Road Condition Management Group

scalplevelpastoralΔιαχείριση

18 Νοε 2013 (πριν από 3 χρόνια και 8 μήνες)

113 εμφανίσεις



Road Condition Management Group

Draft Constitution

Background

The Interim Road Condition Steering Group (IRCSG) was formed in March 2012
following the end of the support contract, Pavement Condition Information Systems
(PCIS) awarded by the
DfT.

to TRL/Atkins Ltd jointly in 2008. The name IRCSG was
given to the group to differentiate it from
its

predecessor the Pavement Condition
Management Group (PCMG).

The IRCSG Group agreed at their meeting in September 2012 to propose to the
UKRB that they

be renamed as the
Road Condition Management Group

(RCMG).
The RCMG is one of the sub
-
groups that reports directly to the UK Roads Board on
which its Chairperson has a seat.

The relationship o
f these groups is shown below:
-







The
Road Condition Management Group (RCMG)

will utilise secondary groups
(see details below) called the
Road Condition User Community (RCUC)
and
occasional

Technical Working Groups.

The
Management group

comprises a good mix of L
HA/National Government

Officers
, Consultants and Contractors, all experts in the field of Highways Condition
Surveys and its associated software
. Consultants and contractors are necessary
members of
this

group because they are we
ll placed to understand the needs and
wants of
the users of
UKPMS systems and survey
s

and to advise on the feasibility of
proposals

that will often be of a highly technical nature
.

The
User Community

will have a broader more open invitation to all interes
ted
parties and, as a result, will not have such a fixed membership. These
meetings/sessions/mailings will be used to sound out ideas or indeed to hear ideas.
The membership of such a group will come from LHAs, interested
contractors/consultants and Centra
l/National Government representatives but could
include software or hardware companies that have been invited or have an interest.


ADEPT
HAMFIG
HMEP
Task/Finish Groups
RCUC
Technical Groups
RCMG
FCMG
Asset Managment
NWSRG
UK Roads Board
UK Network Mgt Bpard
UK Bridges Board
UK Lighting Board
UK Roads Liaison Group


Basic structure


Overall functions



Support
UKPMS & SCANNER accreditation
. Yearly review/update of the
requirements/specifications for UKPMS




Oversee and maintain independent Visual survey
Inspector Accreditation
for all UKPMS visual
surveys




Maintain
Visual Survey Manual




Oversee and support
Accreditation/testing

for Visual Survey Data capture
device
software





Provide a yearly functional
health check

on new versions of accredited
PMS
software




Arrange t
est
ing

and accredit
new PMS sof
tware

submitted by
new
companies





Review/update
SCANNER user guide

and
specification




Drive ongoing
development/changes

for Road Condition and surveys




Seek
stakeholders views




Provide and review content for Road Condition/UKPMS
website




Attract
funding

for the above




Newsletter


6 monthly update, sent to a specific audience and all related
groups




Set up & maintain Formal communication lines with other Groups especially
those affiliated with the UKRB



Management Group

User Community

Technical working
groups


Management Group (RCMG
)

Objectives

and hopes



Provide and champion useful guidance to allow better systematic data driven
Asset management practices




Maintain standards of surveys for better more consistent asset valuation and
condition data analysis




Develop new approach for support, through differen
t ways of funding or/and more
open dialogue channels between Authorities/Consultants/Contractors &
Government




Offer better survey contractual guidance to ensure more comparable data across
Authorities/Contractors




To provide the governance and develop the

future strategic direction of UKPMS
and Road Condition Surveys




Ensure that the work of the Group is properly communicated and coordinated
with other interested parties and encourage an open sharing community thus
spreading good practice




Determine as and when necessary the need for technical working groups,
supporting the Management
Group
& User Community and provide them with
suitable governance



Membership

The Management Group comprises members from Local Authorities, National
Governmen
t, Consultants and Contractors as shown below:
-

Management Group
Composition


Organisation

Present Number

Voting Rights

Comment

Na
tional Government
Representatives
(Welsh Government,
Scottish

Government,
DfT.
, Northern Ireland
Roads Service)

