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Configuration Workbook

Maintenance

Capital Asset Management












2


Revision History


Revision Number

Updated By

Date

Comments

V1.0

Michael Aramian

03/23
/09

Created the d
ocument

V1.1

Michael Aramian

03/24/09

U
pdated
the document

V1.2

Michael
Aramian

03/26/09

Updated
links

V1.3

Michael Aramian

04/21/09

Updated Values

V1.4

Michael Aramian

04/22/09

Updated Values

V1.5

Michael Aramian

04/28/09

Updated Values

V1.6

Michael Aramian

04/29/09

Updated Values

V1.7

Michael Aramian

04/30/09

Updated
Values

V1.8

Michael Aramian

05/01/09

Updated Values

V1.9

Michael Aramian

05/03/09

Updated Values

V2.0

Michael Aramian

05/04/09

Updated Values

V2.1

Michael Aramian

05/05/09

Updated Values

V2.2

Michael Aramian

05/12/09

Updated Values

V2.3

Michael
Aramian

05/14/09

Updated Values

V2.4

Michael Aramian

05/26/09

Updated Values

V2.5

Michael Aramian

06/10/09

Updated Values

V2.6

Michael Aramian

06/17/09

Updated Values

V2.7

Michael Aramian

07/16/09

Updated Values

V2.8

Michael Aramian

12/02/09

Updated
Values



3



Table of Contents

Contents

Revision History

................................
................................
................................
................................
............

2

Configuration Documentation

................................
................................
................................
......................

4

In
troduction

................................
................................
................................
................................
..................

4

Maintenance Documents

................................
................................
................................
..............................

5

Asset Acquisition Type

................................
................................
................................
..............................

5

Asset Condition Lookup

................................
................................
.............

Error! Bookmark not defined.

Asset
Depreciation Convention Lookup

................................
................................
................................
....

7

Asset Depreciation Method Lookup

................................
................................
................................
.........

8

Asset Location Type Lookup

................................
................................
................................
.....................

9

Asset Object Code Lookup

................................
................................
................................
......................

10

Asset Retirement Reason Lookup

................................
................................
................................
...........

11

Asset Status Lookup

................................
................................
................................
................................

13

Asset Transaction Type Lookup

................................
................................
................................
..............

14

Asset Type Lookup

................................
................................
................................
................................
..

16







4


Configuration Documentation

Introduction

This do
cument is
designed to assist in
the co
nfiguration of the Kuali Financi
al System software
for the University of Arizona.

The primary objective of

this workbook is to capture in Kuali
terminology the maintenance documents used in configuring the
Capital
Asset Management

module for the U of A
.
The information captured in the screen shots and
tables will be
used to
configure, perform validation of the
software
and
t
o establish a working prototype model at the
U of A
.

This document will als
o be a
n

input for

developing
testing scripts

and
end user tr
aining
material.

















5


Maintenance Documents

Asset Acquisition Type

Maintenance

>

Capital Asset Management


Asset Acquisition Type



Acquisition
Type Code

Acquisition Type Name

Income
Asset
Object
Code

Active
Indicator

Update
Date

A

Capital (New)/Non U Titled Transfer Ins


Yes

12/02/09

N

Non
-
Capital (All)


