Discussion on the Budget - University of North Florida

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BOARD OF TRUSTEES




BUDGET WORKSHOP


May 10, 2012



BUDGET SUMMARY


Overall the recurring budget increased $3.8 million even with a
$7.5 million reduction in general revenue. We received a $2.25
million increase in general revenue for operational support and
$9.3 million in tuition increase and adjustments.



Although we have additional budget, the carry forward amount
used to pay for nonrecurring priorities is only $9.0 million
compared to $13.5 million last year. The main difference is we
did not have the $4.0 million in recurring reserves this year.



The budget reflects recurring reductions of $1.7 million. In
addition, $722 thousand of new allocations are included.




Total general revenue and lottery for 12/13 is $65.9 million
compared to $90.8 million in 07/08. Without including PO&M
dollars, general revenue and lottery for 12/13 is $48.2 million
compared to $79.2 million in 07/08.


BUDGET SUMMARY


We continue to maintain $4.0 million in
nonrecurring reserves for call backs
this year or additional budget
reductions next year.





Of the total E&G budget, 81.2% of the
budget is salaries and benefits and
OPS, 4.3% is utilities and the remaining
14.5% is operating expenses


BUDGET PROCESS


Each division reviewed their operations to determine
expenses that could be reduced.





A controlled spending committee continued to meet
to review spending throughout the year and look for
methods to create greater efficiencies.



The University had purchasing savings of $361,292
for three quarters of this fiscal year due to sourcing
and contracting by the Purchasing Department




The vacancy pool committee continued its review
process.



REVENUE BUDGET FOR 12/13

Reductions:


General Revenue Reduction
-

$7.2 million



General Revenue Reduction for Financial Aid and
Insurance
-

$322 thousand



ORP/Investment Plan Adjustments
-

$1.0 million



Decrease in Allowable Excess Hours
-

$680 thousand

REVENUE BUDGET FOR 12/13

Increases
-


Assuming a 15% tuition differential increase
-

$5.4
million



Tuition increase for undergraduate, out
-
of
-
state and
graduate tuition
-

$923 thousand



Annualize 11/12 tuition increase of $733 thousand



General Revenue Operational Support
-

$2.25 million



Change in tuition alignment from 10,168 to 10,379 FTE
-

$1.3 million




REVENUE BUDGET FOR 11/12

Increases
-


Plant, Operations and Maintenance for new buildings
-

$1.5 million



Projected increase in FTE by 221 to 10,600 FTE
-

$966 thousand

Reduced recurring budget by $1.7 million


Transferred 7 positions to the Auxiliary Overhead
Funds for savings of $383 thousand


PRESIDENT’S OFFICE


Eliminated a coordinator position for Governmental
Affairs


Reduced training by $75 thousand including one
position and $27 thousand of Operating Expense


Reduced one Internal Auditor position




DIVISIONAL REDUCTIONS IN 12/13

DIVISIONAL REDUCTIONS and
REALLOCATIONS IN 12/13

Administration and Finance


Reallocated $125 thousand of expense within the division to
pay for the increased cost of software licenses


Reduced 8 custodial staff by changing the cleaning schedule of
offices to once/week for savings of $212 thousand


Eliminated Fine Arts Coordinator. All employees of the Fine
Arts Center will be funded from the auxiliary


Eliminated a facility
p
lanner, construction
p
roject
s
pecialist and
coordinator of building
w
arranties due to decrease in PECO
funding


Reallocating a coordinator of accounting from Administration
and Finance to College of Health




Institutional Advancement


Reduced $73 thousand of operating
e
xpenses
including reducing the alumni journal from 3 to 2
times per year


Eliminated a half time position for Alumni Services


Student Affairs


Reduced $18 thousand of operating
e
xpense


Eliminated
c
oordinator of
d
evelopment


Transferred 1 position to ELP and 2 positions to the
Student Life Fee

DIVISIONAL REDUCTIONS 12/13

DIVISIONAL REDUCTIONS AND
REALLOCATIONS 12/13


Academic Affairs


Reduced 3 advisors for Jacksonville Commitment in
the public
s
chools
-

$156 thousand


Eliminated 2.25 secretaries
-

$72 thousand


Real Estate eliminated as a track in the finance major
eliminating one faculty member
-

