REQUEST FOR QUOTATION

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REQUEST FOR QUOTATION

Submit Bid To

UNIVERSITY OF KANSAS MEDICAL CENTER

DEPARTMENT OF PURCHASING

Mail Stop 2034

3901 Rainbow Blvd., Kansas City, KS 66160


IF ADDITIONAL INFORMATION IS DESIRED CONTACT
BRYAN THOMAS, 913
-
588
-
1115
,
or
fthomas@KUMC.edu


Quotation No.
683F1
4
-
0
5


Date Mailed
7/16/
1
3

Closing
2
:00 pm

8
/
8
/1
3


This sp
ace for bidde
rs name and address:






THIS IS NOT AN ORDER

If Given an Order, Bidder Agrees to Furnish the
I
tems Enumerated Hereon at the Price(s) and under the Conditions Indicated


1.
I
n communi
cating always refer to the

quotation number

above
.

2.

In order to receive consideration for award, one copy of this
“Request for Quotation” properly completed
and signed must be returned to, and received by the Department of Purchasing, not later than the specified
central time.

3.

All prices, items and conditions must be shown. Any prices, terms and conditions not sho
wn, and presented
after the specified closing time will not be considered in the bid evaluating process.

4.

Purchase orders or contracts resulting from this quotation may not be assigned without written prior
approval from the Director of Purchasing.

5.

Th
e seller agrees to protect the purchaser from all damage arising out of alleged infringements of patents.

6.

Unless otherwise specified, the Director of Purchasing reserves the right to accept or reject all or any part of
this quotation.

7.

All offered dis
counts will be considered in determining the low bid, and taken when payment is made.

8.

Bids and performance guarantee, when required, will be outlined in the specifications below.

9.

All prices quoted are to be less federal excise and state sales taxes.

10.

Facsimile No.: 913
-
588
-
1102. Facsimile bids are not acceptable in lieu of original response unless prior
approval has been granted or outlined in the specifications below.

11.

It is hereby agreed that the bidder will, if required by law, comply with t
he Kansas Act Against
Discrimination, K.S.A. 44
-
1030 et seq.


Items and Specifications












KUMC seeks
a
201
4

Ford
E
-
4
50
Passenger Shuttle Bus
, per the attached specifications.

KUMC reserves the right to negotiate with selected finalists should it be

deemed necessary.



Show Terms __________________________________



Signed By __________________________________________

Delivery will be made _______ days after receipt of order

FOB Destination










Title _____________________________________________
__

FEIN/SSAN __________________________________



Date _______________________________________________














Phone ______________________________________________















Email Address
______________________________________

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KUMC, Request for Quotation No. 683F1
4
-
0
5




GENERAL TERMS AND CONDITIONS


1.

It is the intent of KUMC to permit competitive bidding. It is the bidder’s responsibility to advise KUMC
Purchasing, in writing no later th
an three (3) days prior to the closing date, if any specification or
requirement limits bidding to a single source.

2.

Unless otherwise specified, KUMC reserves the right to accept or reject all or any part of a quotation,
and to waive technicalities.

3.

Except
as otherwise indicated, the merchandise quoted shall be in new condition.

4.

KUMC reserves the right to award purchases by item, by group, or by lot, whichever is deemed to be in
its best interest.

5.

In the event of a tie for low bid, the award shall be made to

a Kansas bidder.

6.

Unit price shall prevail in the event of extension errors.

7.

When brand names or trade names and model numbers are used in the bid request, it is for quality, style
and features. Bids on equivalent items of substantially the same quality, s
tyle and features are invited,
unless otherwise indicated. However, to receive consideration, such equivalent bids must be
accompanied by sufficient literature and/or specifications to clearly identify the items and allow for
functional evaluation. If a bi
d indicates that an item quoted is functionally equivalent and is purchased
and found to not be comparable, KUMC reserves the right to return the item at the bidder’s expense, and
the bidder will be charged back for any difference in cost for the specified

item.

8.

If any portion of this bid is provided by a vendor other than the bidder, the bidder remains the prime
contractor responsible for fulfilling all requirements of this bid.

9.

Samples of items, when required, shall be furnished at no expense to KUMC, and
, if not destroyed in the
evaluation process, will be returned at the bidder’s expense if requested.

10.

Partial payments shall not be made unless otherwise specified.

11.

Any conviction for a criminal or civil offense that indicates a lack of business integrity o
r honesty must
be disclosed. This includes 1) conviction of a criminal offense incidental to obtaining or trying to obtain
a public or private contract or subcontract or in the performance of such contract or subcontract; 2)
conviction under state or feder
al statutes of embezzlement, theft, forgery, bribery, falsification or
destruction of documents, receiving stolen property; 3) conviction under state or federal antitrust
statutes; and 4) any other offense to be serious and compelling as to affect responsi
bility as a state
contractor. Failure to disclose an offense may result in disqualification of the bid or termination of the
contract.

12.

The terms and conditions of any quote submitted in response to this RFQ shall not apply to any resulting
purchase order o
r contract. The State of Kansas Department of Administration Contractual Provisions
Attachment shall apply.
http://www.da.ks.gov/purch/DA
-
146a.doc
.

13.

Qualified contractors and sub
-
contractors must develo
p and maintain a written Affirmative Action plan.

14.

For similar KUMC requests:

http://www2.kumc.edu/finance/purchasing/bids.html










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Product Specifications


The University of

Kansas Medical Center is seeking bids for a 2014 E
-
450 Passenger Shuttle Bus with

the
following additions
. Substitutions are allowed. Please identify all warranties, substitutions, and any available
options.


