16/01/2012 - irpof

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MINUTES OF FORMAL MEETING OF IRPOF WITH RAILWAY BOARD
HELD ON 16/1/2012 IN THE CONFERENCE HALL, RAIL BHAWAN,
NEW DELHI.




1.0

Opening address


1.1

Additional Member

(Staff), Railway Board

extended a warm welcome to
all concerned. He spoke of continuous effor
ts being made to address the
legitimate demands of IRPOF and of success having been achieved in this
direction. He indicated that there are certain issues which have arisen upon
implementation of the 6
th

Pay Commission recommendations, which are taking
t
ime and that efforts are being made in the right direction to resolve them

in the
best interest of Administration and promotee officers. He expressed the hope that
issues would be discussed in the interest of both, Administration as well as
Promotee Offic
ers in a very cordial and harmonious atmosphere.



He thereupon requested Shri A.K. Vohra, Member(Staff) to give his
inaugural address.



2.0

Member(Staff), Railway Board
,

in his address,

extended a warm
welcome to the President, IRPOF, Secretary General, IRP
OF, other
representatives representing different Zones and officers of Railway Board, to the
Formal Meeting with Board.


He stated that Federations form a major element in maintaining industrial
relations and peace that we have today and that he repose
s a lot of faith in
Federations. He added that Secretary General, IRPOF has been regularly
interacting about the issues concerning promotee officers and of efforts being
made to resolve the issues.


Referring to the financial health of Indian Railways, M
ember (Staff) stated
that though on the freight front, we are growing even today at about 9% ,
financially we are growing at about 10 to 11%. Expenditure is also on the rise and
after the implementation of the 6
th

Central Pay Commission recommendations, t
he
financial health of Railways has not really kept pace. We are trying to find
answers to bridge the gap.


On the issue of safety, Member (Staff) stated that there is a marked
improvement in the area of derailments either on track account or other acco
unts,
but one area which is causing concern, is accidents taking place on unmanned

2

railway crossings. He appreciated the role of officers at the field level and also at
zonal railway level who are contributing in a big way in providing middle level
man
agement answers to the problems that we are facing today. He cautioned that
as an organization, we are facing a threat now
-

that of public perception. The
public perception is that we have accidents. Though looking at it, in terms of
accidents per billi
ons kms, there is a reduction, the failures that were taking place
due to joint failures, rail weld failures, rolling bearing failures have also come
down and the contribution that our staff and officers have been making in this
direction is phenomenal

but

stressed the need for moving at a quicker pace. He
also apprised that efforts are being made to address the fare issues and various
options are being explored.


Member (Staff) stated that he is aware of the aspirations of promotee
officers from the organ
ization and from those aspirations it emanates that they are
not getting adequate representation at the SAG level, their representation at the
Junior Administrative Grade level is quite low, etc. Apparently, panels are getting
delayed


with the result, p
romotee officers who are due for retirement, feel that
they have been deprived in terms of their pensionary benefits or in terms of their
promotional benefits. He stated that he is also aware of the stagnation particularly
in services pertaining to Acco
unts, Engineering and Personnel, the officers waiting
for promotion have rendered much higher number of years of service when
compared with their colleagues from other services. He apprised the forum that
Railway Board is actively working with the Secreta
ry General of the Federation to
address this problem and mitigate their hardships. In this direction, Railway
Board have also recently reviewed the Recruitment Rules for RDSO so that papers
are moved very quickly to UPSC for finalization of the panels. M
ember (Staff)
also discussed the efforts of Railway Board to broaden the base in order to address
the problem of stagnation and to give career progression and apprised that some
alternatives are being worked upon with recognized federations and also with t
he
Secretary General, IRPOF so that we are able to provide a representative share in
the higher management to result in a win
-
win situation for all.


At the end, Member (Staff) assured the representatives of IRPOF that
Railway Board is very open and posit
ive and is appreciative of the hardships and
difficulties faced. He expressed the hope that fruitful discussions would take place
and the outcome of this meeting would benefit Indian Railways.


