REQUEST FOR PROPOSAL AND SPECIFICATIONS FOR LIBRARY BINDING SERVICES 2011 PROPOSAL #___________

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Division of Finance and Facilities Management




REQUEST FOR PROPOSAL


AND SPECIFICATIONS FOR


LIBRARY BINDING SERVICES


2011


PROPOSAL #___________








No part of this publication may be reproduced, transmitted, transcribed,

stored in a retriev
al system, or translated into any language in any form

by any means without the written permission of

Wayne State University






Wayne State University

Purchasing Department





May 24
, 2011












Division
of Finance and Facilities Management





Purchasing Department

5700 Cass Avenue, suite 4200

Detroit, Michigan 48202

(313) 577
-
3734

FAX (313) 577
-
3747


May 24
, 2011



Attn: _______________________



_______________________


Dear Vendors:


W
ayne State University invites you to participate in its Request for Proposal process to provide
a

complete range
of commercial binding services and supplies
,

for the
University Libraries
, on the campus of Wayne State
University; per the specifications cont
ained herein the Request for Proposal. This service is expected to commence
on
October 1, 2011
.


We have a bid information package complete with the Request for Proposal and complete specifications available for
downloading from the University Purchasing
Web Site at

http://www.forms.purchasing.wayne.edu/Adv_bid/Adv_bid.html

(include capitalization and underscores) as of
May 24
, 2011
. When visiting the Web Site, click on the “
MRO
” link in green. If you are interested in participating in
this process, you
and/or responsible representatives of your organization must
respond to the RFP by the due date
indicated in the Calendar of Events.

The Proposal # and code for your bindery if you choose to bid will be
______________.



For your convenience a map of the U
niversity and appropriate parking lots can be downloaded and printed from:
http://campusmap.wayne.edu/
.

Guest parking in any of the University student and guest lots for
$4.75

(change
is dispensed in quarters). Due to time constraints, Vendors are encou
raged to avoid parking at meters on the street
(especially blue “handicapped” meters).



Should you have any questions or concerns about this invitation, please contact me at
(313) 577

3720
, or email:
rfpteam2
@wayne.edu
. Thank you for your interest in d
oing business with Wayne State University.


Sincerely,


Valerie Kreher

Senior Buyer


Enclosure

Cc:
Robert Kuhn




RFP:
Library Binding


for the
University Libraries















Page No.(s)


Note










ii


I.

Introduction

1


II.

Information

for VENDOR

1

A.

General

1, 2

B.

Calendar of Events

2

C.

Mandatory Pre
-
Proposal Meeting

(Not Applicable)

2, 3

D.

Examination of the Request for Proposal

3

E.

Delivery of Proposals

3

F.

Proposal Format

3, 4

G.

Proposal Evaluation

4, 5

H.

VENDOR Profile, Ex
perience, References and Lost Accounts

5, 6


III.

General Requirements and Guidelines

6

A.

Terms and Conditions

6

B.

Governing Law (Michigan)

6

C.

Non
-
Discrimination

6

D.

Immigration Reform and Control Act of 1986

6

E.

Debarment Status

6

F.

Indemnificati
on and Hold Harmless

7

G.

VENDOR Liability

7

H.

Early Termination by the University

7

I.

Cancellation of Contract by VENDOR

7

J.

Joint or Partnering Bids/Proposals

7, 8

K.

Non
-
Assignment

8

L.

Price Schedules

8

M.

Pricing Variances

8

N.

Civil Rights Require
ments

8

O.

Non
-
Collusion Clause

8

P.

VENDOR Payment / Billing Terms

8

Q.

Entire Agreement

9

R.

Severability

9

S.

Modification of Services

9

T.

Publicity

9

U.

Independent Contractor

9

V.

Confidentiality

9

W.

Insurance Requirements

9

X.

Minority Business

10

Y.

Ownership of Documents

10

Z.

Prevailing Wage Rates

11, 12

AA.

Project Labor Agreements (Deleted)

12

AB.

Buy American Policy

12




Page No.(s)




IV.

Scope of Work and Technical Requirements

13
-
16


V.

General /Standard Electronic Equipment Requi
rements

16
-
18


VI.

Summary of General Mandatory Requirements

19





SCHEDULES


Schedule A1


Proposal Certification

Schedule A2
,

Non
-
Collusion Affidavit

Schedule A3,

VENDOR Acknowledgements

Schedule B
,

Insurance Requirements



Schedule C,

Cost Sch
edule

Schedule D
, Summary Questionnaire




EXHIBITS TO BE SUBMITTED WITH VENDOR PROPOSAL(S)




VENDOR Exhibit 1,

Exceptions / Restricted Services



VENDOR Exhibit 2
, Profile/Experience/References


VENDOR Exhibit 3,

Service Plan


VENDOR Exhibit 4
,

Sample Management Reports






APPENDICES


Appendix 1
, Wayne State University Map


(see website:
http://campusmap.wayne.edu

)

Appendix 2,

Registration/Intent Form

Appendix 3,

Prevailing Wage Rate Schedules

A
ppendix 4,

Drawings






















NOTE




Proposals may be subject to public review after contracts have been awarded.
VENDORS responding to this proposal are cautioned not to include any
proprietary information as part of their proposa
l unless such proprietary
information is carefully identified as such in writing,
and the UNIVERSITY
accepts, in writing, the information as proprietary.
























ii



1



I.

INTRODUCTION


A.

Wayne State University (hereafter referred to as UNIV
ERSITY) is a national research university
with an urban teaching and service mission. It is a constitutionally autonomous public
university with
13 schools

and colleges, has an enrollment of approximately
3
2
,000 students
,
and has an
alumni roster of over
230,000
. It is one of 2.2 percent of all colleges and
universities, nationwide, to hold the prestigious Carnegie Doctoral Extensive designation.


B.

The Purchasing Department of the UNIVERSITY is soliciting proposals from qualified
professional organizati
ons, hereafter referred to as VENDOR(s), who specialize in providing
A
complete range of commercial binding services and supplies.

of superior quality, at
competitive pricing, as described in the Statement of Work section of the Request For Proposal
(RFP).

Contract

will start

October 1, 2011
.


This RFP outlines basic requirements as specified in the Scope of Work section of the RFP
(Section IV). Proposals submitted are to be in accordance with the outline and specifications
contained herein and are to re
main in effect a minimum of
120

days from the date of
submission, and may be subject to further extensions as negotiated. A statement to this effect
should be contained in the VENDOR'S cover letter.



VENDOR selected shall have an excellent track record f
or handling service programs of our size
and scope and shall provide the UNIVERSITY with a top priority commitment.


C.

The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and
all proposals received in conjunction with the RFP
.

It reserves the right to waive any
defect or informality in the Proposals on the basis of what it considers to be in its best
interests. Any proposal
,

which the UNIVERSITY determines to be incomplete, conditional,
obscure, or has irregularities of any
kind, may be rejected. The UNIVERSITY reserves the right
to award to the firm, or firms, which in its sole judgment, will best serve its long
-
term interest.


D.

This RFP in no manner obligates the UNIVERSITY to the eventual purchase of any products or
ser
vices described, implied, or which may be proposed, until confirmed by written agreement,
and may be terminated by the UNIVERSITY without penalty or obligation at any time prior to
the signing of an Agreement or Purchase Order.


E.

Expenses for developing
and presenting proposals shall be the entire responsibility of the
VENDOR and shall not be chargeable to the UNIVERSITY. All supporting documentation and
manuals submitted with this proposal will become the property of the UNIVERSITY unless
otherwise requ
ested by the VENDOR, in writing, at the time of submission, and agreed to, in
writing, by the UNIVERSITY.


F.

All questions concerning this Request for Proposal are to be directed to
Valerie Kreher
,
Senior Buyer
, Email;
rfpteam2
@wayne.edu

and to

Robert Kuh
n
,

Senior Buyer
.
Copy
both
Valerie Kreher

and
Robert Kuhn

on all E
-
Mail questions.

The deadline for questions
is
June 13
, 2011
,

12:00 noon
. Under no circumstances may a VENDOR contact other
individuals at the UNIVERSITY, or its consultants to discuss an
y aspect of this RFP, unless
expressly authorized by the Purchasing Department to do so.


II.

INFORMATION FOR VENDOR


A.

General



This RFP contains requests for information. VENDORS, however, in responding to this RFP,
are encouraged to provide any addit
ional information they believe relevant.


2





VENDORS are encouraged to examine all sections of this RFP carefully, in that the degree of
interrelationship between sections is high. Clause headings appearing in this RFP have been
inserted for convenience and

ready reference. They do not purport to define, limit or extend the
scope of intent of the respective clauses.



Whenever the terms "must"
,

"shall"
,

"will"
,

"is required"
,

or "are required" are used in the RFP,
the subject being referred to is to be a re
quired feature of this RFP.


In those cases where mandatory requirements are stated, material failure to meet those
requirements could result in disqualification of the VENDOR'S response.
Any deviation or
exception from RFP specifications must be clearl
y identified by the VENDOR in its
proposal, specifically under the category "Restricted Services"
,
and
clearly identified
as Exhibit 1
.
Otherwise, check the box indicating "None" on the Proposal Certification
Schedule A.1.


B.

Calendar of Events




Activity
____________



Formal Release of RFP




Questions due to the Purchasing
Department


Delivery of Proposals

to the Academic/
Administration Bldg., Purchasing Dept.,
5700 Cass Avenue, 4
th

Floor


puite 4OMMI
aetroitI Mf


bvaluation of mroposals

Eclarifications C negotiationsF


Announcement of pelected sbkalo




oeadiness for perviceLContract

Commencement


pystem CompletionI
including
testingI and
a
cceptance

when applicable



oesponsibility
彟_
††


murchasing EmaF




kalop



sbkalop





maLbq








sbkalop



sbkalopLbq

††
aate
彟彟



May 24
, 2011




June 13
, 2011


-

12 Noon



June 17
, 2011

by 4:00
p.m.




Week of
July 2011



Week of
August 2011





Week of
October 1, 2011




October 1, 2011



The UNIVERSITY will

make every effort to adhere to the above schedule. It is subject however,
to time extensions. This would be in the event that further clarification of responses or terms of
contract are in the best interest of the UNIVERSITY and in the event the UNIVERS
ITY requires
more time to assure that the selection of the VENDOR is in accordance with its policies, rules
and regulations as well as actual timing needs.




C
.

