SUMMARY OF PROCEEDINGS

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THE 11
TH

MEETING OF


THE HAPUA WORKING GROUP NO. 3

-

DISTRIBUTION

18
th
-
19
th

October 2010

The
Rizqun International Hotel, Bandar Seri Begawan

Brunei Darussalam



___________________________________________________________________________

SUMMARY OF PROCEEDINGS

The
11
th

Meeting of the HAPUA Working
Group 3
-

Distribution

Bandar Seri Begawan, Brunei

Darussalam

18
th



19
th

October 2010

Page
1

of
8


SUMMARY OF PROCEEDINGS


The 11
th

Meeting of the HAPUA Working Group No. 3


Distribution was convened in Bandar
Seri Begawan, Brunei Darussalam on 18
th



19
th

October 2010. Participants in attendance
were Brunei Darussalam, Indonesia, Lao PDR, Myanmar, Philippines, Singapore, Thailand
and Vietnam. Malaysia and Cambodia were not present with apology.


1.

W
ELCOMING REMARKS BY HOST COUNTRY


Mr Haji Awang Jamain bin
Haji Julaihi, Director of Electrical Services, Brunei Darussalam,
expressed his warm welcome to all distinguished delegates to Bandar Seri Begawan, as
well as to the 11th Meeting of HAPUA Working Group No.3


Distribution. He hoped that
the participants wo
uld take the opportunities to share best practices applied in each of
the participating countries and learn from each other in particular how to improve the
system reliability in transmission and distribution. He also encouraged members to
develop Key Perf
ormance Indicator (KPI) as means to monitor and ensure that the time
and effort made are not wasted as well to demonstrate best recommendation for the
study are applied effectively and meeting the objectives.


The full text is as attached

in the appendices
.


2.

OPENING REMARKS BY CHAIRMAN OF THE HAPUA WORKING GROUP 3


Mr. Dany Embang, on behalf of Mr Haryanto WS, who was unable to attend this 11th
Meeting of HAPUA Working Groups No.3


Distribution highlighted the outcome of the
12th HAPUA working committee,

which includes updates on the new projects approved
by the Working Committee and progress of projects in HAPUA WG 3.


He reiterate
d

that all Member to finalize the
three
TOR
s

and the TOR
s

will be brought to
the 13
th

HAPUA working committee meeting that will be held in Vietnam in November
2010. Project completion for the guidelines of the new projects will be a bit different as
we will also be producing project guidelines for these projects so they can be used as
re
fe
rence among the ASEAN countries.


He requested an active participation and contribution from all member countries in the
three
project
s

so that the project
s

can be accomplished accordingly. He also expressed
his thanks to the host country for arranging the 11
th

HAPUA Working Group 3
-

Distribution meeting in Bandar Seri Begawan.





THE 11
TH

MEETING OF


THE HAPUA WORKING GROUP NO. 3

-

DISTRIBUTION

18
th
-
19
th

October 2010

The
Rizqun International Hotel, Bandar Seri Begawan

Brunei Darussalam



___________________________________________________________________________

SUMMARY OF PROCEEDINGS

The
11
th

Meeting of the HAPUA Working
Group 3
-

Distribution

Bandar Seri Begawan, Brunei

Darussalam

18
th



19
th

October 2010

Page
2

of
8


3.

ADOPTION OF THE AGENDA


The Chairman presented the proposed agenda for the 11th

Meeting of HAPUA Working
Group No.3


Distribution. The Meeting agreed to make some amendments on the
agenda. The Discussion on Issues for TOR Project No.14: Guidelines on Implementing
Asset Management in Distribution System which is led by TNB, Malaysia
is to be moved
to the second day of the meeting. Discussion of Draft of TOR for Consultancy of the
study for establishing the Regulation and Tools in Implementation of Distributed
Generation (DG) connected to the Distribution network which is led by PLN In
donesia is
to be moved to the first day of the meeting replacing the slot for Project No.14.


The revised agenda is as attached

in the appendices
.


4.

UPDATES ON WG 3


DISTRIBUTION PROJECTS


The Acting chairman of the 11
th

HAPUA Working Group 3, Mr Dany Emb
ang, PLN,
Indonesia, presented the completion of the 12 previous projects which were adopted
and approved by the 12
th

HAPUA Working Committee
,
which includes updates on the
new projects approved by the Working Committee and progress of projects in HAPUA
WG

3.


He also suggested the recommendation and endorsements of the 12
th

HAPUA Working
Committee to hire consultants, to do in depth study for the Distributed Generation
connected to distribution network.


He reiterated the expected outcome i.e.