3.0

Secretary General/IRPOF



Secretary General/IRPOF welcom
ed Shri A.K. Vohra, Member (Staff) and
all the participating officers from Railway Board. He stated that this meeting was

3

due in 2011 but was being held in January 2012 and requested that this meeting
may be treated as a Formal meeting of 2011.


Secretar
y General/IRPOF stated that promotee officers are equally
concerned about the image and performance of the Railways. He expressed
concern over accidents that are taking place because of non
-
compliance of the
provisions of rules, normal practices. He infor
med that immediately after the
General Managers’ Conference, he had spoken to the zonal units of IRPOF and
apprised the members, asking them to be very vigilant and serious about
observance of rules and to be very focused and objective in their inspections
. The
quality of inspections should be maintained and there should be effective follow
up action.


Secretary General/IRPOF stated that incremental growth of freight goes on
to show that officers and staff of Indian Railways are working hard and
implemen
tation of 6
th

Pay Commission recommendations is not the only factor
behind the financial health of Railways. He expressed concern over pricing of
services of Railways, which have not been reviewed for the last 8 years despite
inflation and the dilemma in
this regard. He stressed that some mechanism should
be drawn to effectively price the services of railways to keep pace with inflation
and it is the demand of the day.


He further stated that Indian Railways is an industry and it should be
treated as suc
h and expressed his concern that, we follow the pattern of other
Ministries and that is creating problems in managing the human resources of the
Indian Railways. He stated that the motivation level of all Railwaymen is required
to be maintained. He expre
ssed his agreement with Member (Staff)’s statement
about the need for reviewing the requirements of different cadres and appreciated
efforts made in this direction. He said it is now desirable that we think about the
senior supervisors in the field and th
e time has also come to change our policies
for recruiting graduate engineers as senior supervisors and to attract good graduate
engineers as senior supervisors unless we give some assured career, it would be
difficult to attract them to Railways. Secre
tary General stated that in the coming
future, the Railway monopoly would be diluted and cautioned that there should be
transparency in corporatization and all stakeholders must be taken into confidence.


In his Speech, Secretary General/IRPOF also raised
the following important
points:




The delay in holding DPCs for induction in Group A from Group B was
pointed out. He stated that due to delay in DPCs, we are losing a lot of
seniority and most of our members are of such age profile that they lose
their pr
omotions due to such delay and in the process suffer consequential

4

loss in their pension and status. He urged that speed is required to be
improved.




He welcomed the idea of probable changes in the recruitment plan of Group
B and Group A. He also mention
ed that this would create a win
-
win
situation for all the categories of staff and officers and Indian Railways
would immensely benefit from the change. This was discussed at length.
This issue was also raised before CRB.




He also raised the issue of Grad
e Pay of Rs.5,400/
-

to all Group B officers
and pointed out that in the last Formal Meeting of IRPOF with Board, CRB
had promised to look into the matter but there has not been any progress
since then and requested that this issue should be finalized exped
itiously.




Problem of stagnation in three departments i.e. Personnel, Accounts &
Civil Engineering in the matter of induction into Group ‘A’.




Stressed that all the CPOs should be asked to furnish the required data,
including seniority lists so that DPCs a
re not delayed for want of data from
the Railway Units.




JAG should be placed in PB
-
4, with Grade Pay of Rs.8,000/
-
.




Entry level pay of Group ‘B’ officers on promotion from Group ‘C’ should
be minimum Rs.13,650/
-

as it has been provided f
or

Direct

Group ‘
B’
officers in other Ministries after the 6
th

Pay Commission.


4.0

Discussion on Agenda Items



1/2012


Date of effect of ante dating.



It was stated by IRPOF that they have modified their agenda item no.
4/2010 and modified their demand. It was explained t
hat instructions on ante
dating are not clear. They stressed that ante dating should be reckoned from the 1
st

date of the vacancy year. This will take care of delays in DPCs which adversely
affect the career of Group B officers. It was also stated that
this is purely an issue
of seniority and Railway Board is competent to take decision on this issue without
involving DOPT.


