LMBR Implementation for TAFE

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Learning Management and Business Reform Program

Better Systems, Brighter Futures

LMBR


Implementation for TAFE

September 2009

Learning Management and Business Reform

Better Systems, Brighter Futures

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What is out there?



APS, EATR, SFAS, SES, SIS, TCS, TPD, TIPA, EVI, MEVI, EMP, TIFFS,
Lattice, TPL, TBO, CLAMS, CPR, CRM……………




Some are new, some are old, some are familiar but…..


LMBR :Why change our systems?

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Learning Management and Business Reform

Better Systems, Brighter Futures

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Deliver better services to our customers and staff



Staff feedback
-

current systems are clunky/don’t meet business needs



There are over 100 fragmented technology applications (HR, admin etc)



Can’t consolidate data easily
-

internal, State and Federal reporting



Current systems over 15 years old
-

costly, complicated, not integrated



Current systems not meeting current/future needs



Current systems are failing



LMBR :Why change our systems?

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Learning Management and Business Reform

Better Systems, Brighter Futures

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A program of initiatives covering systems replacement, new procedures and a
new way of working

to:



Transform management, communication and delivery of student
administration, finance, and human resources


Provide greater access to online information


Meet business and customer demands and expectations



Implementing integrated IT systems providing better service and value to:



TAFE


Schools


Corporate areas


Students


Parents


Business / Community










What is LMBR?


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Learning Management and Business Reform

Better Systems, Brighter Futures

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Industry

Any Channel

Customer Relationship Management

Consistent Contact management

Single View of Students

and Customers

Single View of Employees

Student Admin and
Learning Management

Finance and HR/Payroll

Reporting and Analytics

Consolidated
Data

Service Delivery

DET Staff

Student/Parent

Management/
Reporting
users

Learning Management and Business Reform

Better Systems, Brighter Futures

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LMBR timelines

2008

2009

2010

2011

2012

2013

2014

2015

Systems & Process
Design

Corporate Finance R1.1 (JDE
)

TAFE Finance R1.1a (TIFS) Planned

Schools Finance R1.2 (OASIS
)


TAFE HR/Payroll (Lattice) Planned 2.1


Schools/Corp HR/Payroll

SALM for Schools


New Student Administration & VLE
(SC

Phased

implementation

First implementation

First implementation

Shared Service Centres

System Implementation

Legend

Project Preparation, Planning &
Business Requirements

SALM for TAFE

Learning Management and Business Reform

Better Systems, Brighter Futures

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Where are we up to?

Finance implementation

is here

Business

Requirements

System Design

Build

Test

Business

Readiness

Cut over

Business Blueprint

Realisation

Final Preparation

Go Live & Support

Production

Support

Project Management Planning

Project Preparation

System

Readiness

HR implementation

is here

TAFE SALM

is here

Learning Management and Business Reform

Better Systems, Brighter Futures

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SAP



Is one of the world's leading business software
companies



One
of the leading Finance and
HR/Payroll solutions
available



SAP Australia
started work with DET in March 2008



SAP
currently used
by >
20 other NSW government agencies









Projects in the LMBR Program

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Learning Management and Business Reform

Better Systems, Brighter Futures

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Shared Service Centre



Support Finance and HR/Payroll services



Transactions will be processed through Shared Service Centres



Processes requiring business decisions will remain in the

Institutes/ Portfolios



Transactions will be streamlined with fewer delays

Projects in the LMBR Program

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Learning Management and Business Reform

Better Systems, Brighter Futures

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Projects in the LMBR Program


Student Administration (SA) & Learning Management (LM)


Student Administration


Integrated web based applications


Phased development of replacement for SCIS/CLAMS from mid 2010


Current applications progressively converted to web based access



Learning Management


TAFE Virtual Learning Environment


Web based applications integrated with Student Admin


Learning Management System (Sakai/Moodle partially in place)


Learning Content Management System (from Jan 2010)


Content Creation Tools (Adobe Suite in deployment)


Web conferencing (Adobe Connect in deployment)


ePortfolio (from Jan 2010)


eBackpack (personalised storage from Jan 2010)


SAM/OLS (available for Institutes from Oct 2009)




Learning Management and Business Reform

Better Systems, Brighter Futures

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Learning Management and Business Reform

Better Systems, Brighter Futures

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Learning Management and Business Reform

Better Systems, Brighter Futures

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Legacy Systems

Corporate and local systems that currently support Institute Business



Approved systems that remain will be integrated with the new

SAP and SALM systems



Some systems will be partially retired



Most legacy systems will need to be retired





Projects in the LMBR Program

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Learning Management and Business Reform

Better Systems, Brighter Futures

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Training

SAP Financial Training


Head Teachers/Managers/Contacts/Finance staff


Short f2f sessions


All other staff


short online sessions


SAP HR Training


HR/Managers


Short f2f sessions?

Head Teachers/Other Staff


Short online sessions?

Learning Management and Business Reform

Better Systems, Brighter Futures

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What does it mean for me?

All Staff


Online petty cash

Online leave (with HR implementation)

New administration systems


Teachers


All above plus:

Use of VLE and associated resources

Use of new software, online resources and ePortfolios


Head Teachers


All above plus:

Online ordering

Online leave approval

Learning Management and Business Reform

Better Systems, Brighter Futures

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The LMBR Intranet site contains information relating to:


LMBR Background


LMBR Overview


Benefits of the program


Program progress


FAQs


Fact Sheets


Scenario overviews


Process descriptions


Bulletins


Contact details


https://detwww.det.nsw.edu.au/deptresources/lmbr/


LMBR Intranet Site

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Learning Management and Business Reform

Better Systems, Brighter Futures

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Questions

&

Discussion