THE FIFE COUNCIL - POLICY, FINANCE & ASSET MANAGEMENT ...

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F.P.B
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FIFE PARTNERSHIP BOARD


MINUTE OF MEETING HELD ON
TUESDAY
19TH FEBRUARY, 2013

SCOTTISH ENTERPRISE, KINGDOM HOUSE, SALTIRE CENTRE, GLENROTHES

10.00 A.M.
-

1.10 P.M.


PRESENT:

Councillors Alex Rowley

(Chair), P
eter Grant and
David Ross, and
Ronnie
Hinds, Chi
ef Executive, Fife Council; Professor Jim McGoldrick, Chair,
John Wilson, Chief Executive and Dr.

Edward Coyle, Director of Public
Health, NHS Fife;
Chief
Superintendent

Garry McEwan, Fife
Constabulary; Kenny Murphy, Chief Exe
cutive, Fife Voluntary Action
(s
ubstitute for Robert Bell
);

Jackie McMillan, Stakeholder and
Partnership
Senior Executive
, Scottish Enterprise (s
ubstitute for Linda McPherson
);

Tony

Jakimciw, Regional College
Lead for Fif
e
,

and

Michael Kellet,
Deputy Director for Resilience, Scottish G
overnment.


ATTENDING:


Outcome Leads/Officers:
-




Keith Winter, Head of Enterprise, Pl
anning & Environmental Services;

Joe
Fitzpa
trick, Head of Education (East);

Paul Vaughan,
Senior Manager
(Policy, Communications & Area Management), Tim Kendrick, Partn
ership
& Policy Manager;
Vivienne Brown, Health Improvement Adviser,
David
Henderson, Team
Manager/Adviser (Committee Services)
and Liz Box,
Committee Administrator
,
all Fife Council
.




National Community Planning Review Team:
-



Pat Watters, Chair, Natio
nal Community Planning Group
;



Derek Mackay,
MSP,
Minister for Local Government and Planning
;



Dr. Charles Winstanley, Chair, NHS Lothian and Chair of the NHS
Board
Chairs Group
;



Brian Peddie, Head of Community Planning Team, Scottish Government



Ric
hard Rollison, Development Department, Scottish Government
; and



Adam Stewart,
Policy Manager,
COSLA


APOLOGIES

FOR ABSENCE:


Andrew Barker, Chief Constable, Fife Constabulary; Gordon M
a
cDougall,
Head of Operations (Fife, Forth Valley and Tayside), Skills

Development
Scotland;
Linda M
cPherson, Director of Creative Industries and East
Region
,

Scottish Enterprise; Robert Bell,
Chair of Fife
Voluntary Action
Board; Alex MacAuley, Partnership Director, SEStran
(South East
Scotland Transport):

Professor Chris H
awk
e
sworth, Deputy Principal, St.
Andrews University
,

and Geoff Fenlon, Principal, Carnegie College.



2
4.

WELCOME AND INTRODUCTIONS



The Chair welcomed all those present to the meeting,
and in particular the
panel
members from the
Scottish Governme
nt
’s
P
eer

Review Team,
Pat Watters, Chair of the


National/


National Community Planning Group,
Derek Mackay, MSP, Minister fo
r Local
Government and Planning
,

and Dr. Charles Winstanley, Chair of NHS Lothian and
the
NHS Board Chairs


Group.



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25.

NATIONA
L COMMUNI
TY PLANNING GROUP: PEER

REVIEW DISCUSSION WITH
FIFE PARTNERSHIP



The Board
acknowledged
a letter to the Chair, Councillor Alex Rowley, dated 15
th

February, 2013 from Brian Peddie, Head of Community Planning, Scottish Government,
accepting an invitation t
o
the National Community Planning Group to attend the meeting
to
have a peer review discussion wit
h the Fife Partnership Board

and outlining the
approach to the discussion
.




Paul Vaughan
presented an outline of
the Fife Partnership and community planning

in
Fife.
He advised that the
role of the Fife Partnership
was to provide strategic leadership
and

to oversee

partnership activity to support the delivery of Fife’s community plan and
single outcome agreement

(SOA) and explained
the outcomes and prevent
ati
ve
approaches embedded in Fife’s

community plan.