Examination of the Request for Proposal


3





Before submitting proposals, each VENDOR will be hel
d to have examined the UNIVERSITY
requirements outlined in the Statement of Work and Technical Information sections, and
satisfied itself as to the existing conditions under which it will be obligated to perform in
accordance with specifications of this RF
P.



No claim for additional compensation will be allowed due to unfamiliarity with the specifications
and/or existing conditions. It shall be understood that the VENDOR has full knowledge of all of
the existing conditions, and accepts them "as is."


D
.

Delivery of Proposals

(10
-
30
-
2009)



An original (clearly marked as such) plus one copy
(2 total)

of concise proposals in booklet or
notebook form with supporting documentation shall be delivered in a sealed envelope or
container to the UNIVERSITY Purcha
sing Department.


In addition, an electronic version is required, which should be submitted to our secure mailbox
at
rfp@wayne.edu and be sure your subject line reads “(
company name
) RFP
Library
Binding

Response”
. The electronic submission should be limi
ted to no more than one of each
of the following file types: 1 Word Document and/or 1 Excel Workbook and/or 1 PDF
document, with a total file size less than
20 megabytes
. If your submission was sent
correctly, you will receive an auto
-
reply message ackno
wledging receipt of your Proposal. If
you do not receive an auto
-
reply message, check the address you used and resubmit your
Proposal. However, in the event a discrepancy exists between the electronic submission and
the original copy of the Vendor’s Resp
onse Proposal, the original copy will prevail.


Please note


Your RFP submission is not valid unless we receive both the hard copy and the
electronic copy on or before the due date and time.


The specific format for responses is detailed in
Section II F

(
below). Proposals and
Schedule
C,

Cost Schedule

must be signed and the authority of the individual signing must be stated
thereon. All responses are to be addressed to:




ATTN.:
Valerie Kreher
,
Senior Buyer

Wayne State University

RFP:
Library Binding

fo
r the
University Libraries



5700 Cass Avenue, 4
th

Floor
-

Suite 4200 AAB


Detroit, MI 48202


And: E
-
mail a copy to

RFP@wayne.edu /

subject line
: “(
company name
) RFP
Library Binding

Response”
.


Deadline for receipt of proposals by the Purchasing Depa
rtment is,
June 17
, 2011

by 4:00 p.m.

(local time).

Date and time will be stamped on the proposals by the Purchasing Department.
Proposals received after that time will not be accepted. VENDORS submitting
proposals after the due date and time will be re
quired to retrieve the unopened
proposals
. No details of the proposal will be divulged at the time of opening.


E
.

Proposal Format



Proposals are to be submitted as a booklet or in notebook form with appropriate indices. Each
proposal should be prepared

simply and economically, providing a straightforward concise
description of the VENDOR'S service, approach and ability to meet the UNIVERSITY'S needs
as stated in this RFP. Schedules and Exhibits must clearly identify and well define:


4




Schedules are prov
ided in this package




Schedule A1
-


Proposal Certification




Schedule A2
-


Non Collusion Affidavit




Schedule A3
-


VENDOR Acknowledgements





Schedule B
-

Insurance Requirements




Schedule C
-

Cost Schedule, Summary of Quoted Rates




Schedul
e D
-

Summary Questionnaire


Exhibits are created by Vendors as needed
:





Exhibit 1
-


Exceptions/Restrictions; if any (
Section II G
)




Exhibit 2
-


Profile/Experience/References (
Section II H
)




Exhibit 3
-



VENDOR Service Pla
n (
Section IV)










Care should be exercised in preparation of the proposals since it is the UNIVERSITY'S intent to
have the final contract documentation consist of the RFP, VENDOR Proposal, any letters of
clarification, and a one or two page enabling
Signatory Document and/or Purchase Order.


Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a
complete and effective quotation are not desired. Elaborate art work, expensive paper and
bindings and expensive visua
l or other presentation aids are neither necessary nor desired.


F
.

Proposal Evaluation


1.

Proposals will be evaluated and award will be based on the VENDOR'S ability to offer the
best value (technical quality, past performance and price), and on anticipate
d quality of
service for the following principal elements:




Ability to meet all mandatory requirements and specifications of this RFP;



Cost of Services; Compensation and Fees; (Schedule C




Financial Strength of the VENDOR;



Proposal Documentation / Presentation;



VENDOR'S Eperience (Ehibit 2);



VENDOR Prof
iles/References; (Ehibit 2);



VENDOR Service Plan; (Ehibit 3);



NOTE: Evaluation Criteria are in alphabetical order and are not stated in order of
preference.


VENDOR proposals will be evaluated by an evaluation team

consisting of members of the
UNIVERSITY'S Purchasing and
University Libraries
. A preliminary screening will be used
to identify competitive VENDORS who have met the mandatory requirements. The
Purchasing Department may subsequently request selected VEND
ORS to make a
presentation at a set time and date, to clarify information provided in the proposals. Final
consideration, evaluation, and recommendation may be made at this point. However, the
UNIVERSITY reserves the right to take additional time for ref
erence review, site visits and/or
proposal negotiations.


2.

To qualify for evaluation, a VENDOR'S proposal must be responsive, must have been
submitted on time and must materially satisfy all
mandatory requirements

identified
throughout the RFP. To be
considered responsive, a proposal must
be reasonable and
substantially
conform in the judgment of the UNIVERSITY to all of the specified
requirements in the RFP.
Any deviation from requirements indicated herein must be

5



stated in the proposal s
pecifically
under the category
"Restricted Services", and
clearly identified as Exhibit 1.

Otherwise it will be considered that proposals are in strict
compliance with all requirements, and any successful VENDOR will be held responsible
therefor.


3. If there are p
ortions of any proposal the UNIVERSITY finds unacceptable or otherwise in
need of clarification or revision, the UNIVERSITY reserves the right to negotiate with any or
all VENDORS. Should the outcome of evaluations result in a recommendation, any
resultan
t contract shall be subject to the approval of the UNIVERSITY'S General Counsel
and be approved and signed by the appropriate UNIVERSITY representative.


4.

After notification of
acceptance of proposal and the signing of a resultant agreement and/or
Purchase
Order, the successful VENDOR will be expected to establish and be in a position
to provide
a complete project by
October 1, 2011
,

including delivery,
and
installation
and testing

when applicable
.



G
.

VENDOR Profile, Experience, References, and Lost Accou
nts


1.

VENDOR Profile should include:




VENDOR is required to provide organizational data that demonstrates the size, scope and
capability of the Company to handle the UNIVERSITY'S specific requirements specified in
this RFP.



VENDOR is required to ide
ntify all organizational components and other Companies or
Organizations with which it is affiliated. Include component and other company addresses.
Explain any company relationships that could be construed to be a conflict of interest in
doing business
with the UNIVERSITY now or in the future. Indicate any significant past or
pending lawsuits or malpractice claims against the VENDOR.



Upon University request
, VENDOR must agree to provide independently audited
financial statements

including its statemen
t of financial position, statement of operations,
and statement of cash flows for at least the past two years. Such financial information will
be treated in strict confidence. Vendor must further agree to permit the UNIVERSITY,
upon request, to audit VE
NDOR's books as related to the Wayne State University account.


Failure to agree to this will result in disqualification of your bid

(see Schedule D)
.


Financial Information will be treated as confidential and not added to the publicly permanent
RFP file.

When financial information is requested, VENDORS who would like their financial
statements returned to them must include a self
-
addressed envelope marked "Confidential"
with their financial statement. Requested Financials should be sent to:




ATTN.: Jo
an M. Gossman
,

Director

of Purchasing

Wayne State University

RFP:
Library Binding

for the
University Libraries



Purchasing Department





5700 Cass Avenue, 4
th

Floor
-

Suite 4200 AAB


Detroit, MI 48202


2.

Experience



The successful VENDOR shall be
an organization that has an excellent record as an
external provider of the services in the type and scope detailed in this RFP. Accordingly,

6



VENDORS are to state in their proposals their qualifications to meet the RFP
specifications

in terms of past and
current consulting experience with the same or similar
requirements. This information should be provided in the VENDOR’S
Exhibit 2

of their
proposal. VENDORS are to focus on experiences with organizations having needs similar
to that of the UNIVERSITY.


3.

References



Upon University request
, VENDOR must agree to provide
a minimum of
three (3)
qualified references

to support their proposals. References are to be from organizations
that are not part of the VENDOR'S organization and that closely parallel
the needs stated in

this RFP. References are to be from organizations that have successfully utilized the
products and services which the VENDOR has offered in its proposal(s).



The references supplied should include the name and address of the organizat
ion, the
name(s), titles, and the telephone numbers of the persons to be contacted and a general
scope of the product or services provided including the approximate annual aggregate dollar
volume involved.


Requests for references will come from
Valerie Kr
eher
,
Senior Buyer
,
will be treated as
confidential and not added to the publicly permanent RFP file.


Failure to agree to this will result in disqualification of your bid

(see Schedule D)
.


4.

Lost Accounts



A list of significant accounts that the VEND
OR has lost during the past three (3) years is to
be provided. "Significant" for this purpose shall be construed to mean accounts
representing billings by the VENDOR in the range of
$25,000.00

or more each year.
A lost
account can be defined when the ven
dor has been terminated on a job because of
performance or default.

Contact names and telephone numbers of affected Companies
must be provided.


III.

GENERAL REQUIREMENTS AND GUIDELINES


A.

Terms and Conditions

(2
-
23
-
2009)



The Proposal response must i
nclude a formal copy of any VENDOR'S terms and conditions
applicable to this transaction. Evaluation and acceptance and/or modification of these terms
and conditions by the University's General Counsel is essential prior to the award of the
contract. If s
upplied, this should be included in
Exhibit 1

of the Vendor’s proposal
. In the
event the VENDOR does not supply terms and conditions with their proposal, the
University's terms and conditions will govern this transaction
.



B.

Governing Law (Michigan)



VENDOR agrees that, in the event of a dispute, laws of the State of Michigan will prevail.


C.

Non
-
Discrimination



The parties agree that in the performance of any contract they shall not discriminate in any
manner on the basis of race, creed, color, nati
onal origin, age, religion, sex, sexual orientation,
marital status or handicap protected by law. Such action shall include, but is not limited to the

7



following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising;
layoff or

termination; rates of pay or other forms of compensation. By submitting a proposal,
VENDORS certify that they will conform to the provisions of the Federal Civil Rights Action of
1964, as amended.
Information on the Civil Rights Act can be found at
http
://www.eeo
c.gov/laws/statutes/titlevii.cfm



D.

