D V 2013-2014

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D
YNAMICS

OF

V
ERIFICATION

2013
-
2014

A graduate level verification course


ISFAA Spring Conference April 16, 2013

T
ODAY

S

INSTRUCTORS

Sue Allmon, WGU Indiana

Lori Love, UIndy













V
ERIFICATION

C
OURSE

2013

Guiding
Principles

Federal Register

Dear Colleague
Letters

Electronic
Announcements

Program Integrity
Questions &
Answers

NASFAA News

SYLLABUS


Validating tax information



Tracking groups


V1


V5



Updated guidance


Program Integrity
Q&A



Discussion board for 2013
-
2014
implementation



Verification Resources for 2013
-
2014
via FSA











Validating Tax Information

(
taxfiler
)


IRS Data Retrieval Tool (DRT) is available to be
utilized by family


2
-
3 weeks after filing electronically


8
-
11 weeks if paper return


If taxes owed, may impact ability to use



Data elements for
taxfiler

transferred by IRS Data
Retrieval Tool (DRT)


IRS Request Flag = 02


No additional tax information needed



Data elements for
taxfiler

where DRT not used or
information changed


Must obtain tax return transcript





REMINDER:
N
ONFILER

PROOF

OF

INCOME

Nonfilers


Signed
statement
certifying not
filed and not
required to
file for tax
year


Sources and
amounts of
income
earned


Copy of W2
for each
source


Validating Tax Information



Obtain Tax Return Transcript


Student



Online (www.irs.gov)



Telephone (1.800.908.9946)



Form 4506T
-
EZ or 4605T


fax or mail form



Local tax center



Institution



Certified by IRS to request & collect tax
transcripts



Third party



Vendor requests & collects transcripts

S
OURCE

FOR

VERIFYING

TAX

INFO

REPORTED

GEN
-
12
-
07 and
11/2/12
Electronic
Announcement
expires after
2012
-
2013

GEN
-
11
-
13
governs 2013
-
2014

ED Reaffirms
that Paper
Copies of Tax
Returns
Generally Not
Acceptable for
2013
-
14
Verification

Validating Tax Information


Expiration of 2012
-
2013 special
situations



Acceptable circumstances for paper
return


Identity theft


Form 14039 filed with IRS


Signed copy of paper return


Copy of police report or signed statement
that filer was victim


Amended tax return


Signed copy of original paper return or tax
return transcript


Signed copy of Form 1040X


Foreign tax returns


Converted into US dollars

U
NSUBSIDIZED

AID

VERIFICATION

Students only
eligible for
unsubsidized
Title IV
funding are
not required to
complete the
verification
process
.

Tracking Groups



Step towards customization



Five verification tracking groups


V1


Standard


V2


SNAP


V3


Child support paid


V4


Custom


V5


Aggregate



DE asks that we not do ‘one size fits
all’ verification worksheet



Location of Tracking Flag on ISIR

Tracking Group V1



Standard


Same items as for 2012
-
2013



For all



Household size



Number in college



Child support paid if reported on FAFSA



SNAP if reported on FAFSA



Taxfilers



AGI



US tax paid



Untaxed IRA distributions



Untaxed pensions



Education credits



IRA deductions



Tax
-
exempt interest



Nonfilers



Income earned from work

Tracking Group V2



SNAP


Signed statement from student (or parent if
dependent) certifying that they or a member of
household received SNAP in calendar years 2012
and/or 2013



Only have to verify if SNAP is noted on FAFSA



Student will only be selected for this group, if SNAP
noted on FAFSA

F
OOD

FOR

THOUGHT

Would you
consider
collecting
household
information to
match up
against child
support paid
to make sure
child isn’t in
the household
and counted
twice?

