HCOM 117 MEC

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COMPUTER IN COMMUNIC
ATION

STUDY GUIDE FOR

HCOM 117

MEC

*
HCOM117M
EC
*

FACULTY OF

COMMERCE AND ADMINISTRATION

MAFIKENG CAMPUS





ii

























Study guide compiled by:

Mrs. L. Letlonkane




Instructional design by Dr. Livingstone Makondo, Senior

Academic Development Advisor, ADC

Page layout by Evie Pivalizza, Study Guide Coordinator, ADC Mafikeng Campus

Printing arrangements and distribution by Department Logistics (Distribution Centre).

Printed by Ivyline Technologies 018

293 0715/6

North
-
West U
niversity,
Mafikeng

Campus.

No part of this book may be reproduced in any form or by any means without written
permission from the publisher.



iii

MODULE CONTENTS

Module information

................................
................................
................................
...............

vi

Module title: Computers in Communication

................................
................................
...........

vi

Module qualification: BA.
Comm
or
B.Soc.Sc.

................................
................................
.......

Vi

Module structure

................................
................................
................................
...................

vi

Word of welcome

................................
................................
................................
..................

vi

Contact persons

................................
................................
................................
....................

vi

Module outcomes

................................
................................
................................
.................

vi

Critical module outcomes

................................
................................
................................
......

vi

Introduction

................................
................................
................................
...........................

vii

Rationale

................................
................................
................................
..............................

vii

Learning assumed in place

................................
................................
................................
...

vii

Instructional and learning strategies

................................
................................
......................

vii

Learning activities

................................
................................
................................
.................

vii

Assesment plan

................................
................................
................................
...................

viii

Assessment methods/s
trategies

................................
................................
..........................

viii

Broad assessment criteria

................................
................................
................................
...

viii

Assessment criteria

................................
................................
................................
.............

viii

As sessment structure

................................
................................
................................
.........

viii

Feedback

................................
................................
................................
..............................

ix

Moderation

................................
................................
................................
............................

ix

Student academic support

................................
................................
................................
....

ix

References

................................
................................
................................
...........................

ix

Study icons

................................
................................
................................
............................

x

Warning against plagiarism

................................
................................
................................
...

xi

St
udy unit
1
:

Introduction
to basic computing

................................
..............................

1

1.1

Learning
outcomes

................................
................................
......................

1

1.2

Introduction

................................
................................
................................
..

1

1.3

Unit
content

................................
................................
................................
.

1

1.3.1

The
six parts of an in
formation system are:

................................
..................

1

1.3.2

What
is software?

................................
................................
........................

2

1.3.3

There
are two types of software.

................................
................................
..

2

1.3.4

Systems
software

................................
................................
........................

2

1.3.5

Application
so
ftware

................................
................................
.....................

2

1.3.6

Hardware

................................
................................
................................
.....

3

1.3.6.1

What
are the four types of computers?

................................
........................

3

1.3.6.2

Supercomputers

................................
................................
..........................

3


iv

1.3.6.3

Mainframe
computers

................................
................................
..................

3

1.3.6.4

Minicomputers

................................
................................
.............................

3

1.3.6.5

Microcomputers

................................
................................
...........................

3

1.3.7

What
are the categories of microcomputer hardware?

................................
.

3

1.3.8

What
are the functions of mic
rocomputer hardware?

................................
...

4

1.3.9

System
unit

................................
................................
................................
..

4

1.3.10

Input
/output devices

................................
................................
.....................

4

1.4

Learning
tasks/activities

................................
................................
...............

5

1.5

Assessment

................................
................................
................................
.

5

1.6

Feedback

................................
................................
................................
.....

5

1.7

References

................................
................................
................................
..

5

Study unit
2
:

The
internet and email

................................
................................
...............

7

2.1

learning outcomes

................................
................................
........................

7

2.2

introduction

................................
................................
................................
..

7

2.3

unit content

................................
................................
................................
..

8

2.3.1

the concept of the internet

................................
................................
............

8

2.3.2

connecting to the internet

................................
................................
.............

