GENERATOR FOR BALKH PROVINICIAL OFFICE

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R
eference No: MRRD/AREDP
-
IDA/D
-
6/GD/48



Page
1

of
11






یروهمج

ناتسناغفا یملاسا


Islamic

Republic
of Afghanistan



REQUEST FOR QUOTE


FOR PROCUREMENT OF GOODS UNDER

NATIONAL
SHOPPING

FOR

PROCUREMENT OF


GENERATOR

FOR BALKH PROVINICIAL OFFICE

(
Super
-
Silenced 27

KVA

Generator
)


R
eference
No: MRRD/AREDP
-
IDA
/G
-
6
/GD
/48



Project

:

Afghanistan Rural Enterprise Development Program

Purchaser

:

Ministry of Rural Rehabilitation and Development

Funding

:

IDA


Project ID

:

P110407


Issued by:



Ministry of Rural Rehabilitation and Development MRRD

Afghanistan Rural Enterprise Development Program (AREDP)

District# 3, Sarai Ghazni

Kabul, Afghanistan


2
7

October

2010
R
eference No: MRRD/AREDP
-
IDA/D
-
6/GD/48



Page
2

of
11


REQUEST
FOR QUOTE


SUBJECT:


Procurement
of Super
-
Silenced 27 KVA
Generator

(fuel type
-
Diesel)
.


REF NO:



MRRD/AREDP
-
IDA
/G
-
6
/GD
/
48


Dear Sir/Madam,


1.

You are invited to submit your price quotation(s) for
1 number of
Super
-
Silenced
27 KVA Generator
.


2.

The
Islamic Republic of Afghanistan
has received a grant from the
World Bank

towards

IDA

Afghanistan Rural Enterprise Development Program (AREDP)

and

appli
es

part of the fund to cover the eligible p
ayments under the contract for
p
rocurement

of
the item
s

under this RFQ.


3.

Information on Technical specifications and Schedule of Requirements & Price
Schedule is provided in
Attachments
2

and
3
.


C
ontract

shall be
awarded to the firm(s) offering the lowest evaluated price
,

technically responsive

and fulfil
ling

qualification
requirements

for the
lot
.



4.

You are requested to submit the following documents with your
bid
: Each
document shall be signed by a duly authorized representative of your firm:

(i)

Terms and Conditions of Supply (
Attachment
1
)

(ii)

Technical Specification duly indi
cating compl
ied

or not compl
ied

(
Attachment
2
)

(iii)

Schedule of Requirements and Price Schedule (
Attachment
3
)

Failure to submit the above documentation may result in the Bid being declared

as
non
-
responsive and
shall be
rejected.


5.

Your quotation for the full quantity
and the documents listed in Clause
4

above

in
the required format in duplicate and in English language, should be accompanied
by adequate technical documentation and catalogue(s) and other printed material
or pertinent

information (in English language) for the item quoted.
Th
is

sh
ould be
addressed and submitted to:


Ahmad Shah Naqshbandi

Sr. Procurement Officer

Ministry of Rural Rehabilitation & Development, (MRRD)

Afghanistan Rural Enterprise Development Program,
(AREDP)

Distirct#3, Sarai Ghazni

Kabul, Afghanistan

Email:
ahmad.naqshbandi@mrrd.gov.af
,

Copy to:
obaid.sabawoon@mrrd.gov.af


Mobile No: 0786 555 994, 077
4 524 801


6.

The deadline for receipt of your quotation (s) by the Purchaser at the address
indicated in Paragraph 6 is:

R
eference No: MRRD/AREDP
-
IDA/D
-
6/GD/48



Page
3

of
11



Date:

2
9

November

20
10


Time:

10
:
00

AM

Kabul Time



Late quotation
s

will be rejected
. Number

of copies

required
:

1
Original
.

Quotations by e
-

mail
or fax
are
not
acceptable.


7.

Your quotation(s) should be submitted as per the following instructions and in
accordance with the Terms and Conditions of supply in the attached draft
Purchase Order. Please sign
Attachment No. 2
.


8.

PRICES
:

The prices should be quoted for delivery DDP, AREDP/Ministry of
Rural Rehabilitation and Development,
in
Balkh

Province
AREDP office
,
Balkh
-
Afghanistan. The DDP is according to current edition of INCOTERMS, published
by International Chamber of Co
mmerce, Paris
.

