FIRST NATIONS ASSET MANAGEMENT

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18 Νοε 2013 (πριν από 3 χρόνια και 8 μήνες)

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Southern Tribal Council / First Nations Meeting

Rama, Ontario






October 24
-
25, 2012

FIRST NATIONS ASSET MANAGEMENT

MNCFN Pilot Project Update

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Asset Management Definition

Asset management is defined as “
systematic

and
coordinated activities and
practices

through which
an organization optimally manages its
physical
assets
, and their associated

performance
,

risks

and
expenditures

over their
lifecycle

for the purpose of
achieving its organizational
strategic

plan”.






(PAS55, British Standard Institution (BSI) 2003)


Systematic

-


an approach to the management physical assets from concept to disposal



Physical assets
-

fixed or non
-
current assets such as buildings, equipment, plants, and
infrastructure



Performance
-

a tactical plan for managing infrastructure assets to deliver an agreed standard of
service and monitoring information such as asset condition, age, maintenance, estimate of remaining
life etc



Risks

-

an asset
-
specific action plan for assets to estimate associated risk and to determine cost
-
efficient corrective action when required



Expenditures

-


a “cradle to grave” approach that plans the total cost of ownership over the life of an
any given asset and may include the whole
-
life cost of planning, design, construction and acquisition,
operations, maintenance, rehabilitation, depreciation, replacement or disposal



Lifecycle

-

how to continue to do so for the least cost by enabling an innovative approach to
providing the a level of services standard (LOSS)



Strategic

plan
-

introduce practices that go beyond just engineering, but into financial management,
risk management, information management & service standards with profound effects on the
decisions making in the management of all infrastructure assets.

Asset Management Definition
-

Highlights

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InfraGuide
-

Managing Infrastructure Assets

InfraGuide operated from
2001 to 2007 as a
partnership between the
Federation of Canadian
Municipalities, the National
Research Council and
Infrastructure Canada.


InfraGuide produced a
collection of case
studies,

best practice reports
and e
-
learning tools for
sustainable infrastructure
-

offering the best in Canadian
experience and knowledge.

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Seven Elements to Asset Management

1.
What do you have and where is it?

2.
What’s it worth?

3.
What’s the condition and expected remaining service
life?

4.
What’s the level of service standards and what
needs to be done?

5.
When do you need to do it?

6.
How much will it cost and what’s the acceptable level
of risk?

7.
How do you ensure long
-
term affordability?










Based on InfraGuide


Managing Infrastructure Assets

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Asset Management (AM) Pilot Project

In partnership with the Mississaugas of New Credit First Nations the pilot project
objective was to;



Introduce asset management processes and test the data application by
integrating into the system First Nations ICMS, ACRS and PSAB data



Test the data application for simplicity of data collection and aggregation
of existing data sources into a single point of contact



Test the data application reporting processes with an objective to
streamline & reduce First Nations reporting time, cost and efforts



Test the data application by referencing information specific to AANDC
unique data sets allowing First Nations a one
-
stop shop application



Provide initial and individual software training to system end
-
users

6

AM Pilot Project
-

Deliverables

The First Nation project will involve three phase approach to use current data:


Phase 1:


Programming with an objective to provide a user
-
friendly application while
integrating current ICMS, PSAB and other relevant First Nation data


Phase 2:


Populate the application with current First Nations data and test the system
functionality


Phase 3:


Provide training to First Nations end
-
users on ease of use, data management,
reporting capabilities and system users guide


Prepare a pilot project final report that indentifies concerns, challenges and
provides recommendations to move asset management forward