Immigration Reform and Control Act of 1986



By submitting a proposal, the VENDORS certify that they do not and will not during the
performance of this contract employ illegal alien workers or otherwise viola
te the provisions of
the federal Immigration Reform and Control Act of 1986.


E.

Debarment Status
(6
-
12
-
2009)


By submitting a proposal, VENDORS certify that they are not currently debarred from
submitting bids on contracts nor are they an agent of any p
erson or entity that is currently
debarred from submitting bids on contracts. The University’s Department Policy can be
found
at
http://purchasing.wayne.edu/vendors/debarred.php
.
Information on Debarment can be
found at
http://www.michigan.gov/buymichigan
first/0,1607,7
-
225
-
48677
-
20042
--
,00.html
.
The Federal Debarred Vendor List (Excluded Parties List System) and related links can be
found at
http://www.epls.gov/


F.

Indemnification and Hold Harmless



The VENDOR shall defend, indemnify and hold harmless
the UNIVERSITY, its officers,
employees and agents, against any and all liability of whatever nature which may arise directly
or indirectly by reason of the VENDOR'S performance under this Agreement.


G.

VENDOR Liability



The VENDOR will be liable for any

associated costs of repairs for damage to buildings or other
UNIVERSITY property caused by the negligence of the VENDOR'S employees.


H.

Early Termination by the University



The UNIVERSITY shall have the right to terminate the contract with the VENDOR wi
thout
penalty after the UNIVERSITY'S thirty (30) days written notice of termination to the VENDOR
under the following circumstances:


1.

Default of VENDOR



It shall be considered a default whenever the VENDOR shall:


a.

Disregard or violate material pro
visions of the contract documents or UNIVERSITY
instructions, or fail to execute the work according to the agreed upon schedule of
completion and/or time of completion specified, including extensions thereof, or fail to
reach agreed upon performance result
s.


b.

Declare bankruptcy, become insolvent, or assign company assets for the benefit of
creditors.


2.

Convenience of the UNIVERSITY



8




When termination of the contract services is construed by the UNIVERSITY to be in its
best interest for serving the communi
ty and its students, faculty, and staff.


Note:

Any contract cancellation notice shall not relieve the VENDOR of the obligation to deliver
and/or perform prior to the effective date of cancellation.


I.

Cancellation of Contract by VENDOR



VENDOR must pro
vide a minimum of ninety (90) days written notice of cancellation of contract
to the UNIVERSITY regardless of the reason for said termination. Such notification must be
sent to:



Joan M. Gossman


Wayne State University

RFP:
Library Binding

for the
Unive
rsity Libraries


Purchasing Department

5700 Cass Avenue, Suite 4200, A.A.B.

Detroit, MI 48202



J.

Joint or Partnering Bids/Proposals



A joint bid/proposal, submitted by two or more Vendors proposing to participate jointly in
performance of proposed wor
k may be submitted. To be considered responsive, any such joint
bid/proposal must respond to all the requirements of this RFP/ However, a single Vendor must
be clearly identified as the “Primary Vendor” who will assume primary responsibility for
performanc
e of all other joint Vendors and all subcontracts to every level. The Primary Vendor
must identify themselves as such and submit the proposal under their company name and
signature. If a contract is awarded in response to a joint bid/proposal, the Primar
y Vendor must
execute the contract and all Partner Vendors must verify in writing that the Primary Vendor is
authorized to represent them in all matters relating to the contract. At least one of the Vendors
must have attended any and all mandatory Pre
-
Pro
posal or other meetings. The University
assumes no responsibility or obligation for the division of orders or purchases among joint
contractors.


K.

Non
-
Assignment



The agreement shall be between the UNIVERSITY and the VENDOR and the VENDOR shall
neither

assign nor delegate the agreement, its rights or obligations, or any of its terms without
the express written permission of the UNIVERSITY. This pertains to services performed only.
Financial payments may be assigned at the VENDOR’s discretion.


L.

Pric
e Schedules



VENDOR is to quote the products and services in accordance with specifications set forth in
this Request for Proposal. Prices and other requested data must be stated on or in the exact
format of
Cost Schedule C.

VENDOR must add appropriate
item numbers corresponding to
each part, component, etc. therein. VENDOR must provide unit prices and line item
extensions. VENDOR must provide all column totals and project grand totals. Vendors must
not embellish or change the format of any Price Sche
dule or to alter its functionality as
presented.



Pleas
e Note:

You must respond using
Schedule C. Failure to do so will result in
disqualification of your Proposal. VENDOR shall be responsible for all errors and
omissions.


9




Copy of Cost Schedule C
is
to

be provided in Excel format with your electronic submission.
Paper copy will govern if any discrepancies between the paper copy and electronic version are
discovered.


M.

Pricing Variances



No changes shall be made, nor invoices for extra changes, al
terations, modifications,
deviations, and extra orders be recognized or paid except upon a written change order from the
UNIVERSITY. The UNIVERSITY will not authorize payment for changes, alterations,
modifications, deviations, etc. that are a result of V
ENDOR error.


N.

Civil Rights Requirements



All VENDORS must be in compliance with the directives of the Michigan Department of Civil
Rights. The Department of Civil Rights web address is


http://www.michigan.gov/mdcs/0,1607,7
-
147
-
6881
---
,00.html


O.

Non
-
Co
llusion Clause

(1
-
30
-
08)



The Proposal Certification,
Schedule A1
, Non
-
Collusion Affidavit,
Schedule A2,

and Vendor
Acknowledgements,
Schedule A3
, must be executed as a part of the VENDOR'S proposal.


P.

VENDOR Payment/Billing Terms



Payments of invoice
s will be made thirty (30) days after receipt and approval of invoice, by the
UNIVERSITY, for each month completed.


Q.

Entire Agreement



An agreement, when fully executed, shall supersede any and all prior and existing agreements,
either oral or in writi
ng, and will contain all the covenants and agreements between the parties
with respect to the subject matter of this agreement. Any amendment or modification to this
agreement must be in writing and signed by the parties hereto.


R.

Severability



It is u
nderstood and agreed that if any part, term, or provision of this agreement is by the courts
held to be illegal or in conflict with any law of the State of Michigan, the validity of the remaining
portions or provisions shall be construed and enforced as if

the Agreement did not contain the
particular part, term, or provision held to be invalid.


S.

Modification of Service



The UNIVERSITY reserves the right to modify the services during the course of the contract,
with concurrence of the VENDOR. Any change
s in pricing and rates proposed by the VENDOR
resulting from such changes are subject to acceptance by the UNIVERSITY.



In the event prices and rates cannot be negotiated to the satisfaction of both parties,
the contract may be subject to competitive bidd
ing based upon the new specifications.



T.

Publicity



10




VENDORS must refrain from giving any reference to this project, whether in the form of press
releases, brochures, photographic coverage, or verbal announcements, without specific written
approval from

the UNIVERSITY.


U.

Independent Contractor



The VENDOR agrees that in all respects its relationship with the UNIVERSITY will be that of an
independent contractor, and that it will not act or represent that it is acting as an agent of the
UNIVERSITY or in
cur any obligation on the part of the UNIVERSITY without written authority of
the UNIVERSITY.


V.

Confidentiality



Proposals could be subject to public review after the contracts have been awarded. VENDORS
responding to this proposal are cautioned not to

include any proprietary information as part of
their proposal unless such proprietary information is carefully identified as such in writing,
and
the UNIVERSITY accepts, in writing, the information as proprietary.


W.

Insurance Requirements

(10
-
5
-
2009)



VENDORS must provide Certificates of Insurance or other evidence that insurance is in place.
If awarded a contract, VENDOR must then provide a Certificate of Insurance naming Wayne
State University / Office of Risk Management as the certificate holder. D
uring the life of the
contract, the VENDOR shall maintain the type of insurance as stated in Insurance Provisions
(Schedule B)

attached and any additional requirements as specified by the UNIVERSITY
Office of Risk Management for the VENDOR and assigned l
icensed VENDOR professionals.


Questions on insurance requirements should be directed to
to
Valerie Kreher
,
Senior Buyer
,
Email;
rfpteam2
@wayne.edu

and to

Robert Kuhn
,

Senior Buyer
.


X.

Minority, Woman and Physically
-
Challenged Owned Business Enterprises

(M/W/DBEs)



Specify in your proposal whether ownership of your company is a certified M/W/DBE. The
University, in accordance with guidelines from the MMBDC, considers a M/W/DBE as one that
is at least 51% owned, operated, and controlled by a M/W/DBE, o
r in case of a publicly
-
owned

business, at least 51% of the stock must be owned by a M/W/DBE. Minorities include, but are
not limited to:




African Americans



Asian Americans



Eskimos



Hispanic Americans



Native Americans



Aleuts



If the firm is not a M/W/DB
E, describe the firm’s partnering relationships (if any) with M/W/DBE
and how it plans to support the UNIVERSITY’S goal to award UNIVERSITY business to
M/W/DBE.



1.

Reporting


The selected firm will identify and fairly consider M/W/DBE for subcontractin
g
opportunities when qualified firms are available to perform a given task in performing for
the UNIVERSITY under the resulting agreement. The selected VENDOR must submit a
quarterly M/W/DBE business report to the UNIVERSITY Purchasing Department by the
1
5th of the month following each calendar quarter; specifically the months of April, July,
October, and January. Such reports should be sent directly to:



11







Joan M. Gossman

,

Director
of Purchasing

RFP:
Library Binding

for the
University Libraries







Purchasing Department,
Suite 4200, A
AB






5700 Cass Avenue






Detroit, MI 48202

2.

Report Detail


M/W/DBE business reports must contain, but are not limited to the following:



Firm’s name, address, and phone number with which the VENDOR has contracte
d
over the specified quarterly period



Contact person at the minority firm who has knowledge of the specified information




Type of goods and/or services provided over the specified period of time



Total amount paid to the minority firm as it relates to the U
NIVERSITY account.


Specify in your proposal whether your company is a certified 8(A) firm.


A complete set of the University's Supplier Diversity Program, which includes complete
definitions of each of the above, can be downloaded from our web site at
htt
p://purchasing.wayne.edu/docs/university_policy_2004_02.doc.


Y
.