It was intimated that the matter is under active consideration.


5



2/2012


Implementation of 50% vacancy of cadre based DPCs for
pr
omotion of Group ‘B’ officers to Group ‘A’


The item was discussed at length.


It was stated by IRPOF that it will be a difficult task to calculate exact 50%
of vacancies as we have the practice of sending our indent for recruitment of
Group ‘A’ JTS offic
ers almost one and a half year in advance. These figures are
always presumptive and not actual vacancies in the cadre.


IRPOF mentioned that the ratio of distribution of cadre post in 75 : 25 is
reasonable in seven organized services as JTS cadre post a
re occupied by Group
‘A’ (DR) for a period of two and a half years and at present in most of the
departments Group ‘B’ officers are occupying JTS cadre post notionally and
vacate in the same year as they are getting five years Ante dating but this will
cha
nge in near future in technical departments. In case of Accounts Department
Group ‘A’ (DR) are occupying JTS cadre post only for two years as they work two
years against a trainee post instead of one and a half year in other organized
services. Therefore
, the cadre distribution of post of JTS should be 66 : 34 for DR
Group ‘A’ and Group ‘B’ for induction to JTS Group ‘A’.


IRPOF also urged to change the ratio of cadre post distribution in seven
organized services to 70 : 30 for JTS Group ‘A’ and JTS Group

‘B’ officers. This
will give a fair justice to both stream of officers.


After discussion, it was agreed to look into the matter


3/201
2



Rationalisation of cadre in different Zones/Production Units to
ensure parity in promotional prospects of Group ‘B’

officers amongst
different Railways.


After discussion, it was decided to close the item.




(CLOSED)



4/201
2



JA Grade should be in PB
-
IV as its NFSG is i
n PB
-
IV.


Secretary General/IRPOF

stated that the concept of Pay Band depends on
multi
-
layers of grade pay. Minimum two grade pay should be there in one pay

6

band. As on date, only a single functional grade is in PB
-
4 i.e. SAG. The
guidelines say that S
election Grade is intergral part of JAG. A non
-
functional
grade has been segregated from its functional grade i.e. JAG and placed in higher
pay band. It was requested that initiative should be taken by Board for placement
of JAG in PB
-
4 with grade pay of

Rs.8000/
-
.


After discussion it was decided that IRPOF would work out the financial
implications and a fresh letter explaining the issue as well as financial implication
thereof would be addressed by IRPOF, which would be examined.




5/201
2



Cadre rest
ructuring/upgradation of Group ‘B’
.




IRPOF appreciated the work being done by E(GC) Dte and requested to
expedite the cadre restructuring exercise.



6/201
2



Reimbursement of cost of LAPTOP/Notebook purchased by officers.


It was stated that orders for
reimbursement of cost of Laptops/Notebook to
the officers are under issue and the matter may be treated as closed.











(CLOSED)



7/201
2



Delay in finalization of JAG/NFSG panels.



The status of finalization of panels and issue of orders

was expla
ined.
IRPOF appreciated the work of Secretary’s Dte.



(CLOSED)



8/201
2



Delay in DPCs


The delay in holding DPCs for induction in Group A from Group B w
as
pointed out. It was stated that due to delay in DPCs, promotee officers are losing a
lot of seniority and most of them are of such age profile that they lose their
promotions due to such delay and in the process suffer consequential loss in their
pensi
on and status. He urged that speed is required.



7

It was explained that all out efforts are being made to send the proposal to
UPSC for holding DPCs on time but due to some procedural constraints as also
Courts’ orders in RDSO case there is some delay. Ho
wever, every effort is being
made to send the DPC proposals on time.






5.0

Discussions on the Action Taken Statements on the Minutes of the
Meeting of IRPOF wit
h

Railway Board held on
6.12.2010



1/2010


Grant of benefit of Grade Pay of Rs.5400/
-

to al
l Group ‘ B’ Officers.


