Library Staff Induction: E-Strategy and Development - University of ...

MyUni

Institutional portal and web content
management

Richard Jones

Bo Middleton

Tracey Stanley

Road
-
show format


Portal
–

What have we actually bought? What does
the new portal look like? What will be in the portal?


CMS
–

What is a CMS? Role of the CMS.


Content
–

Future of Campusweb. What about current
websites. Content guidelines


What next? Timelines. Dates for road
-
shows and
training. Further consultation


Q & A


What does a portal look like?

http://myuni.leeds.ac.uk


Login name:

test3




test4….test8


Password:

MyUni1




Content Management System (CMS)


Content management

is the creation, sourcing,
managing, publishing and sharing of content.




Content Management System (CMS)

is a tool
to automate the management of content, to make
the process of collecting, managing and
publishing of valuable information easier for
those that create content within the University.

What’s the difference?

Portal vs. CMS



Portal

-

Entry point on the Web to “Log In” for
personalised interaction with content, personal tools, and
transactional systems, “myUni”.



CMS

(Content Management System)

–
System to help organise and maintain web content for internal,
external sites and portal channels.

–
Separates content management from design.

–
Facilitates consistency and currency of content, navigation, and
look
-
and
-
feel by implementing roles, workflow, and templates.

The role of the CMS


To create, manage and publish Portal related
content.


To create, manage, publish and reuse web
content across University web sites.


To provide a framework and toolkit that can help
to manage the consistent branding of the
University’s web sites.

Future of Campusweb


All existing ‘student’ links will be mapped into the
portal, as appropriate.


Ensure that information is presented in as helpful
and logical way as possible for students.


Information currency, quality and ‘student focus’
assessed and improved as we map the links.


Ensure that all ‘central’ content linked to the
portal has been quality
-
assured.


Presentation of content


Task
-
based approach; eg: How do I…

–
Get help with studying? (might include
Skills Centre

support, advice on plagiarism, Student Advice Centre
etc
)

–
Find financial help and support? (might include
student
loans, Access to Learning Fund

etc.

–
Find information about my course? (might
include
timetabling, module catalogues

etc).

Quality issues


Want to work with ‘central’ areas to ensure all content is:

–
Appropriate to the audience.

–
Up to date and regularly reviewed.

–
Written with the web in mind.

–
Accessible.


Will draw up a set of guidelines and provide help and
support in implementing them.


Writing for the web workshop.


Will be arranging meetings with central content owners to
discuss how your content can best be presented in the
portal.

What next
–

portal timelines




March 06
–

students use portal to complete online module enrolment


July 06
–

more channels ready
–

new and returning students use
portal for online registration


Start 06
-
07 session
–

change desktop in clusters, promote to new
students. Staff will be able to use the portal (mostly content for
students)


April 07
–

channels for researchers


Start 07
-
08 session
–

new Banner functions for staff and students


Start 07
-
08 session
–

Prospects/Applicants portal (for 08 starters)


Then Alumni and (more) staff portal


What next
–

portal development




VLE integration

–
Single sign on

–
Embedding tools


Banner integration


Portal potential

–
Mobile devices

–
Integrating other tools

–
Lifecycle portal

What next
–

portal road
-
show


Portal road
-
show:


See a demo of the new portal and
join a discussion on future portal
development


All slots:


12
-

1.30 in EBL conference room


Thurs

2
nd

Feb

Fri

10
th

Feb

Mon

20
th

Feb

Mon

6
th

March

Thurs

9
th

March

What next
–

portal training



Learn how to create portal
‘groups’, how to use the portal to
send targeted messages, and
how to create customised portal
channels.


All training sessions: 9.30
-
4.30,
EBL level 10 training room


Book through SDDU website
–

‘Courses and Workshops’ link,
Search and book online


Wed

22
nd

March

Tues

4th April

Wed

10
th

May

Fri

26
th

May

Fri

9
th

June

Tues

18
th

July

What next
–

further info


MyUni
http://myuni.leeds.ac.uk

(not yet live)


Portal
-

contact Bo Middleton, Portal Project Manager
x36386
m.m.middleton@leeds.ac.uk


CMS
–

contact Richard Jones, Web CMS Project Manager

x 31145
r.g.g.jones@leeds.ac.uk



Web content
–

contact Tracey Stanley, Content Integration
Project Manager x35569
t.s.stanley@leeds.ac.uk