MetamorphoSIS Weekly Status Report: May 24, 2010

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MetamorphoSIS Weekly Status Report


May 24, 2010







Page
1

of
11


MetamorphoSIS Weekly Status Report:

May
24
, 2010

Status by Release


Release 1: Admissions (8/3/2009)

No new updates.


Release 2: Recruitment (8/28/2009)


No new updates.


Release 3: Master Data Management (Target go
-
live:
June 17, 2010
)



MDM activity is in full swing, preparing for go
-
live in support of Boulder’s Quick Admissions process.


Go
-
live scope will provide the following services for Campus Solutions:

o

real time sync
hronization of person records from CS to MDM (constituents)

o

address cleansing in MDM (USPS format for mailing and improved search/match)

o

integrated search match in CS (fuzzy matching)

o

duplicate identification

o

CS affiliations pilot



Publishing of constituent

message for campus use in provisioning



Last week’s development activity included:

o

Development and packaging of CWS customizations in support of affiliations and determination of
MDM primary name and address to streamline bpel transformation logic.

o

Unifica
tion of date format for MDM generated messages.

o

Progress on scripting of CU customization of MDM to publish messages as result of link
-
update
function. (Oracle fixed this bug at a higher release of HECH (Meribel) but code was not back
-
portable


thus the
CU effort).

o

Decision to implement MDM in an active
-
passive failover mode for June 17
th

with standby database
at DR. True HA will be reviewed for implementation at a later date.

o

Rethinking of external_system_id inclusion in MDM. With campus Id clean up li
kely and alternative
proposals for populating the HR external_system_id, a simplified, higher integrity process will be
reviewed for implementation.

o

Confirmation that I
-
C
-
05b campus email upload is not coded in a way that triggers person_basic_sync
event
messaging which is required for MDM processing. Additionally, this cemli is currently receiving
full data files on a regular basis rather than incremental files


a performance/overhead concern.
Redesign of integration for bio
-
demo data uploads is requir
ed to make appropriate use of
person_basic_sync messages.



Upcoming activities will focus on:

o

Completion of MDM affiliations configuration for inclusion in publish message in support of Quick
Provisioning. Transactional affiliations updates will be availab
le for testing this Wednesday. This is
the functionality required to support Quick Provisioning. (Batch configurations will not be available
until a later date. This should not be an issue because no affiliations will be populated in CS prior to
initial

MDM production load.)

o


Migration of all June 17
th

go
-
live code (with the exception of MDM affiliations) to SIT environment
for functional testing.

o

MDMPROD2 stand up and testing to support failover in production.

o

Further testing of all CS person load
processes in relation to event triggering.

o

Establishment, testing and documentation of procedure to queue create/update event messages in
CWS/IB in preparation for MDM production database load process. This process will also be used to
queue messages from

CS in event of MDM outage.

o

Completion of BPEL modifications in support of reworked CWS customizations.

o

Completion of SOA to campus web service messaging via OSB in support of quick provisioning.

o

Testing at all levels. Development of test plans needs ef
fort.


MetamorphoSIS Weekly Status Report


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Release 4: Curriculum Management, Enrolment Deposits, Document Management (10/12/2009)

No new updates.



Release 5: Scholarship Applications, Degree Audit and Transfer Credit (11/16/2009 and 11/30/2009)



The ISIS/DARS transfer credit interface has sent transfer credit detail to ISIS for over 1974 admitted
students for fall 2010.



Stats as of Monday,
5/24:

o

CUBLD:



Post deadline counts:
4,793

unique students



22,772

total selected scholarships, average of
5.4

selected per student

o

CUSPG:



Post deadline counts: 4
63

unique students



531

total selected scholarships, average of 1.
7

selected per student

o

CUDEN:



92

unique students accessed the app between
5/
1
7

and
5/24

(
1,154
to date)



1,
2
85

total selected scholarships,

average of
2.9

selected per student


Release 6: Continuing Student Data Conversion (2/8/2010)

No new updates.


