Multi company changesx

sploshtribeΛογισμικό & κατασκευή λογ/κού

14 Δεκ 2013 (πριν από 3 χρόνια και 10 μήνες)

84 εμφανίσεις

arra
-

Add Cross
-
Company Viewing option
:


The Cross
-
Company Viewing option has been added to AR Inquiry (under Multi
-
Company in main menu)
-

similar to the option in cserv and other apps. When turned on, client totals (Summary Aging, View
Sales, etc) will

include amounts from all companies. As well, the invoices (lower) grid will show all
invoices for the given client, regardless of company; a Company (number) column will be displayed in
the grid (when option turned on).


Like other apps with Cross
-
Company

Viewing, the option is "remembered" to registry (for the next time
you run the app).


Even with the option turned off, secondary (transaction / payment history and drill
-
down) screens for a
given invoice now display info from all companies (e.g. in cases
where one company receives payment
for another company's invoice). Screens / grids that show data for a given client (as opposed to a given
invoice) still only show current company data unless Cross
-
Company Viewing is turned on.


The Recalculate Current Cl
ient Balance option is an exception; it still re
-
calculates the client's balance in
every company, regardless of whether Cross
-
Company Viewing is on or off and regardless of the
currently logged in company.


apni
-

Add Cross
-
Company Viewing option
:


The Cr
oss
-
Company Viewing option has been added to AP Inquiry (under Multi
-
Company in main menu)
-

similar to the option in cserv and other apps. When turned on, vendor Purchase Totals will include
amounts from all companies. As well, the invoices (lower) grid w
ill show all invoices for the given
vendor, regardless of company; a Company (number) column will be displayed in the grid (when option
turned on).


Like other apps with Cross
-
Company Viewing, the option is "remembered" to registry (for the next time
you r
un the app).


Even with the option turned off, secondary (transaction / payment history and drill
-
down) screens for a
given invoice now display info from all companies (e.g. in cases where one company writes a check to
pay another company's invoice). Scree
ns / grids that show data for a given vendor (as opposed to a
given invoice) still only show current company data unless Cross
-
Company Viewing is turned on.


glm
-

Add multi
-
co option "Copy GL Accounts"
:


If you have turned on the multi
-
company config, the
re is a new top menu option called "Copy GL
Accounts". This allows you to quickly generate the chart of accounts for a new company, based on the
chart of accounts for an existing company (substituting the company segment).


In the option, a screen prompts
you for a "from company" and a "to company".


If you set these to 2 different companies, 3 other fields, Segment Number, From Value, and To Value
become disabled and are auto
-
populated based on your GLACCOUNT entity labels setup (in
Organizational Setup o
ption in company profiles). Again, this is useful for quickly setting up the chart of
accounts for a newly added secondary company.


If you set the from/to companies to be the same, then the 3 field become editable; you may choose
which segment you want to

change when you do the copy into the same company.


There is also an "Include Inactive Accounts" checkbox. Uncheck this if you never plan to use the inactive
accounts ever again. On the other hand, leave it checked if you use the active flag to temporaril
y disable
GL accounts.


To prevent conflicts, the "default" flag (default control account for a GL type
-

e.g. AR, AP, Driver Pay
Payable, etc) is only copied if the "to" company has no accounts yet; otherwise, it is set to False on all
accounts copied int
o the "to" company.


The copy need not be a one
-
time only process. If you want your companies to have identical charts of
accounts (other than the company segment), and you add some new accounts in one company, you can
run this option to copy the new accou
nts to another company (the copy is smart enough to only copy
the ones that don't already exist in the "to" company).


gfs: Add multi
-
co options "Cross
-
Company Viewing" and "Fix GL Accts in Details", and window option
"Company Profiles"
:


GL Financial Stat
ement Designer now has "Cross
-
Company Viewing" (under multi
-
company menu).


Like other apps with this option, the Cross
-
Company Viewing option's setting (check or unchecked) is
"remembered" to registry when you close, so it is set the same the next time yo
u open GL Financial
Statement Designer.


With it on, the top grid (reports) displays reports for all companies, not just for the current company.
The grid also shows an (integer) company ID. The grid is fully functional in cross
-
company viewing mode;
you c
an add, delete, and edit reports. The company ID column is also editable; a double
-
click lets you
pick the ID by company name. On a manual add where you leave the company ID blank, or if you use
"Copy Report", the company ID will still default to the curre
nt company.


So, if you want to copy a report from one company to another, you could: 1) switch to the "to"
company, 2) turn on cross
-
company viewing, 3) select/highlight the report you want to copy, and 4) run
"Copy Report". Alternatively, you may skip st
ep 1 (run Copy Report while logged into any company) and
after the copy, manually edit the company ID column (again, an edit
-
pick is available via double
-
click).


Either way, on the copied report in the "to" company, you will probably want to change the co
mpany
segment in the GL accounts in the from/to range columns in the details grid. You can do this manually
(option under Multi
-
Company menu), or, there is a config to do this automatically: 'Auto
-
Fix Company
GL Segment'. It is initially set to Ask (so it
prompts you every time you change a report's company ID),
but you can get rid of the prompt by changing the config to True or False (as you prefer). Of course, this
feature will only work with the proper multi
-
co setup (a GL segment flagged as the company
segment in
GL Chart of Accounts and the "to" company's segment value indicated in the GLACCOUNT entity label in
the Organizational Setup in Company Profiles). Since you may have to go into Company Profiles (the first
time) to do the setup, a quick link has

been added to it under the Window menu.


cserv: In related FB's screen, apply Cross
-
Company Viewing option and add Inter
-
Company Transfer
filter
:


In the related FB's screen (accessed by clicking the "Original" (or Credit or Inter
-
Company etc) label
under

the FB # at the top left of the main screen), if the Cross
-
Company Viewing option is on:


1) the grid includes a Company ID (integer) column

2) the grid "might" show FB's from other companies (depending on your filter choices)

3) a new checkbox filter, In
ter
-
Company Transfer, shows; if checked and the current FB is part of an IC
transfer, then the FB from the "other" company will be shown in the grid


If Cross
-
Company Viewing is off, the grid column and checkbox are invisible and no matter what filters
are

chosen, only FB's from the current company will be displayed in the grid.