First Nations Alliance 4 Land Management - First Nations in ...

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12
TH

ANNUAL GENERAL MEETING

WEDNESDAY, MAY 18, 2011

KAMLOOPS CONVENTION CENTRE, KAMLOOPS, BC

First Nations Alliance 4 Land
Management

Overview

Chairperson Report


Freda Jules


Background of FNA4LM


Policy


Mission Statement


Objectives


Board of Directors


Staff


Challenges


Response Plan


Overview


Directors Report



Financial Report
-

Iva Jules, Treasurer



Milestones
-

Pamela Theodore, Secretary



Five
-
year Plan
-

Valerie Sam, Vice
-
Chairperson

Background

The First Nations Alliance 4 Land Management is
First Nations driven:



Kamloops Indian Band hosted and facilitated 1st
meeting


Diverse group from Sec. 53/60, RLAP First Nations
to Bands with no lands department


Incorporating First Nation’s culture


Background


First meeting May 12 & 13, 1999



There were 27 participants including: INAC, RLAP, Sec.
53/60 Bands


Presenters from RLAP, Sec. 53/60, INAC, OALA, KIB
CRM &
Councillors


To determine interest, set objective, mandate, terms of
reference, name of association, etc.


Background

The group determined:


information sharing on bylaws, policies knowledge and
experience


problem sharing/round table discussions


networking, communications,


once LMTP Training

Is over there is no

mechanism to share

information


Background


Additional training through workshops outside of the
LMTP such as:


estates


forestry


additions to reserve


bylaw development and sharing


negotiation skills


environmental assessments


expropriations


Lands Management Regimes


Commercial Leasing

Background


Additional training through workshops outside of the
LMTP such as:


Negotiation skiils


Policy development


INAC Policy Reviews


ATR, RLEMP, funding, etc.


Introduction to Lands


Section 50 policy


Land use plan


Community comprehension plan


Economic development



Board of Directors



FNA4LM was officially incorporated as a non
-
profit
organization on April 10, 2000 and is governed by a
board of seven Directors elected by the membership.



Annual reports including financial statements,
membership numbers, dates of annual general meetings
and list of Directors with current addresses have to be
submitted and filed with the BC Provincial Government.


Board of Directors


The Board of Directors are involved in setting up the
training workshops and administration of FNA4LM.



The Board has regular monthly meetings in person or by
teleconference, to prepare for each workshop, to draft
and design the agendas, and brainstorm
speakers/facilitators, resource people, etc.



The Board sets tentative dates for the FNA4LM
meetings, reviews the financial statements and
monitors budget.



With the regular meetings, the board is establishing a
strong hold that identifies the necessary steps to achieve
the goals & objectives.

Board of Directors


The Board of Directors have extensive experience in a variety of areas of
Lands Management.


CHAIRPERSON: Freda Jules, Lands, Leasing & Tax Administrator,
Kamloops Indian Band, S. 53/60 Delegated Authority/RLEMP, started
in lands in 1989


Chairperson since 1999



VICE
-
CHAIRPERSON: Valerie Sam, Lands Manager,
Tzeachten

First
Nation, First Nations Lands Management Initiative, started in lands in
1998


Vice
-
Chairperson since 1999



TREASURER: Iva Jules, Lands Manager, Adams Lake Band, RLAP,
started in lands in
1993


Treasurer since 1999



SECRETARY: Pam Theodore, Lands Manager,
Canim

Lake Band, RLAP,
started in lands in1993


Secretary since 1999




DIRECTORS:


Lynn Vanderburg , Director of Lands,
Westbank

First Nation, Self
-
Government, started in lands in 1986


Since 2007


John Keating, Lands Manager,
Cowichan

Tribes, RLEMP/Lower
Nicole Indian Band, RLAP, started in lands in 2004


Since 2009


Sandy
Rieviakan

(resigned)


Board of Directors

Mission Statement


F
irst responsibility is to the land


N
etworking to develop strength through
information sharing and experience


A
ssuring accountability and self
-
sufficiency


4


L
earning through capacity building training
initiative


M
aking policy and development in land
management

Policy



Nation building


Governing and responsibility to land management;


Developing adequate resources;


Ensure self
-
sufficiency and accountability.

