ASN(FM&C) Financial Operations

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March 27,
2012

ASN(FM&C) Financial Operations

“Update on Topics of Interest”


Presented at:

Navy Pers/Pay Conference


March 2012

Gene R. Guthrie Jr.

DON PM For MilPay and Disbursing

-

2

-


Agenda

ASN(FM&C) Financial Operations: Who We Are, Mission/Vision, FY12
Objectives, and Our Organization


DJMS Transaction Timeliness Metrics (OSD Slides)


DJMS AC/RC SCR CCB Process


Barring Act Waivers


Disbursing Officer Accountability


Disbursing Initiatives



-

3

-


Who We Are

As a staff office of the
Assistant Secretary of the Navy, Financial Management and
Comptroller (ASN FM&C)
, the Office of Financial Operations (FMO) acts on behalf of the
Department of the Navy (DON) and is responsible for managing accounting and finance
programs and operations to allow the DON to operate effectively and efficiently.

For more information on FMO, please visit our redesigned website:
www.fmo.navy.mil
.

Business Improvement

FMO is engaged in improving

the DON’s business thought processes in the following focus areas:


People (Understanding/Awareness/Training)


Processes (Standardized/Documented/Controlled)


Systems (Standardized/Modernized/Compliant)

Financial Programs and Activities

FMO leads financial programs and activities that
are designed to improve the way the DON does
business and supports the warfighter


Financial Data and Reports

FMO reports on DON financial data for Department
of Defense (DoD) directives and policies for financial
efficiency, effectiveness, and transparency; FMO
also develops and manages accounting and finance
related programs to help Commands comply with
the DoD requirements

-

4

-


Who We Are (continued)


Assistant Secretary of the Navy

Financial Management & Comptroller


Principle Deputy Assistant Secretary of the Navy

Financial Management & Comptroller


Human Capital
Strategy

(FMH)

Deputy Assistant
Secretary Budget

(FMB)

Director
Admin/Fiscal

(FMA)

Counsel

(FMC)

Deputy Assistant
Secretary Cost &
Economics

(NCCA)

Deputy Assistant
Secretary Financial
Operations

(FMO)

Assistant
Director

(FMO
-
A)

Business
Operations

(FMO
-
C)

Accounting &
Finance
Systems

(FMO
-
1)

Financial
Services

(FMO
-
3)

Deputy
Assistant
Director

(FMO
-
B)

DFAS Site
Support

(FMO
-
D)

Accounting &
Financial
Practices &
Reporting
(FMO
-
2)

Assurance &
Risk
Management

(FMO
-
4)

-

5

-


Mission and Vision

FMO oversees accounting
and finance operations and
programs to allow the DON
to operate effectively and
efficiently. FMO also
produces accurate, timely
and useful financial
information for internal and
external use by decision
makers. FMO does this to
help achieve the operational
and support missions of the
Navy and Marine Corps.

To achieve this mission, FMO develops and
provides the planning and execution for the
integrated DON financial management
activities with emphasis on accounting and
finance. FMO’s vision is to be a world class
provider of accounting and financial services
by proactively informing decisions,
incorporating sound internal controls,
leveraging innovative technologies and
optimizing the value derived from FMO’s
service providers.

Mission Statement

Vision Statement

-

6

-


FY12 Strategic Objectives


Enable
accurate and timely financial reporting of business events


Optimize the value derived from service providers


Provide reliable and relevant information and services to decision
makers



Minimize
variation across similar financial practices


Publish and maintain the DON standard financial practice policies and
procedures


Improve internal controls over financial reporting and implement
sustainable internal controls in all financial
practices



Institutionalize
a robust and sustainable human capital plan


Integrate finance, accounting, and control functions to foster a culture
of accountability throughout FMO


Effectively communicate across FMO


Optimize DON
Financial
Operations

Achieve
Financial
Reporting
Auditability

Optimize FMO’s
Internal Working
Environment

FMO has identified the following objectives as critical enablers of its mission and vision
:

-

7

-


Our Organization


Deputy Assistant Secretary of the Navy

(202) 685
-
6701


Deputy

(FMO
-
B)

(202) 685
-
6702

Navy ERP
Support

(FMO
-
11)