Thereaf
ter, Pat Watters, Chair of the National Community Planning Group and Derek
Mackay, MSP, Minister for Local Government and Planning,
introduced the
question
and discussion session. Pat Watters

expl
ained that the purpose of the discussion was
to help the Partnership to shape its response to the
Scottish Government and COSLA’s
shared
Statement of Ambition and the guidance on new Single Outcome Agreements
(SOA’s), and to provide an opportunity for the
Review Team to get a local Partnership’s
perspective on community planning reform.


Details of the discussion session are
appended

to this minute.




Conclusion and Next Steps



Pat Watters expressed his appreciation
to the Fife Partnership Board for inv
iting the
Scottish Government
’s

Peer Review Team

to attend the meeting. He reiterated that the
public sector needed to work
together as equal partners
in order to address the myriad
of issues facing communities and to deliver and improve
community plan
ou
tcomes
, in
particular in relation to prevention
. He advised that the new
g
uidance on community
planning

and SOA

should
provide
the opportunity

for community planning partnerships

to
make
step
-
change
s

in
community planning and
communities.


Councillor Rowl
ey expressed
his
appreciation to the Review Team for
the helpful
discussion session and
indicated that the Fife Partnership Board welcomed the
challenge to make the necessary step changes
, with guidance from the Scottish
Government
.


The meetin
g adjourned
from 11.35 a.m. to 11.45 a.m.

Pat Watters,
Derek

Mackay, Dr. Charles Winstanley

a
nd Adam Stewart left the m
eeting
during the adjournment.


26
.
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26.

MEMBERSHIP



Councillor Alex Rowley,
Chair welcomed Tony Jakimciw, Regional College

Lead for Fife
to

repres
ent the Fife Colleges on

the Board.


27
.

MINUTES



(a)

Fife Partnership Board (FPB) of
20th November, 2012






Decision



The Minute w
as approved as a correct record
. T
he Board noted that, following
Councillor Jayne Baxter’s appointment as a
Member of

th
e Scottish Parliament,
Councillor William Campbell had been appointed in her place as Ambassador for
Early Years and Chair of the Early Years Strategy Group

(para

20(3) refers)
.


(b)

Fife Partnership Executive Group (FPEG)

of
11th December, 2012 and
22nd

January, 2013



Decision


The Board
noted
the minute
s
,

and
Jackie McMillan clarified
that a business
portal was being developed for all companies in Scotland, including Fife
businesses. (para

361 refers

of the minute of meeting of 22
nd

January refers
).


(
c)

Chief Officer
s Public Safety (COPS) Group of
12th December, 2012



Decision


The Board
noted
the minute.

The Board
also
noted that John Wilson was taking
over as Chair of COPS and that he would give

consideration to future
arrangements for oversight o
f the Group, including the format

of its
minute
s.


28
.

COMMUNITY PLAN OUTCOME REPORTS: IMPROVING THE HEALTH OF FIFERS
AND MAKING FIFE’S COMMUNITIES SAFER



The Board considered a report by Paul Vaughan, Senior Manager (Policy
,
Communications

&
Area Managem
ent)
, Fife Council
,

presenting revised proposals for
outcome reportin
g to the Fife Partnership Board,
along with reports on the delivery of
the community plan outcomes for improving the health of Fifers and making Fife’s
communities safer.



Decision



The

Board

agreed
:
-



(1)

to
endorse

the proposed reporting arrangements for outcome reporting to the
Fife Partnership Board
and
timetable

as set out in the report
;

and


(2)/



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(2)

to
consider the outcome reports for improving the health of Fifers and making
Fi
fe’s communities safer and identify any required actions;

paragraphs

(a) and
(b) below refer.



(a)

Outcome Performance Report: Improving the Health of Fifers




The Board considered a
performance report

on the above O
utcome,

by Dr.
Edward Co
yle, Director

of Public Health,
Outcome
Lead. The report was
presented by Vivienne Brown, Health Improvement Adviser.
Vivienne advised
that
the
role of the
Fife Health & Wellbeing Alliance (FHWA)

was

to
oversee th
e

implementation of Fife’s health and wellbeing plan 20
11
-
14 and to
work towards
outcomes for improving the health of Fifers and narrowing

the

inequality gap
, in
collaboration with other strategic partnerships.