Objectives

FNA4LM’s objectives are:


To engage in opportunities that will enhance the skill
and knowledge of Lands Managers



To provide the tools and resources for Lands Managers
to efficiently and effectively manage their lands,



To enhance First Nations independence and
interdependence, and



To develop and maintain effective communication and
networking links.



Objectives continued:


Operating as a non
-
political technical body


Assisting Indian and Northern Affairs Canada with
input into land management policies


Offering tools and systems to manage lands


Recruiting members from First Nations in British
Columbia


Introducing professional expertise to the field


Objectives

FNA4LM executes these objectives by:



Providing capacity building, training and expertise in
the area of lands management


Providing professional development workshops with
current and relevant information


Tailoring training to FNA4LM Members


Developing and supporting on
-
going communication
and networking links


Creating effectual and informational publications


FNA4LM Staff


FNA4LM currently has one employee:


FNA4LM Coordinator



The coordinator implements the plans and carries out the
Terms of Reference as per job description.



Rebecca Jules is from the Adams Lake Indian Band, and is
of Secwepemc Ancestory. She was hired in September
2010

FNA4LM Staff


FNA4LM currently has a term employee:


FNA4LM Marketing and Communications Assistant



The Communications person is responsible for the
communications and networking through the newsletter
and website:



Bernard Gilbert is from the Williams Lake Indian Band and
is of Secwepemc Ancestory. He was hired in May 2011.

FNA4LM Challenges


Funding


We had applied to INAC for workshops and were turned down


We had applied to BC Capacity Initiative and were turned down
2 years in a row now


We had applied to other sources and been turned down


We have had to put our FNA4LM Coordinator on part time


Another Lands Management Association has tried to form in BC
to re
-
join NALMA


FNA4LM has been asked to rejoin NALMA

FNA4LM Response Plan


We have been receiving operational funding over the last
three years from INAC Headquarters to support the
FNA4LM Coordinator position and operations


The FNA4LM Board of Directors met with INAC BC Region
and INAC Headquarters on the funding challenges that we
have had over the last year and the potential of another lands
association forming


We will be doing a letter of response regarding the rejoining
of NALMA


TREASURER REPORT


Iva Jules

TOPICS:

1)
Background/History


Treasurer Responsibilities/Duties

2)
Financial Reporting


Fiscal Year Audit
-
2010
-
2011


Revenue Report


Expenses Report

3)
Current Funding Proposals


FNA4LM Financial Report

BACKGROUND:



FNA4LM’s has been responsible for our own
financial management since October 1, 2005.



We use the program Simply Accounting software.




Auditor:


KPMG, Kamloops, BC
-

2009
-
2010 Fiscal Year

No Auditor Required for 2010


2011 Fiscal Year as
funding received was for under $30,000


FNA4LM Financial Report

Iva Jules, Treasurer


As the Treasurer for FNA4LM, all duties and responsibilities have
been carried out according to the FNA4LM By
-
Laws and Terms of
Reference



Monitoring and Accountability have been a priority to ensure that
funding requirements are met



Reporting procedures were implemented



Effective Financial Management procedures enabled FNA4LM to
overcome the deficit position from the previous years. This year we
have approved a Financial Policy

Audited Financial Statement
-
2009/2010 Revenue

For the year ended March 31, 2010

REVENUE:

Indian and Northern Affairs Canada



BC Capacity Initiative



INAC Economic Development Workshop


INAC Economic Development


INAC Operational Funding


$75,000

30,000

30,000

27,750



Membership Fees



Revenue Total

$ 162,750

Prepared by KPMG

Statement of Operations and Deficit

Expenditures: Fiscal Year 2009
-
2010

AUDITED REPORT
-

KPMG

AMOUNT

BC CAP

AMOUNT

ATR

AMOUNT

CLW

AMOUNT

O/A

TOTAL AMOUNT

Administration

3363

3000

3000

9,363.00

Honorarium

3740

350

500

4,590.00

Rent

150

150.00

Salaries and Wages

27560

27,560.00

Office and General
Supplies

2105

3352

5,457.00

Travel

64778

18553

32913

3716

119,960.00

Accounting and Legal

7201

7,201.00

Amortization

4893

4,893.00

Bad Debts

6664

6,664.00

Insurance

2518

2,518.00

Interest

699

699.00

Telephone

2347

2,347.00

Purchases

8145

1129

9,274.00

TOTAL EXPENSES

101,696

30048

37542

31390

$ 200,676

Excess revenue over
expenditures end of
fiscal year
2010

26,696

48

7542

3640

$ 37,926.00

Un
-
Audited Financial Statement
-

2010/2011 Revenue

For the year ended March 31, 2011

REVENUE:

