project listings

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22 Φεβ 2014 (πριν από 3 χρόνια και 7 μήνες)

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Using
www.startwithwater.org

A series of training presentations


How to
list


y
our
project


September, 2010

1

This presentation will explain how to

list a new project on the

www.startwithwater.org

website.


September, 2010

2

Types of listings:

There are two types of listings:

1.
Full listing


provides full use of the site;

2.
Base listing


provides limited use of the site.


Note: The purpose of Base listings is to gather full information about
Rotary Club WASH work. There is no charge for a base listing, BUT you
must subscribe. This is because the system can only associate
subscribers

with
project listings
, i.e. to be “connected” to a listing (be able to edit if for
example) you must be subscribed. As there is currently NO CHARGE to
subscribe, only full listings are available now. For now, subscription is FREE.

September, 2010

3

Gathering the right information.

Once you begin listing a project you will be
asked to complete a number of fields. Be
prepared by downloading the Listing Form,
and gathering as much information as possible
ahead of time.

Don’t worry if it’s not all there


you can also go
back and edit your listing. For help, see “How
to Edit a Project Listing”

September, 2010

4

If you need help in putting your project
together, there are resources available:

1.
Contact the
Regional Team
in your area if
there is one;

2.
Check out our
Learn Centre

3.
Email

an expert for help


September, 2010

5

Getting Started:

Step 1:

If you have never
signed in on this
site before,


Sign Up*
.

If you’ve already
signed up,


Sign In.

September, 2010

6

* For information on signing up, see the Presentation: Signing Up


Step 1:

Click on

Projects

September, 2010

7


Step 2: Click on

“List a project”

September, 2010

8

September, 2010

9

Step 3: Complete

the fields…

Project Name





TIPS

-

Pick a name that

reflects what the

project is about;

-

If a TRF Matching grant

has been approved,
include MG123abc in the
title;

Eg
.
MG60460 / Intake
and Sedimentation Tank
Regional /
Livingstonia
,
Rumphi
, Malawi


September, 2010

10

Enter a program name only if

your

project is part of a program in the drop
-
down

Select

the project
type(s
) that best reflect

your project.
On

a PC right
-
click, on a

Mac


Command
-
click to select more than one.

Types are nested


for example, Water is the

general

category, with sub
-
categories:

Sources, Transmission, Treatment, Distribution;

then each of those has it’s own sub
-
categories etc.

Be as specific as you can


for each
selection the “mother” categories are
automatically selected too. So if you
pick “Drilled Wells”, then your project
will also appear when “Ground Water”,
“Sources” or “Water” is picked in a
search.

TIP

September, 2010

11

Add any comments you wish in the
Project Type Comments field

Complete the Project Summary field

TIP

For search purposes, please include
your

Rotary Club name here.

This is a summary


so include only
relevant information to adequately
describe your project


i.e. 50 words
or so.

September, 2010

12

In this field, enter a more detailed


description of your project. Remember,

this will be read by Rotarians looking

for projects to get involved with.

Give them enough information to provide

a good understanding of the project.

Ignore this field (it’s for admin use only!)

TIPS

Let people know how to reach
someone for more information about
volunteering.

Click if applicable.




September, 2010

13

This field is for Regional Team use only

Date Implementation Started field:

If your project has actually begun (i.e.
isn’t still in the planning stage), please
enter the date implementation started.


Project Status


is a pull down

menu.
Select the status that

best describes where your

project is at now. Please

remember to update this field

as your project develops.

September, 2010

14

If you know which Regional
Team is in your area, select
them from the pull
-
down
menu. If not, leave it blank.

If you know the project

manager


host country, or

Project Manager


Donor Country,

enter them

from the pull down menu.


TIP

Only subscribers are included

In these pull

down menus.

If the project manager isn’t yet

subcribed

either leave these

fields blank, or select YOUR

name from the pull
-
down and

edit later.


September, 2010

15

Select as many languages as
apply.



If you have a document that

provides cultural background

information, you can upload it

here.


TIP

To select more than one
entry, on a PC


right
-
click

and on a MAC


command
-
click.

September, 2010

16

From the pull
-
down
select the Rotary
District IN WHICH the
project is located

From the pull
-
down select the country
IN WHICH the project is located

Enter the geographic

Detail of the project location if you can.

September, 2010

17

TIP

Enter the latitude, and the longitude of
the location of your project.