Ownership of Documents



Upon completion or termination of any agreement, all documents prepared by the VENDOR,
including but not limited to: tracings, drawings, estimates, specifications, fi
eld notes,
investigations, studies and reports, shall become the property of the UNIVERSITY. At the
UNIVERSITY’S option, such documents will be delivered to the UNIVERSITY Purchasing
Department. The UNIVERSITY acknowledges that the documents are prepare
d only for the
contracted services specified. Prior to completion of the contracted services, the UNIVERSITY
shall have a recognized proprietary interest in the work product of the VENDOR.



Z
.

Prevailing Wage Rates



(
4
-
25
-
2010)


Wayne State Universit
y requires all project contractors, including subcontractors, who provide
labor on University projects to compensate at a rate no less than prevailing wage rates.


The rates of wages and fringe benefits to be paid to each class of laborers and mechanics by

each VENDOR and subcontractor(s) (if any) shall be not less than the wage and fringe benefit
rates prevailing in Wayne County, Michigan, as determined by the United States Secretary of
Labor. Individually contracted labor commonly referred to as “1099
Wo
rkers
” are not acceptable
for work related to this project
.


Installers of furniture or equipment responsible for onsite assembly must be classified minimally
as carpenters, and those responsible for electrical connections must be classified minimally as

electricians.


Additional information can be found on the University Purchasing Department’s web site at the
following URL address:



http://purchasing.wayne.edu/vendors/wage
-
rates.php




12



If you have any questions, or require rates for additional classifi
cations, please contact:


Michigan Department of Consumer & Industry Services,

Bureau of Safety and Regulation, Wage and Hour Division,

7150 Harris Drive,

P.O. Box 30476,

Lansing, Michigan 48909
-
7976



http://www.michigan.gov/dleg/0,1607,7
-
154
-
27673_277
06
-
39650
--
,00.html


Wayne State University's Prevailing Wage Requirements:


When compensation will be paid under prevailing wage requirements, the University shall
require the following:


A.

The contractor shall obtain and keep posted on the work site, in a
conspicuous place, a
copy of all current prevailing wage and fringe benefit rates.


B.

The contractor shall obtain and keep an accurate record showing the name and
occupation of and the actual wages and benefits paid to each laborer and mechanic
employed in c
onnection with this contract.


C.

The contractor shall submit a completed certified payroll document [U.S. Department of
Labor Form WH 347] verifying and confirming the prevailing wage and benefits rates for all
employees and subcontractors for each payroll

period for work performed on this project.
The contractor shall include copies of pay stubs for all employee or contract labor
payments related to Wayne State University work. The certified payroll form can be
downloaded from the Department of Labor web
site at
http://www.dol.gov/whd/forms/wh347.pdf.
NOTE: Invoices WILL NOT be processed
until certified payrolls are received.


If the VENDOR or subcontractor fails to pay the prevailing rates of wages and fringe benefits
and does not cure such failure with
in 10 days after notice to do so by the UNIVERSITY, the
UNIVERSITY shall have the right, at its option, to do any or all of the following:


1.

Withhold all or any portion of payments due the VENDOR as may be considered
necessary by the UNIVERSITY to pay la
borers and mechanics the difference between
the rates of wages and fringe benefits required by this contract and the actual wages and
fringe benefits paid;


2.

Terminate this contract and proceed to complete the contract by separate agreement
with another

vendor or otherwise, in which case the VENDOR and its sureties shall be
liable to the UNIVERSITY for any excess costs incurred by the UNIVERSITY.


3.

Propose to the Director of Purchasing that the Vendor be considered for Debarment in
accordance with the
University’s Debarment Policy, found on our website at

http://purchasing.wayne.edu/docs/appm28.pdf



Terms identical or substantially similar to this section of this RFP shall be included in
any contract or subcontract pertaining to this project.


The cur
rent applicable prevailing wage rates as identified by the State of Michigan Department
of Consumer & Industry Services, Bureau of Safety and Regulation, Wage and Hour Division
are listed below for reference. Refer to item C above if additional informati
on is required.



13



< See Purchasing Website at:
www.purchasing.wayne.edu

and click on “prevailing wage
rates”

>


AA.
U
Project Labor Agreements


U
(Deleted)


AB.

Buy American




Wayne State University intends to purc
hase products in the United States of America whenever
an American made* product is available that meets or exceeds the specifications requested
and the price is equal to or lower than a foreign made product. Vendors are required to bid
American made prod
ucts whenever available. Vendors may bid foreign made products when:





1) They are specified




2) As an alternate as long as they are technically equal to the product specified.


* (More than 50% of the product manufactured or assembled in t
he U.S.A.)


14



IV.


SCOPE OF WORK AND TECHNICAL REQUIREMENTS



A.

Scope



These specifications apply to books, pamphlets and serials to be bound for the UNIVERSITY and
are to be followed by the VENDOR unless the binding ticket or other written instructions fr
om the
UNIVERSITY direct otherwise.



The VENDOR shall be able to supply the complete range of commercial binding services and
supplies, including archival boxes, security system taping, etc. Proposals must be submitted on
all categories of binding includ
ed in these specifications. The VENDOR may include in the
proposal information on preservation services that support binding operations (e.g. preservation
photocopying, digitization). However the scope of this contract is commercial binding and
conservat
ion treatment services.



B.

Bid Prices




Prices should be based upon the following estimated range of annual volume:




Monographs



(including rebinds)




3000
-
3500




Serials



(including rebinds)




3500
-
4500




Economy books





400
-
500






Pamphlets






400
-
500




Protective enclosures




400



VENDORS must quote firm pricing for the first contract period of any ensuing
agreement,
for the period of
October 1, 2011

thru
September 30, 2012
, and a

maximum

percentage
increase for
four (4) additional twelve (12) month periods, based on general increases in the
industry. During the period of any contract, the UNIVERSITY is to benefit by any decreases in
price.


Any and all changes to the agreement shall be made by formal amendment b
y the
UNIVERSITY'S Purchasing Department.



C.

Compliance with Specifications



All work is to be done for the UNIVERSITY according to the attached specifications. These
specifications apply to the binding and protective enclosure of monographs and serial
s and are to
be adhered to by the VENDOR unless instructions from the UNIVERSITY direct otherwise.


The UNIVERSITY reserves the right to specify binding styles and methods of treatment for any
and all items, should this decision
-
making be deemed necessary
for any reason. The style (i.e.,
method of leaf attachment) or category (e.g., standard monograph, economy paperback) specified
for each item by the UNIVERSITY shall not be changed by the VENDOR without prior consent of
the UNIVERSITY. If an item cannot
be bound in the manner specified, the VENDOR shall
telephone the UNIVERSITY for instructions or shall return the item with an explanation of the
reason for its rejection.



15



The VENDOR shall establish its ability to perform the specified services by submitti
ng the
following evidence:


1)

Samples



Samples of work to be submitted with the VENDOR'S proposal and be examined by the
Evaluation Team shall include:



-

Periodical (Flat back/wide hinge and/or rounded and backed)
-

Oversewn



(minimum finished size 11
" x 8" x 2")


-

Periodical (Flat back/wide hinge and/or rounded and backed)
-

Double Fan

Adhesive;
at least one sample with glossy paper.



(minimum finished size 11" x 8" x 1 1/2")


-

Periodical (Flat back/wide hinge and/or rounded and backed)
-

Sew thro
ugh Fold



(minimum finished size 11" x 8" x 1")


-

Monograph (Flat back/wide hinge and/or rounded and backed)
-

Double Fan

Adhesive
(minimum finished size 9" x 5" x 2")


-

Monograph (Rounded and backed)
-

New Case only



(minimum finished size 8" x 5" x
1 1/2")



-

Economy paperback binding



(minimum finished size 8" x 5" x 1")



-

Selection of portfolios and boxes typical of Vendor including protective enclosures in a
range of prices (e.g. buckram covered double tray box, economy acid
-
free board
enclosu
res)


-

Pamphlet binding (single signature and flat back)


-

Music binding

-

Selection of monographs offered with different covering material than listing under


specifications. (e.g. mylar covers)



Samples shall have no marking indicating Binder's

name
. Samples shall be marked
with code assigned by the WSU Purchasing Department. The code for your bindery if you
choose to bid will be the one shown on the title page of the RFP.




2)

Bindery Ticket.


3)

One sample of each type of end sheet used i
n the Bindery. These should be marked to
indicate the style(s) of binding for which each is appropriate.


4)

Prior to the contract award and at any time during the contract period, the VENDOR shall
permit representatives from the UNIVERSITY to inspect the

Bindery, during the VENDOR'S
normal working hours.



D.

Errors


The VENDOR shall guarantee the binding of the volume for as long as the individual volumes are
in use by the UNIVERSITY. Errors in lettering, stamped lettering worn off so as to be illegible
,
defective sewing causing split volumes, use of improper adhesives causing drying out and
looseness of material, etc., shall be returned and repaired at no cost to the UNIVERSITY. Normal

"wear" of the covering material shall be excluded from the VENDOR'S

guarantee.


E.

Performance Rating



16



Vendor performance will be rated as follows:



1)

General contract compliance


2)

Quality of work


3)

Delivery schedule


4)

Error rate


In the event that service or the quality of the work is not satisfactory, the UNIVER
SITY is to
provide a detailed letter of complaint. Corrections to any complaint are to be made at once or the
contract is subject to cancellation thirty days after the date of such complaint.


F.

Subcontracting



All binding shall be done on the premises
of the VENDOR unless written permission to do
otherwise is granted by the UNIVERSITY. No subcontracting will be permitted without the
expressed written approval of the UNIVERSITY. Arrangements for any off premises work
anticipated (e.g. portfolios and b
ox making by conservation laboratory) should be specified in the
proposal. Off premises work will be subject to the same specifications and pricing as in the
VENDOR'S proposal.
All shipping,

security, and insurance costs will be the responsibility of the

VENDOR.


G.

Insurance and Security



Rare or valuable items while at the Bindery will be kept, when not being worked on, in a fireproof
vault or safe.



In the event that an irreplaceable item is damaged or destroyed or lost, the UNIVERSITY reserves
the
right to secure, at the VENDOR'S expense, an independent appraisal of the damage or loss
sustained. The VENDOR shall reimburse the UNIVERSITY in full for damages or for fair market
value of the item.



If a replacement for the damaged or lost item is avai
lable, the VENDOR shall reimburse the
UNIVERSITY upon being billed by the UNIVERSITY'S Library Business Office. The VENDOR will
be charged the replacement value of the item, as quoted by the UNIVERSITY Library acquisition
staff, plus a $20.00 processing f
ee.