$125 thousand


S
uspended admissions into a PE track within
secondary education major
-

$69,000


Eliminated a half
-
time advisor
-

$23 thousand



DIVISIONAL REDUCTIONS AND
REALLOCATIONS 12/13


Terminated the Master of Science in Applied
Sociology, eliminating one faculty member through
attrition and two faculty redeployed in the
undergraduate major of social work to gain
accreditation in that field
-

$100 thousand



Reallocated a visitor position in education and one
in marketing to enable additional new resources in
coastal engineering and physical therapy




RECURRING RESOURCES
FOR
2012/13



1)
2011/12 Educational & General allocation (Initial)

$125,791,585


Annualization

of health and retirement benefits $852,182



Adjusted 2010/11 base allocation




$126,643,767


2)
2011/12 New Allocation Funding:




Enrollment growth







$0


Tuition increase







$6,373,607


Tuition realignment






$1,281,526


Annualization

of 11/12 tuition increase





$732,575


Adjustment in PO&M for new space





$1,458,934


GR Operational Support






$2,250,000


Increase in Enrollment by 221 FTE





$965,718


General Revenue Budget reduction




($7,191,189)


Decrease in Allowable Excess Hours






($679,814)


FRS/ORP/Investment Plan Adjustment




$(1,030,551)




New

E&G Funding






$3,787,545


3) 2011/12 Educational & General allocation



$130,804,573

FUNDING SOURCES FOR

RECURRING ALLOCATION

2012/13




New E & G Funding $4,160,806




Reserves (2011/12 Recurring)


$2,015,811




Savings from Alternative FICA $175,000



Divisional Reductions



$1,716,294



TOTAL RECURRING DOLLARS:

$8,067,911



FUNDING SOURCES FOR
NONRECURRING ALLOCATION

2012/13



Reserve carryover





$4,000,000



Prior Year Balance(Unallocated)


$1,600,000



Excess Tuition





$1,300,000




Unspent Funds, Salary Savings



$2,100,000



Interest






$ 550,000









TOTAL NONRECURRING DOLLARS:
$9,550,000

RESERVES



State call back




$4,000,000 nonrecurring






Executive reserve



$200,000 recurring



$400,000


nonrecurring








New Allocations for 12/13

Academic Affairs


Associate Professor and Assistant Professor
Coastal Engineering



Assistant Professor Assistant of Coastal Biology



Assistant Professor of Physical Therapy



Coordinator of UNF Galleries


Potential Budget Issues


Legislative action required employees to pay 3% of their salary
into the defined benefit plan or the defined contribution plan
this fiscal year. A lawsuit was filed and the appeal is with the
State Supreme Court. If the University is required to repay the
monies to the employees and we do not receive funding from
the state, this cost is approximately $2.1 million/year.


An additional 2% reduction in contribution for ORP and
Investment Plan participants was legislated for next fiscal year.
The budget was reduced $1.0 million based on this change. We
are holding these monies in reserve until a court decision is
determined.


This budget assumes the BOG approves the 15% tuition
differential


ACTUAL & PROJECTED FTE


2009/10 Actual FTE



10,468



2010/11 Actual FTE




10,385



2011/12 Actual FTE




10,428



2012/13 FTE Targets



10,600



Arts and Sciences





6,087



Coggin






1,678



Brooks






1,248



Education






1,029



Computing, Engineering, Construction 558





GOAL 1:

Cultivate a learning environment that
supports intellectual curiosity, academic
achievement and personal growth


11/12 Accomplishments for Goal 1
















We increased the number of distance learning courses from 264
to 356 over the past year



We are working on making gatekeeper courses into gateway
courses








44

58

79

97

106

150

40

48

66

72

89

126

29

39

48

49

69

80

0
20
40
60
80
100
120
140
160
2007
2008
2009
2010
2011
2012
fall
spring
summer
11/12 Accomplishments for Goal 1





















We were able to increase the number of fulltime faculty, using
tuition differential funding



We were able to reduce student to faculty ratio from 21
-
1 to 20
-
1









16,570

15,430

16,719

16,320

16,368

572

553

547

559

567

500
510
520
530
540
550
560
570
580
590
600
12,000
12,500
13,000
13,500
14,000
14,500
15,000
15,500
16,000
16,500
17,000
fall 2007
fall 2008
fall 2009
fall 2010
fall 2011
Student
Faculty
11/12 Accomplishments for Goal 1





Average SAT score for freshmen climbed from 1204 in fall 2010
to 1209 in fall 2011.