The Bidder is to complete all the
columns in
Attachment
3

for the items offered and sign the bottom of the pa
ge
containing the items offered.

All local taxes applicable in the purchaser’s
country will be borne by the supplier.

The current local taxes are 7 % Business
Receipt Tax (BRT) in case the bidder is
not

registered in AISA, Afghanistan and
2 % Business Receipt Tax (BRT) in case the bidder is registered in AISA,
Afghanistan.
The bidder should include appropriate BRT in th
e quoted price
and BRT will be deducted from gross billed amount while making payment.

For further information on taxes in Afghanistan, the bidder is advised to refer to
the web site of Ministry of Finance:

www.mof
.gov.af/tax
.

The offers not clearly indicating the applicable tax would be treated as

ambiguous and shall be treated as non
-
responsive and shall be ignored.


9.

EVALUATION
:


The Purchaser will evaluate and compare the quotations determi
ned to be



substantially responsive i.e. which


I.

Are

properly signed;


II.

Conforms to the terms and

conditions, and specifications.


III.

The Quotations would be evaluated for all
t
he item
s

together.


IV.


The total cost inclusive of Tax, if applicable, shall be taken into account in
evaluation.


10.

V
ALIDITY OF

THE OFFER
:
Your quotation(s)
should be valid for a period
of 60

days

from the deadline date for receipt of quotation(s) indicated in this
Request for Q
uote
RFQ.


11.


F
urther information can be obtained from:


Ahmad Shah Naqshbandi

Sr. Procurement Officer

R
eference No: MRRD/AREDP
-
IDA/D
-
6/GD/48



Page
4

of
11


Ministry of Rural Rehabilitation & Development, (MRRD)

Afghanistan Rural Enterprise Development Program, (AREDP)

Distirct#3, Sarai Ghazni

Kabul,
Afghanistan

Email:
ahmad.naqshbandi@mrrd.gov.af
,

Copy to:
obaid.sabawoon@mrrd.gov.af


Mobile No: 0786 555 994, 0774 524 801



12.

Award of
Purchase Order
:

T
he Purchaser
shall

award the

contract to the bidder
whose quotation has been determined to be substantially responsive and who has
offered the l
owest evaluated quotation price, meets the required standards of
technical and qualification requirements.


12.1

Not
withstanding the above, the Purchaser reserves the right to accept or reject

any quotations and to cancel the bidding process and reject all quotations at any
time prior to the award of contract.

12.2

The bidder whose bid is accepted will be notified o
f the award of contract by the
Purchaser prior to expiration of the quotation validity period. The terms of the
accepted offer shall be incorporated in the purchase order.




13.

We look forward to receiving your quotations and thank you for your interest in
this project.




Yours sincerely,



Sukumar Karthik

International Procurement Specialist

Ministry of Rural Rehabilitation & Development, (MRRD)

Afghanistan Rural Enterprise Development Program, (AREDP)

Distirct#3, Sarai Ghazni

Kabul, Afghanistan

Email:

Sukumar.k@mrrd.gov.af




















R
eference No: MRRD/AREDP
-
IDA/D
-
6/GD/48



Page
5

of
11


ATTACHMENT
1



Terms and Conditions of Supply


Project Name:

Afghanistan Rural Enterprise Development Program (AREDP)


Invitation for Quotation for
Procurement of
:

Super
-
Silenced 27 KVA Generator


RF
Q

No:


MRRD/AREDP
-
IDA
/G
-
6
/GD
/
48



1.

Schedule of Requirements and Price Schedules:


Item
No


Description of Goods

Quantity

Physical
unit

Final (Project Site) Destination

1


Super
-
Silenced 27 KVA
Generator
, fuel
type
-
Diesel


1

No

AREDP/
Ministry of Rural
Rehabilitation and Development,
Balkh

Provincial Office


2.

Delivery Time
:
Refer to
A
ttachment
3
.


3.

Fixed

Price
: T
he

prices indicated in are firm and fixed and not subject to any
adjustment for the
d
uration
o
f the contract.


4.

Country of Origin
: You will be required to furnish at the time of delivery a
Certificate of Origin for each item evidencing the
country of
origin of the items.


5.

Delivery Schedule
: The delivery
should

be completed as per
Attachment
3
.


6.