(202) 685
-
6718

Financial
Management
Area Manager &
Other Finance
Systems Support

(FMO
-
12)

(202) 685
-
6731

Finance &
Accounting
Systems

(FMO
-
1)

(202) 685
-
6703

Accounting &
Financial Practices
& Reporting
(FMO
-
2)

(202) 685
-
6727

Financial Services

(FMO
-
3)

(202) 433
-
4064

Assurance & Risk
Management

(FMO
-
4)

(202) 685
-
0775

DFAS Site Support
(FMO
-
D)

Business
Operations

(FMO
-
C)

(202) 685
-
6755

Senior Advisors

FMO
-
SA1/SA2

(202) 685
-
6701

Secretary

(FMO
-
A)

(202) 685
-
6701

Accounting &
Reporting

(FMO
-
21)

(202) 685
-
6720

Financial
Management
Procedures &
Practices

(FMO
-
22)

(816) 926
-
2440


Pay &
Disbursing
Operations

(FMO
-
31)

(202) 433
-
3865

eCommerce &
Military Banking

(FMO
-
32)

(202) 685
-
0360

Risk
Management &
Assessment

(FMO
-
41)

(202) 685
-
0791

Financial
Improvement &
Audit Readiness

(FMO
-
42)

(202) 685
-
6715

FMO Web/
Systems
Administrator

(FMO
-
C1)

(202) 685
-
6347

IT Administrator

(FMO
-
C2)

(202) 685
-
6704

Contracting
Support

(FMO
-
C3)

(202) 685
-
0774

-

8

-


Accounting and Finance Systems Division (FMO
-
1)

The Finance and Accounting Systems Division
(FMO
-
1) consists of two branches: Navy ERP
Support (FMO
-
11) and Financial Management
Functional Area Manager (FM FAM) and Other
Systems Support (FMO
-
12).

Navy ERP
Support

(FMO
-
11)

Financial
Management
Area Manager
& Other
Finance
Systems
Support

(FMO
-
12)

Finance &
Accounting
Systems

(FMO
-
1)


The Navy ERP Support Branch
provides most of its support during Navy
ERP implementations and sustainment by monitoring the status, providing
data validation, interpreting FM policy guidance, and enforcing Blue Book
Compliance


The Financial Management Functional Area Manager and Other Systems
Support Branch
identifies, analyzes, and ultimately reduces the number of
FM IT software assets in use across all DON networks, as well as the
following activities:


Is responsible for, along with other FMO teams, key elements of the DON
Business Transformation in support of producing auditable financial
statements, including DoD Business Enterprise Architecture, Navy ERP,
FAM Process, and the DON Financial Improvement Initiative


Provides oversight of legacy FM systems, including FASTDATA, STARS,
and WAWF

-

9

-


The Accounting and Financial Practices and Reporting Division (FMO
-
2)

The Accounting and Financial Practices and
Reporting Division

(FMO
-
2) is comprised of
two branches: Accounting and Reporting (FMO
-
21) and Financial Management Procedures and
Practices (FMO
-
22).






Accounting
and Reporting

(FMO
-
21)

Financial
Management
Procedures
and Practices

(FMO
-
22)

Accounting and
Financial Practices
and Reporting

(FMO
-
2)


The Accounting and Reporting Branch
prepares the DON Financial
Statements as well as the following activities:


Coordinates with DFAS to compile the Financial Metrics that should correlate
and support the Financial Statements


Coordinates comments on updates to financial guidance and directives from
OUSD and Treasury


Coordinates comments to audit findings related to Financial Statements


The Financial Management Procedures and Practices Branch
manages
the Business Process Standardization (BPS) program, which:


Supports the DON in meeting its audit readiness goals by reducing
variations in business processes that impact financial events


Analyzes existing processes and works with the Commands to reduce
variations that occur at the lowest echelons


Assists the Commands in documenting, implementing, and training
personnel on the approved standard processes
-

as processes are finalized

-

10

-


The Financial Services Division (FMO
-
3)

The Financial Services Division
(FMO
-
3) is
comprised of two branches: the Pay and Disbursing
Operations Branch (FMO
-
31) and the eCommerce and
Military Banking Branch (FMO
-
32), which support the
overall DON strategy to
continually improve DON
business operations as measured by greater electronic
commerce, achievement, and sustainment of an
auditable business and financial environment.