Yes

12/02/09

F

CAP Found

0385

Yes

12/02/09

G

CAP(Non
-
Cash) Grant/Gift/Conveyance/UTTI


Yes

12/02/09









6


Asset Condition Lookup

Maintenance

>

Capital Asset Management


Asset Condition




Asset
Condition
Code

Asset
Condition
Name

Active
Indicator

Update
Date

N

Not Applicable

Yes


12/02/09














7


Asset Depreciation Convention Lookup

Maintenance

>

Capital Asset Management


Asset
Depreciation Convention



Financial Object Sub Type Code

Depreciation
Convention Code

Active
Indicator

Update Date

CM

FY

Yes

12/02/09

UC

FY

Yes

12/02/09












8


Asset Depreciation
Method

Lookup

Maintenance

>

Capital Asset Management


Asset Depreciation
Method



Depreciation
Method
Code

Depreciation
Method
Name

Active
Indicator

Update
Date

SL

Straight Line

Yes



SV

Salvage

Yes














9


Asset
Location Type

Lookup

Maintenance

>

Capital Asset Management


Asset
Location Type



Asset Location
Type Code

Asset Location
Type Name

Active
Indicator

Update
Date

B

Borrower

Yes

04/30
/09

BS

Borrower Storage

Yes

04/30
/09

O

Off
-
Campus

Yes

04/30
/09

R

Retirement

Yes

04/30
/09










10


Asset
Object Code

Lookup

Maintenance

>

Capital Asset Management


Asset Object Code



University
Fiscal
Year

Chart
Code

Object
Sub
-
Type
Code

Capitalization
Financial Object
Code

Accumulated
Depreciation Financial
Object Code

Depreciation
Expense Financial
Object Code

Active
Indicator

Update
D
ate

2010

UA

CM

8760

8749

5791

Yes

05/01/09

2010

UA

CO




Yes

12/02/09

2010

UA

NC




Yes

12/02/09

2010

UA

PL




Yes

12/02/09

2010

UA

UC

8760

8749

5791

Yes

05/01/09

2010

UA

UO




Yes

12/02/09




11


Asset
Retirement Reason

Lookup

Maintenance

>
Capital Asset Management


Asset Retirement Reason












12


Retirement
Reason
Code

Retirement Reason Name

Retirement Reason
Restriction
Indicator

Active
Indicator

Update
Date

0

Capitalization Change

No

Yes

12/02/09


1

Sold

No

Yes



2

Trade
-
in

No

Yes



3

Lost/Unlocated

No

Yes

12/02/09


5

Cannibalized

No

Yes



8

Destroyed

No

Yes



E

Asset Created in Error

No

Yes



F

Fully Depreciated

No

Yes

05/14/09


H

Retirement of Control Assets

No

Yes



J

General Error Correction

No

Yes



M

Merged

No

Yes



O

Transferred Out

No

Yes

12/02/09


S

Asset Separated Retirement

No

Yes


T

Theft

No

Yes

12/02/09


V

Returned to Vendor

No

Yes

12/02/09













13


Asset
Status

Lookup

Maintenance

>
Capital Asset Management


Asset Status



Asset Status
Code

Asset Status

Name

Active
Indicator

Update
Date

A

Active and identifiable

Yes

05/01/09


L

Lost

Yes

05/14/09


N

Non
-
Capital Active

Yes

05/01/09


O

Non
-
Capital Retired

Yes

05/01/09


R

Retired

Yes

05/01/09


S

Surplus Equipment

Yes

05/01/09









14


Asset
Transaction

Type

Lookup

Maintenance

>
Capital Asset Management


Asset Transaction Type











15


Capital
Asset
Transaction
Type Code

Capital Asset
Transaction
Type
Description

Capital Asset
Nonquantity
Driven Allow
Indicator

Capital Asset Quantity
Subtype Required
Text

Capital Asset
Nonquantity Subtype
Required Text

Active
Indicator

Update
Date

CASA

COST OF
ASSEMBLING
THE ASSET

Yes

AM;CM;CF;CO;UC;UF;UO

AM;CM;CF;CO;UC;UF;UO

Yes



FABR

FABRICATION

No

UC;UF;UO



Yes



INST

COST OF
INSTALLATION

Yes

AM;CM;CF;CO;UC;UF;UO

AM;CM;CF;CO;UC;UF;UO

Yes



LEAS

CAPITAL LEASE

Yes

CL

CL

Yes



MDEX

MODIFY
EXISTING

No

AM;CM;CF;CO



Yes



NEW

NEW

No

AM;CM;CF;CO



Yes



OTHS

OTHER SERVICE

Yes

AM;CM;CF;CO;UC;UF;UO

AM;CM;CF;CO;UC;UF;UO

Yes



PREP

PREPARING THE
SITE AND ASSET

Yes

AM;CM;CF;CO;UC;UF;UO

AM;CM;CF;CO;UC;UF;UO

Yes



TINS

IN
-
TRANSIT
INSURANCE

Yes

AM;CM;CF;CO;UC;UF;UO

AM;CM;CF;CO;UC;UF;UO

Yes



TRAI

TRAINING

Yes

AM;CM;CF;CO;UC;UF;UO

AM;CM;CF;CO;UC;UF;UO

Yes













16


Asset
Type

Lookup

Maintenance

>
Capital Asset Management


Asset Type


The Asset Type

table
is
available in
MS Excel format located in
share point at the following address:

https://sp.mosaic.arizona.edu/SiteDirectory/KFS/Docs/_layouts/xlviewer.aspx?id=/SiteDirectory/KFS/Do
cs/Design%20Documentation/Configuration/Captial%20Asset%20Management/Capital%20Asset%20Ma
nagement%20
-
%20Aramian,%20Michael/Asset%20Type%20Table.xlsx

Last Update: 06/17
/09