Indian and Northern Affairs Canada



Operations & Administration


$25,000

FNA4LM



Membership Fees


13,800


Interest

0.33

Revenue Total

$ 38,800.33

Prepared by
FNA4LM Coordinator

Statement of Operations and Deficit

Expenditures: Fiscal Year 2010
-
2011

UNAUDITED REPORT

AMOUNT

Salaries and Wages

22179.76.00

Accounting and Legal

5843.05.00

Business Fess, Licenses & Society Fees

244.50

Courier & Postage

462.90

Credit Card Charges

14.49

Employee Benefits

318.75

Insurance

1450.00

Interest & Band Charges

372.56.00

Internet & Telephone

1717.01

Office Supplies, Misc Expenses

1100.72

Rent

1373.10

Travel

4917.91

Venue Fees

-
150.00

TOTAL EXPENSES

$ 39844.75

Excess revenue over expenditures end of fiscal year
2011

$ 1044.42

Current Approved Funding
Proposals


INAC
-

Headquarters:


Operational & Administrative Funding proposal


Amount approved: $ 30,000

New Relationship Trust


Post Secondary Student:



Amount approved: $7,277







SECRETARY REPORT
-

Pamela Theodore

MILESTONES



Membership



Milestones



Website



Newsletters

Membership

The eligibility requirements changed effective
February 6, 2009.

The types of membership:




Regular Member
-

Annual Fees: $300




Affiliate Member
-

Annual Fees: $300




Associate Member
-

Annual Fees: $600


Annual renewal date:


MAY 1
ST









Membership

The total membership for fiscal year 2010
-
2011
was:


Regular Members


35


Board of Directors


7


Affiliate Members


5



Totaling
-

47





Milestones


A major milestone that FNA4LM has achieved this
fiscal year:


Stay out of deficit position.


Our website (www.fna4lm.ca) is going through a
change.


With the FNA4LM Marketing and Communications
Assistant this will be re
-
developed


Newsletters


We have had 3 electronic issues this year

Milestones


FNA4LM was a partner in the Survey and Mapping survey


With Natural Resources Canada and NALMA


New Policies Developed


Financial Policy


Media Release Policy


Equipment Usage Policy


Terms of Reference was updated


In discussions with the Lands Advisory Board for a
protocol agreement with the Framework Agreement
Lands Governance Association


Vice
-
Chairperson
-

Report

Valerie Sam, Tzeachten First Nation


Revised Five Year Work Plan


The Five Year Work Plan was revised and submitted to the
members for approval


AGM held February 2009


This document is located on the USB Flash Drive along
with the updated Terms of Reference




Background

FNA4LM was unable to host workshops this past year due
to lack of funding

We are asking that you give input in our strategic planning
session on how we will be able to carry on providing
workshops with no funding


Objectives

The work plan is designed to provide a means for FNA4LM
members to engage in opportunities that will enhance
their skills and knowledge and provide tools and
resources to efficiently and effectively


1)

Manage their lands


2)

Enhance First Nations independence and

interdependence


3)

Develop and maintain effective



communication and networking



links

Goals

The goal of FNA4LM is to become a valuable resource for
Lands Managers working in British Columbia by:


-


developing capacity building initiatives

specifically



for First Nations Lands Managers in BC



-


providing professional development services


The FNA4LM Work Plan is divided into three categories:

Immediate Goals (0


1 year)

Short Term Goals (1


3 years)

Long Term Goals (3


5 years)

Immediate Goals 0
-

1 Years

Increase Membership




Goal is to have all 197 BC First Nations involved, Recruitment;


Improve Communications to create better awareness;