Vivienne
presented
performance statistics
which
highlighted
the
gaps in
e
qualities

in health

bet
ween the most a
nd least deprived areas in Fife. She
indicated that the Health and Wellbeing Alliance managed the Health and
Wellbeing funding programme which was being targeted to address these gaps,
in particular in relation to early years, alcohol and dr
ugs prevention, and
vulnerable pregnant women and families.




In discussion, members highlighted
equality
gaps in early diagnosis
of cancers
and

recent changes in the
engagement of General Practitioners with local
communities, in relation to alcohol and d
rugs
and
gender based violence

issues
.
In further disc
ussion, members suggested that the format of reporting be
amended to highlight issues and actions

and to evidence that community
planning

outcomes are making a difference to the community.



Decision



The Board:
-



(1)

noted the outcome report by Dr. Edward Coyle;



(2)

asked that in future, report
s include clear conclusions,
actions

and
evidence of the difference being made to communities from community
planning outcomes
; and




(3)

asked
that Paul Va
ughan, Dr. Edward Coyle
and Vivienne Brown consider
the
most appropriate way of taking the information contained in the
outcome report to the

seven

Fife Council Area Committees.


(b)

Outcome Performance Report: Making Fife’s Communities Safer



The Board

c
onsidered a

performance

report
on the above Outcome
by
Superintendent Dougie Milton, Outcome Lead. Tim

Kendrick presented the
report and advised that the Fife Community Safety Partnership had been
restructured to support the delivery of the outcomes to fo
cus on prevention and
early
intervention. He indicated that the new

structures for Police and Fire
s
ervices would
/



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would

have an impact on

scrutiny
of outcomes
and engagement

w
ith
communities

and

suggested that an outcome approach might be adopted to bri
ng
togethe
r scrutiny of
p
olice,
f
ire
services
and c
ommunity
safety partnership work
in Fife
.



Thereafter Tim Kendrick highlighted
preventative work
through

the curriculum for
excellence

in Fife schools

and positive outcomes
in
terms of
mainstreaming the
MARAC (Multi
-
Agency Risk Assessment a
nd Conferencing) oversight group and

the
appointment of a MARAC
Co
-
ordinator. He
presented

performance statistics
in relation to Fife’s Community Safety Strategy 2011
-
2015

and highlighted
improvements in reporting on h
ate crime and challenges in terms of the
in
troduction of the new national police and f
ire authorities
.



In discussion, members highlighted is
sues in relation to reporting by

victims of
crimes
and the need to con
sider best practice nationally
in light of t
he
impact of
the new police and fire authorities on community planning and engagement
.




Decision




The Board
noted
the report and that
reporting and scrutiny of
the

Community
Planning Outcome on
Making Communi
ties Safer
would be reviewed
following
the i
ntroduction
the new
p
olice

and fire

a
uthorit
ies
.




(
Brian Peddie, Richard Rollison

and John Wilson left the meeting at
the
conclusion of the above item
.)


29
.

COLLEGE OUTCOME AGREEMENT, FIFE



The Board considered a report by Geoff Fenlon, Principal, Carn
egie College providing
an update on the implementation of the 2012
-
13 College Outcome Agreement (COA)
for Fife and advising of progress to date in planning f
or the 2013
-
2014 COA. Tony
Jakimciw
, Regional College Lead for Fife introduced the report and advi
sed on the need
for
priorities to be aligned between
the
Fife
colleges and other
community planning
partners. He
indicated that there would be
a decrease in funding for the
Fife
College
as
a result of the overall reduction of funding for the sector.
He a
lso
advised that
funding
between
college
regions
was being redistributed and advised that this could

have

a
further impact on funding

in Fife

as a result of the demographic trends compared to
other regions
.



In discussion, Ronnie Hinds highlighted a
lack
of synchrony between national and
local
approaches
in relation to the

Fife

C
ollege Outcome Agreement and
the
Fife

Single
Outcome Agreement and asked that the College Agreement be brought to the Fife
Partnership Board as soon as possible.

In f
urther discuss
ion, Keith Winter highlighted a
forthcoming review of Opportunities Fife and the role of colleges in the review, in light of
welfare reforms.
Professor
Jim McGoldrick
also
emphasised the importance of the
role
of
Fife Colleges in
community p
lanning and

en
couraged

dialogue
between Fife
Colleges and the Fife Economy Partnership and Scottish Funding Council.