H.

Communication



The VENDOR must accept collect telephone calls (or provide a toll
-
free number) when such calls
are warranted because of unusual problems, changes in schedules, etc.



A representative from the VENDOR shall visit the UNIVERSITY perio
dically and be available on
request. The representative shall be thoroughly familiar with the terms of this contract; and shall
have in
-
depth knowledge of the technical aspects of library binding and the operations of the
VENDOR he or she represents, and
an understanding of the relationship between library binding
and the preservation of library materials.



Training: The VENDOR must be prepared to provide annual in
-
house training for UNIVERSITY
Library staff members involved in bindery preparation activi
ties. Training shall focus on helping the
staff to better understand library binding technology and its application.


I.

Packing, Pickup, and Delivery



17




The UNIVERSITY will sort all materials by category (e.g., standard monographs, standard serials)
and s
tyle of binding if specified (e.g., new case only, hand sewn through the fold), and pack them
for shipment to the VENDOR. The VENDOR shall make regularly scheduled pickups and
deliveries no less frequently than once every other week, unless a different ra
te of frequency is
mutually agreed upon by the UNIVERSITY and the VENDOR. VENDOR shipments are prepared
at five different buildings in the UNIVERSITY Library system. Pickup will be made at each Library
every two weeks. The VENDOR will submit schedules f
or the approval of the UNIVERSITY,
notifying the UNIVERSITY at least one month in advance of variations due to holidays. Materials
returned to the UNIVERSITY shall be packed in cartons with lot number, category of contents,
and specific destination legibl
y marked.



All materials shall be bound and returned within fourteen (14) calendar days from the date of
pickup except when the UNIVERSITY and VENDOR agree upon a different schedule for return of
specific items or shipments
. Rush binding will be defined
as materials bound and returned seven
(7) days from day of pick
-
up. Rush material may be returned through common carrier (e.g. UPS,
Federal Express). Insurance for materials shipped by common carrier is the responsibility of the
VENDOR. The VENDOR shall

be allowed an upcharge per volume for "rush" work. This charge
may be a unit cost and/or the cost of shipping materials and must be included in the VENDOR'S
proposal. Basis of “rush” charge must be specified in VENDOR'S proposal. The VENDOR must
be able

to supply Rush service for special items (e.g. reference material).
The

quantity of
material that can be bound and returned in seven (7) days should be clearly stated in the
VENDOR'S proposal.



Shipment integrity shall be maintained. All items picked u
p under one shipment shall be returned
together or otherwise accounted for.



All pickups and deliveries shall be indoors at locations specified by the UNIVERSITY in Appendix
3 of this RFP, unless the UNIVERSITY agrees to an alternate arrangement.



At sit
es other than those designated in Appendix 3 of this RFP, the VENDOR shall be allowed an
upcharge per volume for those pickups which are smaller than the minimum size specified by the
VENDOR in the proposal schedule.



All pickups and deliveries shall be m
ade by the VENDOR's own vehicle and driver representative.
Pickup and delivery by common carrier without the
specific
written permission

of the UNIVERSITY

is excluded with the exception noted above for 1) Rush (7 day) services and for 2) delivery of
prote
ctive enclosure ordered by the library submitting only data and measurements to the binder.
If the VENDOR proposes subcontracting any services to a site other than the primary VENDOR
site (e.g. custom made protective enclosures) and shipping the product b
y common carrier, the
method and cost of delivering the ordered material to the UNIVERSITY must be must be specified
in VENDOR'S proposal.



Shipping cartons, preprinted address labels, and binding tickets shall be provided by the
VENDOR at no cost to the

UNIVERSITY.


J.

Errors and Delays



Any errors made by the VENDOR shall be corrected (provided corrections do not damage the text
block) without additional charge to the UNIVERSITY, and returned within fourteen (14) days of the
VENDOR having received the
items for correction. Any extra transportation costs resulting from
such errors shall be paid for by the VENDOR. Errors which require the skills of a conservator to
correct, or which cannot be corrected, shall be subject to Section IV. H. (Insurance and S
ecurity)
of this contract.



18



K.

Liquidated Damages



The VENDOR shall be subject to payment of a liquidated damages charge of one dollar per
calendar week, or any part thereof, for each overdue item. No penalty shall apply in cases where
the UNIVERSITY has

been notified and agrees that the return of an item will be delayed due to
the need for special treatment or extraordinary circumstances.



V.

TECHNICAL INFORMATION



A.

Uniform Binding of Serials and Sets


The VENDOR shall be able to match the binding pa
ttern, placement of lettering on the spine, and
color of stamping foil and cloth on already
-
bound volumes of the UNIVERSITY Library's serial
titles. To ensure this, the VENDOR shall make and maintain, at no cost, rub
-
offs, a
computerized file, or other re
cords by which uniformity shall be achieved. This undertaking should

be completed within sixty (60) days of the effective beginning date of this contract, and before the
initial serials pickup is made.



B.

Computer Services

The VENDOR shall make availabl
e, at no charge, computer produced services. These shall
include, but not be limited to the following:


1.

The VENDOR shall supply a complete file, in advance of first contract year, of preprinted,
multi
-
carbon, binding tickets for each volume of each ser
ial title bound for the UNIVERSITY.
The complete file must be separated by library unit and
alphabetized by title. Replacement
binding tickets shall be sent to the library units from the VENDOR


option 1)
annually
, prior
to the anniversary of the beginn
ing of the contract year or option 2) a replacement ticket is
sent to library units after each additional volume of a title is bound. The tickets must be able
to be separated into individual slips. Two copies must be available for UNIVERSITY use.

Inform
ation contained on the ticket must consist of:





a)

Title, subtitle, or other entry as it will appear on the volume,




b)

Title number,




c)

The stamping color or code and color or code or code of buckram color,




d)

Call number, applicable,




e)

Fre
quency of binding or volumes per year




f)

Individual collation statement.


The binding ticket must also provide a free text area of at least 25 characters for the
UNIVERSITY to add instructions to the VENDOR. The VENDOR must maintain additions,
deletion
s, and changes to this file on a current basis. A sample of the binding ticket design
must be attached to the VENDOR'S proposal, and a UNIVERSITY approved ticket must be
attached to the contract. The VENDOR must provide, within sixty (60) days of receip
t of
records supplied by the UNIVERSITY, a binding ticket for each volume of each serials title to
be bound during the contract year. Blank binding tickets must also be provided using the
same format, for volumes and titles not included in the preprinted
bindery ticket file.
Preprinted tickets shall be provided for new titles added during the course of the year. These
shall be returned with the first bound volume of the new title.


2.

The VENDOR must supply an annual alphabetized list divided by LIBRARY acc
ounts for all
titles for which binding tickets have been generated. The list must include the same data
elements as shown on the bindery tickets.




.



19



3.

The updated annual alphabetical list must be available in machine readable format specified
as fol
lows:


a.

The machine readable data should be formulated
for IBM or IBM compatible equipment
and should

run trouble free on UNIVERSITY owned equipment.


b.

The VENDOR will provide software documentation to enable the UNIVERSITY Computing
Center or Library

personnel to batch load binding records data into the LIBRARY
Integrated Library System (ILS), if the ILS software supports such import of data.





All such lists, tickets and databases become the property of the UNIVERSITY.




4.

The VENDOR will provi
de training and assistance for Library personnel use of VENDOR’s
software and database to prepare binding instructions for serial and monographic volumes.
The VENDOR will provide training, software, and database to UNIVERSITY at no additional
charge. The
Library personnel may use pre
-
printed tickets or the VENDOR’s automated
systems in preparation of binding instructions (e.g. tickets). If unit costs for binding services
vary with the method of binding instruction used, variations in unit cost should be
included in
proposal.





C.

Invoices


The VENDOR shall provide detailed invoices for each shipment within thirty (30) days of delivery of

the shipment to the UNIVERSITY.


Invoices shall reflect the cost structure delineated in the VENDOR'S Proposal.





Each shipment shall be separately invoiced.


Within the shipment, each type of treatment shall be listed separately, and shall include the
number of items so treated, the charge per item, and the total charge for that treatment.



D.

Specifications for M
aterials


The ANSI/NISO/LBI Library
Binding Standard, Z39.78
-
2000

(herein referred to as the
NISO/LBI
Standard
) shall be the foundation of specifications for materials and methods for commercial

binding services described in this RFP. If a later edition o
f the
NISO/LBI Standard
is
released during the life of this contract, that standard will become the UNIVERSITY minimum
standard for commercial binding services. Since the current
NISO/LBI Standard

refers to
“performance measures” for judging the strength
and durability of commercial binding, the
VENDOR may include reports on any independent testing done on their product as part of
their proposal.




1.

Thread


Thread used for oversewing and sewing through the fold shall conform to section 20 of th
e
NISO/LBI Standard
).




2.

Paper


All paper used in conjunction with the UNIVERSITY Library's materials (e.g., for endpapers,
stubs, pockets) shall conform to section 15 of the
NISO/LBI Standard
.




3.

Endpaper Construction


20




Endpaper construction shall co
nform to options outlined in section 7 the
NISO/LBI Standard

for each method of leaf attachment. The VENDOR must describe in its proposal options from
the
NISO/LBI Standard

in use at VENDOR'S Facility:





4.

Adhesives


Adhesives used for leaf attachment,

back lining, case making, casing
-
in, and construction of
boxes and portfolios shall conform to section 19 of the
NISO/LBI Standard
.




5.

Back Lining Material





Back lining materials shall conform to section 17 of the
NISO/LBI Standard
.




6.

Board





Board shall conform to section 16 of the
NISO/LBI Standard
.




7.

Covering Material


Covering materials for bound volumes and boxes shall conform to section 18 of the
NISO/LBI
Standard

unless a different type of materials is requested by the UNIVERSITY for

specific
items or a specific class of items. Choice of colors for monographs is left to the VENDOR
unless specified by the UNIVERSITY.






8.

Inlays


Inlays shall conform to section 15.3 of the
NISO/LBI Standard

and shall be alkaline and
buffered.




9.

Stamping Foil





Stamping foil shall conform to section 22 of the
NISO/LBI Standard
.




9.

Stamping Foil





Stamping foil shall conform to section 20.0 of the LBI Standard.




10.

