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Emerging Federal Policies
for Asset Management

Managing Digital Assets

Strategic Issues for Research Libraries

October 28, 2005

Prue Adler

Associate Executive Director

Federal Relations and Information Policy

Association of Research Libraries






"a center without walls, in which the nation's
researchers can perform their research without
regard to geographical location

with colleagues, accessing instrumentation,
sharing data and computational resources, [and]
accessing information in digital libraries."

Bill Wulf, National Science Foundation

Emerging Federal Policies for Asset Management

science is universal desktop access, via the
Internet, to distributed resources, global
collaboration, and the intellectual, analytical and
investigative output of the world's scientific

“Publicly funded research data should be openly
available to the maximum extent possible.”

Organisation for Economic

Cooperation and Development,

"Promoting Access to

Public Research Data for Scientific,

Economic and Social Development

March 2003

Emerging Federal Policies for Asset Management

"A general problem prevalent among all scientific
disciplines is the low priority attached to data
management and preservation by most agencies.
Experience indicates that new research projects
tend to get much more attention than the handling
of data from old ones, even though the payoff from
optimal utilization of existing data may be greater."

"The value of scientific data lies in their use.
Meaningful access to data, therefore, merits as
much attention as acquisition and preservation."

National Research Council, "Preserving
Scientific Data on Our Physical Universe," 1995.

Emerging Federal Policies for Asset Management

New Themes


Strengthen the economic competitiveness
of a
nation's scientific enterprise.

Advance science


national interests including targeted R&D

Provide for
better management

of research
investments while maintaining a central archive

Provide enhanced
public access

The National Consultation on Access

to Scientific Research Data or NCASRD

Emerging Federal Policies for Asset Management

Two areas requiring special agency attention and focus
through the NSTC are Federal scientific collections and
R&D assessment.

Agencies should assess the priorities for and stewardship of
Federal scientific collections
, which play an important role in
public health and safety, homeland security, trade and
economic development, medical research, and environmental
monitoring. Agencies should develop a coordinated strategic
plan to identify, maintain and use Federal collections and to
further collections research.

Determining the effectiveness of Federal science policy
requires an understanding of the
complex linkages

R&D investments and
economic and other variables

lead to
innovation, competitiveness, and societal benefits

From: Administration Research and

Development Budget Priorities, July 8, 2005


FY 2007

Emerging Federal Policies for Asset Management


Evaluate the state of scientific collections, at,
supported or used by US Federal agencies;

Coordinate collection activities across the Federal
agencies, including museum collections; and

Increase government and public awareness of the
importance and uses of collections.

Working Group on Scientific Collections

Emerging Federal Policies for Asset Management

Summary of Research Conclusions

Meteorology Conclusions

In Europe, there is little commercial meteorology or weather risk
management activity because most European governments do not
have open access policies resulting in data not being readily,
economically and efficiently available.

Since the size of the US and EU economies are approximately the
same, there is no reason for the European market not to grow to
US size with the accompanying revenue generation and job growth

A significant contributor to the disparities in weather risk
management activity is the difference in information policies
between Europe and the United States.

From: "Borders in Cyberspace:

Conflicting Public Sector Information Policies and Their Economic Impact,”
Peter Weiss, National Oceanic & Atmospheric Administration,

January 2002.

Borders in Cyberspace…

Emerging Federal Policies for Asset Management

NIH Statement on Sharing Research Data

Data sharing is essential for expedited translation of
research results into knowledge, products and
procedures to improve human health.

All investigator
initiated applications with direct costs
greater than $500,000 in any single year will be
expected to address data sharing in their application.

February 26, 2003


Statement on Sharing Research Data

Emerging Federal Policies for Asset Management

Enhancing Public Access to Archived Publications
Resulting from NIH
Funded Research

funded investigators are requested to submit an
electronic version of the author's final manuscript upon
acceptance for publication, resulting from research
supported in whole or in part, with direct cost from NIH.

Electronic submission is made directly to the NLM's Pub Med
Central (PMC) digital repository of full
text, peer
biomedical, behavioral and clinical research journals.

At the time of submission, the author specifies the timing of
the posting for public accessibility.

NIH strongly encourages authors to post for public
accessibility as soon as possible and within 12 months.

NIH Policy

Emerging Federal Policies for Asset Management


Provide electronic access to NIH funded research
publications for patients, families, health professionals,
teachers, and students.


Keep a central archive of NIH funded research

preserving the record of medical research
and information.


Advance science by creating an information resource
that will make it easier for scientists to mine medical
research publications and for NIH to better manage its
research investment.

Policy Goals

Emerging Federal Policies for Asset Management

DOE needs a Department
wide data policy that
recognizes life
cycle management as an integral
part of research programs and projects.

Emphasis on computational science

Dependence upon the availability, accuracy and
usability of data previously generated by scientists
funded by DOE and other parts of the research

The State of Data Management in the DOE Research and
Development Complex
Report of the Meeting, "DOE Data
Centers: Preparing for the Future, " July 14
15, 2004.

Department of Energy

Emerging Federal Policies for Asset Management

When should data be made available and to whom?

How are data to be preserved and for what length of

What documentation needs to accompany the data to
assure validation?

What types of funding mechanisms and infrastructure
are needed to assure appropriate retention and

DOE Questions Concerning Life Cycle Issues

Emerging Federal Policies for Asset Management

All agency data policies are mission driven.

Most federal agencies are grounded in an environment that
presumes openness and lacks barriers to access based on
federal law and regulation.

Within the federal community, there is a strong understanding
of the value of the public availability of data and of sharing
and building on the work of others.

It is important to understand the motivations/drivers of each

There is a pressing need to develop expertise in scientific

A key to success will be changing cultural norms.

These discussions provide important opportunities to
significantly influence federal policy direction.

Some Conclusions

Emerging Federal Policies for Asset Management