Decision
/



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Decision



The Board:
-



(1)

noted the progress to date in implementing the
Fife
College Outcome
Agreement;



(2)

agreed to continue to con
sider partnership priorities for delivery of a more
integrated approach to the delivery of education, learning a
nd skills strategy for
Fife;



(3)

agreed that
the Fife Equalities and Skills a
gendas be

aligned more closely in
future; and



(4)

asked that t
he Fife Partnership Board be informed on
school pupil entries

to Fife
Colleges and
College
leaver destinations.


3
0
.

EARLY YEARS COLLABORATIVE


The Board considered a report by Bryan Kirkaldy, Head of Education (Central),
Fife

Council on the Early Years Co
llaborative

methodology
. Paul Vaughan introduced
the report and indicated that the Collaborative provided an opportunity to take forward
the Early Years Change Programme as promoted by the Scottish Government. He a
lso
indicated that the “Away Team
” which

had attended the learning session on 24 and 25
January had co
mprised representatives from a range of

community plan
ning

partners in
Fife.


Decision


The Board agreed to commit to the Early Years Collaborative in order to improve
methodology and changes to

the way services
might be
delivered and children and
families
were
supported in the early years.


31
.

FUTURE BOARD MEETING ARRANGEMENTS



The Board noted the future meeting arrangements and in particular:
-




Fife Partnership Executive Group of 12th March

a
t 10.00 am in the CMT Room,
Fife House
.



Fife Partnership Board of 14th June
, 2013 at 10.00 am at Police HQ, Detroit
Road, Glenrothes
.


32./



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3
2
.

VALEDICTOR
IES



Andrew Barker, Chief Constable, Fife Co
nstabulary


The Chair advised of the forthcoming retiral

of Andrew Barker from his position
as Chief

Constable,
Fife Constabulary.
Members joined with the Chair in expressing
apprecia
tion for the contribution which
Andrew Barker

had made to community planning
in Fife and the Community Planning Partnership, in
his positions

both

as Chief
Constable an
d Deputy Chief Constable

and wished him
every success

for the future
.


Professor
Jim McGoldrick,
Chair of NHS Fife Board, and Vice
-
Chair of
Fife

Partnership Board


The Chair advised
that
Professor
Jim McGoldrick

was
coming to the end of his term of
appointment as

Chair

of the NHS Fife B
oard.
Members joined with the
Councillor
Rowley
in expressing appreciation to Jim McGo
ldrick
for his work on the Fife
Partnership Board as Vice
-
Chair since June, 2007. The Chair comme
nded him on his
commitment to Fife

and community planning

and for the support he had given not just to
NHS Fife but also to the Fife Partnership Board.
Professor
McGoldrick
was wished
every success for the future
,

and
the Chair
indicated that he was sure
Jim would
cont
inue to play a big part in

the future of

Fife.

________________________


APPENDIX
/





























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APPENDIX


NATIONA
L COMMUNITY PLANNING GROUP:

PEER

REVIEW DISCUSSION WITH FIFE PARTNERSHIP



(a)

Presentation by Fife Council




Paul V
aughan, Senior Manager,
(
Policy, Communications
&

Area Management
)

gave a presentation on community planning in Fife. He set out the role of the
Fife Partnership
and
outlined community planning and partnership developments
in Fife
including
:
-






integrati
on and
re
form in relation
to adult health and social care;



a collaborative approach in rel
ation to early years provision;



increased democratic involvement in local community planning
;



development of collaborative leadership and building of partners
hip capa
city and
prioritisation; and



allocation and management of resources in terms of the Fife Partnership
Improvement Plan.


(b)

Introduction by Peer Review Team
:
-


Pat Watters, Chair National Community Planning Group




Pat Watters

advised on the purpose of the pe
er review and discussion with the
Fife Partnership Board. He
advised that structural change
was likely to
be
implemented unless there was evidence of
a step change in delivery of
community planning

by Community Planning Partnerships

(CPPs)

and
improvement

in performance in terms of the
S
tatement of
Ambition and
prevention.




Derek Mackay,
MSP,
Minister for Local Government and Planning




Derek Mackay
reiterated the need for partnerships to work together to bring
about

a
step change
. He advised that ther
e was a need for CPPs

to identify
priorities where there was a shared responsibility in order to make an impact on
allocation of budgets

and community planning outcomes

around the four pillars
of reform
, in a climate of reduced resources. The main purpose

of the
dis
cussion was for the National Community Planning

Group to hear how a
community planning partnership was responding to the expectations in the
S
tatement of
A
mbition around
:




what the

CPP must do
;



how CPP
s

should improve outcomes
;



how C
PPs should o
perate
;



guidance
o
n new single outcome agreements
(
which was published in

December, 2012
)
.