8

2.3.3

the practical of internet explorer

................................
................................
...

8

2.3.4

electronic communication

................................
................................
.............

8

2.4

keywords
................................
................................
................................
......

9

2.5

learning tasks/activities

................................
................................
................

9

2.6

assessment

................................
................................
................................
..

9

2.7

feedback

................................
................................
................................
....

10

2.8

references

................................
................................
................................
..

10

Study unit
3
:

Programs
and windows

................................
................................
...........

13

3.1

learning outcomes

................................
................................
......................

13

3.2

introduction

................................
................................
................................

13

3.3

uni
t content

................................
................................
................................

13

3.3.1

what is a computer?

................................
................................
...................

13

3.3.2

input and output devices

................................
................................
............

14

3.3.3

operating system

................................
................................
........................

14

3.3.4

files and folders

................................
................................
..........................

15

3.3.5

desktop

................................
................................
................................
......

15

3.4

keywords
................................
................................
................................
....

15

3.5

learning tasks/activities

................................
................................
..............

16

3.6

assessment

................................
................................
................................

16

3.7

feedback

................................
................................
................................
....

16



v

3.8

references

................................
................................
................................
..

16

Study unit
4
:

Word
processor

................................
................................
.......................

17

4.1.

Learning outcomes

................................
................................
....................

17

4.2

introduction

................................
................................
................................

17

4.3.

Unit content

................................
................................
...............................

17

4.3.1.

Word processing can be used for:
-

................................
............................

17

4.3.2.

Advantages of using electronic documents

................................
................

18

4.3.3.

Create, open and save documents

................................
............................

18

4.3.4.

Application and document windows

................................
...........................

19

4.3.5.

Formatting

................................
................................
................................
.

19

4.3.6.

Working with tables

................................
................................
....................

19

4.4.

Keywords

................................
................................
................................
...

20

4.5.

Learning tasks/activ
ities

................................
................................
.............

20

4.6

assessment

................................
................................
...............................

20

4.7.

Feedback

................................
................................
................................
...

20

4.8.

References

................................
................................
................................

21



vi

MODULE INFORMATION

MODULE TITLE:

COMPUTERS IN COMMUNI
CATION


MODULE QU
ALIFICATION: B
A
.COM
M OR B.SOC.SC.

MODULE STRUCTURE



Module Code

: HCOM 117



Module type

:

Fundamental module




Credits

:


:
12



NQF level

:

6



Semester

:

1

WORD OF WELCOME

Welcome to a basic module in
computers in communications
.
This module introduces
students

to using computers for personal and work productivity
.

It is completely a practical
module where students acquire technical skills.

CONTACT PERSONS

Position

Names

Phone

Office #

Email address

Lecturer

Mrs Lucia Letlonkane

2069

GAB A3

113

18030173@nwu.ac.za

Secretary

Violet Mabalane

2002

GAB A3 119

violet.mabalane@nwu.ac.za

Module

Coordinator

Frans Mosetja

2143

GAB 118

201455
86
@nwu.ac.za

MODULE OUTCOMES

On successful completion

of this module

a learner should be able to

use a computer to
:
-



Create and open a new documents



Use a word processor



Create files and folders.



Differentiate between basic concepts of IT.



Use different

hardware connected to the computer.



Use Internet and E
-
mail to access network, newsgroups and dial
-
up networking.

CRITICAL MODULE OUTC
OMES



Aesthetic Sensitivity

Technical skills

A student will learn how to use relevant hardware, system software and appl
ication software
for personal and professional productivity.



Proficiency in the basic procedures for computer literacy and typing



vii



Cognitive Skills

Self
-
organization

Be able to manage self to complete all given tasks on time and in the desired
quality.

Inf
ormation literacy

Be able to use various sources (manual and electronic) to look for information as
required by the assignments.

Thinking strategies

Problem solving and Analytic skills


A student should be able to gather data,
analyse a given business ca
se

and then design and develop an information system
to address the problem.



Social / Interaction

Collaboration skills

Participation in group work and peer assistance to complete given practical work.

Communication skills

Interaction with peers, assistan
ts and lecturer during lecture sessions
.

