INFORMATION PUBLICATION SCHEME PLAN April 2012

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Information Publication Scheme Plan 2012

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INFORMATION PUBLICATION SCHEME
PLAN

April 2012





Information Publication Scheme Plan 2012

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TABLE

OF

CONTENTS

1

INFORMATION PUBLICAT
ION SCHEME PLAN

................................
................................
.............

3

1.1

I
NTRODUCTION

................................
................................
................................
...........................

3

1.2

P
URPOSE
................................
................................
................................
................................
....

3

1.3

O
BJECTIVES

................................
................................
................................
................................

3

2

IMPLEMENTING THE INF
ORMATION PUBLICATION

SCHEME

................................
.....................

5

2.1

E
STABLISHING AN
I
NFORMATION
P
UBLICATION
S
CHEME

................................
................................
....

5

2.2

I
NFORMATION ARCHITECT
URE

................................
................................
................................
........

5

2.3

I
NFORMATION REQUIRED
TO BE PUBLISHED

................................
................................
......................

6

2.4

O
PTIONAL
I
NFORMATION

................................
................................
................................
.............

7

2.5

A
DMINISTERING
C
RIM
T
RAC

S
I
NFORMATION
P
UBLICATION
S
CHEME

................................
....................

7

2.6

R
EVIEW

................................
................................
................................
................................
.....

8



















Information Publication Scheme Plan 2012

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1

INFORMATION PUBLICAT
ION SCHEME
PLAN


1.1

I
NTRODUCTION

CrimTrac

has prepared this Information Publication Scheme Plan (the Plan) in accordance
with
Part II (
section 8(1)
)

of the
Freedom of Information
Act 1982

(the FOI A
c
t).

Section 8(1) of the FOI Act states:


An agency must prepare a plan showing the following:

a)

w
hat information the
agency

proposes to publish for the purposes of
this

Part;

b)

h
ow, and to whom, the agency proposes to publish information
for the purposes
of this Part;

c)

h
ow the agency
otherwise

proposes to comply with this Part.

1.2

P
URPOSE

The primary purpose of the Plan is to:

a)

outline how CrimTrac plans to improve access

by the Australian Community

to
information it holds through the Informat
ion Publication Scheme (
IPS
);

b)

comply with
Part II

of the FOI Act; and

c)

assist

CrimTrac

develop

appropriate procedures to proactively di
sclose its
information holdings

in accordance with the objects
of the

FOI Act.

1.3

O
BJECTIVES

CrimTrac

intends that the Plan
will
provide

the appropriate
guidance

to
:


a)

m
anage its information holdings relevant to the
IPS
;

b)

i
dentif
y

all information required by the FOI Act to be identified for publication;

c)

provide

appropriate mechanisms and procedures
for

the publication of all
info
rmation required to be published under the FOI Act;

d)

identify and publish

all optional information, as provided by
Part II

of the FOI
Act;

e)

evaluate

information published under the
IPS
, particularly to ensure:

a.

a
ccuracy

b.

c
urrency

and

c.

c
ompleteness
.

f)

ensure

that
information published under the
Scheme

is discoverable,
understandable and re
-
useable;



Information Publication Scheme Plan 2012

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g)

ensure

that

the

format of online content conforms with the Web Content
Accessibility

Guidelines
1
;

and

h)

measure the
success

of CrimTrac’s

contribution to the IPS using feedback and
other review mechanisms.




1

The Australian Government Information Management Office advises that agencies, in publishing information on
the web, are required to conform to the Web Content Accessibility Guidelines. Further information can be
sourced at
www.finance.gov.au/publications/wcag
-
2
-
implementation/index.html
. The requirements of each
level of the staged compliance model are available at
www.w3.o
rg/TR/WCAG20/
.