Standard Exterior Feature Highlights




Fully we
lded steel cage construction meeting all applicable FMVSS requirements




Starview” drivers visibility window in front of entry door



Electric actuated passenger entry door with full length glass



36” wide x 36” high upper double T

Slider tempered safety glass

windows with climate control tint



Black powder coated steel rear bumper



Rear mud flaps



Pre
-
painted white aluminum side, rear walls, skirts



One
-
piece seamless FRP (fiberglass reinforced plastic roof)



Breakaway rearview mirrors with built
-
in convex



Sealed L
ED stop, tail and turn signal lights with incandescent reverse lights



Color Rear
-
view back
-
up camera


Standard Interior Feature Highlights




26 passenger seating capability



ADA passenger and FMVSS compliant wheel chair lifts and securement system



93” interi
or width so passengers can walk up and down the aisles without bumping into the seats



80” interior floor to ceiling height with standard floor (raised floor is 75”) for optimum head space



Floor and wall seat track for flexible seating



Black ribbed rubber a
isle with gray carpe
t

under the seats



5/8” exterior grade plywood flooring



Ceiling and rear wall fabric for sound abatement



FRP (fiberglass reinforced plastic) sidewalls for ease of cleaning



White step noising




1.25” left hand vertical passenger assist
rail at entry door



Printed circuit board with automotive type fuses and LED trouble shooting lights



Entry door step well lights



Incandescent driver and passenger lighting



No am/am radio


Popular Option Highlights




Standard steel wheel inserts



Interior and
exterior LED lighting



Rear Emergency Door with windows



Passenger area rear heat and air conditioning



Complete rubber flooring



Passenger side grab rails



Ceiling grab rail



Padded vinyl or cloth walls and ceiling

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Audio Microphone system



Seating along the side
s two passenger each



Fiberglass side walls, skirts and rear cap



Seatbelts


Engine Compartment




2014 E
-
450 Ford Chassis



E
-
450 6.8 V
-
10 Gasoline or Flex/Gasoline



5
-
Speed Automatic Transmission with Overdrive



208” Wheelbase Chassis



27” long for better seating

capacity




Dual Rear wheels



Power Disk Brakes with 4
-
wheel ABS



Front and Rear Stabilizer Bars



Chrome insert front grill



Aerostyle

front halogen headlights with replaceable bulb Front and side turn signals/parking
-
wraparound



Headlights on reminder



Granite
gray molded plastic door trim panels



Driver’s front 4
-
speed heater/defroster



Dual batteries



Heavy
-
Duty Alternator



Cruise Control



Tilt steering wheel



(40) gallon fuel tank capacity



Four wheel power disk brakes



Power Steering



(6) LT 225n5R 16E All Season Ra
dial Tires



Intermittent windshield wipers



Duel Electric Horns Engine Oil cooler



Engine super cooling white exterior



Volt, Oil and Temperature Gauges



Transmission Oil Cooler



Driver’s Side Air Bag



Front driver’s cup holders on interior engine compartment
“dog house”



Installation of



Bus Body Specifications




Starcraft “Star Structure” Steel Cage Construction in side walls, Rear Walls, Floor and over Driver



Bus Painted White in Color



Dark Tinted Style Side Windows



12” deep entrance steps so passengers can
put entire foot on the step when entering and exiting the bus



Rear Door Ajar Buzzer



One Piece Seamless Roof to eliminate the possibility of water leaks in the roof



Drip rails over the side windows

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Front RH “Starview” window in front of passenger door for
maximum driver visibility



Sealed Beam Rear Exterior Lights



Lucerix Breakaway Tour Style exterior mirrors with convex



Stainless Steel Drivers side running board



Color & function coded wiring harness in split loom



Rotary Disconnect switch



Exterior hooded lig
ht at Entry Door



(2) additional interior overhead florescent lights

that are door activated



Seats mounted on full track seating throughout the entire bus



Mid High Seat



Seat covered in Level 1 Vinyl #001, Oxen Black



Steel Wheel Wells



Interior Wheel well int
rusion under passenger seats to allow a more comfortable ride



Electric operated passenger entrance door



Backing safety alarm, 5lb fire extinguisher, (16) unit first aid kit, triangle warning devices



Interior 6” X 16” rear view mirror



Rear Emergency door wi
th upper window



Twin Rear windows on each side or rear door



(
3
) Exterior door entry keys




68, 000 BTU High Capacity Front and Rear Air Conditioning System



Rear under seat 35, 000 BTU Heater



High Back Reclining Driver’s seat with arm rest



Level 5 Fabric on
Drivers and passengers seats high durability



Valve stems extenders for rear tires



Red light over each emergency exit



“No Smoking” sign



White “Standee” line



Decal “Please Watch Your Step”



Decal vehicle height sticker




Please submit floor plan with bid





Delivery to The University of Kansas Medical Center at 3901 Rainbow Blvd, KS 66160


We are also looking to trade
-
in a 19
99

Ford Shuttle Bus

with
1
1
0,
00

miles. Call Bryan Thomas at (913)588
-
1115 or e
-
mail at
fthomas@k
umc.edu

to make an appointment to view the trade
-
in.



Bid

Price







$
_____
__________



Trade
-
In Allowance



($
__
___________
_)



Total Cost
, After Trade
-
In


$
_____
__________