INTRODUCTION

Nowadays computers are essentials for almost anythin
g, either in the workplace or
home. In
this module we learn computer

literacy
. This is an interesting module, which gives you the
basi
c
s of
computer l
iteracy
.

RATIONALE

This module addresses the community and personal needs by providing an individual with
necessary theoretical and practical computer skills for daily use.

LEARNING ASSUMED IN
PLACE

To participate in this module a student should meet the f
ollowing criteria:



Be admitted to a
n undergraduate

degree programme in the faculty of Social Science.

INSTRUCTIONAL AND LE
ARNING STRATEGIES

Study Unit
1:
T
he Internet
and Email

Study Unit
2:
Working with Programs and Windows

Study Unit
3:
Word Processor

Stud
y Unit
4:
Working with documents

LEARNING ACTIVITIES



Facilitation
,


viii



Peer learning,



Experiential learning (Computer
Practical classes
),



Tests and



Examination.

Consultation hours will be made available as soon as timetable for lectures is available.
Consult
ation per appointment is preferable outside consultation hours.

Check eFundi
for resources
and class announcements for
class
-
times,
tests and
submission dates
.

ASSESMENT PLAN

ASSESSMENT METHODS/S
TRATEGIES



Tests,



Assignments,



Group Project,



Class Present
ations
and



Examination.

BROAD ASSESSMENT CRI
TERIA



Write an examination addressing the following objectives



Internet and E
-
mail



Basic concepts of IT



Word Processor



Managing files and computers

ASSESSMENT CRITERIA

Students are going to write two tests and on
e assignment.
All
tests and examination would
be written on a computer. The main aim of the module is to provide student with computer
literacy and the students should demonstrate the ability to use a computer for basic personal
and professional productivi
ty.

AS

SESSMENT STRUCTURE

Tests




60%

Assignments



30%

Group Project



10%

Semester Mark


: 100%


Exam Mark



: 100%

Final mark

= (Semester mark + Exam mark) / 2



ix

FEEDBACK


Online tests results will be made available as soon as possible.

Turnaround time o
f 2 weeks
.

MODERATION


All the examinations will be set by lecturer
s

and moderated internally by a second examiner.

STUDENT ACADEMIC SUP
PORT

Learners have access to the following resources and services:



Library


electronic and p
hysical sections of the lib
rary,



Counselling centre


offers emotional well
-
being support for learners,



Health centre


offers primary health care,



A
cademic
D
evelopment
C
entre



supports learners in all academic related matters,



Access to the
EUC
-
Lab for practical classes and module

related practice,



Access to the general computer laboratories



support computer related needs and



eFundi interactive learning web portal.

REFERENCES

PRESCRIBED SUPPORT MATERIALS



Du Toit C. & van der Merwe S. 2009. The practical Guide to the ICDL
(Micro
soft®2007).
Future managers

(pty) ltd.

RECOMMENDED SUPPORT MATERIALS



Du Toit C. & van der Merwe S. The Practical Guide to End
-
user Computing
(Microsoft®200
7
).

Future managers

(pty) ltd.



Vodhi D. 2009. Office 2007 courseware.
Future managers

(pty
) l
td
.



Shelly G. & Vermaat M.E., 2009. Discovering computers, 2010. Course Technology
Cengage Learning.



