Ericsson Request for Proposals - Carleton.ca

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21 Νοε 2013 (πριν από 3 χρόνια και 8 μήνες)

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Invitation letter to RFP


1

(
8
)

Prepared (also subject responsible if other)

No.

Linda J Mills


Approved

Checked

Date

Rev

Reference



2013
-
08
-
27





Dear Madam or Sir,


Ericsson is soliciting projects from researchers across Canada for the
purposes of strengthening
Canada’s
Information and Communications
Technology (ICT)

ecosyste
m

and to enhance its vision of a Networked
Society.
Our objective is to
select research

project
s

that fully

meet the
requirements identified in this Request for
Proposal (RFP).


We would hereby like to invite researchers from your institution to

submit

pro
posals in accordance to the
"Request for Research Project Proposal”.



Within the RFP you will find all the information necessary to

conduct
a proper

assessment of Ericsson’s requirements.
Please note,
u
nless otherwise
indicated all financial information
is stated in Canadian dollars
.


Proposals received
between
August 23
rd
, 2013

and
October 31
st
, 2013
,
in
response to this

RFP will be

handled by Ericsson eSourcing
,

an Internet
based a
pplication
.


If you would like to submit a proposal
,

please

confirm your contact information
by replying to this email with the following
detail before October 15
th
, 2013

to
receive detailed instructions outlining the RPF guidelines
:




Institution

n
ame



Contact
p
erson (First Name, Last Name)



Email
a
ddress



Telephone
n
umber



Regards,




Linda
J.
Mills


Strategic Sourcing Manager, RNAM Business Services Sourcing


linda.mills@ericsson.com















Invitation letter to RFP


2

(
8
)

Prepared (also subject responsible if other)

No.

Linda J Mills


Approved

Checked

Date

Rev

Reference



2013
-
08
-
27





Online Request for Proposal (RFP)

Request for Canadian Research Proposal


Content


1

Background and Scope

................................
................................
.......

3

1.1

Scope of the Project

................................
................................
.

3

1.2

Attachments (Online under “RFX Attachments” link)
Error! Bookmark not defined.

2

Supplier Selection Process

................................
................................
.

3

2.1

The process of selecting suppliers will be handled by Ericsson
eSourcing, an Internet based application hosted by Integrated
Business Exchange (IBX). Timeline

................................
.........

3

2.2

Evaluation of the Proposals

................................
......................

4

3

Instructions for Quote

................................
................................
.........

4

3.1

Acknowledge Intention to Participate

................................
........

4

3.2

Login Details to Ericsson eSourcing

................................
.........

5

3.3

How to Respond and Read Online Material

..............................

5

3.4

Supplier’s Cost for Document Development

.............................

6

3.5

Information Policy in the RFP

................................
...................

7

3.6

RFP Response Checklist

................................
..........................

7

4

Contact Details

................................
................................
.....................

7

4.1

Commercial Contact

................................
................................
.

7

4.2

Ericsson eSourcing Application Support

................................
...

7

5

Confidentiality

................................
................................
......................

8


Enclosures to this letter

Exhibit
1


Research
RFP Details

Exhibit
2


Research
RFP Answer
template

Exhibit
3



Template for
General Terms: Industry
-
University Research
Agreement


Exhibit 1
Exhibit 2
Exhibit 3








Invitation letter to RFP


3

(
8
)

Prepared (also subject responsible if other)

No.

Linda J Mills


Approved

Checked

Date

Rev

Reference



2013
-
08
-
27




1

Background and Scope

1.1

Scope of the
Project

Ericsson

is inviting Canadian
u
ni
versities
to submit research project proposals
that can benefit Ericsson’s business in Canada and internationally.

P
rojects

requests

should not
exceed $
6
0,000
and areas of focus include, but
are not limited to the following subjects
:




N
ext generation IP
network



N
ext generation
f
ixed and
m
obile
b
roadband technologies



H
eterogeneous networks and small cells



T
elco cloud computing



S
mart
G
rid communications



M
achine
-
to
-
machine communications



I
nternet of the future



B
usiness model research



S
ocial implications of
a
networked society



E
nergy efficiency of infrastructure



V
irtualization



A
pplications of networked society such as e
-
health, m
-
health,




intelligent transportation systems, security

or

cyber
-
security



Video solutions



OSS and BS
S solutions

The RFP is for well
-
defined projects undertaken by university researchers
,

their students and collaborators. Direct project costs are shared by Ericsson
and potentially
a
funding agency such as MITACS or NSERC, depending on
eligibility.
While a

majority of the awards are for one year, p
rojects may range
from one year to two years in duration
.