This issue was raised by IRPOF before full Board . It was

pointed out that
in the last Formal Meeting of IRPOF with Board,
the then
CRB had promised to
look into the matter but there has not been any progress since then
. In this,

approval of Ministry of Finance would be necessary. IRPOF had discussed this
matter with the then MR also who had agreed to write a letter. So far no progress
has been made in this direction. IRPOF requested that this matter be accorded due
priority an
d urged to take up the matter with Ministry of Finance.


It was decided to look into the matter.


2/2010


Benefit of fixation of pay on promotion from the date of increment to
Group ‘B’ officers on promotion to Sr. Scale.




IRPOF stated that on ad
-
hoc pr
omotion to Sr Scale, we get fixation in
higher scale but do not get option for exercising fixation from the date of
increment i.e.1
st

July. In this scenario the officers getting promotion in February
get the next increment after 16 months.



It was explai
ned that the rule do not provide for option for fixation in the
case of ad hoc promotion. IRPOF however stressed that there is a rule which
provide that in the case of ad hoc promotion followed by regularization, option for
fixation is available. After d
iscussion, it was decided that IRPOF would meet and
discuss the matter with EDPC, along with the rule.



4/2010


Date of appointment of Group ‘B’ officers promoted to Group ‘A’
Junior Sclae.




IRPOF has revised this Agenda. The revised agenda has alread
y been
discussed under Item No. 1/2012.


8














(CLOSED)



6/2010


Payment of Hotel charges as per the recommendation of the 6
th

Central Pay Commission.




This issue was raised by IRPOF before full Board. It was explained that a
work of co
nstruction of Rest Houses at Delhi is underway and contract for phase
-
I
has already been awarded. At present, the proposed site has Railway offices. The
work of construction shall commence after dismantling of these offices. It was
also explained that
Northern Railway was also approached to negotiate with
Ginger Hotel in Delhi to make available rooms on assured basis and a meeting was
also held in this regard. IRCTC have stated that it is not feasible to provide en
bloc booking of rooms.


After discus
sion, it was concluded that payment of hotel charges is not
feasible.













(CLOSED)


9

8/2010


Increasing trend of stagnation


promotion from Group ‘B’ to
Group ‘A’.



This issue was raised by IRPOF before full Board. IRPOF once again
str
essed that three departments i.e. Personnel, Accounts and Civil Engineering are
facing stagnation and are waiting for upto 16 years for induction in Group A.
They pointed out that in the last formal meeting they had suggested 56 posts
belonging to General

Administration for which there are no Recruitment Rules
and these posts are filled by ex
-
cadre, and they can be utilized for clearing the
stagnation in these three departments. They stated that it is only a paper exercise.



It was explained that the mat
ter is under active consideration.



9/2010


Revision of Charge Allowance on ad
-
hoc promotion within Group A.




It was

explained that as discussed in the previous meeting, the issue was
once again put up for consideration and the proposal of IRPOF for re
vision of
charge allowance was not found feasible of acceptance.












(CLOSED)



11/2010


Fixation of pay on promotion from Group ‘C’ to Group ‘B’



The Item could not be discussed. It was agreed that this item would be
discussed in the next Formal

Meeting



13/2010


Transparent transfer policy and proper maintenance of Cadre in
different Railways.



The Item could not be discussed. However, as per the minutes of meeting
held on 6.12.2010, instructions to the Railway Units have already been issued
.
Copy of Railway Board’s letter No. E(O)III
-
2011/PL/06 dated 12.12.2011 laying
down that “henceforth ad hoc promotions will be availed by the officers in their
seniority unit only and the pending cases should be settled as per existing rules”,
were give
n to IRPOF as Annexure
-
1 to the booklet supplied to them.
Accordingly, the item stands closed.



10











(CLOSED)


11

6.0

Discussions on Action Taken Statement on the Minutes of other
pending Old Items.



1a/2008
-

Reservation applied to Grade Rs.8000
-
13500
.


The Item could not be discussed. It was agreed that this item would be
discussed in the next Formal Meeting



1b/2008
-

Calculation of posts for promoting Group ‘B’ officers of Grade
Rs.7500
-
12000 to Grade Rs.8000
-
13500
.