x


A comprehensive list showing the work in accordance to weeks

Week

Topics

Chapter

Readings

Exams

1

An Introduction to
computing

Module 1 Chapter 1

Exer
cise

1

2

Internet Explorer

Module 7 Chapter 1
-

4

Exercise

2

3

Internet Explorer

Module 7 Chapter 6

Assignment 1

4

Programs and Windows

Module 2 Chapter 1

Exercise

3

5

Programs and Windows

Module 2 Chapter 2

Test 1, Exercise

4

6

Word processor

Modul
e 3 Chapter 1

Group Project

7

Word processor

Module 3 Chapter 2

Exercise

5

8

Word processor

Module 3 Chapter 3
-
9

Test 2

9

Working with documents

Module 2 Chapter 3

Assignment 2

10

Working with documents

Module 2 Chapter 4

Exercise

6

11

Working with d
ocuments

Module 2 Chapter 5

Task 1

12

Working with documents

Module 2 Chapter 6

First opportunity
e
xam

Second opportunity
e
xam


STUDY ICONS



Outcomes



Introductory statements



Individual exercise



Study the indicated material(s)
in the textbook
/ article, etc



Key terms






xi

WARNING AGAINST PLAG
IARISM


ASSIGNMENTS ARE INDIVIDUAL TASKS AND NOT GROUP ACTIVITIES
.
(UNLESS
EXPLICITLY INDICATED AS GROUP ACTIVITIES)

Copying
of text from other learners or from other sources (for instance the study gu
ide,
prescribed material or directly from the internet) is
not allowed



only brief quotations are
allowed and then only if indicated as such.

You should
reformulate

existing text and use your
own words
to explain what you have
read. It is not acceptable
to retype existing text and just acknowledge the source in a
footnote


you should be able to relate the idea or concept, without repeating the original
author to the letter.

The aim of the assignments is not the reproduction of existing material, but to
ascertain
whether you have the ability to integrate existing texts, add your own interpretation and/or
critique of the texts and offer a creative solution to existing problems.

Be warned: students who submit copied text will obtain a mark of zero for the
a
ssignment and disciplinary steps may be taken by the Faculty and/or University. It is
also unacceptable to do somebody else’s work, to lend your work to them or to make
your work available to them to copy


be careful and do not make your work available
to

anyone!



xii




Study unit 1


1


1

INTRODUCTION TO BASI
C
COMPUTING





1.1

LEARNING OUTCOMES

Students will have mastered the material in this unit when they can
:



Explain the six parts of an information system: people, procedures, software, h
ardware,
telecommunications and dat
a,



Distinguish application software from system software,



Distinguish four kinds of computers: microcomputer, minicomputer, mainframe and
supercomputer



Describe hardware devices for input, processing, storage, and output,



Explain computer connectivity, the

wireless revolution and the Internet
.


1.2

INTRODUCTION

Information and Communication Technology (ICT) plays an indispensable role in the day to
day life of every member of society.


1.3

UNIT

CONTENT

1.3.1

T
he six parts of an information system are:



People
-

Individu
als who use microcomputers as a tool to fulfil their

information needs.



Procedures
-

Written guidelines (documentation) to help end
-
users

use software and
hardware.

Study unit 1


2



Software
-

Step
-
by
-
step instructions (programs) that tell the

computer what to do.



Hardware

-

The physical components of a computer system such as

monitor,
keyboard, mouse, etc.



Data
-

Raw, unprocessed facts such as text, numbers, images, and

sounds brought
into the computer as input.



Telecommunications
-

is the transmission of data over a netwo
rk

1.3.2

What is software?



Software is another name for programs.



Programs are the instructions that tell the computer how to process data into
information.



The words software and programs are interchangeable.

1.3.3

There are two types of software.



System Software

Pro
grams that enable the application software to interact with the

computer hardware.



Application Software

Programs that allow end
-
users to work on general
-
purpose tasks

such as word processing.

1.3.4

Systems software



The "background" software on the computer.



Incl
udes programs that help the computer manage its own internal resources.



The operating system is the most important system software. It interacts with the
applications software and the computer.



It helps users run programs, store and process data.



Microsoft

Windows is the best known operating system for microcomputers.

1.3.5

Application software



End
-
user software that performs tasks such as word processing and data analysis.



General purpose or basic application software include:



Word Processor
-

prepare written do
cuments.



Spreadsheet
-

analyse and summarize numerical data.



Database
-

organize and manage data and information.



Presentation Graphic
-

communicate a message or persuade other people.

Study unit 1


3

1.3.6

HARDWARE

1.3.6.1

What are the four types of computers
?



Supercomputer
-

most pow
erful



Mainframe Computer
-

not as powerful as supercomputers



Minicomputer
-

midrange computer



Microcomputer
-

least powerful

1.3.6.2

Supercomputers



Supercomputers are the most powerful type of computer.