In 2008
-
09 our second year retention rate was 78%. In 2011
-
2012 the retention rate was 81.4%, down from 82% the year
before.





In 2008
-
09, our third year retention rate was 64%. In 2011
-
12 it
was 70.2%, up from 70% the year before










11/12 Recognitions for Goal 1



A
mong
the nation’s Top 75 “Best Value” public colleges and universities,
according to The Princeton
Review. Also in 2011, 2009
and in 2007.




N
amed
to Kiplinger’s Personal Finance’s list of 100 best values in public
colleges for
2011
-
12
.




The Coggin College of Business at the University of North Florida h
as
been
named an outstanding business school, according to The Princeton Review.
Fifth consecutive year





UNF landed
on Forbes Magazine’s “
Top 20
Best Buy
Colleges.” The
top three
spots on the list went to military service academies that don’t charge tuition:
West Point placed
first, followed by the Air Force
Academy
and the Naval
Academy




























12/13 INITIATIVES FOR GOAL 1





Freshman Year Experience



Common philosophy course for FTIC students


develop
critical thinking



New Osprey Advantage Courses


introduces freshmen
to their major and the faculty in their major



Student Passport


a passport that is stamped when
students attend cultural events, evening lectures, athletic
events



Expanded learning
-
living communities where students
live with peers in the same major



Initiate first gateway courses


Work on Civil Discourse Project with the TU and
WJCT


New tuition differential dollars will support 55 lines
or over 300 course sections























GOAL 2:

Recruit and support a diverse community
of students, faculty and staff who will
contribute to and benefit from the
university’s mission


11/12 ACCOMPLISHMENTS FOR GOAL 2



In 2010/11 we enrolled 218 Jax Commitment students. In
2011/12 we enrolled 276. We had our first class of graduates.



First year retention rates remained high among minority
students: 87.6% for Blacks and 81.6% for Hispanics compared
to an overall rate of 83.4%.



The overall representation of minority students among U.S.
citizens increased over the past year. 2010/11 = 24.4% 2011/12 =
25.5% (fifth year of growth in this number)



The overall representation of minorities in the faculty remained
virtually the same this year as last year: 15.9% in 2010/11
compared to 15.8% in 2011/12









11/12 ACCOMPLISHMENTS FOR GOAL 2



In 2011/12 UNF awarded its first grant to support research on
issues related to diversity: This year’s funding for research to
measure the outcomes of Metro Town.



In 2011/12 UNF offered its first recognition awards for an
individual and a program contributing to campus diversity.



In 2011/12 UNF held its first Week of One, a celebration of
diversity on campus



In 2011/12 UNF brought OneJax onto campus as a UNF
institute.



UNF participated in the international I AM EQUAL program











12/13 INITIATIVES FOR GOAL 2




Continue to fund Commission on Diversity



Coordinate with MOSH on RACE exhibit



Hire a new director for LGBT Center, position funded
by anonymous donor



Provide leadership on Project Breakthrough



Coordinate activities between OneJax and three on
-
campus centers



o
Interfaith Center

o
Center for Intercultural Peace

o
Sustainability Center


GOAL 3:

Support and recognize research and
creative endeavor as essential university
functions


ACCOMPLISHMENTS FOR GOAL 3


While we are still collecting data on 2011/2012 faculty
scholarship, our 2010/2011 data provide the following examples
of faculty scholarship as conducted in two colleges


20010/11 faculty scholarship in Coggin College (48 faculty
reporting)


9 books


7 book chapters


66 refereed journal articles



3 online publications


29 presentations at international, national and regional
professional conferences




2010/11 faculty scholarship in Computing, Engineering and
Construction (30 faculty reporting)


72 book chapters and journal articles


41 presentations at international, national and regional
professional conferences


31 contracts and grants


1 patent








12/13 INITIATIVES FOR GOAL 3




Begin implementing recommendations from outside
consultant.