Release 7: Critical Financial Aid Processes (Target go
-
live: February 22, 2010)



The percentage of loaded ISIRs relative to total ISIRs read is
as expected (after factoring out students who
are in suspense due to duplicate records). ISIR files provided to an institution by the Dept. of Education
contain all students who listed that institution regardless of whether the student’s admission status o
r
whether the student applied for admission.



Statistics by week

CUSPG:







week
ending:

total
ISIRs
read
from file

loaded
ISIRs

MILs
(paper)

Award Letters
(email)

Scholarship
communications
(paper)

Award
Letters

(paper)

12/19/2009








111


1/16/2010








78


1/30/2010








14


2/6/2010








2


2/20/2010








70


2/27/2010

3,865

2,
440




32


3/6/2010

2,280

1,
512





0


3/13/2010

656

39
1

1,174



0


3/20/2010

424

24
4

192


135


3/27/2010

523

2
86

3
09


127


4/3/2010

769

410

198


298


MetamorphoSIS Weekly Status Report


May 24, 2010







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11


4/10/2010

584

2
69

156


6


4/17/2010

433

212

138


0

3,5
27

4/24/2010

739

3
50

163


0

752

5/1/2010

503

2
43

126


3

6

5/8/2010

516

2
71

110


280

0

5/15/2010

362

1
94

95

55

38

820

5/22/2010

549

219

105

166

0

90

Total

12,203

7,041

2,766

221

1,194

5,195








CUDEN:







week
ending:

total
ISIRs
read
from file

loaded
ISIRs

MILs
(email)

Award Letters

(email)



2/27/10

296

1
70







3/27/10

12,895

7,
242







4/3/10

2,456

1,
594







4/10/10

1,063

69
6

1,835




4/17/2010


1,574


880

429




4/24/2010

933

535

200




5/1/2010

1,293

6
90

155

2,772



5/8/2010

848

4
52

183

0



5/15/2010

772

444

173

0



5/22/2010

1,231

589

125

0



Total

23,361

13,292

3,100

2,772










CUBLD:







week
ending:

total
ISIRs
read
from file

loaded
ISIRs

MILs
(email)

Scholarship
communications
(email)

Award

Letters
(email
)

Planning
Letters
(paper)

2/20/2010







1,645





MetamorphoSIS Weekly Status Report


May 24, 2010







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2/27/2010







2,215





3/13/2010

25,192

1
6
,
845




0





3/20/2010


0


0




0


5,177

3/27/2010

5,690

3,
712

3,975


0


34

4/3/2010

1,682

1,0
33


0


0


2,538

4/10/2010

4,083

2,8
62

4,113


0


0

4/17/2010

1,064

742

2,678

0


585

4/24/2010

1,828

1,
2
56

850

0


867

5/1/2010

1,790

1,208

520

0


264

5/8/2010

0

0

0

0

9,822

0

5/15/2010

1,509

911

401

2,367

306

221

5/22/2010

1,280

629

0

0

0

0

Total

44,118

29,198

12,537

6,227

10,128

9,686



Release 8: Financial Aid and Student Preparation for Registration (Target go
-
live: March 1, 2010)



DATC campus staff continues to process daily error reports for the transfer credit incremental conversion
loads. This will be an on
-
going task until the final cutover to ISIS. Resources are strained in this area and
further review needs to occur to ensur
e campuses have allocated appropriate resources to this task and
future large batch conversions.



Resolved last week:

o

Date issues in program/plan.

o

Transfer credit conversion.

o

Program/plan has been fixed to greatly reduce false errors and reduce manual
cleanup by SR team.



The academic standing conversion has been resolved and is ready for testing.



Some issues with drops. We have resolved the majority, but are still analyzing a few cases.