Security System Tape




Programmable detection strips, adhesive one side,

will be provided by the UNIVERSITY.



E.

Specifications for Standard Binding or Rebinding of Monographs and Serials




Definitions





1.

Monographs/Books


For the purposes of this RFP, a monograph/book is defined as one piece of graphic material
submitte
d for binding or rebinding as a single unit without reference to another unit, or with no
demand placed on the VENDOR to match the unit to another. Although some items in this
category may be bibliographically classed as serials or may be part of a set, t
he
UNIVERSITY assumes responsibility for uniformity of cloth color and cover stamping.


21







2.

Serials


For the purposes of this contract, a serials publication is defined as a single piece of graphic
material bound separately, or a series of two or more s
erially numbered graphic units bound
together, for which the cloth color must be selected, and the cover stamped with information
so as to match other publications in the same set or series. The VENDOR assumes
responsibility for this uniformity, based on
information initially supplied by the UNIVERSITY.
Serials may be classed (i.e. call number on the spine) or not classed (i.e. no call number
required).




3.

Examination and Collation


a)

Monographs shall be collated by the UNIVERSITY before shipment to i
nsure
completeness and correct sequence of pages.


b)

Serials shall be collated by the UNIVERSITY before shipment to insure completeness
and correct sequence of parts and pages. The VENDOR shall check issue sequence,
correcting the sequence if necessary.
It there is any question on proper placement of
supplements or indexes the VENDOR will contact the UNIVERSITY to confirm proper
sequence or return volume unbound, requesting specific instructions.


c)

All volumes shall be examined by the VENDOR to detect d
amaged leaves, small
margins, and/or peculiarities of paper or construction which might make first
-
time binding,
or rebinding inadvisable.


d)

If the VENDOR discovers an incomplete or imperfect volume, unless the UNIVERSITY
has acknowledged the incompleten
ess in some way, the VENDOR shall telephone the
UNIVERSITY for instructions or return the item to the UNIVERSITY unbound with an
explanation of the reason for its rejection.


e)

Whenever necessary, the VENDOR shall set out (with strips of alkaline paper or

cloth of
an appropriate weight) all double leaves, maps, and inserts in order to preserve printed
matter which would otherwise be destroyed by trimming and/or sewing along the spine
edge. The UNIVERSITY will flag these special instructions.


f)

Paper tea
rs shall be mended using strong, alkaline Japanese paper and an alkaline,
water reversible adhesive which has good aging characteristics; "archival quality" heat
-
set
tissue; or "archival quality" paper base pressure sensitive tape. All adhesives, papers
a
nd other materials used for mending must be approved by the UNIVERSITY. The
UNIVERSITY shall have the option of establishing a no
-
mend policy, in which case tears
shall not be mended by the VENDOR, but shall be brought to the attention of the
UNIVERSITY b
y some simple means, e.g., flagging. When a no
-
mend policy is in effect,
items which cannot be bound before paper repairs are made shall be returned to the
UNIVERSITY unbound.


4.

Removing Backs


a)

Rounded and backed text blocks which must be rebound, a
nd for which it is not possible
to preserve the original sewing structure, shall have boards removed and the old rounding
and backing taken out by nipping, before the spine edge is trimmed or milled.



22



b)

For text blocks which must have the spine edge trim
med or milled away in preparation for
oversewing or double fan adhesive binding, as little as possible (and not more than 1/8
inch) of the edge shall be removed, in order to preserve as much as possible of the inner
margin.


c)

Very bulky serial issues wh
ich are saddle stitched, and which cannot be sewn through
the fold (e.g., when they must be bound together with non
-
saddle stitched issues) shall
be prepared for adhesive binding or oversewing by slitting through the fold rather than by
trimming or milling
.


d)

All staples must be pulled from side stitched text blocks to provide an inner margin of
maximum width. No text blocks shall have staples removed by trimming or milling.
Staples shall be removed from all saddle stitched issues prior to their being
sewn through
the fold.


e)

Where margins of sewn text blocks are narrow and the text blocks are not suitable for
sewing through the fold or double fan adhesive binding, the text blocks shall be oversewn
with the original folds intact. Where margins of ad
hesive bound text blocks are extremely
narrow, the pages shall be pulled away from the original adhesive if this can be done
easily (which is sometimes the case when the original adhesive is a hot melt type), and
left untrimmed.


5.

Leaf Attachment


a)

New Case Only/Recasing


This method shall be used for all text blocks, either monographic or serial, which will be
bound as a single unit (i.e., not with other pieces) and which are already sewn using an
adequate number of stitches and sturdy thread. Reca
sing shall confirm to section 7.1 of
the
NISO/LBI Standard
.


b)

Sewing through the Fold


This method shall be used for the following materials:

all serials issued in single, saddle
stitched signatures; and monographs which can be bound in no other way wit
hout
destroying printed matter in the inner margin, and which have special value. Sewing
through the fold shall confirm to section 7.2 of the
NISO/LBI Standard
.


c)

Double Fan Adhesive Binding



This method shall be used for the following materials; mono
graphic and serials which are
not suitable for new casing only or sewing through the fold, are less than 2" thick,
weighing less than five (5) pounds, and are not printed on glossy, stiff, or other types of
paper unsuitable for the process. Double Fan Adh
esive Binding shall conform to section
7.3 of the
NISO/LBI Standard


d)

Oversewing



This method shall be used for the following materials: monographs and serials printed on
sturdy, flexible paper with a margin of at least 5/8" after milling, for which n
o other method

of leaf attachment is possible. Oversewing shall conform to section 7.4 of the
NISO/LBI
Standard.




23



e)

Selection and Upcharge



The VENDOR shall be allowed an upcharge per volume for all text blocks which are sewn

through the fold or fitte
d with a new case only (original sewing structure retained). The
UNIVERSITY shall have the option of allowing the VENDOR to select the method of leaf
attachment in accordance with the
NISO/LBI Standard
.


f)

Returns



Items which are unsuitable candidate
s for any of the above methods of leaf attachment
shall be boxed in accordance with special instructions provided by the UNIVERSITY, or
the VENDOR shall telephone the UNIVERSITY for instructions, or the item shall be
returned to the UNIVERSITY unbound with

an explanation of the reason for its rejection.


6.

Stubbing



When serial parts of different heights are to be bound together, the bottom of the resulting
text block should be flush, not the top. Stubbing should be used whenever practical to make
up fo
r the size differences. In no case shall one piece be trimmed excessively for the
purpose of making it conform to a smaller piece with which it must be bound.



Stubbing shall be added to volumes to compensate for thick pockets on back covers, and to
corr
ect text blocks which flair out toward the fore edge.


7.

Application of End Papers



When text blocks are to be oversewn through the fold, or double fan adhesive bound,
application of endpapers shall conform to the
NISO/LBI Standard
.



When text blocks wi
th original sewing structure intact are to be fitted with a new case only,
endpapers shall generally be attached as described in section 7.1.2 of the
NISO/LBI
Standard
. Endpapers may be tipped onto extremely lightweight text blocks. When
endpapers must b
e tipped onto the first page of the text block, adhesive shall be applied at
the spine edge of that page in a swath at least 1/8", but no more than 1/4" wide.




In no case shall a strip of reinforcing fabric be adhered directly to the spine edge of any pa
ge
of a text block.



8.

Trimming



The heads, fore edges, and tails of text blocks shall be trimmed as slightly as possible, and
under no circumstances shall printed matter be trimmed away. Volumes in which text and/or
illustrations bleed to the edges o
f pages shall be left untrimmed. The UNIVERSITY shall have
the option of specifying no
-
trim for any monograph and/or serial. The VENDOR shall be
allowed an upcharge per volume for text blocks left untrimmed in compliance with a no
-
trim
request.


9.

Glui
ng Prior to Rounding and Backing



Spines of all text blocks shall be glued prior to rounding and backing.


10.

Rounding and Backing/Flat Back


24




a.

If the VENDOR is proposing both (1) rounded and backed
and

(2) flat back/wide hinge
binding styles, pricing
for both methods shall be included in the VENDOR'S Proposal.


b.

All text blocks, rounded and backed, will conform to section 10.1 of the
NISO/LBI
Standard
.


11.

Back Lining



Backs shall be lined to conform to section 11 of the
NISO/LBI Standard
.


12.


Case Making



Case making shall conform to section 12 of the
NISO/LBI Standard
.


13.

Lettering



Lettering shall be done to conform to section 12.2 of the
NISO/LBI Standard
. All lettering
shall be as previously established for serials, or in 18 point ty
pe, except for volumes thinner
than 1", which may be lettered in 14 point type for monographs. All call numbers shall be
stamped as established for serials, or in 18 point type, for monographs.



Characters must be available in both upper and lower cases,

for use as appropriate in call
numbers.



The order of priority for placement of call numbers on the covers of classified volumes is:



a)

in horizontal lines on the spine, 1/2"
-

1" above the tail of the spine, and when

volumes
are thinner than 5/8"



b)

in vertical lines on the spine.



The order of priority for placement of author/title information on the covers of volumes is:



a)


in horizontal lines on the spine.



b)

in vertical lines on the spine.


14.

Casing
-
In



Casing
-
In shall conform to sec
tion 13.0 of the
NISO/LBI Standard
.



When the text block is extremely thick or heavy, it shall be bound flush with the bottom of the
case at the request of the UNIVERSITY. Boards must be custom cut to eliminate the square
at the tail of the volume. The
VENDOR shall be allowed an upcharge for flush binding, unless
flush binding is the standard selected by the UNIVERSITY for that category (e.g. periodical) of

binding.


15.

Binding Slips



Binding slips shall be inserted in each volume. Pressure sensitive

tape or labels must not be
used to attach binding slips to near
-
brittle or fragile paper.


16.

Pockets for Supplementary Materials


25





Pockets shall be made of alkaline paper, tear resistant fabric, or fabric and board, depending
on the bulk and weight of
the materials they are designed to protect. They shall be
constructed so that the materials they contain are firmly supported, and are not easily
damaged as they are inserted in or removed from the pocket.


17.

Security System Tape



Each volume shall be
security system taped using stock provided by the UNIVERSITY.


18.

Inspection



All bound volumes shall be carefully and critically inspected for defects in all aspects of
construction and lettering, and shall be wiped clean before packing if necessary.


F.

Specifications for Economy Paperback Binding


Binding Procedures for economy paperback binding are the same as those for standard double
fan adhesive binding, except as follows:


1.