The projects can be at any point in the R&D spectrum that is consistent with
the university’s research, training and technology transfer mandate. Eligible

projects include focused projects with specific
short to

medium

term
objectives. All proposals require evidence of detailed planning and sound
budget justification and must clearly spell out the underlying assumptions,
intended approaches,
milestones and

deliverables.

2

Supplier
S
election
P
rocess

2.1

The process of selecting suppliers will be handled by
Ericsson
eSourcing,
an Internet based application hosted by

Integrated
Business Exchange

(
IBX
).


Timeline

The timeline for the RFP process is outlined below.






Invitation letter to RFP


4

(
8
)

Prepared (also subject responsible if other)

No.

Linda J Mills


Approved

Checked

Date

Rev

Reference



2013
-
08
-
27





Event


Date/Time Frame


RFP Issuance

August 2
8
, 2013

RFP Questions Deadline

September 15,

2013

Ericsson Reply to Questions Deadline

October 1
, 2013

RFP Proposal Submission Deadline

October
15
, 2013

Estimated RFP Response Review
Period by Ericsson

October 16

to December 1, 2013

Estimated Final Decision Made and
Research Project Selected

December 2013



Please note that
all proposal submissions must be received on or before
the date an
d time

specified

in the RFP.


2.2

Evaluation of the

Proposals

Ericsson will evaluate all proposals with respect

to

the terms and conditions
outlined in the RFP to

determine

the feasibility of signing an agreement with
your institution

based upon the submitted proposal.


3

Instructions for Quote

3.1

Acknowledge
I
ntention to
P
articipate

If you would like to submit a proposal
, please

confirm your contact information
by replying to this email with the following
details
by October 1, 2013
to
receive detailed instructions outlining the RPF guidelines
:




Institution name



Contact person (First Name, Last Name)



Email address



Telephone number







Invitation letter to RFP


5

(
8
)

Prepared (also subject responsible if other)

No.

Linda J Mills


Approved

Checked

Date

Rev

Reference



2013
-
08
-
27




3.2

Login Details to Ericsson eSourcing

Once
your
information

is uploaded
to the Ericsson eSourcing application you
will automatically receive
an email that contains
your password

and logi
n
ID
.


For security purposes, please change your password
upon initial

login. Your
password must be
a minimum of
seven

characters and
included
at least one
number. Please note that the login
ID

and password is case sensitive.


3.2.1

Request
M
ore
U
ser
L
ogins

S
o
me

institution

may require
more
than

one login. User requests shall be sent
to your
c
ommercial
c
ontact in the

following

format:


Supplier
Name

Contact Work
Phone Number

Contact

Email

User
First
Name

User
Last
Name

Country

Institution


+46 8 5030 4216

test@test.com

James

Smith

Sweden

3.2.2

URL
A
ddress

URL:
http://ericsson.esourcing.ibxnordic.net

3.2.3

Problem
s with

L
ogin

If you are experiencing issues
with your login or other technical related
problems, please contact

the

Ericsson eSourcing
Support Department
.

3.3

How to
R
espond and
R
ead
O
nline
M
aterial

For functional instructions on how to respond to the RFX, exporting RFX
responses or uploading/downloadi
ng attachments, please review the Supplier
Tutorials
.

You will also find online tutorials in the eSourcing
application

(top right
corner).



When completing the RFP, suppliers should note the following requirements:

3.3.1

Technical Requirements

The Ericsson eSou
rcing application requires that
all


pop
-
up blocker


software be
disabled

on your local PC when you are accessing
the
eSourcing
application.

Please make sure that you allow “
p
op
u
ps” in your Internet
b
rowser or
you will not be able to respond to the RFP.






Invitation letter to RFP


6

(
8
)

Prepared (also subject responsible if other)

No.

