Driving Pension Administration
Developed By :
VIEW PARK TOWERS 9
P.O. BOX 41964
Telephone : +254
x : +254
S AND INVESTMENTS
is a browser
based Pension Administration and Investments Mana
System designed on a transparent Java Enter
prise Edition framework that ca
for the core
functions of Retirement Benefits and Pension Scheme Administration with special emphasis on;
Investments and Asset Management
Sponsor and Member self service
is designed to meet the needs of private and public employee retirement
organizations. Its benefits include:
Lower development and deployment cost
Lower ongoing mainten
Easier software change management
Higher capacity to handle anticipated volumes
Easy integration with legacy application
the following plans
Individual Pension Plans
Provident and Pension)
Equity, Money market,
Balanced Fund, Property Fund)
Investment Trust Funds
Unitized Pooled Funds
Savings and Retirement plans
incorporates the following unique featu
Multi tax regimes
Pension acts and tax legislation
The figure above is a representation of the architectural view of the system
Description of the architecture
is architected around the industry proven Java Enterprise Edition (JEE)
technologies. It is layered into tiers enabling specialization during development and testing. It
highly modular to ensure low coupling and high cohesion
in the appli
cation. It i
Service Oriented Architecture (SOA) enabling seamless communication/integration with other
applications by exposing web services.
run on any standards compliant browser. The UI layer is responsible for
communication with the server components for transfer of data between the client and the
In the Business Logic Layer, we have JEE components that enable the processing of com
business logic which also communicates with the data layer for transfer of data to and from the
In the Data Layer, we have an ORM layer that’s responsible for the transfer of data between the
business and database. This is where the mapping
of business objects to database tables
happens. This way, we are able to and re
target and use different relational databases in
The last logical layer is the data layer where we have
. The Oracle Database is
the preferred st
orage owing to its Industry strength and the various products that provide
additional value to an enterprise like Data warehousing, Real Application Clusters etc
is flexible and readily tailored to the unique business and technical needs of
any pension scheme. The ability to customize this approach allows this solution to support
critical pension operations while leveraging existing technology investments and tools.
CORE PENSION ADMIMISTRATION SERVICES
is its Core Pension Management Services, which include
integrated modules that perform the primary business processes associated with operating a
This solution uses a set of predefined system design templates including data
models, class and
state diagrams, graphical user interface models, and a predefined software architecture to
accelerate the delivery of these services.
Administration Services consist of pre
designed and developed components that
are part of the
s’ mainstay software architecture.
The Administration Services include:
Batch Process Administration
User Profile Administration
Members, benefits recipients and employers access
user interface (UI) is natively web
enabled and based on the EXTJs library. It
or building interactive web
applications using technologies such as
DOM scripting. ExtJs includes a set of
based form controls (or "widgets") for use within web applications that give one a
like look and feel
The channel layer provides integration for various forms of communication
BACK END LAYER
This layer encompasses the back
end database where the application stores the data,
interfaces with the legacy applications, and integrates with imaging and wor
related communication to and from the users is through the application layer.
based workflow and imaging components can also be integrated with this layer to
trigger workflow processes.
Internal users access the system throu
gh network connection and
Windows machines. Since these individuals do the bulk of the work, it is useful to provide an
rich user interface that is fully integrated with local desktop applications.
The application layer is t
he core of the system. The key features of this layer are:
Application security services
Load balancing/fault tolerance
Transaction management and messaging
Enterprise application/data integration
Integrates with the
The application layer blends
functionality, custom development and package
based software into a highly scalable business system suitable for meeting our clients’ current
and future business objectives.
Scheme set up
Scheme Descriptive details
Benefits Configuration matrix
Commutation factors, annuity rates
Retirement ages and Contribution rates
Multiple Benefits calculation for
Interest rates history
Scheme documents imaging
Reserve fund Configuration
Bonuses/Service gratuity Configuration
Single or Umbrella scheme Configuration
UnRegistered Contributions configuration
and many more set up details as foun
d in the TRUST DEED
Active members personal details
Salary/Contribution History and Statements
Contribution Arrears tracking
health, transfers, Retirements,
Death in Service processing
Surrender value, Retirement and Deferred Benefits
Breaks in Service tracking
Members in Unregistered Scheme
Batch data imports as per p
Debtors and Creditor
and many more…
Member accounts and to the GL
Batch Exception Reports
And many more…
neficiaries in the Payroll Listing
Their Respective Pay points
Pension Payment History
Benefits and Tax Paid at Retirement
Banks set up
Set up different Banks, Financial Institutions and Paypoints
Death In Retirement Processing
Pensioners Certificate of E
Pension suspension processing
Deferred Pensioners Register
(cost of living adjustment factors)
And many more…
Fully fledged Accoun
ting Package in FundMaster that is seamlessly integrated to the rest
of the modules
Creditor Statements/Aging analysis
Payment Vouchers Register
Debtor Statements/Aging analysis
Printing of Pre
Cash book maintenance
Imprest (Petty cash)
Foreign Exchange Rates Register
Budget Variance Analysis
Flexible Chart of Accounts
Unlimited number of Accounting Levels
Flexible user defined Financial reporting levels set up
General Ledger Accounting transactions drill down
Flexible Accounting Periods
ial Balance, Balance Sheet, P&L and Cash flow
Fixed Assets Register
Fixed Assets Register
Depreciation of Assets
Disposal of Assets
Scheme Investments Register
Investments Performance Monitoring
Investments Guidelines/Compliance ratings
stments Movements Tracking
Tactical/Strategic Portfolio Allocation
Unitization of Investments
Investment Management as per the Various Investment classes.