Finalizatio
n of Draft of TOR of 3 new approved projects.




Draft of TOR for In depth study

for The DG Connected to Distribution system, that
will be funded by HAPUA



More than just sharing, but also encouraging more involvement, engagement and
undertaking by engineers

of ASEAN countries in the development of ASEAN util
ities
and in solving ASEAN utilities

problems.


The full presentation is as attached

in the appendices
.


5.

PROJECT NO 13: GUIDELINES ON ENCOURAGING DSM ON UTILITY SIDE

Mr. Bob Saril of PLN Indonesia presented the objectives, scope of works and timelines
for Project No.13.


The objectives of the Project No 13 are as follows:



THE 11
TH

MEETING OF


THE HAPUA WORKING GROUP NO. 3

-

DISTRIBUTION

18
th
-
19
th

October 2010

The
Rizqun International Hotel, Bandar Seri Begawan

Brunei Darussalam



___________________________________________________________________________

SUMMARY OF PROCEEDINGS

The
11
th

Meeting of the HAPUA Working
Group 3
-

Distribution

Bandar Seri Begawan, Brunei

Darussalam

18
th



19
th

October 2010

Page
3

of
8




To
introduce the concept of demand side management for
utility or electric power
Company.



To deve
lop
guidelines that could be applied on encouraging DSM
on utility

among
member countries.



To
increase the cooperati
on

among member countries to face the challenges in
implementing of DSM

on utility side
.



To outline information dissemination on DSM

on uti
lity

among member countries.



To describe
and to formulate
energy auditing and routine data collection and
monitoring to indicate their benefits.


The scope of works of the project covers:



To exchange information
and share lesson learnt
on policies, strate
gies and

practices
in related project.



To develop cooperation forum and mutual assistance among HAPUA member
countries related to implementing of DSM

on utility side
.



To make provision for the programs of staff exchange among member countries in
implementi
ng of the related project.



To organize joint training, development programs and establishing a common Pilot
Project
.



To provide the guidelines and cost
-
effective methodology of implementing DSM on
utility side


The length of the project will be one year until October 2011. The full presentation is as
attached.


Mr. Pengiran Jamra Weira, from Department of Electrical Services, Brunei Darussalam,
inquired about the basis of the proposed TOR for this project, wheth
er it was based on
international standards or the ASEAN practices. Project leader clarified that they would
collect all the best practices of the ASEAN Countries and then they would compare them
with International standards such as Europe, Japan and USA. T
hey would then see the
suitability of these practices to respective member countries and identify which area
could be improved.


Brunei Darussalam also inquired on the coverage of the TOR. Indonesia explained that
the main focus of this TOR would be on
Distribution. However, they would also
incorporate some TOR on Generation and Transmission in terms of the Demand Side
Management (DSM).


Brunei Darussalam suggested that items 2.3 and 2.4 of the Scope of Works, to
coordinate with the HAPUA Working Group N
o 8


Human Resource Development. In


THE 11
TH

MEETING OF


THE HAPUA WORKING GROUP NO. 3

-

DISTRIBUTION

18
th
-
19
th

October 2010

The
Rizqun International Hotel, Bandar Seri Begawan

Brunei Darussalam



___________________________________________________________________________

SUMMARY OF PROCEEDINGS

The
11
th

Meeting of the HAPUA Working
Group 3
-

Distribution

Bandar Seri Begawan, Brunei

Darussalam

18
th



19
th

October 2010

Page
4

of
8


addition, project leader explained that for capacity building, they have planned to invite
an expert (from Europe or USA) to come to their next meeting to share his views and
expertise on this subject. He added that thi
s have been practiced in Project No.12.


The project leader further explained that one of the objectives of having the joint pilot
project to ensure that the guidelines that had been formulated / generated would be
applicable and be practical to be impleme
nted among the members countries.Vietnam
delegates

suggested to include “lesson learnt” in the scope of work as well. It has been
included in the objectives.


6.

PROJECT NO. 15 GUIDELINES ON IMPLEMENTING THE ELECTRONIC METER IN TERM OF
SPECIFICATION AND FEATU
RES


Mr. Channarong Sorndit, from PEA Thailand presented the objectives, scope of works,
deliverables and timeline for Project No. 15. The full presentation is as attached.


The objectives of the Project are as follows:



Sharing of experiences, policies, re
gulations, practices in order to develop the
electronic meters in distribution networks that could be applied as common
references among HAPUA member countries.



To share technologies / specification of

Electronic Meter used in each HAPUA
countries in searc
h for the best in life time, reliability, accuracy, and Interfacing to
the common protocols and data structures


The scopes of work of the Project are as follows:



Review the issues, technology, specification and Feature of the existing electronic
meters
used in HAPUA member countries.



