LETTER OF COOPERATION

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10 Νοε 2013 (πριν από 3 χρόνια και 9 μήνες)

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LETTER OF COOPERATIO
N


Between


First Nations Financial Management Board (“
the
Board
”)


And


[Name] First Nation

(“the First Nation”)


[
address
]


I.

Purpose


The purpose of this Letter of Cooperation (“LOC”) is to outline principles of a cooperative
relationship that will facilitate
the First Nation’s development
and implementation
of a

financial
management system

pursuant to the
First Nations Fiscal Management

Act
(“the Act”)

and
the
review of the
First Nation

s financial management system using
the Financial Management
System Standards (“the S
tandards
”)

established by
the
Board
.


II.

Areas of Cooperation


A)

The
Board
:

i.

upon request will visit the First Nation community to provide orientation for
leadership, management, and staff respecting
Board

materials;


ii.

may

reimburse all or
a
portion of eligible costs

to a maximum of $15,000
,
subject
to available funding
, associated
with the
one
-
time costs related to the
development of a financial management system
, limited to:


1.

external assistance
with the completion of

a self
-
assessment of the
current
financial management
system
;

2.

external assistance for policy development
;

and

3.

external assistance for the development of an implementation plan
;


iii.

can provide capacity building materials;


iv.

will liaise with the First Nation representatives to establish shared expectations
and timeframes;


v.

will provide technical assistance to staff or

advisors associated with
the
First
Nation
’s

financial
management
system certification
;


vi.

will provide technical assistance to staff or legal counsel when making any
necessary revisions to the First Nation’s Financial Administration Law to ensure
compliance

with the Board’s current Financial Administration Law Standards;


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vii.

will,
upon

receipt of a signed
LOC

and Band Council Resolution (“BCR”)
, perform a
desk review of the
First Nation’s financial management system and provide a
summary of results to the First Nation prior to engaging in a full review of the
financial management system
.


B)

T
he First Nation:

i.

will identify key personnel or team of representatives
(e.g. steering

committee)
to
lead the development
and implementation
of the First Nation

s financial
management system
;


ii.

leadership will support the process by executing this LOC and by ensuring
expectations and timeframes are effectively communicated to appropriate
management and staff;


iii.

will ensure the key personnel’s time is made available to undertake the activities
associated with the
review
of the financial
management

system;


iv.

will promote a commitment to the development and implementation of sound
financial man
agement practices
;


v.

will commit to updating and revising its Financial Administration Law to ensure
ongoing compliance with the Board’s current Financial Administration Law
Standards;


vi.

will deliver to the
Board

a signed
BCR

requesting the
Board

to undertak
e a review
of the First Nation’s financial management system for the purpose of evaluating

compliance with the Standards;



vii.

will deliver to the
Board

a completed self
-
assessment that evaluates compliance
with the Standards,
including identification of

any
areas on non
-
compliance,
proposed steps for remediation and a detailed implementation plan
.


III.

Key Personnel


Key personnel are designated by the First Nation to serve as the primary representatives under
this LOC. These points of contact will work cooperatively with the
Board

towards

the
achievement
of the First Nation

s financial management system certificate.


At least one key personnel (i.e. contact person) with the responsibilities under this LOC must be
identified (name, job title, email address and phone number) in the space provided below.



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IV.

Information Sharing


When performing a financial
management system

review, the
Board

requests permission to
share
any final signed
certificates, reports and schedules
with the First Nations Finance
Authority (“the FNFA”). This permission must be provided to us below.



YES

(
otherwise leave
unchecked)

We give permission to the
Board

to provide copies of any final signed
certificates, reports and schedules issued to the First Nation under the Act to
the FNFA




V.

Terms


The
Board

and the First Nation do not intend this LOC to

be legally binding. Their intent is solely
to facilitate cooperative activities to assist the First Nation in developing the capacity to meet
their financial management requirements.



Key contact Person for the First Nation under this LOC


Name:
_____________________________

Job Title: __________________________________


Email: ______________________________

Tel: __________________________________



On behalf of
First Nations Financial Management Board


Date



_________________________
____________________

_________________
___

Harold Calla, Executive Chair



On behal
f of
the

First Nation






Date



____________________________________




___________________

Chief and Council


____________________________________

________
____________________________

Councillor





Councillor


____________________________________

____________________________________

Councillor





Councillor


____________________________________

____________________________________

Councillor





Councillor



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As per section III of this
LOC

please identify
:



Permission to Contact:


Legal Counsel
:

_____________________________



Company
:


_____________________________


Email:


_____________________________


Tel:


_____________________________


Address:


_____________________________



Permission to Contact:


Auditor

:



_____________________________



Company:


_____________________________


Email:


_____________________________


Tel:


_____________________________


Address:


_____________________________