Commercial Paper and Corporate bonds
ng Term Loans
Fixed Term Deposits
Fees and Commissions
Keeps track of the various fees/
levies and commissions paid by the Scheme
Retirement regulatory body levies
and many more…
MEMBER SELF SERVICE
Member Self Service is a secure online (browser based and platform independent) porta
enables members of
articular Pension Scheme managed by Fund Master Xi be ab
le to access
their personalized pension information from anywhere via the internet.
MSS has been developed with privacy protection control systems designed to ensure the
highest security standards and confidentiality.
With MSS members a
re able to
View (Personal) and Update Contact information.
View their (and totals) Contributions History.
View their Member Statement with a provision to print.
Calculate Benefits Projections.
Perform a 'What
Analysis' to calculate take home in case
of an unprecedented
Make Additional Voluntary Contributions via Mobile and Online Payment (A feature
currently under design and development).
Receive Pension Payments via Mobile Payment (Also under design and development
MSS is for use by both the members and the plan sponsors, it thus
the sponsor to
information about the scheme irrespective of their location (whether they are
out of office).
“My Pension Online” por
tal has been developed in the robust and secure object oriented
java programming language using Java Server Framework (JSF) 2.0 together with Richfaces4 for
designing rich internet applications and deployment under Glassfish 3+ or
Workflow management system aims at distributing work by automating core
processes in Xi e.g. movement, payroll processing etc.
This is achieved by routing tasks and documents to the users responsible fo
r working on them,
through sequential progression of work activities. The workflow system has been designed
based on the Decision
chain process model that uses the milestones and decision points to map
out the processes.
features of the workflow
management system include; but not limited to the following:
Task Initiation & Control:
Business processes are initiated and the appropriate human
and IT resources are scheduled and/or engaged to complete each activity as the process
d Decision making:
Rules are created for each step to determine how work
flow related data is to be processed, routed, tracked, and controlled. As an example,
one rule might generate email notifications when a condition has been met.
mplished by passing files, reports or folders from one recipient
to another (e.g., a benefits calculation sheet, a payment voucher etc.)
These allow each worker to quickly identify their current tasks along with
such things as due date, goal da
te, priority, etc.
Staff and/or managers can be notified when certain milestones
occur, when workload increases, etc
The system can provide valuable information on current workload,
future workload, bottlenecks (curr
ent or potential), turn
around time, missed deadlines,
Tracking and logging of activities:
Information about each step is logged. This includes
such things as start and completion times, person(s) assigned to the task, and key status
fields. This info
rmation is later used to analyze the process or to provide evidence that
certain tasks were in fact completed.
Administration and Security:
A number of unctions have been provided to identify the
participants and their respective privileges as well as to a
dminister routines associated
with any application (e.g., certifications, payments processing etc).
Our workflow management solution adds value to our clients in a number of ways, and some of
the benefits of the workflow systems are as follows just to ment
ion a few:
Opportunities for Process Change
It forces organizations to examine and define their
business processes, which is the normally the ideal time to consider business process re
Improved/Increased Access to Information:
management system builds
corporate knowledge through gathering and organizing all the process information that
may have been scattered among various staff members, which is now combined and
availed to all employees, especially newer employees who may have
understanding of a more complex business operation
Improved Security & Reliability:
Using mechanisms such as role privileges (determines
who can access and/or change information), process control (e.g. a document may need
management approval bef
ore moving on to the next step), version control, and system
ups, the data becomes more secure and reliable
workflow management system
has been developed using the J
nd can run on any J
EE web container.
This means that the
application can be accessed through
any web browser(Mozilla firefox, google chrome, Opera etc).
uses JSON (light data interchange mode) data interchange format.
end has been
developed using the Stripes framework for the action beans and Hibernate has been used for
FUNDMASTER XI REPORTING AND BUSINESS INTELLIGENCE
The requirement to make information more available and analytics easier to g
increased demand for technology that can bridge across IT and business.
FundMaster reporting powered by ActuateOne BIRT brings new innovation in simplicity of
assembly of information and analytics that make Business Intelligence and Information
application more effective for businesses to consume and generate.