Fund $675K in startup costs for new faculty research




Continue $120,000 in funding for research in the UNF
Environmental Center. This includes funding for summer
research internships for students. (nonrecurring)




Fund 2 faculty positions in the Coastal Engineering Center


GOAL 4:

Affirm the university’s public responsibility
through civic and community engagement


11/12 ACCOMPLISHMENTS FOR GOAL 4



Students in CIS 4327


Information Systems Senior Project
developed web
-
based database projects for non
-
profits in
Jacksonville, FL


These included United Way, River Region Human Services,
Helping Hands Neighborhood NetworkCenter, and the Emergency
Services and Homeless Coalition.


Helping Hands will continue its relationship with UNF by having
Computing Science Interns work on its website development this
summer






11/12 ACCOMPLISHMENTS FOR GOAL 4



Every course
in the Pre
-
K/Early Learning Program partners with
one of eight different community organizations including Early
Head Start, Jewish Community Alliance, Woodland Acres
Elementary and Duval County Schools.


Every student
in these courses completes 45 hours in authentic
learning situations.


During the past year, 104 UNF students provided more than 1650
hours of direct service as part of their academic course work.

f




Recognitions for Goal 4




The
University of North Florida was admitted to the
2012

President’s
Higher Education Community
Service Honor Roll for its work in community settings,
student volunteerism and philanthropic efforts as well
as academic programs that include forms of
community
-
based learning.



This
Honor Roll award is the second national award UNF has
received for its community engagement efforts. Last year, the
University received the prestigious Community Engaged
University designation by the Carnegie Foundation for the
Advancement of Teaching.










12/13 INITIATIVES FOR GOAL 4


The College of Education and Human Services will launch the
Center for Urban Education and Policy, funded using Schultz
distinguished professor funds

The mission
is to provide a central site
for
organizing and
disseminating information regarding
urban

education activities and initiatives
.



Continue to fund departmental grants to increase community
-
based education in coursework



Continue funding for CROP (College Reach Out Program)
(nonrecurring)



Continue to work with the World Affairs Council on the Global
Issues Forum and will continue to host the Distinguished
Voices lecture (nonrecurring)

GOAL 5:

Secure fiscal, physical and technological
resources aligned with the university’s
mission and values


11/12 ACCOMPLISHMENTS FOR GOAL 5



Opened the new biology building




Opened the new Disability Resources and Military
Veterans Resources Centers



Began increased programming for student life using
funds from the Student Life and Services fee



The
most appropriate measure for utility cost is to
compare the campus EPI score.


This shows the
energy used on a per square foot basis per
year.


The campus EPI (
kBTU
/
sq.ft
/year) score
increased from 70.8205 in 2007 to 75.1166 in 2011, an
increase of 6%.










11/12 ACCOMPLISHMENTS FOR GOAL 5



M
igrated
all student email accounts to the “cloud” resulting in
a three
-
year cost savings of $100,000



E
xpanded
capacity and capability of the Blackboard Learning
Management System to accommodate increased academic
utilization
.




Completed
migration of all University divisions to the web
content management system, providing a consistent look and
feel to the University’s web presence
.



Began moving to paperless board meetings











Recognitions for Goal 5



UNF was listed in the “2012 Guide to 322 Green Colleges”, a
comprehensive guidebook profiling institutions of higher
education that demonstrate a notable commitment to
sustainability in their academic offerings, campus infrastructure,
activities and career preparation.




Earlier in the year UNF was named one of the100 “Coolest
Schools” by Sierra magazine.





UNF’s Student Union was recognized by the Florida Chapter of
The American Institute of Architects (AIA Florida) as the best
educational building and voted the TOP building in the state by
architects’ votes and as the No. 4 building overall in the state by
public vote.











11/12 INITIATIVES FOR GOAL 5


Complete construction on Student Wellness Center




Complete construction on new
student dining
facility




Increase funding for need
-
based aid
-

(Tuition
Differential)




Implement Blackboard
Mobile
components,
provide
convenient access to Blackboard and other
applications from a variety of mobile devices.