Information Publication Scheme Plan 2012

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2

IMPLEMENTING THE INF
ORMATION
PUBLICATION SCHEME


2.1

E
STABLISHING AN
I
NFORMATION
P
UBLICATION
S
CHEME

Reforms to the FOI Act have introduced a number of fundamental changes to the way
informati
on, held by government, is managed and made accessible to the public.
CrimTrac

is
committed to meeting its obligations under the FOI Ac
t, by:



p
roviding leadership, at the
Executive Leadership Team

level, for the agency’s work
on implementing FOI reforms,
including establishing and administering the
IPS
;



making administrative arrangements to have a
dedicated Freedom of Information
Officer

within the Legal and Policy Team, consistent with s
ection
23(1) of the FOI
Act
;



e
nsuring
:


o

the most stringent security
and privacy protections are provided to the
personal and sensitive information for which CrimTrac is responsible;

o

t
he development of an

information

asset management framework

that
meets the
requirements of the FOI reforms

(
CrimTrac
’s Information
Architectu
re)
;

o

t
he
maintenance of the IPS Information Register

of
CrimTrac
-
held
information

for publication

under
the
IPS
;

o

t
he
maintenance
of a register
listing the

information
that
has been
made
available to
members of
the public otherwise than by publication

(
the
FOI
Disclosure Log)
;

o

the public is given,

via

the
CrimTrac

website (
www.
c
rim
t
rac
.gov.au
) details
of the
information published under the
IPS
, how that information is
produced and accessed, as well as
the
steps
CrimTrac

will take
to ensure the
informatio
n is ac
curate, up to date and complete; and

o

notice

is given
on the
CrimTrac

website

of any changes that
CrimTrac

intends to implement to support
access to
CrimTrac

held

information

as
they arise
.

2.2

I
NFORMATION ARCHITECT
URE

CrimTrac was established in 2000
by Inter
-
G
overnmental
Agreement (IGA)
and
as an
executive agency under section 65 of the
Public Service Act 1999

(Cth) (the Public Service
Act). Underpinning the IGA is the collaborative willingness of each of the parties to create
the most effective info
rmation sharing solutions for operational police to help combat crime
in Australia.


The primary role of CrimTrac is to provide national information sharing solutions to support
the effective operation of police services and law enforcement agencies across

state and


Information Publication Scheme Plan 2012

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territory borders. CrimTrac achieves this by
hosting
, managing and administering
national
information sharing solutions
:




t
he
police agencies collectively determine what data should be shared, the minimum
set of data
they will provide

and who is authorised to access the data.



CrimTrac is not authorised, under its governance arrangements, to amend or change
the operational police information held on its systems.




CrimTrac officers do not themselves collect information relating to
crime, criminal
activity, or persons of interest.



the
information has been collected by police and statutory law enforcement
agencies as part of operational policing, including investigations.



t
he

information provided
by police agencies
to CrimTrac is, wi
th few exceptions,
personal information of a sensitive nature.
Accordingly, a limited amount of
information held by CrimTrac can be made available to the public generally. It is the
intention, however, to make as much information as possible available thr
ough the
IPS.

In relation to FOI requests:



where they
relate to operational policing information held by CrimTrac, CrimTrac
must consult with the Australian police services that have an interest in that
information when considering the appropriate response

to that request.



CrimTrac will also seek to exempt access to information where the disclosure of a
document would involve an unreasonable disclosure of personal information about
another person, including a deceased person (in accordance with section 47
F(1))
, or
where the information has been provided in confidence.


2.3

I
NFORMATION REQUIRED
TO BE PUBLISHED

CrimTrac

will make the following types of information available
to the public on its external

website (
www.crimtrac.gov.au
)
:



t
his
IPS
;



C
rimTrac
’s organis
ation cha
r
t
;



d
etails

of
CrimTrac
’s functions

set out in

the
IGA

and the Partnership Approach
Memorandum of Understanding, and
governance, supported in the
document titled
CrimTrac

Governance,
Program

Delive
ry and Management
2
. This will include
membership of the CrimTrac Board of Management and its role
;



p
ublicly available
agreements

to which
CrimTrac

is
a
party
, such

as those that
support the governance of the N
ational
C
riminal
I
nvestigation
D
NA
D
atabase
;



templates used by CrimTrac for accrediting certain agencies

to access the National
Police Checking Service
;