Cashiering Hardware I
-
SF
-
01


This has now been assigned to Susan

Anderson for development. There
hasn’t been much progress made on with this, the printer we originally bought did not include an
endorser so we had to try a different printer. There is a huge learning curve regarding this and that is also
affecting prog
ress
.



Processing Credit Cards in Cashiering I
-
SF
-
03


We’ve successfully made a credit card payment through
NelNet. This is now ready for functional testing by the team
.



Chartfield Load and Combo Edit I
-
SF
-
15


This is complete and the teams have complet
ed functional
testing. It is currently in CSPREP so that it can be tested through UC4



As students move through the financial aid process, they receive communications as to what they should
do in the portal. For example, checking their to
-
do items, viewin
g their financial aid, accepting their
financial aid.



Current Student Center activities:

o

CUBLD: External Awards (report private scholarships), Checklists (to do items), View Awards,
Accept/Decline Awards

o

CUDEN: External Awards (report private scholarships)
, Checklists (to do items), View Awards,
Accept/Decline Awards

MetamorphoSIS Weekly Status Report


May 24, 2010







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o

CUSPG: External Awards (report private scholarships), Checklists (to do items), View Awards,
Accept/Decline Awards


R
elease 9: Enrollment (Target go
-
live: March 29, 2010)



The Student Records team continues to work with the conversion team on cleanup activities. The Student
Records and Conversion Teams are beginning discussions to plan out the remaining conversion activities
that need to occur over the next 10 months.



N
umber of Unique Student Registrations in ISIS: (as of 5/23/2010)

o

Boulder: 20,923

o

Denver: 6873

o

Colorado Springs: 3518



Student Records has 37 active extensions in the production environment. These extensions will require
regression testing against

all releases to include bundles, extensions, and feature packs. The on
-
going
maintenance needs of these extensions should be noted.



Student Records and Student Financials successfully launched the COF conversion and COF extension into
the Production env
ironment. The COF interface is still in testing due to the last minute identification of a
bug. The interface is expected to be in the production environment prior to the end of May.

o

Number of Students Authorized and/or taken COF action for Fall 2010:



Boulder: 5901



Denver: 2238



Colorado Springs: 1239



We have identified a variety of bugs surrounding waitlists in the Production environment. The impact of
these bugs includes students being able to enroll in a class over students on the waitlist and the inability
t
o use resequence waitlisting. These bugs

are related to CU modifications. GSD continues to work on
these issues.



E
-
SR
-
05 (CU Cumulative Statistics)
-
Currently there are five unresolved errors with E
-
SR
-
05 in Production:

o

Post/Unpost of Transfer Credit

o

Applying/Removing Negative Credit Adjustm
ents

o

Quick Admit

o

Batch Term Activation

o

Level Calculation within Term Activation

A new consultant has arrived and is beginning to work on these items. The current work around for
correcting the student statistics remains in place until the permanent solutio
ns can be migrated to
production.



E
-
SR
-
46B (CU Quick Enroll
-

the modification that will allow for the pre
-
registration application,
registration, and payment of continuing education/extended studies students via self
-
service) is
undergoing another funct
ional design revision to accommodate code requirements for using
CederCrestone with code provided by Oracle. Oracle has brought in a new SR consultant to work on this
functional design. The details of the approach are still being evaluated. The current r
elease date is July 1.



The release of the graduation application into production has been delayed due to conflicting priorities
and the identification of a variety of errors that require resolution with GSD. The release of this extension
will be delayed

until sometime in June.


Release 9.1/9.2

Graduation Processing, Financial Aid DL Processing, and Degree Audit and
Transfer Credit/ISIS Interface (Target go
-
live: May
/June

2010)



Functional staff on each campus is configuring the ISIS program/plan crossw
alk to DARS degree programs
(I
-
SR
-
03a
-
1) in production in preparation for the ISIS/DARS degree audit interface go
-
live.