Payment:

Payment would be made after delivery of the goods within a period of
30
days
o
f

submission of Invoice by the Supplier
; payment would be made by bank
transfer
. The Invoice should clearly indicate the Serial no. of the Equipment/Item
wherever
applicable. Finance Department would check correctness of all the
particulars before making payment

and acceptance documents as specified in
Para
12

below.



7.

Warranty
: The Supplier warrants that all the Goods are new, unused, and of the most
recent or curr
ent models, and that they incorporate all recent improvements in design
and materials.

The Supplier further warrants

for a period of 12 months from the date of delivery

that
the Goods shall be free from defects arising from any act or omission of the Suppl
ier or
R
eference No: MRRD/AREDP
-
IDA/D
-
6/GD/48



Page
6

of
11


arising from design, materials, and workmanship, under normal use in the conditions
prevailing in the country of final destination.

The warranty shall remain valid for
T
welve

(
12
) months after the
Goods

or any
portion thereof as the case may be, hav
e been delivered to and accepted by the
consignee at the final destination.

The Purchaser shall give notice to the Supplier stating the nature of any such defects
together with all available evidence thereof, promptly following the discovery thereof.
The
Purchaser shall afford all reasonable opportunity for the Supplier to inspect such
defects.

Upon receipt of such notice, the Supplier shall, within 7 days, expeditiously repair or
replace the defective Goods or parts thereof, at no cost to the Purchaser.

I
f having been notified, the Supplier fails to remedy the defect within the period
specified
above;

the Purchaser may proceed to take within a reasonable period such
remedial action as may be necessary, at the Supplier’s risk and expense and without
prejudi
ce to any other rights which the Purchaser may have against the Supplier under
the Contract.


8.

Packaging and Marking Instructions:
The Supplier shall provide such packing of the
Goods as is required to prevent their damage during transit to their final destination.
The packing shall be sufficient to withstand, without limitation, rough handling during
transit and exposure to extreme t
emperatures, salt, and precipitation during transit and
open storage.

9.

Required Technical Specifications:


Supplier confirms compliance with the specifications provided in
Attachment
2
.



10.

Failure to Perform
: The Purchaser may cancel the Purchase Order
if the Supplier
fails to deliver the Goods, in accordance with the above terms and conditions, in spite
of a 21 day notice given by the Purchaser, without incurring any liability to the
Supplier. If the Supplier fails to perform, the Supplier will be black
listed and not
eligible to participate in any Government procurement tenders/bids for a period of two
years.



R
eference No: MRRD/AREDP
-
IDA/D
-
6/GD/48



Page
7

of
11


11
.
Delivery of Goods and Documents


i)

Copies of the Supplier’s invoice showing Goods description, quantity, unit
price, total amount;

ii)

Copies of
packing list identifying contents of each package;

iii)

Acceptance Certificate (
Attachment
4
)



12
.

Delivery Documents


Details of Shipping / Delivery and other Documents to be furnished by the
Supplier are:

Upon or before delivery of the Goods, the
Supplier shall notify the Purchaser in
writing and deliver the following documents to the Purchaser:



(i)

Two originals and two copies of the Supplier’s invoice, showing Purchaser,
the Contract number, loan number; Goods’ description including Serial no.
of the equipment/item wherever applicable, quantity, unit price, and total
amount.

Invoices must be signed in original and stamped or sealed with the company
stamp/seal;

(ii)

T
wo copies of delivery note, road consignment note, truck waybill, or
multimoda
l transport document showing Purchaser as Ministry of Rural
Rehabilitation and Development, Islamic Republic of Afghanistan,
Kabul

and delivery through to final destination as stated in the Contract;

(
iii)

T
wo copies of the Packing list identifying conten
ts of each Package;

(v)

O
ne original of the manufacturer’s or Supplier’s Warranty Certificate
covering all items supplied;

(vi)

O
ne original of the Supplier’s Certificate of Orig
in covering all items
supplied.


13
.

Inspection and Test
:


The following inspection and tests shall be performed on receipt of goods.



i) Visual

inspection;


ii)

Inspection for any physical damage
;


iii)

Operation test.

Any other test to ensure that the goods supplied are as per technical specificati
on


NAME OF THE SUPPLIER




Authorized Signature




Address
:




Contact Number: _______________________________________


Date:

______________________________________
_

R
eference No: MRRD/AREDP
-
IDA/D
-
6/GD/48



Page
8

of
11


A
TTACHMENT
2


Technical Specifications


LOT 1:
Super
-
Silenced 27 KVA
Generator
, fuel type
-
Diesel
:

Quantity = 1 no.