3

members

One vote

per
representative

One permanent member from
each National Government

Organisation would be ideal

Local Highway
Authorities from
throughout the United
Kingdom

5 members

One vote

per
representative

Local Authority members are
n
ominated and voted upon
by

the User Community
membership (see above)

Industry Advisors

7

members

No voting right

Industry Advisors
are very
important in this field
, previous
contracts have been run by
consultants, therefore great
experience & expertise
sits with
them


Total membership of t
he Management
Group stands at 16

with the current members
shown below,


Role

Name and Company

Comments

Chair

Amanda Richards, Surrey CC

Liaison to HMEP, CIPFA, HAMFIG, TAG and
ADEPT provided by members

National Government
Representatives

Roddi Crilly

-

NI

Roads Service

Hiten Shah/Stephen Reynolds


Df吮

䅬楳in⁊ ne猠


坥汳l⁇ v敲nm敮e

呂䄠


卣ot瑩獨⁇ov敲湭敮e

Lo捡c⁈楧h睡w⁁ 瑨t物瑩敳e
晲fm⁴hroughou琠瑨攠啮楴ed
䭩Kgdom


H慲ay⁇od睩測wL敩e敳e敲獨s牥r䍃C

John⁈ n瑥爬⁎o牦rl欠䍃

䍬Cv攠G物r晩瑨猬⁈慮瑳⁃

D慮楥氠iondⰠH剨ondda
-
䍹non
-
呡晦

䝲慥G攠䙥牧uson

-

S前䍓⁃桡 r

䥮du獴特⁁ v楳o牳

䥡I⁃慤睡汬慤敲Ⱐ坄M

卩mon Ph楬汩p猬⁙ot瑡tCL

M慲欠a敮eonⰠHRL

副⁃慲瑷物rh琬⁌楮h慹⁃ nsu汴慮捹

䍨物猠䉲r瑴onⰠ䉡汦ou爠r敡ety⁃䉃

䍨物猠印ongⰠ乯r瑨⁄o睮w

呂䄬⁈Tgh睡w猠䅧敮ey




The Management group will act as the main decision making body and therefore will
provide the over arching strategy on all subjects and for all the groups described
here.

Election/selection to thi
s group, for voting membership, will be via the annual
User
Community

meeting at which new members can be appointed (if a space becomes
available) by a simple show of hands.

In order to maintain the integrity of the group, technical consultants will be req
uired
to provide a list of their commercial interests to the Chairperson. This will be held in
confidence and will only be used for the purposes of ensuring that no commercial
interests or enterprises receive favourable treatment by the group. All curren
t
technical consultant members have provided this information to the current chair.

Position of Chairperson

Members of the Management Group, that have voting rights, shall appoint a
Chairperson. This person will be an existing voting member of the Management
Group and be a Local Government employee. The position means that they will also
represent the Group at t
he UK Roads Board.

Meetings


Meetings can be called by the Chairperson if or when items require a Management
Group decision, however a minimum of 2 meetings per survey year (April to March)
are required. Members of the group may be asked to prepare
information for these
meetings to facilitate an informed discussion and additional guests may be invited to
present items or contribute to discussions if the Chairperson feels it will be of benefit
to the Group.

User Community (RCUC)

Membership

As alluded
to earlier this group will not have a fixed membership and will be open for
Local Authorities/National Governments/Contractors/Consultants and other
interested parties to send representation if they are invited or respond to publicity for
the event. Items
that require a vote, such as Management Group appointments (see
above), will be one member one vote.

Meetings

This Group will meet a minimum of once a year but it is expected that from this
meeting a number of individuals will become correspondence members

who will

receive emails as or similar to those in the Management Group. It is hoped that
through this method information can be disseminated amongst the interested bodies.

Purpose

This will act as a sounding board where the basic ideas, which may be acted

upon,
are given a more public hearing. This will enable the Group, as a whole, to
understand what and where the issues lie.