See FAFSA
question 91B

See AVG page
18

Tracking Group V3


Child Support Paid


Signed statement from student (or
parent if dependent). Statement to
contain:


Name of person who paid child support


Name of person to whom child support was
paid


Name(s) of children for whom child support
was paid


Amount of child support paid during the
calendar year



Only have to verify child support paid,
nothing else, unless you notice other
conflicting information


W
HO

MAINTAINS

DOCUMENTATION

Question:
How do you
plan to collect
high school
completion
status?

DE states that
documentation
may be
maintained by
another office
on campus as
long as there
is a clear audit
trail.

Tracking Group V4


Custom


Child support paid



SNAP



High school completion status


Copy of diploma


Copy of H.S. transcript with graduation date


GED certificate


Home schooled credential


Academic transcript with 2 years completed
& fully transferrable to your institution



Identity and statement of educational
purpose


Next slide……..

D
EPARTMENT

OF

ED
SAYS

Question:
Can we roll
over identity
and statement
of educational
purpose?

Answer
: If
identity is
verified,
applicant may
not be
selected to
verify identity.

Tracking Group V4 continued


Identity and statement of
educational purpose


Government issued photo ID


Educational purpose statement provided by
DE and cannot be altered



In
-
person


Assigned school official to collect


Date received


Name and title of school official



Not in
-
person


Notarized copy of government issued
photo ID


Notarized copy of statement of
educational purpose


Paper must be sent to school. School
must maintain paper copy, cannot accept
fax/email of items

H
OW

TO

COLLECT

Aggregate
form or
multiple forms
for V5 group?

Tracking Group V5


Aggregate


All data elements in V1 through V4


Only have to verify SNAP if indicated on
FAFSA


Only have to verify child support paid if
amount is shown on FAFSA

U
PDATED

GUIDANCE


R
EVIEW

P
ROGRAM

I
NTEGRITY



Q &
A

HTTP
://
WWW
2.
ED
.
GOV
/
POLICY
/
HIGHERED
/
REG
/
HEARULEMAKING
/2009/
INTEGRITY
-
QA
.
HTML

V
ERIFICATION

R
ESOURCES

VIA

FSA


10/29/10 Final Rule (Pages 66902
-
66913 and 66954
-
66958)


http://www.ifap.ed.gov/fregisters/FR102910Final.html



iLibrary



Electronic Announcements


http://ifap.ed.gov/ifap/byAnnouncementType.jsp?type=7&
year=2012



Dear Colleague Letter
-

GEN
-
12
-
11


http://www.ifap.ed.gov/dpcletters/GEN1211.html



Federal Notice on 2013
-
2014 Verification Changes


http://ifap.ed.gov/fregisters/attachments/FRO71212FAFS
A.pdf



V
ERIFICATION

R
ESOURCES

VIA

FSA


Q&A on Program Integrity website:


http://www2.ed.gov/policy/highered/reg/hearulemaking/2009/v
erification.html



2013
-
2014 Verification


Suggested Text


http://ifap.ed.gov/eannouncements/011813VerificationSuggest
ed Text1314.html



2013
-
2014 Application and Verification Guide


http://ifap.ed.gov/fsahandbook/1314FSAHandbookAVG.html



Acceptable IRS Documentation for 2013
-
2014
Verification


http://ifap.ed.gov/eannouncements/011813VerificationSuggest
ed Text1314.html





V
ERIFICATION

R
ESOURCES

VIA

FSA


2013
-
2014 Electronic Data Exchange (EDE) Technical
Reference


http://ifap.ed.gov/edetechref/attachments/1314EDETechRef121
2Update.pdf



2013
-
2014 ISIR Guide


http://
ifap.ed.gov/isirguide/attachments/20132014ISIRGuide.pdf



Electronic
Announcement on Limited Circumstances
When a Signed Copy of Tax Return or Other
Documentation is Acceptable for Completing Verification


http://www.ifap.ed.gov/eannouncements/082112LimitedCircums
tancesWhenSignedCopyofTaxReturnisAcceptable.html



D
ISCUSSION

B
OARD


2013
-
2014 implementation