1.

You are invited to submit your most competitive quotation for the following goo
ds:


S. N.

Item

Required Specifications

Comply/Not Comply

1

Brand,
Model
, and
country of
manufacture

Firm to quote

Brand:


Model:


Country of manufacture:




2

Technical
Specifications

Output Ratings


27
.0

kVA,
380
-
415V, 50 Hz




Bidders must enter “comply or not comply” against each paragraph of the specification,
comment as necessary, and it is
desirable to sign &stamp each page. Failure to complete this
statement of compliance (
Clause 5
) may result in the offer being not considered for
evaluation and award
.



The following inspections and tests will be performed on receipt of goods at final destination:


1.

Visual inspection

2.

Completeness of quantities

3.

Inspection for any physical damage,

4.

Manufacturer’s test and inspection certificate will be verified.

5.

Any other te
st to ensure that the goods supplied are as per technical specification.


A
Final Acceptance
certificate

will be issued by the purchaser after all the items and
equipment of the lot have been delivered and whenever applicable installed and
commissioned by
the supplier and they are found to be in satisfactory working condition
after being inspected and tested by the consignee.

R
eference No: MRRD/AREDP
-
IDA/D
-
6/GD/48



Page
9

of
11


A
TACHMENT 3


Schedule of Requirements and Price Schedule


Schedule of Requirements

Item
No


Description of Goods

Quantity

Physical
unit

Final (Project
Site)
D
estination

Delivery (as per Incoterms) Period

DDP
Kabul, Afghanistan

Delivery
Period

Bidder’s offered
䑥汩癥r礠y慴a x
to be
provided by the
bidder
]

1

Super
-
Silenced 27
KVA
Generator

(fuel
type
-
Diesel)


1

No

AREDP/
Balkh

Provincial office
in
Mazar
Sharif, Balkh
P
rovince

14

days



1.

The delivery period will count from date
of the

signature of the contract for
direct payment.




2
.
Insurance up to final destination, Unloading at final destination, installation

&


commissioning wherever applicable shall be the responsib
ilit
y of the Supplier, and such


cost shall be included in the Bid Price
.

3
.

Payment
for shipped items
will be made only on shipment of full lot.


R
eference No: MRRD/AREDP
-
IDA/D
-
6/GD/48



Page
10

of
11



Price Schedule

(Price Schedule to be s
ubmitted for below mention Lot
)

1

2

3

4

5

6

7

8

Lot
No

Ite
m
No.

Description of Goods

Country of
Origin

Delivery
Date as
defined by
Incoterms

Quantit
y and
physica
l unit

Unit price

DDP

Balkh

Provincial office
, in
accordance with ITQ clause 10
including local
taxes i.e
. Business
Receipt Tax (BRT)
*

Total DDP Price per line Item ( Col
5 x 6 ) including local taxes i.e.
Business

Receipt Tax (BRT)



1



1


(Super
-
Silenced 27 KVA
Generator
)




1
number












Total Price:



*

Please indicate below whether you are registered in Afghanistan or not (refer clause 10 of ITQ) and thus, whether 2% or 7% BR
T has been
included in the quoted price.


We are _____________ bidder in Afghanistan therefore taken ______% of BRT.



Name of
Bidder:
------------------------------------------------




Signature of Bidder:
------------------------------------------



Date:
-----------------------------------------------------------




R
eference No: MRRD/AREDP
-
IDA/D
-
6/GD/48



Page
11

of
11




A
TTACHMENT
4


Sample forms

(For a
cknowledgment of receipt

of goods
)

ACCEPTANCE CERTIFICA
TE


Contract Reference:

………………………………………
.



Items:
Request
for

Quotation for Procurement of
………………………………………….



Supplier:


Invoice Number:


Date Goods received:


Purchaser:




I hereby confirm that the

above
-
referenced goods have been received in accordance with the
contract and appear to be in good order.



Signed………………………………………………………………………..


Name…………………………………………………………………………..


For and on behalf of: …………………………………………………………



Dated…………………………………………………………………………..


Witnessed by……………………………………………………………………..


Name………………………………………………………………………………..


Of…………………………………………………………………………………….