCHOOL BOARD, with or
wit
hout cause, for its convenience, upon no less than fifteen (15) days written notice to the
CONTRACTOR of such intent to terminate. In such event, the CONTRACTOR will be entitled
to compensation for services competently performed up to the date of terminat
ion.


15.

Nonappropriation.


The CONTRACTOR understands and agrees that this
Agreement is subject to the availability of funds to the SCHOOL BOARD to purchase the
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specified products/services. As used herein, a “nonappropriation” shall be defined as an
o
ccurrence wherein the SCHOOL BOARD, in any fiscal period, does not allocate funds in its
budget for the purchase of the specified products/services or other amounts owed pursuant to this
Agreement, from the source of funding which the SCHOOL BOARD anticipa
tes using to pay its
obligations hereunder, and the SCHOOL BOARD has no other funds, from sources other than ad
valorem taxes, which it deems to be available to pay its obligations under this Agreement. The
SCHOOL BOARD may terminate this Agreement, with n
o further liability to the
CONTRACTOR, effective the first day of a fiscal period provided that:


(a)

a nonappropriation has occurred, and

(b)

the SCHOOL BOARD has provided the CONTRACTOR with written
notice of termination not less than fifteen (15) da
ys before the proposed
termination date.



Upon the occurrence of such nonappropriation, the SCHOOL BOARD shall not be
obligated

for payment for any fiscal period for which funds have not been appropriated.


16.

Contact Person
. The primary contact pe
rson under this Agreement for the
CONTRACTOR shall be
Insert Contact for Agreement
. The primary contact person under this
Agreement for the SCHOOL BOARD shall
be

Dr. Creed Wheeler, Executive Director of IT.


17.

Approval of Personnel.

The S
CHOOL BOARD reserves the right to approve
the contact person and the persons actually performing the CONTRACTOR services on behalf of
CONTRACTOR pursuant to this Agreement. If SCHOOL BOARD, in its sole discretion, is
dissatisfied with the contact person o
r the person or persons actually performing the services on
behalf of CONTRACTOR pursuant to this Agreement, SCHOOL BOARD may require that the
CONTRACTOR assign a different person or persons to be the contact person or to perform the
CONTRACTOR services he
reunder.



18.

Disclosure of Conflict.
The CONTRACTOR has an obligation to disclose to the
SCHOOL BOARD any situation that, while acting pursuant to this Agreement, would create a
potential conflict of interest between the CONTRACTOR and his duties under
this Agreement.



19.

Background Investigations.
The CONTRACTOR represents and warrants to
the SCHOOL BOARD that the CONTRACTOR has read and is familiar with Florida Statute
Sections
1012.315,
1012.32, 1012.465, 1012.467, and 1012.468 regarding background

investigations. CONTRACTOR covenants to comply with all requirements of the above
-
cited
statutes and shall provide SCHOOL BOARD with proof of compliance upon request.
CONTRACTOR agrees to indemnify and hold harmless the SCHOOL BOARD, its officers,
agents
and employees from any liability in the form of physical injury, death, or property damage
resulting from the CONTRACTOR’S failure to comply with the requirements of this paragraph
or Florida Statute Sections
1012.315,
1012.32, 1012.465, 1012.467 and 1012.
468.




20
.

Attorneys’ Fees
. In the event litigation is required by either party to enforce the
terms of this Agreement, the prevailing party of such action shall, in addition to all other relief
granted or awarded by the court, be entitled to judgment fo
r reasonable attorney’s fees, incurred
by reason of such action and all costs of arbitration or suit and those incurred in preparation
thereof at both the trial and appellate levels, and in bankruptcy proceedings.


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21
.

Modification
s and Amendments.

This Agreement may be modified or
amended only by a written document signed by authorized representatives of the CONTRACTOR
and SCHOOL BOARD.



22
.

Subcontracts and Assignment.

CONTRACTOR shall not subcontract or assign
any of the wo
rk contemplated under this Agreement without first obtaining written approval from
the SCHOOL BOARD. Any subcontractor or assignee shall be bound by the terms of this
Agreement, including, but not limited to, the fingerprinting, insurance and indemnificat
ion
provisions.



23
.

Entire Agreement.