They are special, high
-
capacity computers used by very large
organizations.



Example of use: NASA


track and control space exploration.

1.3.6.3

Mainframe computers



Mainframe computers are large computers but not nearly as powerful as
supercomputers.



They need to be in specially wired, air
-
conditioned room.



They are capable
of great processing speeds and data storage.



Example of use: Insurance Company


process policyholder information.

1.3.6.4

Minicomputers



Minicomputers are desk
-
size machines.



They are also known as midrange computers.



They are typically used by medium
-
size or larg
e companies for specific purposes.



Example of use: Production Department


monitor manufacturing processes.

1.3.6.5

Microcomputers



Microcomputers are the least powerful but most widely used and fastest growing type
of computer.



Categories of microcomputers include
:

Desktop
-

fits on top or along side of desk.

Notebook
-

portable
-

weighs between 4 and 10 pounds.

1.3.7

WHAT ARE THE CATEGORIES OF MICROCOMPUTER
HARDWARE?

Microcomputer hardware is physical equipment and consists of five categories
:



System Unit

Study unit 1


4



Input devices



Output devices



Secondary Storage



Communications Devices

1.3.8

WHAT ARE THE FUNCTIONS OF MICROCOMPUTER
HARDWARE?

Microcomputer hardware performs the following functions:



Processing



Communicate



Output information



Input data



Store data and information

1.3.9

SYSTEM UNIT



T
he electronic circuitry housed within the computer cabinet.



Two important components of the system unit are:



Microprocessor
-

controls and manipulates data to produce information.



Memory


holds data and program instructions for processing the data. Input
devices
translate data and programs that humans can understand into a form that the computer
can process.



The most common input devices are the keyboard, microphone and the mouse.



Output devices translate the processed information from the computer into a
form that
humans can understand.



The most common output devices are the monitor, speakers and printer.

1.3.10

INP
UT/OUTPUT DEVICES

A byte is a unit used for measuring information. A byte is equal to one character.



1 binary digit (bit) = either 0 or 1;



1byte =
8 bits


1 Kilobyte (KB) = 1024 bytes
1.5






Study unit 1


5


1.4

LEARNING TASKS/ACTIV
ITIES



Contact mode practical c
lass
facili
tations.



Interactive learning



Supplemental Instruction

in EUCLAB.



Visit eFundi site to download resources
, check announcements and assignments.

1.5

ASS
ESSMENT

Answer questions posed by the objectives (Not for submission, for class preparation).

1.6

FEEDBACK

A
nnouncement, resources and schedules
will be handed in through eFundi.


1.7

REFERENCES

PRESCRIBED SUPPORT MATERIALS



Du Toit C. & van der Merwe S. 2009. Th
e practical Guide to the ICDL
(Microsoft®2007). Future managers (pty) ltd.

RECOMMENDED SUPPORT MATERIALS



Du Toit C. & van der Merwe S. The Practical Guide to End
-
user Computing
(Microsoft®200
7
).

Future

managers (pty) ltd.



Vodhi D. 2009. Office 2007 co
urseware.
Future managers (pty
) l
td
.



Shelly G. & Vermaat M.E., 2009. Discovering computers, 2010. Course Technology
Cengage Learning.




http://www.fgcu.edu/support/office2007



http://www.baycongroup.com/tutorials.htm



http://www.ehow.com

Study unit 1


6



Study unit 2


7



2

THE INTERNET AND
EMAIL







2.1

LEARNING OUTCOMES

Students will have mastered the material in this unit when they can
:



Be able
to describe the concept of the internet



Demonstrate an understanding the term web server, web browser and web page and
the relationship between them.



Demonstrate an understanding of the role of a web browser in accessing WWW.



Demonstrate an understanding o
f how to register as a user
.



Create, send, receive and retrieve email messages



Join a newsgroup and communicate with newsgroup members.



Utilize the search tools including search, Meta

search, and specialized search engines.



Create new settings for the
I
nte
rnet

(Microsoft network)
.


2.2

INTRODUCTION

Need to
communicate to friends far away?