Volumes to be economy paperback bound must be paperbound originally,
and not taller than
12" or thicker than 1 1/2" or thinner than 1/4".


2.

Collating shall not be required.


3.

The complete original cover, if present, shall be bound with the text block.


4.

A Type
-
II covering material or better shall be used, the color

to be chosen by the VENDOR.


5.

After the spine of the text block is milled and adhesive applied using the double fan method, it
shall be lined with stretchable cloth according to procedures used for standard adhesive
binding. While a second lining is a
pplied to books bound in the standard style, it may not be
for economy paperback bound volumes.


6.


Volumes shall not be rounded and backed.


7.

Titles and call numbers may be printed on spines in vertical lines running down the spine.
Stamping is prefe
rred.


G.

Specifications for Portfolios, Boxes, and Miscellaneous Binding Treatments


1.

Portfolios



Portfolios shall be constructed of materials which conform to the materials specifications of
this contract. Boards shall be of a weight suitable for t
he size and weight of the contents
they are meant to protect. The grain shall run in the direction of the longest dimension of the
portfolio. Ties shall be a high quality die fast cotton twill or nylon tape, or unbleached linen
tape. A portfolio shall h
ave three or four flaps, each flap completely covering its contents so
that there is no overlap line in contact with the contents. A portfolio shall not be more than
1/8" larger all around than its contents, and must be able to accommodate irregularly sha
ped
materials. The lining shall be of alkaline paper, or the board must be free of lignin and have a
pH of higher than 7.5 with an alkaline reserve of no less than 2% calcium or magnesium
carbonate (based on oven dry weight).



26



2.

Double Tray Book Boxes



Double Tray book boxes shall be constructed of materials which conform to the materials
specifications of this contract. Boards shall be of a weight suitable for the size and weight of
the contents they are meant to protect. Boxes shall be made plain, o
r shall have a drop
-
back
construction; shall provide firm support for their contents; and shall be made so that the
contents can be easily removed and replaced in a non
-
damaging fashion.


3.

Phase Boxes



Phase boxes shall be constructed of strong, flexib
le, alkaline buffered board which will crease
without splitting. The UNIVERSITY shall designate choice of gray/white barrier board
(approximately 55 point), or lignin
-
free board of approximately the same thickness. Box
configuration shall be two custom c
ut strips of board, crossed and adhered to form a floor,
and four flaps which wrap around the book and support it firmly. The flap to be folded over the
book first shall cover its entire front board, and shall be stamped "Fold This Flap First." The
box s
hall be held closed by very strong waxed linen cord ties and rivets or velcro closures.
Rivets shall be attached to the fore edge (not to the front or rear face), so that the box does
not damage materials which will be shelved beside it. Brief author/tit
le information and call
number shall be stamped on the spine of the box using black foil.


4.

Pamphlet Covers



Pamphlet covers shall be made from alkaline cloth and board, chemically stable materials
(e.g. polyester) and the same quality adhesives as req
uired for other library binding.
Pamphlet binding for single signatures shall be sewn through the fold. Samples of styles of
pamphlet binding offered by VENDOR shall be included in the VENDOR'S Proposal.




5.

Miscellaneous Binding Treatments



Styles o
f binding other than those specified in this RFP may occasionally be requested by
the UNIVERSITY. Specifications for services not described in this RFP (e.g., supplies for
home
-
binding), and rates charged for those services shall be included by the VENDOR

in its
Proposal.


6.

Special Treatments



a.

Hourly Rates


Any special treatments (or extra labor for standard treatments not quoted in the Proposal)

for which an hourly rate is to be charged shall not be carried out by the VENDOR without
the express pe
rmission of the UNIVERSITY.



b.

Conservation Services


Conservation treatments and repair work on rare or special collection materials requested
by the UNIVERSITY will be reviewed by VENDOR'S conservation staff. No charge will be
made for inspection an
d written quote for conservation services. All quotes for
conservation services must be approved in writing by the UNIVERSITY prior to
commencement of the services.


H.

Improvements and Innovations in Methods and Materials


27




Any improvements in tradition
al methods and/or materials used by the VENDOR must be
acceptable to the UNIVERSITY within the terms of this RFP under the following conditions: the
methods and/or materials must undergo extensive, documented testing which measures their
strength, durabil
ity, and functional qualities (e.g., open ability of the bound volume); and tests
must clearly indicate that the innovation(s) will lead to better protection and greater longevity of
the text block.


Adoption of any technical innovation must be approved in

writing by the UNIVERSITY prior to its
application.


28




VI.

SUMMARY OF GENERAL MANDATORY REQUIREMENTS



A.

Original clearly marked as such plus one copy (
2 total
) of the proposals are required. In
addition, an electronic version is required, which should be s
ubmitted to our secure mailbox at
rfp@wayne.edu
.


C.

Proposals and
Schedule C, Cost Schedule
must be signed and the signing authority stated
thereon.


D.

Meet absolute deadline for delivery of proposals to the Purchasing
Department, 5700 Cass
Avenue, 4
th

F
loor


Suite 4200 by

4:00 p.m.,
June 17
, 2011
.


E.

Proposals remain in effect a minimum of
120 days
. A statement to this effect must be
contained in the VENDOR'S cover letter.


F.

Any deviation from the RFP requirements must be stated in proposal,
under E
xhibit 1,
"Restricted Services"
. Otherwise, proposal is held to be in strict compliance with this RFP.


G.

VENDOR profile, statement of experience, qualifications, minimum of three (3) qualified local
references, and a list of significant lost accounts, a
re required information for the purpose of
consideration in this RFP process.


H.

VENDOR'S Quotation,
Schedule C,

is to be completed by VENDOR, signed and submitted
with Proposal. VENDORS must use the spreadsheet available on the website, and submit it
el
ectronically to
rfp@wayne.edu
.


I

VENDOR agrees to all technical and general requirements and guidelines, additional general
provisions, VENDOR service plan specifications, and all other specifications and terms
specified in the RFP.


J.

VENDOR must comp
lete the Proposal Certification,
Schedule A1
, Non
-
Collusion Affidavit,
Schedule A2,

and Vendor Acknowledgements,
Schedule A3
, as specified. Sign, have
Schedule A2 notarized as required, and submit as a part of the Proposal.


K.

Provide Certificates of Ins
urance or other evidence that insurance is in place, which meets or
exceeds requirements outlined in
Schedule B
.




FAILURE TO MEET THE MANDATORY REQUIREMENTS MAY RESULT IN DISQUALIFICATION
OF YOUR PROPOSAL.















Schedule A.1

PROPOSAL CERTIFICATIO
N


VENDOR is to certify its proposal as to its compliance with the Request for Proposal specifications using
the language as stated hereon.


Response t
o Wayne State University

Request f
or Proposal

RFP
:
Library Binding

f
or
t
he
University Libraries
,





DA
TED:
May 24
, 2011



AND TO ANY AMENDMENTS, THERETO



The undersigned, duly authorized to represent the persons, firms and corporations joining and participating
in the submission of this Proposal states that the Proposal contained herein is complete and i
s in strict
compliance with the requirements of the subject Request for Proposal dated
May 24
, 2011
,

except as noted
in Exhibit 1, the "
Restricted Services/Exceptions to RFP
" section of the Proposal. If there are no
modifications, deviations or exceptions
, state same as a part of the Proposal Certification Statement:



NONE


If there are, state YES



This proposal remains in effect for 120 days.



Any notice required under the Agreement shall be personally delivered or mailed by first class or certifie
d
mail, with proper postage, prepaid, to the Subject VENDOR at the following address:




Company Name:

_________________________________________________________



Address:


_________________________________________________________






____________________
_____________________________________



Telephone:


(________________)_______________________________________



Fax:



(________________)_______________________________________


ATTN:



_________________________________________________________



Tax Payer
ID:


_________________________________________________________



Submitted by:


_________________________________________________________



Signature


_________________________________________________________



Typed Name


_________________________________
________________________






____________________________________ ___________________






(Title) (Date)














Schedule A.2

NON
-
COLLUSION AFFIDAVIT


RFP
:
Libr
ary Binding

f
or
t
he
University Libraries
,



The undersigned, duly authorized to represent the persons, firms and corporations joining and
participating in the submission of the foregoing Proposal (such persons, firms and corporations
hereinafter being re
ferred to as the "VENDOR"), being duly sworn, on his or her oath, states that to the
best of his or her belief and knowledge no person, firm or corporation, nor any person duly representing
the same joining and participating in the submission of the forego
ing Proposal, has directly or indirectly
entered into any agreement or arrangement with any other VENDORS, or with any official of the
UNIVERSITY or any employee thereof, or any person, firm or corporation under contract with the
UNIVERSITY whereby the VEN
DOR, in order to induce acceptance of the foregoing Proposal by said
UNIVERSITY, has paid or is to pay to any other VENDOR or to any of the aforementioned persons
anything of value whatever, and that the VENDOR has not, directly or indirectly entered into
any
arrangement or agreement with any other VENDOR or VENDORS which tends to or does lessen or
destroy free competition in the letting of the contract sought for by the foregoing Proposal.


The VENDOR hereby certifies that neither it, its officers, partner
s, owners, providers, representatives,
employees and parties in interest, including the affiant, have in any way colluded, conspired, connived
or agreed, directly or indirectly, with any other proposer, potential proposer, firm or person, in
connection wit
h this solicitation, to submit a collusive or sham bid, to refrain from bidding, to
manipulate or ascertain the price(s) of other proposers or potential proposers, or to obtain through any
unlawful act an advantage over other proposers or the college.


Th
e prices submitted herein have been arrived at in an entirely independent and lawful manner by the
proposer without consultation with other proposers or potential proposers or foreknowledge of the
prices to be submitted in response to this solicitation by
other proposers or potential proposers on the
part of the proposer, its officers, partners, owners, providers, representatives, employees or parties in
interest, including the affiant.


CONFLICT OF INTEREST


The undersigned proposer and each person signing

on behalf of the proposer certifies, and in the case of

a sole proprietorship, partnership or corporation, each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of their knowledge and belief, no member of the
UNIVERSITY,
nor any employee, or person, whose salary is payable in whole or in part by the UNIVERSITY, has a
direct or indirect financial interest in the award of this Proposal, or in the services to which this Proposal
relates, or in any of the profits,
real or potential, thereof, except as noted otherwise herein.