ISIS/DARS degree audit interface (I
-
SR
-
03)


GSD completed initial development of the data packet being
sent from ISIS to DARS for t
he DA interface and functional testing is in
-
progress. The window for both
development and testing has been small. Target go
-
live for this interface is May 29
th
. The testing and
bug fixing will need to continue to be rapid and intense in order to make
this release date. Functional
team has also been testing over 10 database scripts required to modify DARS
-
side data to accommodate
the change from SIS to ISIS. The transition to a new degree audit interface will not be seamless. The
MetamorphoSIS Weekly Status Report


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changes in student r
ecord data source for the interface and the new business process for CU
-
to
-
CU
courses will result in some functional issues after the transition.



Immunization conversion needs a new target date as determined by campus community. Functional
testing can beg
in when we get resources assigned by campus community.


Release 10: Student Financials (Target go
-
live: July 2010)



Conversion

o

Project plan developed for the Student Account Conversions.

o

Student Account Detail
-

change to extracts requested to be ready for
load on 5/25.

o

Comments


loaded into a test environment, waiting for functional review. Additional load and
validation to occur this week. This conversion was modified as initial extracts were too large and
then load program also needed modification. Th
is was loaded into a test environment.

o

ACH conversion


loaded into a test environment, ready for functional review.

o

Legal Presence


Tested and back to GSD for fix.



Account Detail Conversion C
-
SF
-
01


The team is working on uploading the extracts fr
om BRSPROD to
CON3. We are finding some changes to the extract program and we’re working with PJ to get those
changes done.



Incremental Account Detail Conversion C
-
SF
-
07


In Development, assigned to PJ Wray.



ACH Conversion C
-
SF
-
06


Conversion has been r
un in CS90TEST and the team is working on validation.



NelNet Student Payments and EBills I
-
SF
-
10


The project with NelNet is underway, Pamela is working on
the authentication page and the bill layout.



Interface with A/P for refunding I
-
SF
-
05


Linda Warre
n is working on this and setup of IB is complete and
being tested



ProBill Interface I
-
SF
-
06


The Integration Design document is complete and this has been assigned to GSD
for development.



Campus Partners I
-
SF
-
07


We are hoping to have the Integration Des
ign document ready for review this
week and then it will also be assigned to GSD for development.



Interface with Paris Software I
-
SF
-
12


Working with infrastructure team to get this setup.



Departmental External File Loads I
-
SF
-
11


The campuses are workin
g with the departments to get file
layout changes identified.



Department Receipt Description E
-
SF
-
65


This has been assigned to GSD for development and the
estimated delivery date for this is June 4
th
.



Calculate Waivers E
-
SF
-
66


This has been assigned to

GSD for development and the estimated delivery
date is May 28
th
.



ACH Refunds E
-
SF
-
57


This CEMLI required COBOL changes and GSD is not able to do those. We need to
identify who this will be assigned to in order to get these changes done.



Late Fees E
-
SF
-
70


This CEMLI also required COBOL changes and needs to be assigned to someone other
than GSD to complete.



The team is working on final configuration for Fall 2010.

S
tatus by Area


Campus Community



The Selective Service interface (I
-
CC
-
119
) for Boulder campus is in early stages of design.



An interface to upload campus photos for rosters (I
-
CC
-
08) is being researched for development.



Several basic CS sourced affiliations will be piloted in conjunction with quick provisioning to support quick

admit

functionality being imple
mented this July.

As planned,
these event triggered affiliations will
prop
a
gate in messages to MDM for publish to a

Boulder campus web service in support of campus
credential assignment.

MDM published messages with test aff
iliations will be available for campus
development by late this week.




Decision to add former name types for the purpose of storing this information as received on applications.

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Decision to add Faculty/Staff email type (FAST) to store non
-
student email
addressed for purposes of
roster notifications.


(I
-
CC
-
10)



For purposes of identifying non
-
keep records in CS, decision was made to continue with Correct,
######### name change format (where ######### equals bad cs emplid).