The internet has provided so many opportunities
including real
-
time communication. Shopping has been made easier through the use of the
internet. The unit gives insight into
the Internet and web applications
2.3
Content

Study unit 2


8

2.3

UNIT CONTENT

2.3.1

The concept of the internet

The internet is a wide
-
area

network that links millions of networks and computers world
-
wide.
Anyone anywhere in the world who has a computer and a connection to the int
ernet can
communicate with all the other people on the internet to distribute and gather information,
market products, share insights and just have some fun. Internet provides communication
infrastructure for the World Wide Web

2.3.2

Connecting to the Internet

T
he end
-
user uses a browser to access WebPages.


A website consists of a collection of linked web pages and is hosted on a web server. The
web server receives requests for a webpage and responds to the requests. The contents of a
website are accessed by u
sing a web browser and entering the website’s home page URL in

the browser address bar. Web address,
http://www.msn.co.za




http

stands for Hypertext Transfer Protocol



www

is short for World Wide Web



msn

or google or yah
oo are the names of web sites



.co

shows that it is an address of a company



.
com

shows that it is an address of a commercial organisation.



.za

shows that the site is situated in South Africa.

A browser is an application which allows you to view WebPages. U
sers are connected to the
Internet using a protocol (e.g. TCP/IP) and then they can access information.

The intranet is
a company internal Internet. The intranet is usually protected by a Firewall to prevent
unauthorized access to company data.

2.3.3

The practic
al of internet explorer

The use of internet explorer for this
modul
e involves the use of telecommunications software
and hardware to access information from the World Wide Web. The unit teaches how to
connect to the internet, how to explore the internet; s
earching the internet and using
electronic mail.

ISP (internet service provider) is the company that gives you telephone access and software
that you need to connect to the internet5, along with the some technical help. Many ISP’s
include an electronic ma
il. The ISP supplies you with the username, a password and other
details which enable you to connect and use the internet.

2.3.4

Electronic communication

There are different methods that can be used to communicate using the internet
. These are:

Study unit 2


9



By using E
-
mail



V
oice over internet protocol



Instant messaging



On
-
line (virtual) communities



Social networking



Internet forums



Chat rooms



Newsgroups

Advantages of using e
-
mail



Speed of delivery



Low cost



Flexible



Time zone friendly


2.4

KEYWORDS



Internet


a wide
-
area network

that links millions of computers worldwide



Network


a connection of 2 or more computer in order to share resources (Vodhi,
2009)



Newsgroup



Dial
-
up networking


an Internet connection to your Internet Service Provider using a
phone and a modem


2.5

LEARNIN
G TASKS/ACTIVITIES



Contact mode practical class facilitations.



Interactive learning



Supplemental Instruction in EUCLAB.



Visit eFundi site to download resources, check announcements and assignments

2.6

ASSESSMENT

Answer questions posed by the objectives (Not fo
r submission, for class preparation).

Study unit 2


10

2.7

FEEDBACK

A
nnouncement, resources and schedules
will be handed in through eFundi.


2.8

REFERENCES

PRESCRIBED SUPPORT MATERIALS



d
u
Toit C. & van der Merwe S. 2009. The practical Guide to the ICDL
(Microsoft®2007). Future

m
anagers (pty) ltd.

RECOMMENDED SUPPORT MATERIALS



d
u
Toit C. & van der Merwe S. The Practical Guide to End
-
user Computing
(Microsoft®200
7
).

Future

managers (pty) ltd.



Vodhi D. 2009. Office 2007 courseware.
Future managers (pty
) l
td
.



Shelly G. & Vermaa
t M.E., 2009. Discovering computers, 2010. Course Technology
Cengage Learning.




http://www.fgcu.edu/support/office2007



http://www.baycongroup.com/tu
torials.htm



http://www.ehow.com

Study unit 2


11


Study unit 2


12



Study unit 3


13




3

PROGRAMS AND WINDOWS






3.1

LEARNING OUTCOMES

Students will have mastered the material in this unit when they can
:



Differentiate between hardware and software



Describe output and
input device



Describe the basic concepts of IT



Demonstrate an understanding of how to set up the desktop and change themes


3.2

INTRODUCTION

Computers are currently used in a wide variety of applications and professions. In today’s
rapidly changing business e
nvironment, new applications are being developed every day.
Although most employers do not expect job seekers to be computer experts, they do expect
potential employees to be computer literate.