Pay and
Disbursing
Operations

(FMO
-
31)

eCommerce
and Military
Banking

(FMO
-
32)

Financial Services

(FMO
-
3)


The eCommerce and Military Banking Branch
is responsible for providing
oversight and managing electronic commerce initiatives and the Department's use of
commercial charge cards for travel and small purchases as well as:


Monitoring of the DFAS Bill and executing process improvements for the DFAS Bill


Managing the Defense Travel System (DTS), Navy PowerTrack®, and the
Department's relationship with banks and credit unions that operate our installations
throughout the world


The Pay and Disbursing Operations Branch
is responsible for providing financial
management and oversight of all personnel pay programs and disbursing operations
to both internal and external stakeholders, such as:


Managing Transportation Incentive Program (TIP) outside the National Capital
Region, MILPAY, and CIVPAY


Disbursing
Operations

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11

-


Assurance and Risk Management Division (FMO
-
4)

The Assurance and Risk Management Division
(FMO
-
4) consists of two branches: Risk Management
and Assessment (FMO
-
41) and Financial
Improvement and Audit Readiness (FMO
-
42).






Risk
Management
and
Assessment

(FMO
-
41)

Financial
Improvement
and Audit
Readiness

(FMO
-
42)

Assurance and
Risk Management

(FMO
-
4)


The Risk Management and Assessment Branch
is responsible for the
Manager's Internal Control Program (MIC) and the Internal Controls
Over Financial Reporting (ICOFR) program


FMO’s MIC Program is responsible for all internal controls in the DON other
than financial controls


FMO’s ICOFR Program is responsible for the DON's internal financial controls


FMO’s Risk Management and Assessment Branch is also responsible for
consolidating and presenting the annual DON Statement of Assurance, which
addresses the operations of the Department


The Financial Improvement and Audit Readiness Branch
is responsible for
managing the audit readiness activities across the DON


FMO provides management of the DON FIP program, which is implemented
at the Command level


FMO has created a
Plan of Action and Milestones(PoAM)
to focus on the
critical path, internal and external dependencies, sequential and concurrent
work streams and timeline towards audit readiness.

-

12

-


Business Operations Division (FMO
-
C)

The Business Operations Division
(FMO
-
C)

is comprised of several positions responsible
for managing, overseeing, and reporting on all
business and resource management and
related support activities for the Deputy
Assistant Secretary of the Navy (Financial
Operations). The Business Operations Division
is responsible for consolidating and managing
all back office functions, which includes:

FMO Web/
Systems
Administrator

(FMO
-
C1)

IT
Administrator

(FMO
-
C2)

Business
Operations

(FMO
-
C)

Contracting
Support

(FMO
-
C3)


Managing systems / web, IT, contracts, budget, administrative services,
training and human resources


Analyzing, planning and scheduling the amount, sequence and timing of
action in all phases of budget


Addressing undefined issues that require consideration and extensive
analysis of the immediate and long
-
range implications


Planning, directing, and coordinating contractual actions

-

13

-


DFAS Site Support Division (FMO
-
D)

DFAS Site Support

(FMO
-
D)


The DFAS Site Support Division
strives to coordinate, simplify, monitor, improve, and provide
support to finance and accounting processes within the DON through:



Coordinating financial programs and efforts in the DON



Investigating and analyzing ways in which the DON can improve its financial efficiency



Providing trainings and insights to the DON and DFAS to improve understanding and collaboration



Monitoring DFAS execution of agreements and programs with the DON



Supporting FMO staff in the analysis of key performance metrics



Serving as a point of contact for parties external to FMO when necessary


The DFAS Site Support Division
(FMO
-
D)
serves as a direct
representative and subject matter expert
(SME) between FMO, the DON major
Commands, and DFAS.

-

14

-


FMO Public Website

FMO has redesigned its public website to provide more accessible, in
-
depth content on FMO’s programs
and activities. All information within this presentation
-

as well as additional information
-

can be found on
the website. Key pages include:

FMO Homepage

FMO Division, Branch, and Program Pages

Audit Readiness Information Center

“Who We Are” FMO Pages

Please visit the FMO website at
http://www.fmo.navy.mil

for more information.