BIRT (Business Intelligence Reporting Tool)
is the premier development environment to
elling ways via the web on any device. Actuate products add
nd deployment options for web and
Some reports are relatively static and highly structured to meet corporate identity and other
Such “pixel perfect” r
eports are predefined and designed by a professional designer.
At the other extreme, ad hoc reports are much more dynamic, providing the business user with
data and drag and drop web tool to create their own reports.
Scheduling of reports and emailing are
amongst core features driven by ActuateOne.
Reports cutting across all FundMaster modules: Members, Investments, Accounts, Pensioners
Register are designed by same technology.
BENEFITS OF BIRT REPORTS (BI SOLUTION)
FundMaster XI embed Actuate One highl
y customizable, visually rich, open source
analysis and reporting environment into their software product: FundMaster
Reduced cost and containment
Actuate redefines the BI category by moving away from a
set of disparate tools to a suite of i
ntegrated capabilities within a single environment: a
common architecture for development and deployment, utilizing one server and one design
for a seamless unified end
user experience with powerful and highly intuitive BI applications
for users to interac
t with and manipulate their own data and reports.
Increased customer satisfaction,
FundMaster offers users the flexibility to customize and
create information reports. This is powered by BIRT’s highly intuitive end
Expedited time to de
fast to integrate and deploy Actuate products.
Extended community of BIRT developers
Over one million developers use BIRT worldwide.
What better assurance is there that your embedded BI tool has a large pool of strong
development feedback an
Underpinning BIRT’s adoption by ISVs (Independent Software
Vendors) and SaaS (Software As A Service) providers is the extremely scalable BIRT iServer,
designed to ensure that BIRT deployments are not locked into a parti
experience, hardware configuration or data structure. The technology easily scales to
thousands or millions of users as your business grow.
Actuate and its value
added offerings for BIRT have been
recognized as a lead
er in “The Forrester Wave™: Open Source Business Intelligence (BI), Q3
2010” report. The Forrester Wave report, created as a global vendor assessment tool, rated
Actuate as a leader based on Actuate’s pure play BI application and highly scalable,
Figure 1 above shows a sample Members Statement in FundMaster Xi displayed in a BIRT
Viewer. Figure 2 showcases user interactivity within Actuate BIRT Reports.
Ideally business users should be able to
assemble their own dashboards and share them with
others all without involving technical people. Marshboards a combination of marsh up and
dashboard provides real time information from multiple public and private data sources.
ActuateOne is us
ed to model, manipulate and visualize any flavor of data using OLAP or in
memory analysis in order to identify issues, spot trends and make better decisions quickly.
There are additional tools within Actuate products scope that can gui
de in control and
performance measures e.g the Balance Score Card application by Actuate.
FUNDMASTER BENEFIT PLAN MODEL
FundMaster Integrates and provides information to/from the various players in the pensions
The figure above is a representation of the
In this approach
FundMaster will be ready to go live completely within 2 months
long as the data is cle
The Fund administrator will be ready to start doing business very quickly and
earn returns to cover the cost of her investment in IT.
The Fund Administrator will not need to maintain on site support consultants.
The Fund Administrator will be able
to get new products out into the market faster
No need to revert to manual operations for new products with new
No need to fly in consultants to define or setup complicated new products.
Comprehensive parameter driven product setup allows pr
oduct definition to be
business driven rather than IT constrained.
provides seamless integration between all business applications, the Imaging
Document Management System and the workflow engine. This approach reduces process
and greatly improves operational efficiency while simultaneously improving the
delivery of customer service.
VALUE ADD PROPOSITION
SysTech can rapidly provide significant value to your organization by leveraging our strengths
and experience and by capital
izing on our vast resources in solutions development, ongoing
training and team continuity.
We have highly specialized and experienced staff in automation of complex actuarial
calculations and an unmatched
knowledge of the pension industry.
SELECT CLIENT LIST
Central Bank of Kenya
British American Insurance Company
Government Employees Provident Fund
Parliament Pension Scheme
Administrators (Financial Institutions)
Alexander Forbes Financial Services (EA) ltd.
Pacific Pension Administrators
Eagle Africa Insurance Brokers (Formerly Alexander Forbes Insurance Brokers)
African Life Financial Services (Zambia)
Member of SANLAM
Mukuba Pension Trustees LTD. (Zambia)
Local Authorities Pension Trust
Local Authorities Provident Fund
Kenya Ports Authority
Postal Corporation of Kenya Pension Scheme
TelPosta Pension Scheme
KEFRI Staff Pension Scheme
Parastatal Pensions Fund
National Pension Scheme Authority
Kenya Railways Staff Pension Scheme
Kenya Pipeline Pension Scheme
Kenya Agricultural Research Institute
University of Nairobi Pension Scheme
Maseno University Pension Scheme