For help in figuring out what the
latitude and longitude of the
location of your project are, click
on “Coordinate Help”


If you enter the latitude and
longitude here, your project will
show up on the map. Otherwise it
won’t be on the map, but will still
show up in the project listings.

September, 2010

18

If a needs assessment has been
completed, upload the report here,
and input the date in the next field.

List the goals of the project here.

Indicate what factors make this
project sustainable


include
information about
training/
behaviour

change as
applicable.

Indicate how many people you
anticipate will be impacted by this
project

TIP

TIP

Enter only numbers


NO commas
etc.

Goals should be “SMART” that is:
specific, measurable, achievable,
realistic and timely

TIP

This section should be completed in part or in whole once the
project planning is underway. Please come back and update your
project listing as information about the project becomes available.

September, 2010

19

References: project design and
implementation details;
information relevant to water
resources, sanitation, etc.

Project Scope includes information
re estimates, schedules, more
detail re implementation plan

TIP

These fields should be completed in
part or in whole once the project
planning is underway. Please come
back and update your project listing as
information about the project
becomes available.

September, 2010

20

Total budget amount is the expected total $
budget for the project

Click here if you still require funding
for your project.

TIP

TIP

Rotary Clubs looking for projects to
get involved in, will often search for
projects with “Funding Still
Needed” clicked. This tells them
that the project needs more $$

The Funding Notes field is available
to add information about funding.
This could include an intention to
apply for a TRF matching grant, or
an indication of other funding
sources being explored.

ALL budget figures should be entered
with NO $ or other signs, and NO
commas. JUST NUMBERS PLEASE

September, 2010

21

Indicate how much money is still needed to
fully fund your project.

The “Funding Requirements
Document” and the “Funding
Application Document”

Are both intended for use by
Funding Partners.


They therefore do not apply when

listing a project.

TIP

Once your budget is completed,
upload the budget document here

ALL budget figures should be entered
with NO $ or other signs, and NO
commas. JUST NUMBERS PLEASE

September, 2010

22

These Implementation fields should be filled in
as implementation gets underway.


“Detailed Design Document” is the
water/sanitation system design.

“Implementation Plan Document” refers to the
steps required to implement the project.



Upload documents when they are available.

Milestones are intended to aid with
project implementation.

Use as you wish.


TIP

The “Project Challenges” field is the
place to list challenges you have
faced and if/how you solved them.

Sharing “Challenges” allows us all to
learn from the experiences of others.
Please use this field, and once we build a
databank, try searching this field when
you want to learn from others.

September, 2010

23

“Costing information” is intended to capture
information like “cost per foot of ½ inch pipe”


Include the item, dimension or details, cost, and
location where it was purchased.


Also include anything unusual or different about
this particular situation.





When your project is complete,
please enter the date here.

TIP

This field provides a way to share
important information with others. It will
help us understand what things cost
where.

Please complete it whenever you can.

September, 2010

24

Indicate “Outcomes”
-

what has your project
achieved.


Please see the Guidance Document for more
information about Outcomes.

Include information here about
spare parts required, where to
source them etc.

TIP

Include any challenges that arise
AFTER project completion. How did
they get resolved.

These fields provide ways to share
important information with others. They
will help us understand what ongoing
maintenance needs and sources of parts
others have found, and what kinds of
challenges others have faced.

We can learn much from each other.

Please complete it whenever you can.

September, 2010

25

When you have completed all the
fields that you can, click here.

September, 2010

26

TIP

When your project has been successfully
entered, you will see message in GREEN

confirming the project has been
successfully entered, and giving you the
project number (auto
-
generated by the
system)

Notice that part of this “success
message” tells you to “Click Here”
to add more advanced information
(like photos etc.) to your project
listing.

September, 2010

27

To add information, documents and
files under the “Advanced Project
Management”, simply click on the
appropriate tab, and follow the
instructions.


Please note the last tab


Photos.

September, 2010

28

Under the “Photos” tab:


This is where you can upload the
key photo and other photographs if
your project.


Click the Upload Photo button. Find
the photo on your computer.
Upload it.


You can upload as many photos as
you like.


To make one photo the “Key
Photo”:


Select the photo from the list of
photos that you have uploaded.


Click on Make Key Photo.


The photo will then appear on the
page.

TIP

Key photos appear on the
project listing (when searching)


A compelling photo will help
communicate what your project
is about. As they say

“ A photo is worth 1000 words!”

September, 2010

29

You have now successfully listed your project!

Check out all the other resources available to you

on the website.