Audit Readiness
Information Center


FAQs


News and Events


SharePoint


Director’s Blog &
biography


Division Overview
Pages


Branch Overview
Pages


Program Pages (e.g.,
FIP, BPS, MIC)


Policies and
Documents pages




Audit Readiness FAQs


Executive Briefings /
Papers


Testimonies and QRFs


Audit Reports and
Lessons Learned


SES Performance
Goals Guidance


Organization and
History


Mission and Vision


FMO Contact
Information and
Location

-

15

-


Pay Disbursing Operations Branch (FMO
-
31)

The Pay Disbursing Operations Branch
provides oversight and management
of Military Pay program, Civilian Pay program, Transportation Incentive
Program outside the National Capital Region (ONCR), and Disbursing
Operations.


Each of these areas have financial management professionals responsible for leading
and managing large, complex programs


Program managers provide overarching guidance and direction and support major
efforts such as modernization of programs and audit readiness










Activity

FMO Role

Military Pay (MILPAY)

FMO is the DON’s liaison with the Defense Finance and Accounting
Service (DFAS) for MILPAY systems and issues

Civilian Pay (CIVPAY)

FMO is the DON's liaison with DFAS for the Defense Civilian Pay
System (DCPS) and related civilian pay issues. FMO serves on
Advisory Boards that approve system changes to CIVPAY systems

Transportation Incentive Program
(TIP)

FMO manages TIP ONCR for DON employees

General Management

General management areas include policies, procedures,
systems/processes, controls, metrics, and financial information used
in decision making

-

16

-


eCommerce and Military Banking Branch (FMO
-
32)

The eCommerce and Military Banking Branch
is responsible for the Defense
Travel System, Navy PowerTrack®, the Purchase Card Program and the Travel
Card Program as well as a number of other military banking programs. In
addition, this branch is responsible for monitoring of the DFAS Bill and executing
process improvements for the DFAS Bill.



Activity

FMO Role

Defense Travel System
(DTS)

FMO represents the DON on the Defense Travel Improvement Board
(DTIB), and the FMO Director represents the DON on the Defense
Travel Steering Committee

Purchase Card Program

The Government Purchase Card Program significantly enhances the
acquisition process for:

Training payments,

Contract payments,

and
Goods and services below the micro
-
purchase threshold.

FMO assists
organizations with the DON financial management requirements of the
purchase card program

Travel Card Program

FMO is responsible for Government Travel Charge Card program policy
for the DON, such as:

Maintaining SECNAVINIST 4650.21,

p
roviding
oversight of Navy and Marine Corps Component Program Managers
(CPMs),

and
Supporting Joint Basing.

FMO provides support to several
reports and groups. FMO also responds to Travel Card Program audits

and
monitors rebates

17



% of All Transactions Processed in *30 days

Current Goal

97% 30 Sep 12

Services’ Timeliness of Military
Pay Field Level Transactions
(excluding Central Site)

* Note: These FIDs are measured by 60 days: 22 (Foreign Duty Pay), 49 (COLA
-
Prorated), 65 (FSA),
PI (Missed Meal Refund), 14 (Hardship Duty Pay), DB (SGLI), SB (Leave), 35 (BAQ)

Jan
-
11
Feb
-
11
Mar
-
11
Apr
-
11
May
-
11
Jun
-
11
Jul
-
11
Aug
-
11
Sep
-
11
Oct
-
11
Nov
-
11
Dec
-
11
Jan
-
12
Army
96.8%
95.1%
94.4%
96.7%
95.5%
96.3%
96.2%
95.4%
94.9%
95.2%
94.9%
95.2%
96.6%
Navy
96.3%
96.6%
95.5%
97.7%
96.9%
97.3%
97.5%
96.6%
97.0%
96.4%
96.7%
97.4%
97.7%
Air Force
95.3%
94.2%
93.8%
96.9%
95.4%
96.0%
95.6%
94.6%
94.8%
95.5%
94.7%
95.1%
94.5%
USMC
97.8%
97.6%
97.6%
97.8%
97.9%
97.7%
96.9%
97.2%
97.4%
97.6%
97.6%
97.6%
98.2%
DoD
96.4%
95.6%
95.0%
97.1%
96.2%
96.7%
96.5%
95.7%
95.8%
95.9%
95.7%
96.2%
96.6%
80.0%
85.0%
90.0%
95.0%
100.0%
722,827
/
758,882
1,015,060
/
1,050,916
641,837
/
659,039
785,474
/
803,999
517,901
/
544,728
644,489
/
681,772
328,583
/
336,740
298,926
/
304,302
2,211,148
/
2,299,389
2,743,949
/
2,840,989
# Transactions
Timely / Total
December-11
January-12
18