In addition, SSN's will be
modi
fied to prevent FA SSN matching errors on ISIR loads.


Modification involves changing the first 5
digits to a mask of 9's,

for example 123
-
45
-
6789 becomes

999
-
99
-
6789.



A Housing interface is required that will provide photos and dormitory addresses.



Sele
ctive service online form is in progress.


Adding it as a checklist item seems effective if we can
overcome problem of not being able to include active link



The question has come up regarding business process around deceased students.

These students seem
to
show up with active program/plan stacks and so are being provisioned by campuses. The best thing
would be to manually work a list of deceased students who have a program plan stack. Upon learning of a
student’s death in the future, the Offices of the
Registrars should immediately inactivate program plan
stacks in addition to flagging the student as deceased. Mark will generate a list. Sally will post it on
Sharepoint. Carol M, Tracy, and Shana will ensure that the program plan stack is capped by the
respective
campuses for each of these students.



We need a final data validation to do the immunization conversion into prod.


Mark Flower has a test plan
ready, and it might take someone an hour to go through.



A minor problem was just discovered with dat
es on SSN records.


The dates are malformed


like
00060809 instead of 20090809.


Mark F. wrote a script to clean them up to a single valid date: 20090701.
It has been tested in CONV and CSSIT. The CC functional team will test before updates are made
in PROD.



Wardenburg Student Health Center staff have requested additions to the translate table for Immunization
Status (CC>Personal Information>Health Information>Immunizations and Health>Immunization
(tab)>Immunization Status (drop
-
down) to include: Age
Exempt and Incomplete. If possible they would
like to remove Partial and

Unknown from the same table.
Also, they have requested the addition of values
to the Test Result translate table (CC>Personal Information>Health Information>Immunizations and
Health>H
ealth Test (tab)> Test Result (drop
-
down) to include: Equivocal, Normal, and Abnormal. If
possible they would like to remove: Neutral from same table.


Conversion



Release 11

o

Transcript Text, Honors and Awards


tested, waiting for transcript compare.

o

Exte
rnal System ID’s converted and in testing by SR team. Included in transcript compare project.

o

Relationships in unit testing.



Monitoring incremental load volume



Historical loads:

o

We have converted program/plan, residency and are beginning to load term for
the students
with enrollment (577,000). The error rates are relatively low.

o

Discussed status of historical loads with SR team and registrars. We are leaning toward
converting all students with enrollments in SIS (approx 577,000) into a test environment t
o
determine which students are error free. Then breaking that chunk of students into smaller
groups and convert into production over time.

o

Discussed the reality that not all transcripts will be converted by the time that the cut over to ISIS
transcripts

occurs. (September or so.) So expectations and business processes need to be
communicated and developed.

o

Issues Remaining


meeting again this week.



What do we do with transfer credit for historical students? Need decision, testing and
modification. T
here is interest in potentially doing summary conversions at a certain
point back in time. More analysis needs to occur.



Transcript Compare


will there be any new findings requiring change?



How long will the SR conversions take?



What are the error rate
s?



When must we stay out of Production?

MetamorphoSIS Weekly Status Report


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How much effort will this take from SR team?



How much effort will this take from the Transfer Credit Staff?



When will SR and Transfer Credit team be most available to help with clean up?

o

Will SF need additional
resources and slow down SR historical conversion?

o

When are the optimal times from an Admission perspective?

o

What are the findings from the SR team’s compare of students whose stats do not match
between ISIS and CS and how does that impact conversion?

o

Nee
d business process to support coding of those students that have a known acceptable error
and those students whose records require clean up prior to transcript production.

o

Need business process to manage transcript requests for students who still have erro
rs at the
time of the transcript request.

o

Need to do additional strategizing with SR team to help with cleanup of those students whose
stats differ between SIS and CS.