Experience sharing of the existing problems, practices and solutions of using
electronic meters



Develop Guideline for the specification and features of electronic meters



Type and Application of Electronic Meter to be
studied



Post
-
paid electronic meters



Prepaid Electronic meter



Demand and Time Of Use (TOU) meter



Communication system



Application


The highlighted issues, among others, were:

i.

The durability / life span of the electronic components;



THE 11
TH

MEETING OF


THE HAPUA WORKING GROUP NO. 3

-

DISTRIBUTION

18
th
-
19
th

October 2010

The
Rizqun International Hotel, Bandar Seri Begawan

Brunei Darussalam



___________________________________________________________________________

SUMMARY OF PROCEEDINGS

The
11
th

Meeting of the HAPUA Working
Group 3
-

Distribution

Bandar Seri Begawan, Brunei

Darussalam

18
th



19
th

October 2010

Page
5

of
8


ii.

To identify the best pra
ctice in ASEAN in terms of Automated Meter Reading
(AMR);

iii.

The coverage of the TOR for this project is recommended to include the
followings;



Means of telecommunication infrastructure



Application software that is most applicable to Automated Meter Reading
(AMR);



Protection of the electronic meters against fault in the upstream.



Lesson learned from member countries who have been utilizing this
metering system.


Project leader further explained that for the time being, they would only be focusing on
the drafting of TOR for the electronic meter only. The project leader also agreed with the
suggestion that the guidelines will be divided in to two phases:


1.

To look i
nto the meter specifications

2.

To look into the meter infrastructure.


Vietnam delegates suggested that members should focus on developing the minimum
requirements and specifications of this project first and it was agreed.


7.

DRAFT TOR FOR CONSULTANCY OF STU
DY FOR ESTABLISHING THE REGULATION AND
TOOLS IN IMPLEMENTATION OF DG CONNECTED TO DISTRIBUTION SYSTEM.


Mr. Dany Embang, from PLN Indonesia, presented the background of the project. The
full presentation is as attached.


The objectives of the consultancy a
re as follows:



To explore all related rules, regulations, policies, technical and commercial aspects
about DG that enable to be adopted as common regulations among member
countries.



To undertake more comprehensive study that not only limited to DG issues b
ut also
could be developed in implementing the smart grid initiatives

and focus on technical
aspects
.



To develop one case study in order to support and complement the literature study.



To map and explore the problems and barriers in DG Connection and
including its
mitigation and solution


The scopes of work for the consultancy are as follows:



THE 11
TH

MEETING OF


THE HAPUA WORKING GROUP NO. 3

-

DISTRIBUTION

18
th
-
19
th

October 2010

The
Rizqun International Hotel, Bandar Seri Begawan

Brunei Darussalam



___________________________________________________________________________

SUMMARY OF PROCEEDINGS

The
11
th

Meeting of the HAPUA Working
Group 3
-

Distribution

Bandar Seri Begawan, Brunei

Darussalam

18
th



19
th

October 2010

Page
6

of
8




The Consultant will carry out the comprehensive study regarding DG Connection to
the Utility Network (Distribution or Grid network) and the implementation on
smart
Grid initiatives.



Methods and approach: Literature and Best Practices studies on related issues,
reviewing current regulations and policies, conduct a case study as pilot project.



Each member country will participate as counterpart to support data an
d
information.



HAPUA Secretariat will coordinate with other WGs such as WG 2 and 4 to ensure
that a comprehensive study undertaken by looking at all the related issues as a
whole, so that if possible the study will be done into one package.


The Philippine
s delegates raised the issue on whether it is necessary to engage a
consultant for the in
-
depth study of this project or just to harmonize all countries rules
and regulations as different countries have different requirements. This meeting agreed
that we s
till engage with consultant but limited to the technical aspects such as:




Reliability / Stability and Power Quality impact of the DG.



Protection requirements.



Renewable Energy Power Generation Characteristics



Equipment and Installation requirements.



Syste
m Connection (Grid or Distribution network)



Testing and commissioning.


Brunei Darussalam delegates proposed two
options
as a way forward:



1.

To stop at what Project Leader No.12 had finalized and member countries can
explore further in depth for their loca
l consumption / needs.

2.

To engage a consultant to come up with a common denominator
in terms of
requirements
among the ten ASEAN countries.


If
option

number two is opted, the matters should be forwarded to the HAPUA
Secretariat
for further advice.


8.