All Transactions Processed for Navy

Timeliness of Military Pay

Field Level Transactions

For Navy (excluding Central Site)

0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
Jan
-
11
Feb
-
11
Mar
-
11
Apr
-
11
May
-
11
Jun
-
11
Jul
-
11
Aug
-
11
Sep
-
11
Oct
-
11
Nov
-
11
Dec
-
11
Jan
-
12
# Total Trans
821,623
638,467
692,057
989,621
709,539
818,283
715,232
754,768
741,816
684,874
621,134
659,039
803,999
# Timely Trans
791,491
616,758
660,683
967,017
687,472
796,056
697,213
729,261
719,775
660,090
600,406
641,837
785,474
# Untimely Trans
30,132
21,709
31,374
22,604
22,067
22,227
18,019
25,507
22,041
24,784
20,728
17,202
18,525
% Timely
96.3%
96.6%
95.5%
97.7%
96.9%
97.3%
97.5%
96.6%
97.0%
96.4%
96.7%
97.4%
97.7%
% Late
3.7%
3.4%
4.5%
2.3%
3.1%
2.7%
2.5%
3.4%
3.0%
3.6%
3.3%
2.6%
2.3%
19


Services’ Top 10 Late Field Site
Military Pay Transactions by Type
(As of Jan 2012)

CarSea/CSP = Career Sea Pay

CorMarAwd = Court Martial/NJP Awarded

FliDeck = Flight Deck Duty Pay

FSA = Family Separation Allowance

HDLP = Hardship Duty Location Pay

HFP/IDP = Hostile Fire Pay/Imminent Danger Pay

IncPayStrt/Stp = Incentive Pay Start/Stop

Leave = Leave Payment

LSLPay = Lump Sum Leave Payment

MemGrd = Member’s Grade

MGIB = Montgomery GI Bill

MMR = Missed Meal Refund

BAH = Basic Allowance Housing

BAQ = Basic Allowance for Quarters

BAS = Basic Allowance Separation

BASc = Meal Collection

Casual = Casual Pay

ChgBAH = Change BAH

COLA = Cost of Living Allowance

Prom = Promotion

SEB = Selective Enlistment Bonus

StpCon = Stop CONUS COLA

StrtCon = Start CONUS COLA

Stp/StrtDep = Stop/Start Deployed Per Diem

BASc
Leave
BAH
BAQ
FSA
HFP/IDP
COLA
Casual
MemGrd
SEB
% Late of Total Late
16.6%
9.0%
8.2%
7.9%
6.8%
6.7%
5.8%
5.0%
4.5%
3.0%
% Late of Type
31%
2%
29%
17%
15%
8%
31%
27%
9%
18%
# Late Transactions
5,951
3,218
2,926
2,846
2,449
2,404
2,062
1,785
1,605
1,089
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
Army AC Top Ten Untimely Transactions
73.4% Late of Total Late
Total Top 10 Late Transactions = 26,335

Total Late Transactions = 35,856

CSP
HFP/IDP
BASc
BAH
Leave
BAQ
FSA
FliDeck
MemGrd
MMR
% Late of Total Late
13.4%
9.6%
8.3%
8.3%
7.2%
5.2%
4.2%
3.9%
2.5%
2.4%
% Late of Type
15%
10%
12%
26%
1%
12%
8%
11%
6%
29%
# Late Transactions
2,488
2,160
2,074
1,632
1,482
1,098
1,075
861
652
621
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
Navy AC Top Ten Untimely Transactions
76.3% Late of Total Late
Total Top 10 Late Transactions = 14,143