Non Conversion Support

o

Worked through the weekend with dba to determine and resolve per
formance issues in the
transcript request process.

o

Ongoing: Run process to fix program requirement errors caused by admission process.

o

Continue working with new consultant who is working on E
-
SR
-
05, cumulative stats Peoplecode.

o

Hand off on changes that we
re made to E
-
SR
-
05 COBOL program (no development is required at this
time.)

o

Developed process to archive enrollment requests to improve performance. This is moving into test
for functional testing.

o

Changed E
-
SR
-
104 so that if a student's first term is in

multiple institutions, they get a request for
recalculation at all institutions.

o

Continue to support interface team as needed.

o

Continue to support DARS team as needed.



Data Warehouse



We were finally able to bring in a contract consultant for three to four months to help report writers
assess whether the data they need for reports are all available in the production CIW/ISIS records,

or if
not, whether such data could be made available
in the warehouse.


Nischal Dangol will work directly with
principal report writers during his assignment.



The Cognos basic training two
-
day session planned for May 25th and 26th has been canceled.


Despite
several attempts to encourage people to sign up,
only 5 people did so.


Although several people did
have

time conflicts with these dates, we may also be nearing the end of the list of folks who need Cognos
Report Studio training.


The next Cognos class won't be before late July, at the earliest.


Trainin
g materials
will be supplied to the few folks who would like to get started before the next class.



Six SR reports/queries are overdue in Newmerix.


Development has not started on three of them, two are
in development and one is on hold awaiting design cla
rification.


Seventeen more reports/queries have a
negotiated deadline in production of 6/1 and are in jeopardy.


Of those, three are in testing, nine are in
development, and five have not yet started development.


New negotiated deadlines will have to be
found for many of these.


Degree Audit and Transfer Articulation System



DATC team campus resources support production degree audit and transfer credit systems in SIS and
SIS/ISIS, respectively, and most have little time solely allocated to project activities. The next few weeks
will be very demanding on these resources as we
transition all interfaces and business processes to ISIS.
Ability to allocate appropriate functional resources to the focused effort required for the ISIS/DARS
degree audit interface degree has varied by campus.






MetamorphoSIS Weekly Status Report


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Document Management



The Admissions o
ffices have scanned and processed 193,044 new documents into Singularity for Fall
2010.



The Financial Aid offices have scanned and processed 18,869 new documents into Singularity for Fall
2010.



UCB Records document conversion is continuing. 1,075,330 docum
ents thus far.



UCB/UCD FA document conversion is continuing. 96,826 documents thus far. They have halted conversion
due to a numerical discrepancy. No resolution yet.



UCD Records document conversion is finalizing testing. They had to re
-
do almost all testi
ng due to a
change in methods.



The UCCS Records Digitech conversion is complete. 62,443 documents were converted.



Mass Access integration with PeopleSoft Portal is completed. We now have a “Thank you” page setup to
display after a document submission.



The
integration for Search Match for Transcript processing is almost complete. Documentation is
forthcoming. The I
-
DM
-
04 CEMLI has been assigned to this integration. Testing had begun, but has been
halted due to a lack of time by Project staff.



A new method fo
r evoking JavaScript’s has been put into place. The new method uses the FILE://
convention instead of a HTTPS:// convention. This allows all setups to use the same path regardless of the
environment Dev or Prod. Migrations no longer mean changing JavaScrip
t pointers.



Testing for the upgrade to Singularity 7.05 has been halted due to a lack of time by Project staff.



We have an issue with certain documents not being displayed at the campuses but can be pulled up in the
system office. Possibly a network issue.

Testing may occur Monday morning.



Working with Boulder FA to help identify documents that needed to be moved from one class to another.



Financial Aid



The FA Team is in the ongoing stage of refining business processes, handing over tasks to staff, and
tr
oubleshooting issues. We’ve been working on student issues reported via the Service Desk, analyzing
issues where restrictions in PROD are inhibiting business process queries, differences in who is able to run
some queries successfully to completion and who

cannot,
and
understanding the security in place around
the Student Services Center (AdminVw
).