PROJECT

NO.14: GUIDELINES ON IMPLEMENTING ASSET MANAGEMENT IN
DISTRIBUTION SYSTEM


The objectives of the project are as follows:



Seek to
improve the service quality of the utility with the minimum cost



To develop guidelines for asset management among member
countries.



THE 11
TH

MEETING OF


THE HAPUA WORKING GROUP NO. 3

-

DISTRIBUTION

18
th
-
19
th

October 2010

The
Rizqun International Hotel, Bandar Seri Begawan

Brunei Darussalam



___________________________________________________________________________

SUMMARY OF PROCEEDINGS

The
11
th

Meeting of the HAPUA Working
Group 3
-

Distribution

Bandar Seri Begawan, Brunei

Darussalam

18
th



19
th

October 2010

Page
7

of
8




To
share the experi
e
nce

and lessons learnt

in implementing asset management

on the distribution side
.



To guide how to implement asset management
o
n

the

distribution side.



To share the platform of the technologies and tools of implementing asset
management on distribution side


The scopes of work of the project are as follows:



To exchange information on strategies and practices in the implementation and
developing asset management on distribution side.



To develop cooperation forum and mutual ass
istance among HAPUA member
countries related to implementing of asset management

on

distribution
side
.



To make provision for the programs of staff exchange among member countries in
implementing of the related project.



To organize joint training, developme
nt programs tolevelize the understanding of
asset managment and capacity building



To provide the guidelines and cost
-
effective methodology of implementing
asset
management on the distribution side


Mr Yohannes Sukrislismono, from PLN, Indonesia presented
paper on the Asset
Management practices in PLN. The meeting was informed that the Asset Management in
PLN is not completed yet and there is still room for improvements.


He also explained that two consultants were hired to work on the master database, as
PLN’s database was quite different from the others. Another consultant was hired to do
the SEP package in PLN. Due to its simplicity, gap analysis only took 3 months as it only
involved collecting of data and making comparison. For the asset management, PL
N
made their own software as there was no standard available at the moment. He further
explained that PLN used time
-
based management, planning management, HR
management, material management and financial management on most of their assets
and equipments. C
ondition
-
based management was not used so much as it relied

on

historical data, which PLN did not have. For spare part planning, PLN used time
-
based
management as a basis to purchase their spare parts. PLN implemented “First In First
Out” system for the st
orage of the materials, which was included in the SEP program.
They have also standardized all the materials/equipments to enable PLN monitor the
different sizes and rating for their equipments/assets.


Indonesia emphasized the importance of updating the system, that is, any changes made
by either maintenance people or operational people must be put or recorded in the
system it self continuously.




THE 11
TH

MEETING OF


THE HAPUA WORKING GROUP NO. 3

-

DISTRIBUTION

18
th
-
19
th

October 2010

The
Rizqun International Hotel, Bandar Seri Begawan

Brunei Darussalam



___________________________________________________________________________

SUMMARY OF PROCEEDINGS

The
11
th

Meeting of the HAPUA Working
Group 3
-

Distribution

Bandar Seri Begawan, Brunei

Darussalam

18
th



19
th

October 2010

Page
8

of
8


For underground cable maintenance, PLN explained that the
y only do maintenance on
the cable joint only once every two years, as the cable joint is the most vulnerable part.
They also monitored the cable route and would reroute the cable whenever necessary.


PLN focused from the planning stage to operation stage
, including maintenance for their
asset management. He added, for maintenance they needed a geographical information
system (GIS) they outsourced the maintenance of the distribution network to private
companies.


One of the challenges faced in implementing asset management was the acceptance
of
their employees to use the SA
P program. This was due to the difficulties faced in
migrating from manual system to computerized system.


Ms Nongluk Suvanjumrat, from PEA Thai
land, also shared their experiences on the
implementation of asset management in their organization.


The meeting agreed

all drafts TOR for projects would be subjected to changes
incorporating

c
omments

and project leaders to

finalise the TOR within two wee
ks of this
meeting.


The full presentation is as attached

in appendices
.


9.

D
ATE AND VENUE OF THE 12th MEETING OF THE

HAPUA W
ORKING GROUP

3


The Meeting proposed the 12
th

Meeting of the HAPUA Working Group No. 3 to be
hosted by
Myanmar
,

or alternatively by
Philippines and tentatively to be held i
n
April /
May 2011
.


10.

CLOSING REMARKS


Mr.
Dany Embang

as the Chairman acknowledged the valuable contribution and
cooperation of the
delegations that have made the m
eeting a success. He also
expressed his gratitude to the
host country.
The Meeting was held in the traditional
spirit of ASEAN solidarity and cordiality.