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The Law Office of E.C. Lewis, P.C.





Tablet Tech Corner
--

Best Tools For Document Work


Herrick K. Lidstone, Jr. and Elizabeth C. Lewis

December 2011


This is the fourth in a series of articles for business lawyers who use, or who want to use,
tablets in their practice. As discussed previously, a tablet is not a computer and should not be
confused with one. Also, all of the comments in this and future ar
ticles are overlain with
concerns that must be considered by all attorneys regarding the applicability of C.R.C.P. Rule
1.6


Confidentiality
. This was discussed in detail in the September 2011 newsletter, and will not
be discussed again unless others have

comments or developments occur.


Working on documents is the lawyer's bread and butter. Whether the issue is document
creation or revision, documents are what business lawyers do for a living. There are a number of
purported "word processing" applicatio
ns. Herrick has used several and has two on his iPad
-

"Documents to Go" and "QuickOffice." Both are easy to use, provide word
-
processing,
spreadsheet, and presentation capabilities. DocsToGo has several advantages over QuickOffice,
including that it is

directly compatible with the comparable Microsoft programs (Word, Excel,
and PowerPoint), and it opens password
-
protected files. (iAnnotate (discussed in prior articles)
also opens password
-
protected .PDF files.) Elizabeth has used Pages and Keynote. B
oth are part
of the Apple iWork family and are compatible with documents created in Word (Pages) and
PowerPoint (Keynote).


Document preparation on an iPad (as on any computer) requires a keyboard interface.
The iPad has an on
-
screen keyboard which works
for four
-
finger typing. Even for a fast typist, it
is not fast and preparing long documents would be difficult. Apple and other providers such as
Brookstone and Zagg have an external keyboard for the iPad that connects through Bluetooth.
These keyboards

work well and fit in most briefcases (with the Zagg model working as a case
also). They are not difficult to connect and work like any keyboard. They make for easier
document preparation. Herrick did the original draft of this (and some previous) Table
t Tech
articles with the on
-
screen keyboard. Elizabeth has used a Bluetooth keyboard to work on
others. Although Herrick has an external keyboard, he does not carry it with him while Elizabeth
seldom leaves the house without hers.


Reviewing and modifyin
g documents on an iPad is also somewhat cumbersome. There
are no cursors to let you move easily within the document. Fat fingers tend to be inaccurate.
Furthermore, no program we have found provides for redlining changes. DocsToGo does allow
you to cha
nge font color and mode (
italics
or
bold
-
face
), but these are manual adjustments
which take time. These are not suitable in situations where there are more than a few changes or
where commenting or redlining is essential.




Because DocsToGo appears to be de
rived from the comparable Microsoft programs, we
have found that we can revise documents on the iPad, email them to our computer and the use
the document compare feature in MS Word to run the comparison. Pages is similar in that saved
copies may not show
up quite right in Word. This proves again that a tablet is not a computer. A
computer has much greater functionality.


When you receive redlined documents in MS Word, QuickOffice will not show the
redlines or strikeouts. DocsToGo will, but only when rece
iving documents in the more recent
versions of MS Word; for reasons known only to software geeks, older versions don't show the
redlines or strikeouts. Worse, strikeouts appear as though they are still part of the text.
Furthermore you cannot then clean
them up on your iPad to then work on the documents. When
Herrick has the opportunity to receive redlined documents for review on his iPad, he asks that
they be sent in PDF format. He then opens the documents in iAnnotate which shows the redlines
100% of th
e time. As discussed in previous Tablet Tech articles, he then annotates any changes
in handwriting or sticky notes (which can be typewritten).


DocsToGo does allow you to create, review, modify, and email Excel and PowerPoint
documents as well as word do
cuments. You have the same keyboard issues as well as the fact
that, like the word
-
processing programs, the iPad versions of Excel and PowerPoint in both
DocsToGo and QuickOffice are "dumbed
-
down" versions.


Our conclusion, then, is that the iPad, which

we rave about in other contexts, is at best
"okay" in creating and working with Word, Excel, and PowerPoint files. However, for creating
documents on the go or for working on the go, it will do when your laptop is just too big to carry.


Nuance’s Dragon
Dictation is an application that is installed on the iPad and the iPhone
which can be used in conjunction with the iPad’s word processing applications. (For those who
have the iPhone4S, it is rumored that Nuance helped created Siri.) For those who dictat
e, it is an
amazingly accurate tool. Nevertheless, it needs correction and is definitely not perfect. Dragon
dictation can be corrected within the program itself.

You can then copy
-
and
-
paste it into your
iPad word processing document. Alternatively, yo
u can create documents in Dragon dictation
and then forward them to your computer for your computer based programs. If you dictate an
email to your iPad or to your iPhone, you can correct it on screen and then email it directly to the
intended recipient o
r copy
-
and
-
paste it into your email program. When you set up Dragon
Dictation, it asks you whether you want to export your contacts to the cloud. That will allow the
program to recognize names more easily; however, you need to give consideration to the
c
onfidentiality issues we have discussed before. The instructions to the setup assure that the
Dragon Dictation provider does not share names, and that they cannot even associate the names
with any kind of address. Nevertheless, this still remains an issu
e that must be considered.




For those who remember the voice recognition programs of the last century, you will
remember the voice training efforts required so that the program could deal with the individual's
pace, tone, and inflections. This would frequ
ently require reading pages of a script. The new
version of Dragon Dictation on the iPad and iPhone is extremely accurate right out of the box
although good pronunciation helps the translation be more accurate.


A great feature of the iPad (and other tabl
ets which we have seen) is that, with an
accessory cable (about $35.00), the iPad will connect to a digital projector. Apple also makes a
remote control that will allow you to control Keynote presentations much like the Apple remote
with your computer so
you do not have to be next to the iPad during the presentation. Herrick
and Elizabeth have made PowerPoint presentations with the iPad. For the most part, however,
the presentations were prepared on the computer. Once you import the PowerPoint into a
pr
ogram like Keynote or DocsToGo, you can use the cable to connect your iPad to an external
monitor, including your television. A word of caution though, Elizabeth has also found the
Keynote does not always properly display PowerPoint presentations so if it

is going to be used
for displaying to a group, previewing the PowerPoint first is always a good idea. In addition,
what you can display does vary depending on whether you have an iPad version 1 or version 2 as
version 2 displays more types of videos thro
ugh an HDMI.


The information in this and previous Tablet Tech Corner articles have been focused on
the iPad, which is what Herrick and Elizabeth use. Android
-

and Windows
-
based tablets are
coming out on almost a weekly basis, and applications for them
are being developed to compete
with the iPad. We recognize our narrow focus. If you would like to comment on these articles
or offer your own advice and suggestions on an iPad or any other tablet that you are using, please
email the Newsletter editor, Ed

Naylor (
ed.naylor@moyewhite.com
) directly.