2

Published December 2010



Information Publication Scheme Plan 2012

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C
rimTrac
’s annual reports from 2000/2001 onwards;



CrimTrac Strategic Plans from 2004


2007 onwards;



CrimTrac organisational policies that are appro
priate for publication through the IPS;



C
rimTrac
’s legal services reporting statement for the previous financial year;



r
elevant files for the Senate File List, in compliance with Senate Continuing Order
No. 10
3
, from 2003;



i
nformation relating to any tende
rs sponsored by
CrimTrac

for the relevant period of
the tender (this information will also be provided at tenders.gov.au);



contact
details for
CrimTrac
’s Freedom of Information Officer; and



o
ther relevant operation
al

information relating to
CrimTrac
’s

functions

.

All information

will be made available in Microsoft
Word
compatible format and in English.

2.4

O
PTIONAL
I
NFORMATION

In addition to the information
required to be published,
CrimTrac

will also ensure that the
following information is made available on its website




Information relating to
CrimTrac's

priorities, including:

o

Any
n
ationally identified
priorities

and new initiatives

relating to
CrimTrac

as
and when released by the Commonwea
lth Government

or by State or
Territory Governments
;

o

n
ationally

agreed research and development priorities to which
CrimTrac

is a
sponsor, contributor or leader;

o

p
ublicly available results of any inspections, investigations or audits on
CrimTrac

business

s
uch as ANAO reports
; and

o

publicly available results of any government or non
-
government reviews o
f

CrimTrac

business or functions.



Reports and discussion papers prepared by CrimTrac for public release;



Information relating to employment

at CrimTrac
includ
ing:

o

a
greed outcomes relating to
CrimTrac

enterprise bargaining processes;

o

f
inancial information relating to
CrimTrac

pay and grading structures;

o

p
ublicly available tender, procurement and contract procedures and
processes; and



Publicly

available
i
nformation relating to file lists, appointments, disclosure logs and
datasets.

2.5

A
DMINISTERING
C
RIM
T
RAC

S
I
NFORMATION
P
UBLICATION
S
CHEME

CrimTrac

is committed to
meet
ing

its obligations under the FOI Act, and in particular to the
IPS
.





3

Relevant

files includes files relating to the policy advising functions of the department or agency, including any
relating to the development of legislation and other ma
tters of public administration.



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CrimTrac

will:



revi
ew
the
IPS annually
for accuracy, contempora
neity

and application;



develop and review annually a
CrimTrac

information asset management framework;



e
nsure that the
FOI

Officer
continues to be
appropriately resourced to meet the
ongoing requirements of
the IP
S

and
the
FOI

disclosure log;



maintain the dedicated FOI
mailbox
which

receives

incoming FOI enquiries and
public suggestions for publication of
CrimTrac
-
related information;



i
nitiate quarterly reviews
through the CrimTrac Executive Leadership Team
to assess
what
information is required or
encouraged
to be published under the FOI Act;



i
dentify, through the
CrimTrac

website, information that is already otherwise
available

for public
perusal
;



e
nsure that
accuracy

and transparency

is maintain
ed

regardin
g

any charges that
CrimTrac

imposes for access to information , and how the charge is
calculated
;



e
nsure that the information published is maintained to the
highest

standard to
support accessibility,
usability

and accuracy; and



p
ublish
any additional
infor
mation
relating to the information asset management
framework and the
review
of
the
IPS
.

2.6

R
EVIEW

In accordance with requirements of the
Office of the Australian Information Commissioner
(OAIC)
, this revised IPS Plan is being made available
on
www.crimtrac.gov.au

for a pub
lic
comment period of two weeks.

Prior to pu
blishing a revised
IPS

Plan
,

CrimT
rac will submit the final draft

(incorporating
publi
c comment on the
r
evised
draft IPS
)

to the
OAIC

for endorsement.

CrimTrac will

continue

to

conduc
t a comparative environmental scan of
IPS

plans developed
by similarly placed agencies. Th
r
ough this, CrimTrac is confident that it will maintain the
currency and appropriate application of its
IPS
.