This constitutes the entire agreement between SCHOOL
BOARD and CONTRACTOR and supersedes any prior or contemporaneous understanding or
agreement with respect to the services contemplated herein.


24
.

Severability Clause.

If any provision of this Agreement is held in whole or in
part to be unenforceable for any reason, the remainder of that provision and/or the entire
agreement shall be severable and remain in effect.


25
.

Notices.


a.)

All notices, demands, or other writings required to be given or made or sent in

this
Agreement, or which may be given or made or sent, by either party to the other,
shall be deemed to have been fully given or made or sent when in writing a
nd
addressed as follows:




SCHOOL BOARD:

Superintendent




201 West Burleigh Boulevard




Tavares, Florida 32778




CONTRACTOR:

Insert Company Name




Insert Street




Insert

City, State Zip


b.)

All notices required, or which may be given hereunder, shall be considered
properly given if (1) personally delivered, (2) sent by certified United States mail,
return receipt requested, or (3) sent by Federal
Express or other equivalent
overnight letter delivery company.


c.)

The effective date of such notices shall be the date personally delivered, or if sent
by mail, the date of the postmark, or if sent by overnight letter delivery comp
any,
the date the notice was picked up by the overnight delivery company.


d.)

Parties may designate other parties or addresses to which notice shall be sent by
notifying, in writing, the other party in a manner designated for the fi
ling of notice
hereunder.



26
. Authority.

Each person signing this Agreement on behalf of either party
individually warrants that he or she has full legal power to execute this Agreement on behalf of
the party for whom he or she is signin
g, and to bind and obligate such party with respect to all
provisions contained in this Agreement.

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IN WITNESS WHEREOF
, the parties hereto have executed this Agreement on the
respective dates under each signature.


“SCHOOL BOARD”


THE SCHOOL BOARD OF LAKE
COUNTY, FLORIDA


By: ______________________________


Kyleen Fischer
,

Chairperson













Date: ______________________________


Approved as to form:




Attest: ____________________________


Dr. Susan Moxley, Superintendent


________________________



School Board Attorney






“CONTRACTOR”


Insert Company Name


By: ____________________________









Its:
Typed Name, Title


Date: ___________________________


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EXHIBIT “A”

SCOPE OF SERVICES


I

Scope of Work

Insert scope

beginning on page 7




II


Conditions of Contract and Work Specifications:



A.

Code of Conduct


The Contractor shall have an established program to review
with its employees the following Code of Conduct prior to Contractor's
employees coming

onto the Owner's property. Owner reserves the right
to take whatever action it deems appropriate when a violation of the
Code of Conduct occurs. This includes, but is not limited to,
barring/removing Contractor's employee(s) from the property and/or any

legal recourse available. The Code of Conduct shall include but not be
limited to the following:


a.

Employees shall be required to dress appropriately. Shoes and
shirts are required at all times. No apparel with inappropriate or
offensive sayings or pict
ures shall be worn.


b.

Alcohol, Tobacco, & Drug Abuse Policy


It is the policy of the
Owner that the possession, use, consumption, distribution,
transfer, manufacture or sale of alcohol, tobacco, illegal drugs or
prescription drugs without a valid prescript
ion on Owner's
property is strictly prohibited.


c.

Miscellaneous Conduct


Use of profane, abusive, or threatening
language, or fighting or threatening bodily injury to any person
is prohibited. Practical joking or horseplay has no place on
Owner's property

and is prohibited. The bringing of firearms or
other weapons into the work place is strictly prohibited.
Gambling in any form, including the selling of chances or lottery
tickets is not allowed upon the property of the Owner.


d.

Theft, Destruction of Prop
erty


Contractor's employees shall not
take items of Owner's property. Contractor's employees shall not
damage or handle in a destructive manner any of Owner's
property or equipment.


e.

Eating


eating is not allowed except in designated places.


f.

Cleanline
ss


Contractor's employees shall keep their places of
work machinery, or other Owner's property used by them in a
clean and orderly condition. Marking on walls, posts or
machinery is prohibited. Sanitary facilities and break areas are
cleaned daily, and

Contractor's employees are expected to do
their part in keeping such facilities clean.

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g.