The Item could not be discus
sed. It was agreed that this item would be
discussed in the next Formal Meeting. However, as decided in the meeting held
by EDE(GC) on 23.11.2011 (as per the minutes of formal meeting held on
6.12.2010), this item would be further discussed by IRPOF with

EDPC.



2/2008
-

Provision of Laptop to all Gazetted Officers


The Item could not be discussed. However, as per the minutes of meeting
held on 6.12.2010, instruction to the Railway Units have already been issued.
Copy of Railway Board’s letter No. 2010/
C&IS/Committee/Laptops/3/Pt.1 dated
3.3.2011 containing guidelines for providing Laptops to officers below JA Grade
were given to IRPOF as Annexure
-
2 to the booklet supplied to them.
Accordingly, the item stands closed.












(CLOSED)



4/200
8
-

Lateral induction of Sr. Scale officers of RDSO into respective
Organised

Services.


The Item could not be discussed. It was agreed that this item would be
discussed in the next Formal Meeting.




10
-

Option for fixation at the time of promotion to S
enior Scale (ad
-
hoc).


The Item could not be discussed. It was agreed that this item would be
discussed in the next Formal Meeting.

However, as decided in the meeting held by
EDE(GC) on 23.11.2011 (as per the minutes of formal meeting held on
6.12.2010),
IRPOF had agreed to modify this agenda item. Accordingly, a

12

modified agenda would be submitted by IRPOF and this item is being treated as
closed.













(CLOSED)



7
.0

Chairman, Railway Board and other Board Members joined in the course of
the Meeting. On their arrival, AM (Staff) welcomed Chairman, Railway Board and
other Members of the Board. Additional
Member (Staff) requested Chairman,
Railway Board to address th
e gathering



Chairman/Railway Board



CRB welcomed the representatives of IRPOF, and stated that it is the first
formal meeting of IRPOF which he is attending. He stated that most of IRPOF’s
representatives are aware of his views with regard to Group B
officers’ who are
the back bone of the system and they play a very critical role in running the
system. He added that wealth of experience is brought in by Group B officers
when they are promoted to higher grades and the whole organization benefits from
t
hat. He said that he

has no hesitation in stating that the Group B officers are a
very strong fundamental force in the entire
G
azetted cadre and we respect them for
that and he would strongly like

to

see that the legitimate demands of IRPOF
we
re
addresse
d.

He stated that he is aware of some of the demands and deliberations
must have taken place on them. Some issues which IRPOF wanted to discuss at
his level could be discussed.


CRB further stated that Railways is passing through a very critical phase
an
d as far as financial situation is concerned, it is not very healthy. Although,
from the operating profit point of view, Indian Railways earn more than it spends
overall but there are lot of concern with regard to staff costs and the pension pay
outs whi
ch have now ballooned to 59
-
60% of the total expenditure. He added that
there are issues
-

money has to be found from internal resource generation which
is suffering very badly, as a result, our DF and DRF which are the backbone of our
investments in rega
rd to renewal of our assets and execution of small works,
which have a very important role to play in upgradation of system, are suffering.
Although capital may be available, we can deploy capital only in certain defined
areas and the rest of money has to

come from our internal resource generation
which is under constrain. He informed that in order to address this problem, a lot
of steps are being taken and expressed the hope that something will fructify in the
near future.