With respect to the bullet above, the FA Team is currently addressing these issues: FA Term processing
(impacts on level and ACG/SMART awards largely due to tran
sfer credit terms), changes to SR View role,
testing the change of EMPLIDs to match SIS SIDs, SETID vs. INST issue for SAP, and problems with seeing
Item Types in CSSIT possibly due to an SF security change.



Now that we have experience with our process flo
ws for ISIR loads, checklist assignment, and
communications, FA offices are working on automating this batch stream (or parts of it) with UC4. We are
attempting to get initial jobs running
this month
.



Financial Aid remains in Yellow Status this month for
ongoing issues regarding three specific populations:

o

Duplicate prevention and resolution
.

o

Converted

records. A request has been made to identify the students whose statistical data appears
to be
off
.
Once

identified in CS, the FA offices will be able to de
termine
which

aid applicants are
affected.

o

Cumulative Statistics. Once statistical issues are resolved, FA can query for discrepancies and
reprocess student budgets and awards as necessary.



FA has approval to bring Meagan back for up to 4 weeks and has a p
rovisional hold on her time during July
19
-
30, 2010.








MetamorphoSIS Weekly Status Report


May 24, 2010







Page
10

of
11


Interfaces



fsaAtlas (I
-
CC
-
07)


Coding complete.


Mark Flower is validating extract and load results and working
directly with GSD or Kirk Walker to modify code or correct bugs as needed.


Estimat
ed completion 6/15.



Arts & Sciences Advising Systems Interface (I
-
SR
-
10)

The prototype for a WebService handler for a
CU_BASICSTUDENT web service Student, Faculty has been tested and uncovered an issue with data
volume.


We’re working with David Lewis’s t
eam to discuss the use cases and best technical solutions for
their needs.


The A&S technical team is unavailable, but we’re hoping to be able to work with them next
week to discuss solutions.



LMS (I
-
SR
-
07)


Test Blackboard extract files have been create
d from the CS LMS extract and sent to David
Thomas and his team for analysis.


We are working iteratively with them to work through field definitions
and data requirements.


We met with the Boulder IT team last week to review their requirements and
discuss

design options.


They are updating their specifications and providing file layouts to us this week so
that work can continue.



Student Finance


print check endorsements (I
-
SF
-
01)


the printer that was purchased for this
functionality did not have the req
uired factory installed attachment and Epson wouldn’t provide support
because the printer was purchased from an unsupported Epson distributor.


Tested the existing printers
from the Bursar’s office and found that they could not be used either.


We are asse
ssing our options this
week to determine next steps.


The complications with this task are that we are the first institution to try
to implement the Nelnet printer solution by developing the interface internally instead of using a vendor,
and this has prov
en to be difficult.



Student Finance


credit card processing (I
-
SF
-
03)


technical staff reviewed provided implementation
documentation and discussed with Nelnet.


Development effort is relatively small


set up, security, and
adding option to the menu.


Waiting for dev resource availability and may shift a couple priorities to get
this done sooner.





SASC (I
-
SR
-
48)


Created the McNeill student file, a special one
-
time extract, for the SASC and delivered
the file last week to Ken Wilson for review.


We are also in the process of analyzing and mapping the fields
for the interface to SASC.







Early Alert (I
-
SR
-
20)


fields for the interface have been mapped and the interface has been assigned to a
developer to begin.





Admissions Professional School
Bulk Load Interface (for I
-
AD
-
06, I
-
AD
-
08, I
-
AD
-
12, I
-
AD
-
13, I
-
AD
-
14)


Kari,
Jenni, Ryan and Shelly met to discuss approach to design a bulk load process to have one format in which
data would be received and loaded through a Component Interface process.


Next steps to have a GSD
resource assigned to analyze requirements, data fields and CI implementation.