Linda J Mills


Approved

Checked

Date

Rev

Reference



2013
-
08
-
27




3.3.2

Attachments Guidelines

If
you are
upload
ing

attachments in the RFP, please reference “Exhibit X


Tutorial_Add and Download RFx Attachments


for instructions.

In addition, please ensure you
adhere to
the guidelines below. Ericsson will
not review or cons
ider attachments unless suppliers
conform to instructions
and specifications which are issued herein
.


1.

Suppliers should
ONLY
upload attachments if the questions request
them
to do so. All other attachments will not be considered as part of
the quotation.

2.

The naming convention for all attachments is as follows:

<question no>_<supplier name>_<your file name>

Example: If Supplier A as a supplier were to provide an organization
chart for question 3.1: “3.1_Supplier A_Organization chart Europe”

3.3.3

Statement of
C
o
mpliance

The supplier must provide
a
complete and clear statement of compliance. For
each questions requiring a statement of compliance, the supplier must state
comply or not comply.



Yes/Comply

-

meaning that the statement is fully accepted



Partially

-

the

supplier must provide a clear description of areas of
non
-
compliance



No/Not Compliant

-

meaning that the statement
is
not accepted

3.4

Supplier’s Cost for Document Development

Costs for developing the proposal responses are entirely the responsibility of
the

proposing party and shall not be charged in any manner to Ericsson.

No information in whole or in part will be returned to the respondents unless
arrangements are made in advance of receipt of the proposals by Ericsson.

Please indicate the name, title, an
d location of the individual(s) who would
attend if your
institution

were selected to further negotiations. The persons
chosen to represent your
institution

should reflect your commitment to our
effort plus Ericsson’s requirements for account management.






Invitation letter to RFP


7

(
8
)

Prepared (also subject responsible if other)

No.

Linda J Mills


Approved

Checked

Date

Rev

Reference



2013
-
08
-
27




3.5

I
nformation
P
olicy in the RFP

Please note that all information submitted in the RFP will be treated
confidentially and will not be shared with any other party that is not directly
involved in th
e

process.

3.6

RFP Response Checklist

During the time period when t
he RFP
is open
, suppliers are able to alter or
update any given response
s
. When the session is closed, changes will
no
longer be
accepted
. All responses to the RFP should
ONLY
be submitted
online
, unless explicitly requested by Ericsson in writing.

In orde
r for your
submission to

be considered complete, suppliers will have
performed the following activities by the
RFP’s c
los
ing

d
ate:

1.

Completed

online
q
uestionnaires

2.

Added all requested attachments

4

Contact
D
etails

All communication between Ericsson and sup
pliers will be via email.

Do not
use the Message functionality in the Ericsson eSourcing application.

4.1

Commercial Contact

For commercial questions, please contact:


Linda
J.
Mills

Strategic Sourcing Manager, RNAM Business Services Sourcing

Email:
linda.mills@ericsson.com

4.2

Technical

Contact

For technical questions, please contact:


Pierre Boucher

Head of Research & Innovation

Email:
pierre.boucher@ericss
on.com


4.3

Ericsson eSourcing
A
pplication Support

For Ericsson eSourcing application
S
upport, please contact:

Ericsson eSourcing
Support Department

Email
: gsso@ericsson.com






Invitation letter to RFP


8

(
8
)

Prepared (also subject responsible if other)

No.

Linda J Mills


Approved

Checked

Date

Rev

Reference



2013
-
08
-
27




or


Sabina Mirt

eSourcing Junior Analyst

Email:
Sabina.mirt
@ericsson.com

Phone:
0040725353915

5

Confidentiality

Ericsson will treat all information submitted as confidential and will disclose
this information only to its employees and those individuals bound by
confidentiality who may from time
-
to
-
time assist Ericsson on this subject.

A
ll
information
provided to you by Ericsson in connection with the process
is

to be treated as confidential and proprietary to Ericsson. As such, this
material is to be used by you solely for the purpose of responding to this RFP.
Access shall not be grante
d to third parties except upon Ericsson’s expressed
and prior written
consent and

upon prior written agreement of the intended
recipient to treat the materials as confidential. Ericsson may at any time
request that any or all of its materials be returned o
r destroyed.