Referring to safety, CRB stat
ed the issue of safety is very close to our heart.
As even one casualty on Railway system of any type really affects all Railwaymen

13

across the board and it is a very serious concern. We must provide a safe system
to travelling public and our customers.
The only way to address this concern is by
technologically upgrading the system and reducing the dependence on manpower
to the extent it is possible. And this is what the world has done. The need of the
hour, therefore, is technological upgradation. He a
dded that efforts are being
made in so many ways in upgrading our system but unfortunately, we have not
been able to still put in place a system which is absolutely resilient and proven.
However, we are now moving in that direction. CRB expressed concern

that there
are still a large number of cases taking place in the field which are due to
downright carelessness of the field staff which is to be addressed by more care and
more vigilance and by following procedures, rules and regulation which have been
pu
t in place to avoid and avert such situations. CRB urged that this message must
go down to grass root level that upgradation of technology is a long drawn process
and it will take over subsequently but wherever it is within our control, such
incidents sho
uld not happen and should not occur. He stated that advisory in this
regard has been sent to all the General Managers and he has discussed this matter
with the Federations also. He requested that this message must be disseminated
to the field very quickl
y as it is an issue which concerns all Railwaymen whether it
is Group A, B, C or D.


CRB stated that he is aware of the demands of promotee officers and their
view that perhaps if the morale of promotee officers is built up higher, the system
will gain b
y it. He assured that attempts would be made to build the morale of
people at all levels including the Group B fraternity.



Secretary General/IRPOF



Secretary General, IRPOF reciprocated the sentiments of Board (CRB) and
assured him and the Board the c
omplete cooperation from the promotee officers in
the advancement of Indian Railways. He apprised Board (CRB) that after General
Manager’s Conference, he has already spoken to all IRPOF’s units and impressed
upon them the need to be more careful and vigil
ant in discharge of their duties by
following all the procedures, rules and regulations.



The Meeting concluded with Additional Member (Staff) thanking
everybody for very fruitful discussions in the meeting.





********


14

List of Officers who participated in Formal Meeting of
IRPOF with Board held on 16/1/2012.



S/Shri

S/Shri

1.

Vinay Mittal, CRB

2 A.K..Vohra, MS

3.

Kul Bhushan, ML

4.

K.K. Srivastava, MT

5.

P.K. Sharma, A
M
(Staff)

6.

M.S.Mehra, Adviser(Conf.)

7.

R.D.Choudhury, EDE(GC)

8.


Ms.

Anj
a
li Go
ya
l, EDF(E)

9.

Ms. B.K. Minz, JS(E)

10.

Prashant Mishra
, EDPC

11.

Ms.U. Hazarika,
ED(C&IS)

12.

Desh Ratan Gupta,ED(L&A)III

13.

K. Mal, EDE(Res.)

14.

Ms. V. Vaidehi, DE(G
C
)

15.

B.Majumdar, DE(GP)

16.

Felix Kerketta, DE

17.

P.S.Meena, DS(G)

18.

Ravinder Pand
ey, DDE(Gaz.)


1.
J.P.Singh, Dy. CCM/Claims, ECR, Patna

2. Jitendra Singh, Dy.COM/WCS, NR/New Delhi

3. Shashi Ranjan, Sr.AFA/ECR, Patna

4. Y.P. Mittal, Dy.CMM, N.Rly., Shakur Basti, Delhi

5. Abraham Johm, Sr.AFA/ T, Central Rly., M
umbai

6.


M.A.Haque, Sr.DSO, ECoR, VSKP

7.


S.S.Parashar, Dy.CSO/M/NCR/ALD

8.


P.K.Khurana, SCM/NER, Gorakhpur

9.


Parmeswar Sen, API/NWR, Jaipur

10.


K.V.Vardrajan, SCM, SR, Chennai

11.


A.K.Pradhan, Dy.FA&CAO/Const.,S.E.Rly

12.


B.S.Ranganath, Dy.CMM
, SWR, Hubli

13.


Deepak Shelly, Dy.COM/G/WR, Mumbai

14.


A.K. Barsaiyan, XEN, WCR, Bhopal

15.


Baldev Raj, Dy. GM/RCF/KXH

16.


S.K.Singh, Sr.Project Manager/TOT, DLW/BSB

17.


Raman Kr. Sharma, SPO/IR, N.Rly.

18.


R.P. Tewari, DD/C/RDSO/LKO

19. S.K. Dag
or, APO/BPL, President/CRPOA/Jabalpur

20. P.V.N.Kumar, Working President/SCRPOA

21. S.S.Single, President/NCRPOA