Telephone Calls


Telephones installed in Owner's facilities are
for the use of the Owner in the transaction of its business.
Unnecessary use of telephones for person
nel matters is
discouraged. No long distance calls are to be made unless
properly authorized.


h.

Notices


No notice, bulletin, or other material shall be posted in
Owner's facilities or upon Owner's property except by Owner's
prior written permission. Con
tractor's employees shall not
remove or deface any notice or bulletin or other information
posted by the Owner.


i.

Sexual Harassment


It is the policy of the Owner to maintain a
working environment free of all forms of sexual harassment.
Sexual harassment
includes, but is not limited to:


a.

Unwelcome, deliberate, repeated, or unsolicited
comments, gestures, or physical action of a sexual nature
(for example, sexually derogatory statements,
unnecessary touching, patting or pinching, etc.);


b.

Demanding or subtle

pressure for sexual favors or sexual
activity;


c.

Preferential treatment, taking or refusing to take
personnel action, or the exercise of power in exchange
for sexual favors; or


d.

Actions or behaviors that have the purpose or effect of
unreasonable, interfer
ing with work performance, or
creating an environment which is hostile, intimidating,
or offensive (for example, sexual jokes, inappropriate
calendars or pin
-
ups, etc.). Contractor has the
responsibility to immediately inform Owner of any
allegations of s
exual harassment.



Engaging in any other practices as may be inconsistent with the
ordinary, reasonable, common sense rules of conduct necessary to
the welfare of the Owner and any employee of the Owner is
prohibited.


B.

Warranty
:
The Contractor

warrants to the Owner that all Work will be of
good quality, free from faults and defects, and in conformance with this
Agreement. All Work not conforming to these requirements may be
considered defective. Any Work not in conformance with this Warranty
will be remedied so as to conform to this Warranty at the Contractor's sole
cost and expense.


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C.

Non
-
Waiver
:
Failure of either party to enforce any of the provisions hereof
shall not be construed as a general waiver or relinquishment of this or any
other

provision.


D.

Rights and Remedies
:
The rights and remedies herein reserved shall be
cumulative and additional to any other or further remedies provided in law
or equity.


E.

Separate Contracts
:
The Owner has the right to let other contracts in
connecti
on with the Work or to perform similar work itself and the
Contractor shall fully cooperate with such other contractors or the Owner.

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EXHIBIT “B”

COMPENSATION


I.

The SCHOOL BOARD shall compensate CONTRACTOR for services rendered
pursuant to the Rate Sche
dule below, provided that such services have either been
specifically requested, in writing, by the SCHOOL BOARD or specifically authorized, in
writing, by the SCHOOL BOARD.


II.

CONTRACTOR shall ensure that all work performed, materials provided, and costs
incurred by CONTRACTOR pursuant to this Agreement are billed to the SCHOOL
BOARD in accordance with the Rate Schedule below.


III.

CONTRACTOR understands and agrees that the SCHOOL BOARD shall bear no
responsibility for compensation to, or reimbursement of, CON
TRACTOR for any
services rendered, costs incurred, or materials provided by CONTRACTOR pursuant to
this Agreement which are either not specifically requested or authorized by the SCHOOL
BOARD, in writing, or which are not specifically set forth in the Rate

Schedule below.


IV.

RATE

SCHEDULE
:


V.

INVOICES.


A.

Invoices for hourly rate services shall be submitted on a monthly basis and shall
include the following details for each separate task performed:





(a)

the date the task was performed;



(b)

iden
tification, by name or initials, of the person performing the task;



(c)

a description, with reasonable particularity, of the task;



(d)

the actual time expended to perform the task; provided, however, that the
actual time may be rounded up to the neares
t one
-
tenth of an hour;



(e)

the hourly rate applicable to the individual performing the task; and



(f)

the fee being charged for the task.


B.

All other invoices shall be submitted on a monthly

or agreed upon basis
, or when
a specific project is complet
ed, and shall include the following details for each
separate task performed, where applicable:


(a)

Purchase order number;

(b)

Name and address of vendor;

(c)

Unique invoice number;

(d)

Date and location of service/delivery;

(e)

Itemized unit quantities
and unit prices;

(f)

Line item total or extended price, minimum contract discount; and

(g)

All pricing must be in accordance with rates set forth in the RATE
SCHEDULE section of this Agreement.


