Silvia Octavio presentation ( PPT 3.14 MB) - Parliament

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8 Δεκ 2013 (πριν από 3 χρόνια και 8 μήνες)

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Spanish Senate

Towards the
e
-
S

E

N

A

TE

Parli@ments

on the Net XI: Realising the Digital Parliament

London, 2
-
3 May 2013

A Review of the Projects that Bring Us

Closer to The Digital Parliament

Chronological Evolution

The beginning of Parliament’s digital management.

Parliamentary information in digital displays.


Electronical interoperability with the Government.



New push for digital Parliament. The beginning of the X Legislature.

New management applications to remove the paper.

Mobile devices for parliamentary activity.


The digital parliament: Transparency and Citizen participation by means of the website.



More steps to eliminate the paper.




2009

2010

2011

2012

2013

Future Plans

Launch of the Intranet


Collaborative space for sharing and
publishing contents.



Decreases the movement of paper
documents from one office to
anothe
r.



Access to digital media.



News and advertisements are
published only in electronic format.



Reduces internal email traffic.





Digital forms for each subject: social or economic matters, computer, furniture or other
needs, foreign languages classes and so on.



Digital Stationery. Unique site storage of all digital forms used in the Senate.


2009

The beginning of Parliament’s digital


Different sized screens:


50
´´

in the main entrances to
the building


42
´´

in the rest.


The system is also composed by
Spinetix HMP100 players.



They are connected to the
computer network of the
Senate and to the screens.



There are also 2 application
servers installed in the DPC,
where the app is set up.

Digital Signage

Parliamentary information in digital displays

2009

Digital Signage



The screen at the entrance of each
room shows the parlamentary and
institutional information related to
the events that will take place there
during the day.



The screens installed at the corridors
and main entrances to the building
show the Senate’s weekly diary.




Screen at the entrance of Manuel
Broseta

room

Screen installed in one of the main corridors

2009

Electronic process of parliamentary issues

2010

February



MP writes and signs electronically the question
using the signing certificate provided by the
Senate.



The application sends the question to the
Government using Web Services technology.



Interoperability between the Senate and the Government

Electronic Registry



It was created to facilitate the electronic processing of parliamentary issues and electronic access of
citizens to public services.


Submission of the Questions to the Government



The Government's response is received in the Intranet, personalized for each Senator and, published
on the website automatically.



New subjects have been added to the system: amendments to parliamentary
bills, ask for reports
from the Government. Others will be added in the near future.

The

Government

The Senate

Electronic process of parliamentary issues

2010

February

Interoperability between the Senate and the Government

Electronic process of parliamentary issues: the numbers

2010

February

Figures and technical data



The exchange of information is done with web services technology
operated in a java platform in the Senate and in a Microsoft platform in
the Government.



In the current legislature (15 months) 15,600 questions, 174 report
requests and nearly 8,300 amendments grouped into 334 lots have been
sent to the Government.



The Senate received more than 2,500 documents attached, of an average
size of 530KB.



The system was developed in 2009 and it is in service since February 2010.



Interoperability between the Senate and the Government

Electronic

Publication

of
the

Official

Bulletin


and
the

Journal

of
Sittings

and
Committees


This system was developed by the Senate’s staff and became operational on
January 1
st
2011.



The Official Bulletin and the Journal of Sittings and Committees drafts a
re
published on the intranet, and since the new website’s launch they are also
posted there.



The word documents are sent to the digital printing system, using the same
application and get back to the Senate as a PDF file ready to be published.



The
Bulletin

is electronically signed by a cetificated authority and then it is
published on the website.



The
Journal

is not digitally signed so it is published on the website directly.

2011

January

New management applications that eliminate the paper

Official

Publications


Production

System

1
.
doc files
3
4
.
pdf
,
.
xml files

Parliamentary

texts


management

system

(…)



Other

backoffice


systems

(
human

resources
,

acountability
…)


2
.
5
.

Signature

process

(6)


Electronic publication of the Official Bulletin

and the Journal of Sittings and Committees

Text

to

be

published


DATABASE

Responsible person at
the Official Bulletin

Responsible person at
the
Journal

Senate’s website

Digital printing service

Electronic Publication of the Official Bulletin

and the Journal of Sittings and Committees


Advantages

of PDF
documents
:





PDF/A files,
used

for

long

term

conservation

(ISO 19005
-
1:2005)



XML files
with

the

whole

content

of
each

publication



Signed

PDF files
with

time
stamping

only

used

in
The

Official

Bulletin


2011

January

New management applications that eliminate the paper

Ecological

Economic

Higher

speed

access

to

information

The beginning of the X Legislature


accelerates the process of digitalization



We made a web application to collect senators’ data before coming to the
Senate.