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AM Pilot Project
-

Schedule

1.
Initial First Nation Meeting

December 2011

2.
Chief & Council Presentation

January 2012

3.
Chief & Council Motion

January 2012

4.
Project Team Developed

January 2012

5.
Business Process Review

February 2012

6.
AssetNav Customization

March 2012

7.
Data Collection and Input

April /May 2012

8.
System Testing & Proofing

June/July 2012

9.
End User System Training

September 2012

10.
Project Final Report

October 2012

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AM Pilot Project


Team Members

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OFNTSC



Elmer Lickers, Project Coordinator


Mississaugas of the New Credit First Nation


Chief & Council


Cynthia Jamieson, Executive Director


Barbara Hill, Director of Public Works, FN Project Leader


Lilia Moos, Finance Director


Lorraine LaForme, Housing Director


Brandon Hill, Infrastructure Supervisor


Carolyn King, Geomatic Program


Brandy Vinnai, Public Works Assistant


Associated Engineering Ltd


Dr. Roland Bradshaw, P.Eng.,
Senior Asset Manager


Matthew Anderson, P.Eng.,
Software Designer


Scott Barbacki ,Data Analyst


Jennifer Gross,
GIS/Asset and Data Management


Amanda Beattie, Administration Support

New Credit’s Pilot Project R&R

System Manager:
Barbara Hill
,

Public Works Director having
full administrative rights to edit all asset data


Financial Manager:
Lilia Moos,

Finance Director having full
administrative rights to edit all financial data


Housing Editor:
Loraine LaForme,

Housing Director having
limited rights to edit housing & infrastructure data


Data Manager:
Brandy Vinnai,

Public Works Assistant having
data input & editing rights to approved changes to asset
inventory & condition


Viewer:
Administrative/Maintenance staff having limited access
to approved viewing capabilities

10

AssetNav Roles & Responsibilities

System Manager:
responsible for approving and editing all changes as
it relates to asset inventories, conditions, maintenance and inspections


Financial Manager:
responsible for approving and managing all financial
related information


Financial Viewer:
able to view all financial related information


Data Manager:
responsible for overseeing all approved asset edits and
confirms changes through a QA/QC process


Maintenance Manager:
responsible for assigning and approving
maintenance work orders


Asset/Maintenance Viewer:
able to view assets and maintenance
related data

11

First Nations AM Pilot Project
-

Data Flow

First Nations
Infrastructure

First Nations
Finance

ICMS/ACRS

Inventory

Inventory

Valuation

Inspections

Maintenance

Reporting

Reporting

Audit

FIRST NATIONS

AE


OFNTSC

AssetNav




PSAB

12

ICMS

First Nations
Housing

AssetNav System Technology


AssetNav

PSAB

Financial

Statements

ICMS

Inventory

Decision Making

Information
Management

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Data Integration into AssetNav

Background
Data Review
(ICMS/ACRS/PSAB)

Asset
Attributes
Gathered

Gap Analysis

Schema
Creation
and Pilot
Community

Schema
Review and
Update

AssetNav

14

AssetNav

Demo

15

Asset Management Application

16

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Proposed changes to Google, Bing etc.

AssetNav is web
-
delivered software application designed to assist First
Nations with the day
-
to
-
day operation and finance administration.



Provides simple, quick and intuitive access to infrastructure inventory, costs,
condition and PSAB data all in one convenient location



Provides processes to manage, maintain and monitor the condition of capital
assets and processes to address maintenance requirements



Offers lifecycle costing, criticality failure ratings and priority replacements



Monitors the historical & amortization values of tangible capital assets



Provides a central repository for attaching any electronic files, drawings,
spreadsheets, equipment & service manuals etc.



Is a non
-
proprietary internet delivered product allowing 365x24x7 access at the
First Nation data via the internet anywhere in the world


AssetNav
-

Asset Management System

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Asset Management


Next Steps

1.
Production of analytical results from Asset Management awareness
survey responses


2.
Create Asset Management Awareness within First Nations through
multiple workshops


3.
Complete the Mississaugas of the New Credit pilot project, determine
challenges, issues and recommendations


4.
Expansion of the pilot project to 6 additional pilot communities.


With a focus on Asset Management Awareness workshops


Awareness workshops to include current ICMS processes


Customization of community’s AssetNav software


Training key staff in the use of AssetNav


Continuous improvements of our Asset Management approach

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Thank you for your attention….

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