3.3

UNIT C
ONTENT

3.3.1

What is a computer?

A computer can be defined as
an electronic machine that:
-



Receives data from an input device

Study unit 3


14



Carries out arithmetic and logical processing



Stores the processed data



Sends the processed data to an output device

Schematic representation of a computer














3.3.2

Input and
Output devices

Input devices



Keyboard



Mouse



Scanner



Digital camera

Output devices



Monitor



Printer



Speakers



Headphones

3.3.3

Operating system

An operating system is software that is installed in a computer that enables you to interact
with the computer using
Graphic User Interface (GUI). Graphic User Interface is an interface
between an operating system and a user that employs graphical symbols or icons to
represent programs.







MEMORY: RAM+ ROM

INPUT
DEVICE


CENTRAL PROCESSING UNIT (CPU)

CONTROL UNIT ARITHMETIC UNIT


EXTERNAL (SECONDARY) MEMORY

OUTPUT
DEVICE

Study unit 3


15

Examples of Operating System:



Windows XP



Windows vista



Linux



Windows 7

3.3.4

F
iles and
folders

Folders are places on a storage device where you can store your files. They are used to
organise your files. Folders can also contain other folders called subfolders. A folder is
named using one name and no extension.

Files are created by saving th
e work you performed from within the application you use.
Depending on the application, each file will be represented with an icon which is similar to
the icon associated with the application itself. Files have names which should indicate what
information
is contained in it as well as an extension which is related to the application which
created it

3.3.5

D
esktop

When you start Windows, the large area that you see is called the desktop. You can
customize the desktop by adding shortcuts to your favorite programs,
documents, drives and
printers on it. You can even add shortcuts to your favorite websites as well as to video and
music files stored on your computer.


3.4

K
EYWORDS



Operating system



Files



Folders



Input devices



Output devices
.



Desktop



Icons





Study unit 3


16


3.5

LEARNIN
G TASKS/ACTIVITIES



C
ontact mode: practical session
.



Peer teaching to enhance understanding



Visit eFundi site to download resources

3.6

ASSESSMENT



Go to eFundi course site and download the class exercise
.

3.7

FEEDBACK



All
work
will be handed in through eFundi.



Onli
ne test marks will be made available as soon as they are finalised. 2 weeks
turnaround time


3.8

REFERENCES

PRESCRIBED SUPPORT MATERIALS



Du Toit C. & van der Merwe S. 2009. The practical Guide to the ICDL
(Microsoft®2007).
Future managers

RECOMMENDED SUPPORT

MATERIALS



Du Toit C. & van der Merwe S. The Practical Guide to End
-
user Computing
(Microsoft®200
7
).

Future managers

(pty) ltd.



Vodhi D. 2009. Office 2007 courseware.
Future managers

(pty
) l
td
.



Shelly G. & Vermaat M.E., 2009. Discovering computers, 2
010. Course Technology
Cengage Learning.




http://www.fgcu.edu/support/office2007



http://www.baycongroup.com/tutorials.htm

Study unit 4


17


4

WORD PROCESSOR






4.
1
.

LEARNING OUTCOMES

Students will have mastered the material in this unit when they can
:



Describe the basic elements of a word processor



List the advantages of using electronic documents



Open and close Microsoft Word



Create a new document


4.2

I
NTRODUC
TION

Word processing is one of the most popular applications for personal computers. Millions of
people use word processors every day to create letters, memos, reports and other
documents. Whether you write essays or business letters, word processing softw
are allows
you to create, edit, format, print and permanently store documents easily.

Word processors
are one of the most flexible and widely used software tools
.

4.3.

UNIT C
ONTENT

4.3.1.

Word processing can be used for:
-



Letters



Reports



Form letters

Study unit 4


18



CV’
s



Newsletters



Dissertations

4.3.2.

