Supply Chain Managment System - CRS Technical Resources

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18 Νοε 2013 (πριν από 3 χρόνια και 8 μήνες)

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Supply Chain Management System (SCMS)


ICT4D Conference: Accra, Ghana, March 2013










SCMS Overview

1

In this class, you are going to:



Receive a
high level overview
of the
Supply Chain Management
System (SCMS).


Receive a slightly more
detailed overview
of the SCMS
Procurement

Module.


Perform as many of the
following tasks
as time will allow:


Create

a Purchase Requisition (Role of Program Manager).


Review

and
approve

purchase requisition (role of Budget
Holder)


Review

and
accept

purchase requisition (role of
Local
Procurement Manager)


View

available inventory (role of Guest)







2

SCMS Master Class


SCMS Overview



The Vision:


A supply chain management system that
facilitates significant improvements in the
management of ALL material resources,
including:



Food Commodities


Non
-
Food Commodities (NFIs, etc)


In
-
kind Donations


Etc (even office supplies!)


3



SCMS Overview: Goals



Increase Supply Chain Visibility


Know where material is in the supply chain


Detect problems earlier


Improve accounting for material receipt and distribution



Improve Decision Making


More efficient use of resources


Enhanced tools for SCM planning




Increase Operational Efficiency


Reduce supply chain costs


Improve donor reporting


Eliminate one
-
off system implementations


4



SCMS Overview: Scope



Provision and implementation of a
single global
IT application

system to manage the CRS supply
chain



Standardization
of Global Supply Chain
Management
operating processes





This will entail a Significant Change
Management

& Communication Effort!!!

5

SCMS Overview

PLAN

Forecast
Demand

SOURCE

Request
Materials

Assess
Inventory

Purchase
Materials

FULFILL

Ship
Materials

Receive &
Store
Materials

Distribute
Materials

Manage
Payments

MANAGE

Manage
Inventory

Manage
Vehicle
Fleet

Manage
Fixed
Assets

NOTIFY &
REPORT

Workflow &
Events

Trace & Track

Report

Phase 1
SCM

Phase 1
and
Phase 2
SCM*

Phase 2
SCM

Plan Logistics
Network

Forecast
Supply

Reconcile
Demand &
Supply

Manage
Donations

6


SCMS OVERVIEW



The
SCM System
will be piloted and rolled out across the
agency in
two phases
.





Phase 1

includes basic
Warehouse

and
Procurement

modules (with potential for
Fleet

Management module
to be added).






Phase 2

includes
more advanced functionality,
including
things like
Planning/Forecasting
,
Asset Management
and

Distribution
.








7



SCMS Status Update, Highlights


All
four country pilots
(Ethiopia, Kenya, JWBG and
Burkina Faso
) are
now live
! They were launched
between October and December 2012.



Warehouse
and
procurement (online and offline
modes)

are being used in the pilot locations.
Fleet

is
being tested in three locations.



Staff were sufficiently trained to be able to
use these
modules correctly
and have been working
independently with the system.





8

SCMS Status Update, Highlights


Based on
Pilot Success Criteria
(20/25 fully met,
remaining 5 partially met), pilots were judged a
success
.



Pilot participants
voted 29/30 to
roll out the system
once threshold issues are addressed (remaining vote
was in favour of immediate rollout).



Steering Committee
also voted in
favour of rollout
.



Intensive efforts
are
underway with AM to
resolve

the
threshold issues
.



Additional
next steps
are being
determined

(including
budget review/revision).


9











Phase 1 Pilots:


Initial phase of pilots completed (Jan ‘13).




Continuation of pilots and preparation for




pilot CP

rollout (Feb
-
June ‘13)


System Deployment:

Final System Configuration:

Jan

May ‘13




Deployment to Production: June ‘13


Phase 1 Rollout
:



Remote Training and Prep to begin in May




‘13, and system implementation to begin




Jul ‘13. New 4 CPs to be on
-
line FY13;




Remaining CPs in FY14.


Phase 2:


TBD




SCMS Schedule Details

10


HQ will support
1 Launch/Training per region
(to
include
ToT
)


Training participants
will include:


Regional rollout teams
, composed of DRD/MQ, RISA,
Commodity RTA and 3
-
6 selected CP staff.


Relevant staff
of the
Launch CP
.




We expect that
each CP will require
:


1
-
2 visits
by a regional rollout team.


Significant remote support
by regional rollout teams for at
least one month around each CP launch (support for some CPs
could be simultaneous).



SCMS Rollout Plan

Header
Info

Header
Info

Line Item
Details

Summary

Step 1

Step 2

Step 3

Step 4

PR
Summary

PO Summary

Submit to
LPM

Enter
Summary Bid
Information

Generate RFQs

Assign
Winner

PO
Approved

Generate
PO

Pre
-
Receive
Summary

PM/Requestor

LP
M

BH/Finance

PR
Approved

Assign
Suppliers

Edit?

Submit to
BH

Accepted?

Receive Quotes

BH

Purchase Requisition

W
izard

SCMS Procurement Module

Task One: Create a Purchase Requisition (Role of Program Manager).

Step 1: Input all required information.

Step 2: Verify all information, and finalize requisition.

Step 3: Submit to Budget Holder (select the one you have been provided).


Task Two: Review and approve purchase requisition (role of Budget Holder)

Step 1: Find your purchase requisition in the purchase requisition summary.

Step 2: Review and approve it.

Step 3: Submit to Local Procurement Manager.


Task Three: Review and accept purchase requisition (role of LPM)

Step 1: Find your purchase requisition in the purchase requisition summary.

Step 2: Review and accept it.


Task Four: View Available Inventory (role of Guest)





13

SCMS: Class Tasks

Please Note:


Pilots were successful, but issues were
identified that are being addressed
---
this
version is the one that was piloted, so issues
are still there.



We are still finding occasional bugs/defects,
and
Aidmatrix

prioritizes them for fixing.
(This is not uncommon for a system that is
undergoing significant change.)

14



AOB?




Thanks everyone!!

15