Technical
G
roups

Membership

These are groups that manage the accreditation of the various pieces of software
and machinery

needed to collect and process road and footway condition data
.
Each group will be represented by a member of the RCMG who will report back to
RCMG for steering advice/approval of any proposed research projects, changes to
survey methodologies, software,
guidance documentation etc.


Meetings

As deemed appropriate by each group

Purpose

To
ensure LHA’s and the industry in general that condition data is consistent
regardless of who is providing it.



RCMG

RCUC

Task/Finish

Groups

SCANNER
accreditation

SCANNER
User Guide

SCANNER
specification

UKPMS
accreditation

UKPMS User Guide

UKPMS Specification

DCD
accreditation

Inspector
accreditation

Visual Survey
Manual


Technical Working
groups

Membership

It is hoped that any
Technical working groups required will be made up using such
correspondence members as mentioned above and a member of the Management
Group. It may also be necessary from time to time to liaise with other Roads Board
affiliated groups and share the respons
ibility of guidance.

Meetings

When and if needed as instructed by the Management Group.

Purpose

To research and report back to the Management Group on specific items that are
deemed to be of importance or of interest to the progression or betterment of the

Groups objectives.

Financial Administration

TRL have funded some interim arrangements as instructed under the PCIS
contract/PCMG. This is now ended. This section will be updated when a new
arrangement is agreed
.

NB. While the accreditation and health
check processes associated with UKPMS
systems and surveys are now self funding,

no income is being received
by the Group
at present

and therefore funding streams need to urgently be identified if all of the
functions and objectives of the group are to be f
ulfilled.


PCIS website


Usage figures and anecdotal evidence suggest that the website is a well used and
necessary source of information for the UKPMS/Road Condition community and
therefore it is the intention of the RCMG to maintain this great arena of i
nformation,
keep it current and accurate and for information on work streams to be posted and
maintained on a regular basis.

Part of the Management Group function is to provide and review the content on the
web site to ensure it is relevant.

Content to be
agreed through the Management Group.

The system is currently hosted by imco using imco software/content management
system. The website was paid for under the PCIS contract until September 2013.
TRL have disclaimed liability for the website, but have ins
isted on being the only

ones to post information to avoid the potential of litigation if others had access to
upload content.

Future ownership/liability will need to be found for the website post September 2013.
TRL have offered to set up and host a new s
ite in the same way that they set up and
host the
N
WSR
G

website. This offer is being investigated by the group and an
update will be made to this section when a decision has been reached.

Cessation of the Group

The Road Condition Management
Group and

User Community will cease if, in the
opinion of the Management Group and approved by the UK Roads Board, it is
inappropriate and ineffective to continue running.

The constitution may only be changed by the Management Group and
approved by the UK Roads Boa
rd.

Appendix B


UKPMS


Proposed
Accreditation Process for New Developers
: Paper for Roads Board

Introduction

The original UKPMS accreditation process has not been applied
since the late 1990’s when the current five
UKPMS systems successfully passed the comparability tests. The comparability tests have not been kept
current with the changing business requirements, the test material is incomplete and the process itself is ou
t
of date.

This has not been an issue until recently when a number of software suppliers have expressed an interest in
becoming UKPMS accredited. To date
,

seven new organisations have expressed varying degrees of interest in
UKPMS accreditation and
, follo
wing the previous review of UKPMS core functionality,

the time has come to
review and update the UKPMS accreditation process.

Scope

This note
is the starting point to the process of updating the

entry requirements for new
D
evelopers wishing to
achieve UKPM
S accreditation. There will, of course, need to continue to be an annual health check of
accredited UKPMS systems to ensure ongoing compliance with the latest requirements.

Principles

Before embarking on the detailed development of an updated
accreditation process, the group considers it
important to agree the principles first.



The process should reflect the current UKPMS business requirements and context



There will be no distinction between accreditation attained under the updated or original
process



The process
will

have the same degree of rigour as the original accreditation process



The process will focus on the core functionality of UKPMS



The process should be funded by new
organisations
wishing to become accredited



The process must be simpl
e to administer and keep up to date



The process will be owned and governed by the Road Condition
Steering

Group

Questions for the Roads Board

1.