Also engage Oracle
consultant for analyzing Search Match requirements.



HOTFIX environment set up


most of the environment has been set up and we are w
orking through some
final issues setting up the required security for developers.


The environment is available for
troubleshooting data issues.


Infrastructure



Production Maintenance Complete

o

Maintenance (OS patching) on the production DB server, csprod,
was completed

successfully.

o

SAN IO module firmware upgrade was completed successfully.


Portal



JT has copied data from the PSOPRDEFN, PSOPRALIAS, and PSROLEUSER tables in PROD to the
corresponding tables in DEV, which has made EP90DEV usable for our develo
per testing. Thanks, JT!



This was an "in process" week
--

the portal team is making progress, but didn't hit any milestones worth
reporting in the releases section. Lots of analysis, info
-
gathering, etc.






Security

MetamorphoSIS Weekly Status Report


May 24, 2010







Page
11

of
11




We have been notified of two outstand
ing issues that are causing access problems for students:1) AMC
Pharmacy school 2) UCB Law school. These programs made some errors in their Admission application
that needs to be cleaned up. Till the clean
-
up is complete their students are not able to logi
n. This is not
an ISIS security issue, but relates to how the campuses are handling the decomm
issioning and re
-
commissioning
of these students.



Grad provisioning is continuing to be a monitored on a daily basis. This is a manual process of querying for
the

population of student who now have an active program plan but no operid. Then using an iMacro to
do the provisioning.



Duplicate entries in opermap
is continuing to be a monitored on a daily basis. This will have to continue
till we have the delete method
being passed down from PSOPERDEFN messages. Without the delete
method, duplicates in OPERMAP build daily and have to be manually checked, verified, and removed.



Supportwork requests are becoming overwhelming. It’s very difficult to address the numbers in a

timely
manner. Some work is being put in up front to let students know when they should and should not really
have access.



Large numbers of faculty have been added to the system over the past two weeks. The provision process
has been very time consuming f
or this population.



The past week has been focused on HREMPLID removal from CS. As of this point in time NO HREMPIDS
are being used for OPERIDs and a large portion are being deleted. There are some tables where
HREMPLIDs did get used and will have to be cl
eaned up.



The past week also focused on Email addresses for faculty and staff. As of this moment all faculty and staff
now have an email address populated on their person record and operid. This should help to eliminate
the issues around emailing class ros
ters and emailed reports.



Issues:

o

The time constraints of the ISIS Security have become an issue. The continuing Singularity rollout is
being significantly slowed by the additional time burden necessary to cover ISIS security issues.

o

REMINDER: If a student

has not been provisioned, it means that they do not have an active program
plan. This is not a security issue. This is affecting Grads and students with future effective dated
program plans.

o

REMINDER: If a student can login to a portal, but sees no studen
t tab this is again due to a lack of an
active program plan. This is not a security issue. This is affecting Grads and students with future
effective dated program plans.

o

REMINDER: If a faculty does not see the faculty tab, this may be a security issue,
but most likely they
just needed to be added to the Instructor/Advisor table


Student Records



Student Records has completed basic unit testing of our CU Common transcript and CU transcript
production modifications to allow for a side by side comparison of
the SIS and ISIS transcripts. The project
made available on Monday, May15, 2010, transcripts from both SIS and ISIS to the campus Registrar’s
Offices so they can begin their side by side compare. The offices will engage in several side by side
compares o
ver the coming months. The transcript extensions will require much deeper testing prior to
releasing into production. The offices requested the following amounts:

o

Boulder
-
1500

o

Denver (Downtown)
-
3000

o

Denver (AMC)
-
1500

o

Colo Springs
-
300



The Student Reco
rds team is starting to have discussions with the project training coordinator around the
training requirements for upcoming releases. Key areas that require training documentation and training
sessions: graduation processing, grading, transcripts, profe
ssional school extensions, and end of term
processing (i.e. dean’s list).