A
dvantages of using electronic documents



Better design and appearance



Spell and grammar easily checked



Document can be printed as many times as you like



Easily generated table of contents

4.3.3.

Create, open and save doc
uments

When you start your word processing program, the program automatically presents you with
a blank document on which you can start typing. There are several ways to create new
documents, open existing documents, and save documents in Word. When you ar
e finished
working with a document, you will want to save the document
.


a)

Title bar

gives the name of the document and the program being used

On the right side of the Title bar are three buttons.



Minimize button makes the window disappear from the screen

without closing the
program. You can bring the window back by clicking on its button on the Task bar at
the bottom of the screen.



Restore/Maximize button makes the window smaller or takes it back to full size.



Close button closes the document or program

b)

Menu bar

offers dropdown menus for things you do in Microsoft Word.

c)

Toolbars

display icons that perform specific tasks when clicked. Often the toolbar icon
performs the task without offering any options.

d)

Status bar

The status bar is the area at the botto
m of the Word window that indicates
information about the current document. It displays information about what page you are
Study unit 4


19

on, as well as your line number on the page and character number on the line. It also
shows information about which editing toggles
you have turned on.

e)

Scroll bars

allow the user to move up and down the document in the window


4.3.4.

Application and document windows



The
document window

displays a new blank document labeled Document 1 by
default. You can have many documents open at onc
e. Each document appears in its
own document window that can be minimized and maximized.



Microsoft Office button

is located in the top left corner of the Microsoft Word
Application window. It replaces and enhances the File menu found in previous
Microsoft
Word versions.



Quick access bar

is located on the title bar to the right of the office button. It serves as
a repository for the most
-
used functions and can be customized to suit your needs. It is
designed to put your most
-
often
-
used commands where you can

find them easily.



Ribbon

stretches across the top of the window. It replaces the traditional Menu bar and
drop
-
down menus of previous Office versions.



Task pane
is a separate window that allows you to perform certain tasks more
efficiently. It appears au
tomatically at the right or left side of the window of an Office
application when you perform tasks.

4.3.5.

Formatting

Formatting is the process of chang
ing the appearance of text in a
document.

Formatting
controls how information is displayed in a documen
t. It includes such features as font type,
font size, color, patterns and borders. Applying different formats can improve both the
appearance and readability of the data in a document.

4.3.6.

Working with tables


Word provides tables for arranging infor
mation using a grid format. You can use a table to
line up information in columns and rows. For example, a table works well for creating forms,
phone lists, inventory lists and even financial statements.

Advantages of using a table



You can easily rearran
ge and adjust the size of rows and columns.



You can emphasize table items by using borders and background shading.



You can sort a table based on the contents of a column.






Study unit 4


20


4.4
.

K
EYWORDS



Create



Edit



Format



Alignment



Print



Scroll



Browse



Save


4.5.

LEARNING TASKS/ACTIV
ITIES



C
ontact mode practical facilitation
.



Visit eFundi site to download resources
, check announcements, exercises and
schedule.



Practical in EUC

LAB

4.6

ASSESSMENT

Prepare to write a test on Microsoft word by practicing how to create
and edit files and
documents, how to insert bullets and numbering.

4
.7
.

FEEDBACK

All tests will be written on the computer using
eFundi.





Study unit 4


21


4.8.

REFERENCES

PRESCRIBED SUPPORT MATERIALS



Du Toit C. & van der Merwe S. 2009. The practical Guide to the ICDL

(Microsoft®2007). Future managers (pty) ltd.

RECOMMENDED SUPPORT MATERIALS



Du Toit C. & van der Merwe S. The Practical Guide to End
-
user Computing
(Microsoft®200
7
).

Future managers

(pty) ltd.



Vodhi D. 2009. Office 2007 courseware.
Future managers

(p
ty
) l
td
.



Shelly G. & Vermaat M.E., 2009. Discovering computers, 2010. Course Technology
Cengage Learning.




http://www.fgcu.edu/support/office2007



ht
tp://www.baycongroup.com/tutorials.htm