Total Late Transactions = 18,525

BAS
FSA
HDLP
HFP/IDP
BASc
Leave
BAQ
COLA
GIBill
MemGrd
% Late of Total Late
11.9%
10.2%
8.8%
8.1%
5.3%
4.9%
4.6%
3.9%
3.6%
3.5%
% Late of Type
70%
50%
38%
24%
24%
1%
14%
35%
21%
14%
# Late Transactions
4,429
3,805
3,290
3,029
1,960
1,843
1,732
1,441
1,345
1,296
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
Air Force AC Top Ten Untimely Transactions
64.8% Late of Total Late
Total Top 10 Late Transactions = 24,170

Total Late Transactions = 37,283

LSLPay
ChgBAH
Prom
StrtCon
Leave
StpCon
StrtDep
MGIB
CorMarAwd
IncPayStrt
% Late of Total Late
8.3%
7.4%
6.0%
6.0%
5.7%
4.7%
4.2%
3.0%
2.6%
2.5%
% Late of Type
20%
7%
3%
9%
0%
18%
5%
15%
18%
22%
# Late Transactions
445
398
324
322
306
253
226
161
142
137
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
Marine Corps AC Top Ten Untimely Transactions
50.5% Late of Total Late
Total Top 10 Late Transactions = 2,714

Total Late Transactions = 5,376

20

Out of Service Debt

Military Pay

FY 11 AVG=3,850

FY 12 AVG=4,863

NUMBER NEW DEBTORS

(Active Component)

Total $ Debt Per Month

(Active Component)

NUMBER NEW DEBTORS

(Reserve Component)

(In Millions)

(In Millions)

FY 11 AVG=5,952

FY 12 AVG=6,529

FY 11 AVG=$9.1Mil

FY 12 AVG=$9.2Mil

FY 11 AVG=$7.6Mil

FY 12 AVG=$6.5Mil

21

Out of Service Debt

Military Pay

FY 11 AVG=1,084

FY 12 AVG=1,500

NUMBER NEW DEBTORS

(Navy Active Component)

Total $ Debt Per Month

(Navy Active Component)

NUMBER NEW DEBTORS

(Navy Reserve Component)

(In Millions)

(In Millions)

FY 11 AVG=501

FY 12 AVG=459

FY 11 AVG=$2.2Mil

FY 12 AVG=$2.1Mil

FY 11 AVG=$.42Mil

FY 12 AVG=$.33Mil

22

Out of Service Debt:


Top 3 Validated Reasons

(FYTD 2012 as of January 2012)


Army Navy


Reserve Component

Active Component


BNS

Bonus recoupment

BSL

Overpayment by base at separation

EXL

Leave taken which resulted in negative leave balance

NPT

Payments received while in no pay status

OPA

Overpayment of pay and allowances

OTS

Miscellaneous payroll deductions

RAA

Overpayment of a military pay or allowance related entitlement

ROT

Reserve/Guard non
-
pay and allowances

RSA

Paid past date of separation

RSG

Non performance

RSH

Bonus recoupment

RSK

Service member's group life insurance

SEV

Overpayment of military readjustment or severance pay


Air Force Marine Corps


Army Navy


Air Force Marine Corps

% of Total (Dollars)

**Total DoD
AC Army
RC Army
AC Navy
RC Navy
AC Air Force
RC Air Force
AC Marines
RC Marines
Civilians
Retirees
Annuitants
Percentage
90.5%
93.3%
85.6%
93.3%
86.3%
92.0%
91.5%
85.0%
80.6%
92.0%
41.7%
6.9%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
DoD Wide
DoD Goal 92 %
AC Goal: 95%
RC Goal: 90%
Goal: 90%
Goal: 50%
Goal: 15%
23

MyPay Participation Rates

DoD Wide (as of Jan 2012)

**Total DoD does not include Retirees and Annuitants

USMC RC statistics includes 57,000 IRR’s


0.5%

0.7%

0.5%

0.1%

0.1%

0.2%

0.2%

1.6%

0.4%

0.2%

1.5%

0.2%

Change from prior
month at top of bar

24

myPay Participation Rates

Military Active Component

(as of Jan 2012)

