Managing the Facilities Asset Portfolio

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18 Νοε 2013 (πριν από 3 χρόνια και 11 μήνες)

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Managing the Facilities Asset Portfolio

Prepared for the

Tuition Policy Advisory Committee


by The University of Texas Physical Plant

September 10, 2003

Committee Meeting #4

2

A strategic plan

to measure, monitor, and benchmark

Facilities Asset Performance

with the same rigor used in managing
financial assets.

Managing the Facilities Asset Portfolio

3

Assess Facility Needs


Condition: Physical state of buildings & major code issues


Adaptation: Programmatic needs based on teaching & research
requirements

Establish Condition Index Goals for the Portfolio


Facility Condition Index (FCI) for campus as a whole


Building Condition Index (BCI) range for individual buildings

Allocate Resources to Meet Goals


Develop a maintenance plan for each building


Prepare contingency plans

Monitor Progress Toward Goals


Track key metrics


Analyze results, adjust plan as needed

Managing the Facilities Asset Portfolio

4

Assess Facility Needs

VFA has assessed 12 M gross square feet E&G
Current Replacement Value (CRV) of $1,859 M

Identified needs of approximately $740 M

FCI = $740 M / $1,859 M = .40


Maintaining the condition index will require

$30 M per year


5

Assess Facility Needs

Construction By Decade
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
<1920
1920
1930
1940
1950
1960
1970
1980
1990
2000
6

Facility Condition Index (FCI) for campus:

.20 in 2020


Building Condition Index (BCI) range for
individual buildings:

.15 to .40


Establish Goals

7

Two
-
Phased Plan to Achieve Goal


Develop a Maintenance Plan for
Each Building


Prepare Contingency Plans

Allocate Resources

8

Assign buildings to categories that
guide maintenance actions:

A


Allow to Age Gracefully

B


Bandage as Needed

C


Can Be Saved

D


Do a Capital Project (CIP)

Allocate Resources

9

A


Allow to Age Gracefully

Newer buildings with BCI below
target. Allow building to age slowly
until it approaches

target BCI.
Maintenance will primarily be
routine and preventive.

Allocate Resources

10

B



Bandage as Needed

Buildings with BCI near target.
Maintain building in its current
condition.

Maintenance will include
system replacement as needed, as
well as routine and preventive.

Allocate Resources

11

C



Can Be Saved

Buildings with BCI well above
target. Upgrading the building will
move it toward the target BCI.

Maintenance may include several
system replacements and area
renovations, as well as routine and
preventive.

Allocate Resources

12

D



Do a Capital Project (CIP)

Buildings with BCI far beyond target
where cost to bring in range
approaches replacement cost or
where major adaptation is needed.
Maintenance will be minimum
required to keep building usable.
Failure is imminent.

Allocate Resources

13

Current Space Distribution by Category and Square Feet

Allocate Resources

1,627,415
4,784,485
4,388,170
1,249,257
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
A
B
C
D
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BCI = .02

Group A: North Office Building A

Allocate Resources

15

BCI = .33

Group B: College of Business Administration

Allocate Resources

16

BCI = .56

Group C: Peter T. Flawn Academic Center

Allocate Resources

17

BCI = .88

Group D: Garrison Hall

Allocate Resources

18

Allocate available resources within each
category according to:


Customer priorities


Impact on BCI



Focus on high priority deficiencies


Minimize patching







Ability to “Fix the building, not the problem”


Package multiple deficiencies to create larger project

Allocate Resources

19

Contingency Plans are a must.

Building Users: Operating Contingency Plan
Where will classes be held when systems fail?

Physical Plant: Facilities Contingency Plan

Which systems in which buildings are most likely
to fail?


What will we do when systems fails?

Allocate Resources

“Not
if

failure occurs, but
when

failure occurs”

20

Allocate Resources

Electrical System
Equipment
Exterior Enclosure
Fire Protection
Furnishings
HVAC System
Interior Construction
Plumbing System
Selective Demolition
Site
Special Construction
Structure
0M
20M
40M
60M
80M
100M
120M
140M
ADA Compliance
Appearance
Building Code Compliance
Building Functionality
Building Integrity
Energy
Fire - Life Safety / Schirmer
Fire - Life Safety / VFA
Hazardous Materials
Air Quality
Environmental
0M
20M
40M
60M
80M
100M
120M
140M
21

Monitor Progress

Maintain Accuracy of Key Metrics

1.

CRV

2.

Facility Needs

3.

FCI and BCI

22

Monitor Progress

Analyze Results Annually


Compare actual FCI to prior
years and to goal


Identify buildings that are
outside desired BCI range


Develop annual spending plan to
optimize available resources

23

Funding Scenarios

Options for
FY 03/04

24

Funding Scenarios

$4 million per year

FCI continues to rise

Eminent and actual failures

Primarily reactive

25

Funding Scenarios

$14 million per year

26

Funding Scenarios

$14 million per year


Electrical

27

BTLELEC2.jpg

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BTLELEC4.jpg

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Funding Scenarios

$14 million per year


Electrical


Mechanical

30

GARMECH2.jpg

31

WWHMECH1.jpg

32

Funding Scenarios

$14 million per year


Electrical


Mechanical


HVAC

33

GARMECH2.jpg

34

35

Funding Scenarios

$14 million per year


Electrical


Mechanical


HVAC


Roofs

36

37

PACROOF2.jpg

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Funding Scenarios

$14 million per year


Electrical


Mechanical


HVAC


Roofs


Slowed rate of FCI growth

39

Assess Facility Needs

Establish Goals for the Portfolio

Allocate Resources to Meet Goals

Monitor Progress Toward Goals

Managing the Facilities Asset Portfolio

“20 in 2020”