Introduce Registration Fees;


Form a Western Lands Association Office



FNA4LM, Alberta Lands Association, Saskatchewan Aboriginal
Lands Technicians, Manitoba Uske;


Create Partnerships, Financial Institutes, Government
Agencies, Professional Resources ;


Immediate Goals 0
-

1 Years

Continue Networking


Advertise in First Nations publications, newsletters,
magazines;


Employment opportunities


Lands Departments advertise
job opportunities;


Include professional resource people in advertisements,
sponsorship opportunities;


Information pamphlet to all First Nations of Services;


Links to First Nations website, members, INAC;


Publish FNA4LM Directory 2010 to include RLAP, 53/60,
FNLMA, others;


Traditional Claims


long term occupancy, based in Aboriginal
Title How do other Bands deal with?


Immediate Goals 0
-

1 Years

Develop a Resource Centre


Establish a complete resource centre for lands
management including professional support and
documentation in estates, elections, memberships,
by
-
laws, leases, governance and other lands
management related areas;


Technical advisor, Liaisons, Referrals of reputable
professionals such as: archeological consultants,
environmental consultants, lawyers, appraisers,
engineers, surveyors, electoral officers, etc.;


Information on relevant precedent court cases &
legislation.

Immediate Goals 0
-

1 Years

Provide Training in Following Areas


Additions to Reserves (ATR), Fee Simple
vs

ATR;


Alternative Housing Workshop Initiative


Jamie Burr,
INAC Housing Director;


Appraisal Workshop
-

component of Residential
Leasing Workshop;


Environmental Management, Reporting, Jurisdiction;


Insurance workshops for individual holding


policy

standardized/global linked to proposal;


Land transfers to owner in social housing program;


Survey issues;

Immediate Goals 0
-

1 Years

Training Continued:


Land Use Plan Development;


To understand Land Code to view other First Nations
models: Link to FNLMI;


Training for all new FNA4LM members on Introduction to
Lands;

Bylaws


Zoning & Bylaw development;


Policy Development

Financial


Capital


GIC;


Seek on
-
going funding sources, initiatives;

Short Term Goals 1
-

3 Years

Membership


Membership Recruitment


where do we find funds to
continue to do this?


An increase in membership fees was introduced Feb 2009, to
help offset increasing costs of workshop facilitation


Networking


Land Managers / Leasing Officers/Clerks Job; Description


information sharing and transfer of knowledge are important
aspects in effective communications


Land Referrals


Archeological Issues / Traditional Territory (AIA’s) Heritage
Conservation Act Research Land Title, BC Lands Records
Archives;


Long Term Goals 3
-

5 Years

Computer:


Mapping & Database Programs

Networking


Communication through


APTN North, radio stations, FNR, Kispiox;


Resources


Traditional


CM represent family and keep informed on
issues;

Bylaws


Bylaws Training;


Enforcing, developing bylaws, laws implementation


practical approach
for First Nation level, Marketing & all Economic Development projects.

Training


Commercial Leases;


Residential Leases;


Structure of Treaty Process/Negotiations




To
-
Do List for 2011

2011 Lands Managers Directory


The directory is updated as members are added


The directory is sent out to the FNA4LM Members via
email

Workshops for 2011:


Get input from the members on how we will be able to
still provide workshop with no funding

FNA4LM


Update Reference Manuals and Bylaws

Thank you!

Thank you for your support and involvement with First Nations
Alliance 4 Land Management.

We look forward to years of achievement and success in all
areas of Lands Management


REMINDER:

Membership Applications are now being accepted for the
Fiscal Year:

May 1, 2011 to April 30, 2012

Questions. Concerns, Suggestions?



Please find an AGM Feedback Form:


You may submit this form anytime after the AGM


All suggestions/recommendations are taken into
consideration


Contact Information

First Nations Alliance 4 Land Management

Rebecca Jules, Coordinator

302


345 Yellowhead Hwy

Kamloops, BC V2H 1H1

Phone:

250
-
828
-
9804

Fax:

250
-
828
-
9809

Toll Free: 1
-
877
-
828
-
9805

Email:

info@fna4lm.ca

Website: www.fna4lm.ca