60%
70%
80%
90%
100%
May-10
Jul-10
Sep-10
Nov-10
Jan-11
Mar-11
May-11
Jul-11
Sep-11
Nov-11
Jan-12
AC Air Force
60%
70%
80%
90%
100%
May-10
Jul-10
Sep-10
Nov-10
Jan-11
Mar-11
May-11
Jul-11
Sep-11
Nov-11
Jan-12
AC Army
60%
65%
70%
75%
80%
85%
90%
95%
100%
May-10
Jul-10
Sep-10
Nov-10
Jan-11
Mar-11
May-11
Jul-11
Sep-11
Nov-11
Jan-12
AC Marine Corps
Goal: 95%

Goal: 95%

Goal: 95%

60%
65%
70%
75%
80%
85%
90%
95%
100%
May-10
Jul-10
Sep-10
Nov-10
Jan-11
Mar-11
May-11
Jul-11
Sep-11
Nov-11
Jan-12
AC Navy
Goal: 95%

25

myPay Participation Rates

Military Reserve Component


(as of Jan 2012)

20%
40%
60%
80%
100%
May-10
Jul-10
Sep-10
Nov-10
Jan-11
Mar-11
May-11
Jul-11
Sep-11
Nov-11
Jan-12
RC Navy
20%
40%
60%
80%
100%
May-10
Jul-10
Sep-10
Nov-10
Jan-11
Mar-11
May-11
Jul-11
Sep-11
Nov-11
Jan-12
RC Marine Corps
20%
40%
60%
80%
100%
May-10
Jul-10
Sep-10
Nov-10
Jan-11
Mar-11
May-11
Jul-11
Sep-11
Nov-11
Jan-12
RC Air Force
20%
40%
60%
80%
100%
May-10
Jul-10
Sep-10
Nov-10
Jan-11
Mar-11
May-11
Jul-11
Sep-11
Nov-11
Jan-12
RC Army
Goal: 90%

Goal: 90%

Goal: 90%

Goal: 90%

26

Civilian eLES

(As of Jan 2012)

eLES
Current Annual
Savings
Paper
% eLES
Additional Savings
at Full Transition
% Change From
Dec 11
Department of Energy
11,330
N/A
7
100.0%
N/A
0%
EPA
18,412
$82,486
52
99.7%
$233
0%
HHS
76,094
N/A
560
99.3%
N/A
-0.2%
BBG
1,688
$7,562
14
99.2%
$63
-0.2%
DFAS
11,707
$52,447
441
96.4%
$1,976
-0.1%
AIR FORCE
174,669
$782,517
4,349
97.6%
$19,484
-0.1%
MARINE CORPS
17,072
$76,483
2,275
88.2%
$10,192
+0.1%
NAVY
153,507
$687,711
23,214
86.9%
$103,999
0%
OSD
2,403
$10,765
181
93.0%
$811
-0.8%
ARMY
191,848
$859,479
99,986
65.7%
$447,937
+0.7%
Other DOD Agencies
200,324
$897,452
236,360
45.9%
$1,058,893
+1.6%
Total
859,054
$3,456,902
367,439
70.0%
$1,643,587
+0.7%
Note: The Current Annual Savings and Additional Savings at Full Transition are
calculated using the unit cost of $4.48 which includes a hardcopy LES and Postage.

-

27

-


DJMS Configuration Change Board (CCB) Process

IAW the DJMS Program Charter, the DJMS CCB is a voting body that evaluates,
approves/disapproves, and prioritizes all proposed System Change Requests (SCRs)
concerning DJMS
-
AC/RC. The CCB consists of the following members:


Chair, DFAS MPO Director (Tie Vote Only)


Service DFAS MPO Directors for USAF, Army, and Navy


Mil Department Representative (USAF FM, Army FM, and Navy FM)

Path of a PP = DFAS OWG, CWG, and approval/disapproval by DJMS CCB


DJMS
-
AC/RC SCRs are submitted via a Point Paper that explains the purpose of the
proposed SCR, as well as the scope it will affect and the impact if it is not approved. The
information included in the PP is an estimated number of members affected by the change,
and a cost analysis of the number of hours involved to complete the process manually on
an annual basis. Major emphasis on efficiencies and effectiveness. Concentration now is
support for Audit Readiness.