The senators received a Samsung GALAXY Tab 10.1 tablet to be connected
and operative everywhere.



The tablet is used more and more since we are including new services
usefull

for MP’s.



We prepared an application to register in the Senate parliamentary issues
using the tablet. This gives more mobility for working to MP’s.


New push for digital Parliament

2011

November

Internet System to Collect Senators’ Data


A web
application

has
been

created

to

allow

senators

to

fill

their

personal,
parliamentary

and
economic

data
from

home
or

wherever

he
or

she

is
.



Data
is

electronically

signed

by

a
Senator

and
stored

in a
temporary

database
.
Then

the

information

is

distributed

to

each

department

concerned

for

its

internal

management
.


2011

November

New management applications to eliminate the paper


Finally
,
the

information

is

displayed

on

the

website
.

Internet System to Collect Senators’ Data




Updating

data
is

also

made

with

the

same

method

in a simple
way
.



The MP access to the application through the Senate Intranet
.



The data is displayed almost immediately on the Senate website,
providing citizens access to improve transparency.



The data includes the register of interests, activities, assets and incomes.


2011

November

New management applications to eliminate the paper

Internet System to Collect Senators’ Data

Senator

Website

Information Departament

Parliamentary Group

The plenary sitting electronically managed


The information is displayed on the website, in the digital signage and
on the intranet
.



The system can incorporate any paper document that is filled in or
after the plenary sitting. The document is scanned and then it is
electronically registred and stored in the system to be displayed as
soon as posible on the website.



2011

November

New management applications to eliminate the paper


Full management of the plenary
sitting to report in real time what
is happening in it
.

Application for
android tablets

to check, sign and send parliamentary Issues


It is an adaptation of the application used in the PC
since February 2010.



This adaptation only has the functionality to check and
sign the parliamentary issues that MP wants to register
and send to the Government.



Other advantage is that can be done anywhere: at
home, on the train, at the airport .. Keep in mind that
the senators have to travel from their home to the
Senate every week so they spend a lot of time in
transit.



The application is made for o
perating system platform
Android and devices Samsung Galaxy Tab 10.1

2011

November

New management applications to eliminate the paper

Technical Details of the System

2011

November

New management applications to eliminate the paper



Web services to communicate with the internal system.



Server java application with HTML 5.



Client Android application with a component to sign.



Shielded storage of the private key for assymmetryc
cryptography in the tablet.

Current website


Inaugurated on November 2012.



Oriented to bring the Senate to
citizens, with new channels of
participation

and improving the
transparency services.



Accessible to
disabled people.



Available in all the official
languages of Spain and English.



Use modern technology
.

2012

November

Electronic communication between the Senate and the citizens

The Citizens and the Senate in touch

through the website

2012

November

Electronic communication between the Senate and the citizens


In many pages are incorporated icons to share information in social networks
like Twitter, Facebook, Linkedin or e
-
mail


The Citizens and the Senate in touch

through the website


There has been internal
infrastructure to respond to the
writings of citizens as quickly and
with much information as possible.



All applications for accreditation to
attend plenary sittings, committees
and other parliamentary or
institutional events

are received and
managed electronically from the
website (the citizens) to the
administrative people into the
Senate.

2012

November

Electronic communication between the Senate and the citizens


Forms have been created to allow the citizens to write to the Speaker, to MP’s, to Committees and to
Parliamentary Groups.




Suggestions and complaints are received and they are distributed electronically to the appropriate
Senate’s department who manages

them
.


Website

Specifications



The new website is made using


Oracle Universal Content Management System


Oracle Secure Enterprise Search



The pages are made in J2EE architecture with PL/SQL (SQL extension for
Oracle) functions and
formated by CSS.
It allows to separate the
presentation layer from the access to data layer



The data is stored in Oracle databases and BRS documentary databases
system



2012

November

Electronic communication between the Senate and the citizens

Mobile applications for
Android tablets



Subscription to the
Spanish press




Since January 2013 the
subscription to Spanish
press has been replaced
by a digital subscription
to them.













2013

January

More steps to eliminate the paper

Future Projects


APPs for MPs and citizens in
mobile devices (Android and IOS)


Mobile device management and
storage in the "cloud“


Improving of functionalities of
Intranet and website


Improve and expand the recording
management and distribution of
electronic documents

2013


Add the Full text in archive
documents (images) to be used by
search engines

2014, 2015, …


Changes in the video system to
broadcast in H.264 format, share
videos in social networks, etc.


Infrastructure projects
:


New X86 virtual central servers;
new audio and voting system into
the plenary sitting hall


Improving of security: new web
application firewall, perimeter
firewall, etc.


Thank you for your attention

Silvia Octavio
Espíndola

silvia.octavio@senado.es


Spanish Senate’s website

http://www.senado.es