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Beyond Collaboration:

Implementing SharePoint 2010 as a
Platform for Data Use


NCES MIS Conference 2012

San Diego

Copyright © 2012, FCMAT/California School Information Services

Introductions


Amy Fong, Director of Information Systems


afong@fcmat.org



Greg Scull, Information Systems Architect


gscull@fcmat.org




Contact us, we’d love to hear from you!

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Overview



SharePoint 2010 as a Platform


Agile Software Development


Single Sign
-
on and Collaboration Sites


Design for Mobile Use


Consistent Branding


SharePoint Platform Integration with Legacy
Systems


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Evolution of SharePoint

as a Platform


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SharePoint as an

Information and Application Platform

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SP2010 surfaces structured and unstructured
data


Structured data = data in a database


Unstructured data


Documents, spreadsheets, emails


Other electronic media, such as multimedia files or
video


Information assets, content management and
access without Technical Staff intervention


Benefits: Discovery, collaboration, forming insights


Keys to Adopting

SharePoint as a Platform


Existing FCMAT/CSIS .NET and SQL skills


Open platform


Vibrant development community with a variety of
solutions ready for integration


Availability of third party tools


Flexible deployment models fit FCMAT/CSIS
service offerings and infrastructure


“Build
-
on” strategy

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“Build
-
On” Strategy

for the SP2010 Platform


Build
-
on strategy shortens time to market for
new web applications by


Leveraging existing infrastructure as well as
ASP.NET and SQL Server technologies


Taking advantage of “plumbing”


Authentication, authorization, content management,
workflow, scaling for capacity


Using out of the box features so new development is
focused on unique business needs


Connecting and integrating a variety of data sources


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Once the Farm is up,

adding sites is “quick and easy”

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Development Technologies

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Windows Server 2008, IIS, SQL Server 2008


SharePoint 2010 API and Data Collections


Team Foundation Server, Visual Studio


Active Directory Federation Service (ADFS),
Secure Store Service, Managed MetaData
Service


.NET Framework, ASP.NET, VB.NET, C#.NET,
AJAX, java script

Development Environment


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Agile Software
Development


Quick


10
-
day sprints


Collaboration sites in one sprint


Ed Data Home Page


wrapping legacy system in a
newly branded SharePoint site in under two sprints


Easy?


Passion for learning


Trial and error


Iterative development







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http://images.wikia.com/muppet/images/9/93/Labs.firepaper.jpg

Keys to Agile Development


Agile Roles


Product Owner, Scrum Master, Team


Process and transparency


Daily Standup (scrum)


Sprint length and team size


Demo and retrospective


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Single Sign
-
On

Ease of Use


Collaboration among the public, clients, and
internally within FCMAT/CSIS using one
platform


Connectivity with back end data systems and
existing data structures


Out of the box and ‘branded’ solutions


Public

Staff


LEAs

Consultants


Internet


Intranet


Extranet

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Intranet

FCMAT/CSIS
-

March 2011


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14

Extranet

Ed Data Partnership
-

May 2011


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15

Doing More than

“Out of the Box”

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Design/build sites for the Internet


Create an asset library in SharePoint


Store/retrieve documents, spreadsheets, multimedia
files with security features for internal/external access


Connect backend databases/data warehouse


Create pages


Add a web part on a SharePoint page that surfaces
unstructured data from the asset library


Add a web part to surface data from a database


Add even more content


Collaborate and share using SP’s social features



Internet

Designing for Mobile Use

(CSIS Website 2012)


Mobile first!


Build once, works everywhere; make sure it’s fast


Access information whenever and wherever
clients need it


Don’t compromise content and functionality with SharePoint
mobile view; ensure consistent brand and user experience


Keys to implementation:


Usability and responsive design


Can’t predict device platform, browser, screen size, etc.


CSS3, HTML5, jQuery


Testing using emulators and bookmarklets




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Desktop View

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Mobile View

Consistent Branding

for CSIS Website and Applications


Increases trust, credibility, positive interactions


SP2010 as content management system (CMS)


Allows non
-
technical staff to add/update content and
information assets without disturbing branding


Workflows enable review/approval prior to publishing


Keys to implementation:


Master Pages control fonts, colors, layout


Bring your CSS Expert!


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SharePoint Integration with

Legacy Systems


Ed
-
Data.org


Over 12 years of education data


Student performance, accountability, school profile, teacher
salaries, elections, bond/parcel tax, etc.


State, county, district and school level reports


Pop
-
trend data visualization


Website pre
-
dates .NET and object oriented software
development


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Old Site

Ed
-
Data.org and

School Accountability Report Card (SARC)


Ed
-
Data.org was rebranded and launched July,
2011 in SharePoint


Structured data sets in SQL Server database


Open to public


SARC was added to Ed Data and launched
November, 2011


State standard school report card template


Surfaces structured data from SQL Server database


Requires sign
-
on



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Rebranded in SharePoint


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Questions?



Amy Fong, Director of Information Systems


afong@fcmat.org



Greg Scull, Information Systems Architect


gscull@fcmat.org




Contact us, we’d love to hear from you!

NCES MIS Conference 2012 San Diego, Slide
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