The CCB Convenes normally twice per year and examples of OWG/CWG approved items
for consideration by the next CCB include the following:


SGLI On
-
Line Enrollment System (SOES) Interfaces to DJMS
-
AC/RC


TLA w DMO Integration


Modify DJMS
-
RC to recalculate prior yr tax for HFP and CZTE


PSMC Statements via myPay

TSP Deduction after MGIB



-

28

-


Barring Act Waivers


Statute of Limitations for Claims against the Government


(Title 31, U.S. Code, Section 3702 and DoD Instruction 1340.21)



“Any person (claimant) may submit a claim who has a demand for money or property
against the Government.” The claimant must submit a written claim that is signed, claim
should include the claimant’s identifying information (address, telephone number, etc.), and
state the reason why the Government owes the claimant that amount. The claimant must
prove, by clear and convincing evidence, on the written record that the United States is
liable to the claimant for the amount claimed.


Claims must be received within 6 years of the date the claim accrued (with some
exceptions) or the claim is Barred (Barring Act).


Secretary of Defense may waive the time limitations (Barring Act Waiver) for claims
involving uniformed service member’s pay, allowances, travel, transportation, payments for
unused accrued leave, retired pay, and survivor benefits.


Upon receipt of a valid claim, ASN(FM&C) FMO acts as liaison (“staffs the claim”) with
the Office of the Assistant Secretary of the Navy (FM&C), the Defense Office of Hearings
and Appeals (DOHA) and the submitting organization and/or claimant.


Most common claim is when a claimant finds an “old” Treasury Check and cannot
cash it. Other types include claims for deceased member’s final retiree check,
undocumented claim against the Government, etc.

-

29

-


Disbursing Officer Accountability Data (Jan 2012)

Disbursing Officer’s transactions are complicated, time consuming, and carry pecuniary
liability. The following is a snapshot of data from the Navy Disbursing Officers’ monthly
Statement of Accountability (SF
-
1219).





Disbursing
Officer (Disbo)
Location
# of
Disbos
Total
Accountability
Total Treasury
Checks
Total
Deposits
Cash
Gov't
Cashiers
and LDA
Dishonored
Checks
Loss of
Funds
NPPSC (Norfolk)
Supporting
PSDs/CSDs
Throughout the
World
1
$27,838,160.86
$8,382,129.08
$12,778,046.74
$17,830,051.04
$7,105,424.12
$4,768.42
$171,765.57
Ships (Atlantic)
80
$2,318,285.94
$6,039,311.45
$3,553,213.31
$2,249,901.94
$30,564.27
$904.95
$44,530.43
Ships (Pacific)
86
$8,031,195.73
$10,546,383.43
$7,078,716.09
$7,997,175.19
$10,857.41
$5,838.55
$56,924.96
Total
167
$38,187,642.53
$24,967,823.96
$23,409,976.14
$28,077,128.17
$7,146,845.80
$11,511.92
$273,220.96
Disbursing Officer Initiatives



PCCOTC to OTCnet



TRS



PIR



LDA to ITS.gov



Cash Held Outside of Treasury

Disbursing Initiatives



PCCOTC to OTCnet
= Paper Check Conversion Over the Counter to Over the
Counter Channel Application: OTCnet integrates the functionality of the Paper
Check Conversion Over the Counter (PCC OTC) and “automates” the
preparation/reporting of Deposits.





TRS =
Transaction Reporting System (TRS): Collections reporting tool,
supplying the latest information on deposits and detail of collections transactions.




PIR

= Payment Information Repository: Payment (Treasury Check) Issuance
reporting tool. Will require daily vice monthly reporting.




LDA to ITS.gov
= Limited Depository Account transactions to International
Treasury Services EFT transactions.




Cash Held Outside of Treasury
= Treasury does have visibility of Disbo
Cash on Hand. Initiative underway to identify/designate a LOA to account for this
Cash. Implementation of this requirement will be a significant change and will
increase workload will added complexity.

QUESTIONS?


Gene R. Guthrie Jr., CDFM

DON PM Milpay/Disbursing

OASN(FM&C) FMO

720 Kennon Street SE, Bldg 36, Room 104

Washington Navy Yard, DC 20374

202
-
685
-
0419 (DSN: 325)

gene.guthrie@navy.mil


Please visit the FMO website at
http://www.fmo.navy.mil

for more information.