Ronnie/



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Ronnie Hinds welcomed the comments of the Minister in relation to the
necessity
to show a step change through the current community planning arrangem
ents.
Professor
Jim McGoldrick, advised that
in his experience as Vice
-
Chair
the Fife
Partnership Board had achieved p
ositive results over the past 10 years
, for
example,

in terms of
maintaining and improving Fife’s
conne
ctivity and that
strategic partner
ships had been successful in taking forward community planning
in areas such as h
ealth and wellbeing in Fife
.

However, s
ome issues were
identified in relation to
the
“additionality”
which had been achieved by the
Board
and challenges in relation to
promot
ing better
partnership working at the “middle”
management levels.



(c)

Questions and discussion




Dr. Charles Winstanley
asked
what the
Fife CPP
had achieved in terms of

the

impact of community planning outcomes and progress on sharing resources.




Ronn
ie Hinds responded that two of the outcomes
where good progress had
made were
making communities safer and education
al

attainment levels.
However, challenges remained in relation to
outcomes on the
economy, health
in
equa
lities and environmental issues
. H
e concluded that successes
had been
achieved through
clear leadership
,

accountability and
effective
methodologies

b
ut had been impacted b
y external factors, particularly the effects of economic
recession
.




In response to further questions
from Dr Winsta
nley
relating to resource sharing
and budgets, Councillor Rowley provided examples of
shared partnership
working in early years and children and families

and the
identification and
allocation of
additional funding and resources in relation to e
arly
y
ears
.





In response to a further question

from Dr Winstanley

on how

the Fife

CPP
could
improve outcomes, Dr.

E
dward

Coyle responded that the Fife Health and
Wellbeing Alliance had instigated change in terms of development of joint

community based initiatives.

John Wilson also highlighted
joint
working and
shared resources between acute (hospital) and community (Social Work) staff.
In addition,
Councillor Alex Rowley highlighted the replacement programme for
care homes

in Fife
to provide joint working and
“fit

for
purpose


care in Fife.




Derek Mackay asked how the community planning partnership should operate in
order to evidence a shift from a reactive to a preventative model, through the
prevention plan.




Members of the Boar
d identified a number of initia
tive
s in Fife which evidenced
joint working with a view to prevention, including
:




the S
afe
D
rive
S
tay
Alive campaign;




implementation of

new approaches within
early years
services
;
and




enhance community engagement meetings and education and skills work.


Michael/



201
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23



Michael Kellet indicated that
there was a need for
greater
clarity

within the Fife
Partnership Board in identifying

priorities and spend on prevention plan
outcomes.


Pat Watters
again
highlighted the need for step change to create a collective
responsibility to identify priorities and resources
.
Ronnie Hinds
suggested that
there was a
ne
ed for clearer
shared
accountability for

outcomes
and
direction at
national level as to what can be achieved effectively by partnerships.


In further discussio
n, Councillor Rowley highlighted the need for all
community
plan
ning

partners to
have an
equal
role
and
to be
held to account

for delivery of
the SOA
. In this regard Kenny Murphy advised that the third sector had
many
challenges in terms of the
large numb
er and
diversity of organisations within the
sector and welcomed the opportunity to contribute to the work of the Fife
Partnership.




Keith Winter and Paul Vaughan
answered
further questions

from

the
p
anel

members
in relation to performance and benchmarki
ng and advised that Fife
Partnership
was

adopting a place based approach
within
the boundaries of the
Council’s seven Area Committees. The Fife Council plan was also explicit about
its
links
to the community plan
.
However there was a need for
clear commi
tment
at the
n
ational level
, given that CPPs included
both local and
national partners.




There followed further discussion in relation to
chairing
of the Fife Partnership
Board and Councillor Rowley advised that there was provision

within the
Partnership

Agreement
for the
position of Chair
to rotate
, h
owever it was more
important that all part
ners came to the Board as equal partners
.
Professor
Jim
McGoldrick
concurred, and
also suggested that
further
work be carried out
to
develop
the

capacity of the

Boa
rd.




________________