Is the Roads Board content with

the seven principles

described above
?

2.

The process will require some preparatory wo
rk


how should this be funded?

3.

If UKPMS accreditation is seen as a
de facto

requirement to doing business in the UK, is there need to take
legal advice about the accreditation process?

4.

Should the scope
of accreditation
be limited to UKPMS or extended to i
nclude other asset systems?

5.

How would the Roads Board like to be kept informed as the work progresses?

Next Steps

Next steps are dependent on approval of the principles and source of funding but will include the development
of terms of reference for the de
sign of an updated accreditation process and the identification and
commissioning of suitable resources.

Road Condition Steering Group, September

2012

Appendix C

UKPMS Annual Health Check

-

Arrangements for 20
12/
13

Background

The UKPMS

Annual Health Check (AHC) is a test of existing accredited UKPMS systems. It fulfils two key functions:



To ensure that new versions of existing UKPMS systems continue to meet the UKPMS requirements; and



To manage changes to the UKPMS requirements by intr
oducing new or changed tests as necessary.


Following the end of the PCIS contract the AHC has been funded by UKPMS Developers and has been governed by
the Road Condition Steering Group on behalf of the Roads Board. The transition to this new arrangement
caused a
delay in carrying out the 2011 AHC; four of the five Developers have now completed this AHC and the final
Developer is nearing completion. The certificates issued under this AHC provide accreditation until 31
-
Jan
-
13.


External stakeholders includ
ing the
DfT.
, representatives of Scotland, Northern Ireland and Wales, and HAMFIG have
been consulted about their requirements for 2012/13 and their reporting timetable. Although there are some
changes to the reporting requirements these are relatively mi
nor.


Developers have
also
been consulted to provide feedback on the 201
1

AHC

that would inform the arrangements for
201
2

and beyond.

The following two themes emerged from this consultation:


1.

Given that, due to delays, the 2011 AHC hadn’t been completed

until mid
-
2012, there was concern whether it
was practical to try and complete the 2012 AHC within the normal timescale (i.e. by the end of January 2013) or
whether it was better to focus on the 2013 AHC instead
-

as long as any changes were clearly expla
ined to users
and there was a way of ensuring continuity of accreditation;

2.

It was suggested that the AHC should be reviewed to ensure that it remains fit for purpose or whether there
was redundancy that could be dropped from the test.

Arrangements for 201
2
/1
3



for ratification by the Roads Board

Based on this feedback,
at their meeting on 19
-
Sep
-
12, the Road Condition Steering Group agreed the follo
wing
arrangements for 201
2/1
3:



The AHC process (which has now been in place for more than 5
-
years)
will
be re
viewed to ensure that it
continues to meet the needs of all UKPMS stakeholders;



In the meantime,
and given the limited amount of change,
continuity of accreditation will be provided through
the existing Interim Accreditation Process
1
, including alternativ
e tests for the new requirements being
introduced next year in Northern Ireland, Scotland and Wales; and



The AHC process would continue to operate on a fully self
-
funded basis

and be governed by the Road Condition
Steering Group
.

Any changes to the AHC pro
cess would then be introduced in
2013 for user reporting in
2014.

The Roads Board is asked to note and ratify this decision.

North Downs Consultancy Ltd & Linhay Consultancy Ltd

For: Road Condition Steering Group, September 2012




1

The
Interim Accreditation process was originally introduced for the accreditation of new versions of systems between full
Annual Health Checks. It is also used to introduce new (optional) tests mid
-
year. The accreditation of a new version is based on
the las
t full accreditation together with a declaration by the Developer about the impact on the AHC results. Results are only
submitted for functionality which has changed; either because the new UKPMS version produces different results for an existin
g
test or
because results for a new (optional) test have been produced. If there is a major system rewrite or upgrade the
Developer is required to submit a full Annual Health Check for the new version even under the Interim Accreditation process.