Signature

____________________________________________



Company Name

____________________________________________



Date


____________________________________________









________________
_____________________








Subscribed and sworn to before me this









__________ day of ________________,
2010
.



Notary Public in and for the County of _____________________________, State of



___________________. My commission expires:
_____
_________________________________________















Schedule A.3

VENDOR Acknowledgements
(Revised 9
-
2009)

RFP:
Library Binding

for the
University Libraries
,





By virtue of submittal of a Proposal, VENDOR
acknowledges and agrees that
:




That all of t
he requirements in the Scope of Work of this RFP have been read and understood.



That the University’s General Requirements and Guidelines have been read, understood and accepted.



That compliance with the Requirements and/or Specifications, General Requirem
ents and Guidelines,
and any applicable Supplemental Terms and Conditions will be assumed acceptable to the VENDOR if
not otherwise noted in the submittal in an Exhibit I, Restricted Services.



That Supplier is not delinquent on the repayment of any Federal

or State of Michigan debt.



That Supplier is presently not debarred, suspended, proposed for debarment, declared ineligible, nor
voluntarily excluded from covered transactions by any Federal or State of Michigan department or
agency.



Any responses, materia
ls, correspondence, or documents provided to the University are subject to the
State of Michigan Freedom of Information Act and may be released to third parties in compliance with
that Act, regardless of notations in the VENDOR's Proposal to the contrary.




That all of the Terms and Conditions of this RFP and Vendor’s Response Proposal become part of any
ensuing agreement.



The individual signing below has authority to make these commitments on behalf of Supplier.


Supplier, through the signature below of it
s agent, hereby offers to provide the requested products/services at
the prices identified, and under the terms and conditions stated and incorporated into this RFP. This offer
remains open for
[120]

days.


DATE:






Company Name:












Address:



























ATTN:














Telephone:


(


)









Tax Payer I.D.














Submitted by:













Signature













Typed Name
















(Title)

(Date)



The Internal Revenue Code requires recipients of payments which must be reported on Form 1099 to provide
their taxpayer identification number (TIN).

T.I.N. (Taxpayer Identification Number, Federal Identification Number, or Social Security Numb
er)


NOTE: If the address to submit purchase orders, remit payment or send additional request for proposals is
different from the above address, please indicate those addresses on a separate sheet and include with
your response
.

Schedule B

Schedule B
-

INSURANCE RE
QUIREMENTS








____________________________________________, at its sole expense, shall cause to be issued and maintained in full







effect for the term of this agreement, insurance as set forth hereunder:














General Requirements











Type of Insurance



Minimum Requirement











1.

Comprehensive General Liability


Bodily Injury

$ 500,000 each person







$1,000,000 aggregate






Property Damage

$ 500,000 each occurrence







$1,000,000 aggregate








o
r







$2,000,000 Combined Single Limit (CSL)










2.

Comprehensive Automobile Liability

Bodily Injury

$ 500,000 each person




(including hired and non
-
owned vehicles)


$1,000,000 each accident






Property Damage

$ 500,000 each accident









or







$2,000,000 Combined Single Limit (CSL)










3.

Workers' Compensation


Statutory
-
Michigan

$ 100,000




(Employers' Liability)













Maximum Acceptable Deductibles










Type of Insurance



Deductible












C
omprehensive General Liability



$5,000




Comprehensive Automobile Liability



0




Workers' Compensation




0



Coverages








1.

All liability policies must be written on an occurrence form of coverage.













2.

Comprehensive general lia
bility includes, but is not limited to: consumption or use of products, existence of







equipment or machines on location, and contractual obligations to customers.













3.

The Board of Governors, Wayne State University, shall be named as an add
itional insured, but only with respect







to accidents arising out of said contract.













Certificates of Insurance








1.

Certificates of Insurance naming Wayne State University / Office of Risk Management as the certificate holder and statin
g
the minimum required coverages must be forwarded to the Office of Risk Management to be verified and authenticated
with the agent and/or insurance company.













2.

Certificates shall contain a statement from the insurer that, for this contract, th
e care, custody or control







exclusion is waived.













3.

Certificates shall be issued on a ACORD form or one containing the equivalent wording, and require giving







WSU a thirty (30) day written notice of cancellation or material change pr
ior to the normal expiration of coverage.













4.

Revised certificates must be forwarded to the Office of Risk Management thirty (30) days prior to the







expiration of any insurance coverage listed on the original certificate, as follows:



Wayn
e State University


Office of Risk Management


5700 Cass Avenue, Suite 4622 AAB


Detroit, MI 48202





















Schedule C


(Cost Schedule; Compensation and Fees)
















Schedule C.1


PRICING SUMMARY SHEET


Year Number 1.
-

(Firm Prices)



BASE PRICE
-

ROUNDED AND BACKED


Base price list by:



Type of material (book, serial, economy book)


Heights and thickness


Method of leaf attachment


Base price should include;



Spine lettering (e.g., author, title, call number, volume number, months,

year, paging). No upcharge allowed for
foreign titles.



Collation for books and serials, as outlined in specifications.


Height

10"

12"

14"

16"

18"

MONOGRAPHS/BOOKS

(Up to 2" thick)






New Case Only






Sew through the fold






Double Fan Adhes
ive






Oversewn








SERIALS

(Up to 2 1/2" thick)







New Case Only






Sew through the fold






Double Fan Adhesive






Oversewn






ECONOMY BOOKS

(1/4"
-
1 1/2" thick)

(not rounded and backed)







*All quotes must be in U.S. dollars






___________________________________________

Signature















Schedule C.2


PRICING SUMMARY SHEET


Year Number 1.
-

(Firm Prices)



BASE PRICE
-

FLAT BACK WIDE HINGE


Base price list by:



Type of material (book, serial, economy book)


Heights and

thickness


Method of leaf attachment


Base price should include;



Spine lettering (e.g., author, title, call number, volume number, months, year, paging). No upcharge allowed for
foreign titles.



Collation for books and serials, as outlined in specifi
cations.


Height

10"

12"

14"

16"

18"

MONOGRAPHS/BOOKS

(Up to 2" thick)






New Case Only






Sew through the fold






Double Fan Adhesive






Oversewn








SERIALS

(Up to 2 1/2" thick)







New Case Only






Sew through the fold






Doubl
e Fan Adhesive






Oversewn






ECONOMY BOOKS

(1/4"
-
1 1/2" thick)

(not rounded and backed)







*All quotes must be in U.S. dollars






___________________________________________

Signature


















Schedule C.3


COST SUMMARY SHEET

Year Nu
mber 1. Firm Prices


Any special charges not covered by this list shall be added as an attachment to this list as part of the

VENDOR'S proposal. State both unit and hourly charges.



SPECIAL CHARGE, IF ANY, SHALL BE QUOTED FOR:


Collation (Custom)





_
___________________________________



Double tray box (buckram covered)

up to ___________" (please specify)



____________________________________


Clamshell box (acid
-
free board only)



____________________________________



Extra height (per inch)





____________________________________



Extra thickness (per inch)




____________________________________



Flush to the bottom binding (unless standard)


____________________________________



Hand sewing






____________________________________



H
inge for covers or plates




____________________________________



Letter front cover





____________________________________



Mending






____________________________________




Music binding






____________________________________



No trim (i.e.
end sheet only trimming)



____________________________________




Pamphlet binding





____________________________________



Phase boxes up to ___________" (please specify)

____________________________________



Pockets (buckram)





____________________
________________




Pocket cases






____________________________________



Portfolio up to ___________" (please specify)


____________________________________



Rebinding requiring insertion of new material


____________________________________



Recase

using original cover




____________________________________




Rush charge






____________________________________




Set out of pages





____________________________________



Stubbing






____________________________________



Tattle
-
tape insertion





____________________________________



Trimming photocopies for insertion in rebind


____________________________________



*All quotes must be in U.S. dollars


Signature__________________________________________
















Schedule C.4







YEAR T
WO:





Proposed increase to be capped at a maximum of ________________%.




YEAR THREE:





Proposed increase to be capped at a maximum of ________________%.




YEAR FOUR:





Proposed increase to be capped at a maximum of ________________%.





YEAR FIVE
:





Proposed increase to be capped at a maximum of ________________%.








Company Name:

_________________________________________________________



Address:


_________________________________________________________






______________________________
___________________________



Telephone:


(________________)_______________________________________



Fax:



(________________)_______________________________________


ATTN:



_________________________________________________________



Tax Payer ID:


_____
____________________________________________________



Submitted by:


_________________________________________________________



Signature


_________________________________________________________



Typed Name


___________________________________________
______________






____________________________________ ___________________





(Title) (Date)





S
CHEDULE
D

-

S
UMMARY
Q
UESTIONNAIRE



1.

Can your company provide service
s on or before
October
1, 2011
, including

complete
delivery
installation, testing,
and acceptance
when applicable?


2.

Does your company agree to provide a minimum of
3
references to the University upon request
,
with
specific contact names and phone number
s?


3.

Did you attend the
mandatory

Pre
-
Proposal meeting on
May21
?

Not Applicable


4.

Did your company provide a certificate of insurance to
meet or exceed all our minimum requirements?


5.

Did your company provide the required Proposal
Certification, Non
-

Collusion Affidavit and Vendor
Acknowledgement,
Schedule A1, A2, and A3
?


6.

Did your company complete and provide the Summary
Price Schedule C
, and submit it electronically to
rfp@wayne.edu
?


7.

Did your company agree to guarantee to maintain a top
p
riority for the UNIVERSITY?


8.

Please
complete

the following questions:



Total number of employees in your company



Total years in business with this company name


9.

Does your company agree to provide financial reports to
the University

upon request
?


10.

Does your company agree to allow the UNIVERSITY to
audit your books pertaining to the UNIVERSITY account?


11.

Are there any conflicts of interest in doing business with
the University?


12.

Did your company provide a “Restricted Services” exhi
bit,
EXHIBIT 1?


13.

Did your company provide a list of lost accounts in
excess of
$25
,000
?


14.

Did your company quote services at
prevailing wage
rates

where applicable and clearly indicate such in your
proposal?




YES


_______




_______



NA

_______



__
_____



_______




_______




_______





______


______


______



______




___ Yes

___ No


___ Yes

___ No


______



______






ALTERNATIVE


______________




_______________




_______________



_______________



_______________




_______________




_
______________









_______________



_______________










_______________



_______________















APPENDIX 1


(Wayne State University Campus Map)



See web site:


http://campusmap.wayne.edu/