C.

Block or bundled billing entries, in which two or more tas
ks are blocked or
bundled together into a single billing entry, are prohibited unle
ss a lump sum
award is approved.

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D. If the contract is canceled prior to the completion of a term the vendor will only
be paid for work performed or license fees up
to the date of termination. Any
monies that may have been paid in advance will be returned by the vendor to the
District

for the remainder of the contract term.

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ATTACHMENT C

Vendor Data


1.
Proposing Company Name
:







Telephone:






Toll Free Telephone:






Fax:







Address:







City:






State:








Zip + Four:








2.
Contact Person in the
event there are questions about your proposal


Name:






Title:







Telephone:






Toll Free Telephone:







Address:







City:






State:






Zip + Four:







Email Address:







N SCHOOLS


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ATTACHMENT D

REFERENCE DATA SHEET


FOR VENDOR:

Provide company name, address, contact person, telephone number, and
appropriate information on the service(s) used for
three (3)
) or more bu
sinesses,
preferably School Boards
,

with requirements similar to those included in this
solicitation document.


Company Name
:






Dates of Service:






Address:






Telephone:






Contact Person:






Product(s) and/or Service(s) Used:






Dollar Value of contract $







Company Name:






Dates of Service
:






Address:






Telephone:






Contact Person:






Product(s) and/or Service(s) Used:






Dollar Value of contract $







Company Name:







Dates of Service
:






Address:






Telephone:






Contact Person:






Product(s) and/or Service(s) Used:






Dollar Value of contract $







Company Name:







Dates of Service
:






Address:






Telephone:






Contact Person:






Product(s) and/or Service(s) Used:






Dollar Value of
contract $







Company Name:






Dates of Service
:






Address:






Telephone:






Contact Person:






Product(s) and/or Service(
s) Used:






Dollar Value of contract $









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ATTACHMENT E

PROPOSAL EVALUATION FORM

In order to receive point credit for any criterion listed below, proposals must include evidence that the
specific requirement can be met.
This evidence may take the form of written documentation, video,
tape or any other form required by the RFP. The quality and completeness of those submittals will be
judged by the evaluation committee to determine the appropriate score to be awarded.


MAX
IMUM POINTS
POSSILBE

SCORE

Cover Letter

5


Qualification of Firm

25


Overview: Ability to meet objectives of RFP

40


Cost of Services

30



TOTAL SCORE:



100






The School Board of Lake County reserves the right to negotiate terms and

conditions
and pricing as allowed under Florida Statute.

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ATTACHMENT F

SWORN STATEMENT UNDER SECTION 287.133(3)(a),

FLORIDA STATUTES,

ON PUBLIC ENTITY CRIMES


This form must be signed and sworn to in the presence of a notary public or other officer
author
ized to administer oaths.


1.

This sworn statement is submitted


to
Lake County Schools, FL







by
Insert individual's name and title







for
Insert name of entity submitting sworn statement







Whose business address i
s:








(If applicable) its Federal Employer Identification Number (FEIN) is:








(If the entity has no FEIN, include the Social Security Number of the individual signing
this sworn statement on the attached sheet.) Re
quired as per IRS Form W
-
9.


2.

I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g),
Florida
Statutes,
means a violation of any state or federal law by a person with respect to and
directly related to the transaction of business

with any public entity or with an agency or
political subdivision of any other state or with the United States, including but not limited
to, and bid or contract for goods or services to be provided to any public entity or agency
or political subdivision
or any other state or of the Unites States, and involving antitrust,
fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.


3.

I understate that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b),
Florida

Statutes,

means a finding of guilt or a conviction of a public entity crime, with or
without an adjudication of guilt, in any federal or state trial court of record relating to
charges brought by indictment or information after July 1, 1989, as a result o
f a jury
verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.


3.

I understand that “affiliate” as defined in Paragraph 287.133(1)(a),
Florida Statutes
means:

a.

A predecessor or successor of a person convicted of a public entity crime or;

b.

An

entity under the control of any natural person who is active in the management of
the entity and who has been convicted of a public entity crime. The term “affiliate”
includes those offices, directors, executives, partners, shareholders, employees,
membe
rs, and agents who are active in the management of the affiliate. The
ownership by one person of shares constituting a controlling interest in another
person, or a pooling of equipment or income among persons when not fair market
value under an arm’s leng
th agreement, shall be a facie case that one person
controls another person. A person who knowingly enters into a join venture with a
person who has been convicted of a public entity crime in Florida during the
proceeding 36 months shall be considered an
affiliate.


5.

I understand that a “person” as defined in Paragraph 287.133(1)(c),
Florida Statutes,

means any natural person or entity organized under the laws of any state or of the United
States with the legal power to enter a binding contract and which

bids or applies to bid on
contracts for the provision of goods or services let by a public entity, or which otherwise
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transacts or applies to transact business with a public entity. The term “person” includes
those officers, directors, executives, partne
rs, shareholders, employees, members, and
agents who are active in management of the entity.


6.

Based on information and belief, the statement, which I have marked below, is true in
relation to the entity submitting those sworn statements. (Please indica
te which
statement applies.)




Neither the entity submitted this sworn statement, nor any officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in
management of an entity nor affiliate of
the entity have been charged with and convicted
of a public entity crime subsequent to July 1, 1989.




The entity submitting this sworn statement, or one or more of the officers, directors,
executives, partners, shareholders, employees,
member, or agents who are active in
management of the entity, or an affiliate of the entity have been charged with and
convicted of a public entity crime subsequent to July 1, 1989.




The entity submitting this sworn statement, or one or

more of its officers, directors,
executives, partners, shareholders, employees, member, or agents who are active in
management of the entity, or an affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1,
1989. However, there has been
subsequent proceeding before a Hearing Officer of the State of Florida, Division of
Administrative Hearing and the Final Order entered by the Hearing Officer determined
that it was not in the public interest to place the enti
ty submitting this sworn statement on
the convicted vendor list. (Attach a copy of the final order)


I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER
FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT
PUBLIC EN
TITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE
CALENDAR YEAR IN WHICH IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO
INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF
THE THRESHOLD AMOUNT PROVIDED IN SECTION 287
.017, FLORIDA STATUTES, FOR
CATEGORY TWO OR ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.



____________________________________





(Signature)



____________________________________





(Date)

STATE OF_________________________________


COUNTY OF_
______________________________


PERSONALLY APPEARED BEFORE ME, the undersigned authority,


__________________________________________



(Name of individual signing)


who, after first being sworn by me, affixed his/her signature in the space provided


abo
ve on this_________ day of___________________, 2____.



____________________________________



(NOTARY PUBLIC)


My Commission Expires: _____________________________

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PR
OJECT IDENTIFICATION:
RFP #
3711
DB

Audio Video Upgrades

Turnkey Solutions




SOCIAL S
ECURITY NUMBER:







Required as per IRS Form W
-
9.

(If the entity has no FEIN, include the Social Security Number of the
individual signing this sworn statement on the attached sheet.)

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ATTACHMENT G

NON
-
COLLUSION AFFIDAVIT


State of







County of













being first duly sworn, deposes and says that:


(1) He/she is the
Owner, Partner, Officer, Representative, or Agent



of the Proposer that has submitted the attached Proposal;


(2) He/she is fully
informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;


(3) Such Proposal is genuine and is not a collusive or sham Proposal;


(4) Neither the said Proposer nor any of its offi
cers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any way
colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer,
firm, or person to submit a collusive or sh
am Proposal in connection with the Work for
which the attached Proposal has been submitted; or to refrain from proposing in
connection with such Work; or have in any manner, directly or indirectly, sought by
agreement or collusion, or communication, or con
ference with any Proposer, firm or
person to fix any overhead, profit, or cost elements of the Proposal price or the Proposal
price of any other Proposer, or to secure through any collusion, conspiracy, connivance,
or unlawful agreement any advantage again
st (Recipient), or any person interested in
the proposed Work;


(5) The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of
the Proposer or a
ny other of its agents representatives, owners, employees or parties in
interest, including this affiant.


Signed, sealed, and delivered in the presence of:


__________________________


BY: _______________________

Witness


_____________________
_____



Printed Name

Witness








Title


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ATTACHMENT
H

Certification Regarding Debarment, Suspension, Ineligibility and

Voluntary Exclusion
--

Lower Tier Covered Transactions



This certification is required by the
Department of Education regulations implementing Executive Order 12549, Debarment and
Suspension, 34 CFR Part 85, for all lower tier transactions meeting the threshold and tier requirements stated at Section 85.
110.


Instructions for Certification

1. By s
igning and submitting this proposal, the prospective lower tier participant is providing the certification set out below.


2. The certification in this clause is a material representation of fact upon which reliance was placed when this transactio
n was
en
tered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certificat
ion, in
addition to other remedies available to the Federal Government, the department or agency with which this transaction origin
ated
may pursue available remedies, including suspension and/or debarment.


3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is sub
mitted if at
any time the prospective lower tier partic
ipant learns that its certification was erroneous when submitted or has become erroneous
by reason of changed circumstances.


4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant,"
" per
son,"
"primary covered transaction," " principal," "proposal," and "voluntarily excluded," as used in this clause, have the meaning
s set out
in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person t
o which this
proposal is submitted for assistance in obtaining a copy of those regulations.


5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction b
e
entered into, it shall not knowingly

enter into any lower tier covered transaction with a person who is debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or ag
ency with
which this transaction
originated.


6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled
Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion
-
L
ower Tier Covered Transactions,
dification,
in all lower tier covered transactions and in all solicitations for lower tier covered transactions.


7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered

transaction
that

it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the
certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its
principa
ls.
Each participant may but is not required to, check the Nonprocurement List.


8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render
in good
faith the certification required by this
clause. The knowledge and information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.


9. Except for transactions authorized under paragraph 5 of these instructi
ons, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded fr
om
participation in this transaction, in addition to other remedies availa
ble to the Federal Government, the department or agency with
which this transaction originated may pursue available remedies, including suspension and/or debarment.


Certification


(1)

The prospective lower tier participant certifies, by submission of this

proposal, that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transact
ion by
any Federal department or agency.



2)

Where the prospective low
er tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.


NAME OF APPLICANT



PR/AWARD NUMBER AND/OR PROJECT NAME















PRINTED NAME AND TITLE O
F AUTHORIZED REPRESENTATIVE








SIGNATURE D
ATE










ED 80
-
0014, 9/90 (Replaces GCS
-
009 (REV.12/88), which is obsolete)



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ATTACHMENT I


TECH
N
IC
I
A
N PROFI
L
E
FORM

TR
A
INING

A
ND

E
X
PERI
E
NTIAL BA
C
K
GROUN
D
(S)
O
F

TECHNI
C
IA
N
(S)

(duplicate this form as needed)






Na
m
e:









T
i
t
l
e:









E
d
u
c
a
t
i
o
n
a
l

L
e
v
e
l
:









S
p
e
c
i
f
i
c

s
er
v
i
c
e

t
r
a
i
n
i
ng

a
n
d

cert
i
f
i
c
at
i
o
n
s

re
l
at
i
v
e

to

a
nd

f
or

wh
i
c
h

a

b
i
d

to

pr
o
v
i
d
e

installation
and programming
s
er
v
i
c
e
s
,

as

s
p
e
c
i
f
i
ed

h
e
r
e
i
n
,

i
s
s
u
b
m
i
tt
e
d:





















Nu
m
b
e
r

of

y
e
ars

of

exp
e
r
i
e
n
c
e

w
i
t
h

cur
r
e
n
t

e
m
p
l
o
y
er

(
Re
s
p
o
n
d
e
n
t
)

as

s
er
vi
c
e

t
e
c
h
ni
ci
a
n
:









T
ot
a
l

n
u
m
b
e
r

of

y
e
a
r
s

exp
er
i
e
n
c
e

a
s

a

s
e
r
vi
c
e

tech
n
i
c
i
a
n,

i
n
v
o
l
v
i
ng

programming
a
n
d

i
n
s
t
a
l
l
at
i
o
ns

of

A
u
d
i
o

Vi
s
u
al

e
q
u
i
p
m
e
n
t







List of
i
n
d
u
s
t
r
y

w
i
de

c
ert
i
f
i
c
at
i
o
n
s
: