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18 Νοε 2013 (πριν από 3 χρόνια και 1 μήνα)

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1

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Trinity County Friends of the Library

Minutes

August 21
,

20
12



Attending:


Mark Feely
,

Oresta Esquibel
,
Julie Feely,

Betty Richards
,

Andrea Samara

and

Jan
Mountjoy


President
Mark Feely

c
al
led the meeting to order at
12:00

pm.




MINUTES

Approval of
the
minutes
:
t
he minutes from the previous m
eeting

on

July 17
,

20
1
2

were
approved.


REPORTS

Treasurer’s Report

Julie Feely

provided copies of the current Treasurer’s Report dated

August

1
,

201
2
.
The current
balance to
-
date is $
21
,
512
.
13

reflecting assets of $
29
,
141
.
64

and

liabilities

of $
7
,
629
.
51
. A
detailed copy of the report is filed and available for review in the Friends file.


Discussion on moving assets
-
Tabled till next meeting.



Librarian’s Report

I met with CAO Wendy Tyler on August 2 to discuss the
Library budget request. I reviewed the
year
-
end wrap
-
up with her and also submitted the Librarian’s Annual report to her. On August 6,
I followed up with an update regarding CJ’s imminent departure as well as
an electronic copy of
the annual

report and th
e goals and objectives for 2012
-
2013. Subsequently we see that the
County has a funding shortfall of 2.9 mil
lion

and has postponed budget hearings
two weeks.
They will take place on
Sept
ember

5
-
7.


The redesigned website is almost complete with content. The only other additional final touches
will be adding a separate stats counter, proofing the permalinks for search engine optimization
and
to
contact IT
to obtain t
he DNS

service information

in order

to remap the

library.trinitycounty.org


on
to the new site.

I reviewed with Andrea adding new information to
the meeting room calendar through a new Google Calendar account I set up for the Library.
This calendar is displayed on the new “test” website and

will be used for other county
departments and the public to see when the meeting room is booked.


The Koha upgrade on 8/12/12 to version 3.8 went smoothly. There a
re

several nice
enhancements that make the site

visually
easier to use.


I

now know that although the MOUs for the First 5 grant were mailed out on 7/9/12

and that

the
A
dmin
istrative

office is in receipt of the MOU.
I

will wait until after the budget hearings to
determine how we will proceed

with this grant
.


A request was put i
n to advertise CJ’s position. The job post
ing is already on the County

website and I expect it will be in the Journal for the next 2 weeks with the deadline for
applications on Sept
ember

4.
I

will wait until after the budget hearings to determine how we wi
ll
proceed.


-

2

-

There was an

At Your Library
” column

in the paper this week reminding families that they
needed to get their order in for their choice of free book. Thus far, we have 5 requests. The total
available funding from Rotary is $550 and we anticipat
e being able to purchase 46 books @ $12
each. If there is additional funding available, this can be discussed under new business.


Our E
-
rate Form 486 has been filed. The vendors will
commence the
appl
ication of the telecom
discounts. The revised
Tech
nolog
y

Plan

that must be revised every three years to qualify for E
-
rate discounts
was submitted and approved by the State Library within 10 days of submission.


New Day

Broadband
’s monthly rate
for Internet service to the Weaverville public computers
has
incr
eased by $6/mo or $72/yr which means we
will

not able to make any reductions in the
requests for
telecom or utilities budgets.



T
he F
riends

approved a total of $1,580.51 for fiscal year 2012
-
13 to fund access to

both

OCLC
cataloging and Interlibrary loan
at the June meeting on 6/19/12. The first OCLC invoice was
received
8/21/12

for cataloging in the amount of $980 and will be given to the Treasurer for
payment.


The C
alifornia
P
reservation
A
ssessment
P
rogram

historical collection
site assessment

took
place on Friday, August 17.
The

meeting with Barclay Ogden from Berkeley

was very productive

and we were able to also visit the Museum
archives
. Mr. Ogden will be submitting his report of
recommendations shortly.


Hayfork Report

Hayfork Friends check
ing account has
a balance of $4,
544
.
45
;

the renewed
CD balance is

$2,72
8
.
86
.

Income for
the
month of June

brought in $75.00

for memberships
.

This year’s
receipt’s of $239.45 from the ongoing book sale has averaged $34.00 a month for the first
seven months
of 2012.

CJ has completed the Trinity Trust funded summer reading program.
She has submitted publicity for the Trinity Journal and KIXE, including a follow up thank you
letter for the journal. The program was huge success with an average of 20 children plu
s many
of their parents at each of the four sessions. The last event was a pajama reading party.
Expenses will be shown in the next report.

The Hayfork Library building landscaping has been
weeded and cut back. The monthly billings for the water use, inclu
ding irrigation, only exceede
d

the basic minimum three

times and then by only $2
-
$3. The plans for replacing the labor
intensive planting are well underway and will be implemented this fall from donations and funds
from the Hayfork Friends of the Library.


A detailed copy of the
Hayfork Friends financial
report is filed and available for review in the
Friends file.


IT Committee Report

Mark reported that the f
irst meeting with new
committee
member Dero Forslund was productive.

New

Day Broadband
has been e
xperiencing
problems
and

service interruptions are county
wide.
We applied for
DS
L

service
for the
Trinity Center

Branch

in June

but TDS, the telecom
provider in Trinity Center

is no longer issuing new DSL accounts according to their customer
service repre
sentative
. Mark
has emailed
Supervisor Pfl
ue
ger requesting assistance from her
office

but there has been no response yet
.


OLD

BUSINESS

The
Summer
B
enefit
F
undraiser
concert
grossed $3,300.
The

net profit margin was
a
pproximately

40%

for this first time event
.

The Friends plan to make this an annual

fundraiser

-

3

-

with the Blues Daddy’s.
There was d
iscussion
about

the
upcoming

budget hearings.

The
Friends and staff will create “Library Supporter”

buttons for the
public
.
Mark will be

meeti
ng with
D
istrict 2
S
upervisor

Judy Morris
.



NEW BUSINESS

There was a d
iscussion on
the
funding

of

the free books for the literacy program if
all Rotary
grant funding is expended
.
The Friends
have

separate funding in

the T
-
Rex account
if
necessary.

A
summary of the Rotary funding use w
ill

be

discuss
ed at a subsequent

meeting
.
Mark
is working on setting up a Friends
cred
it card
that can be used
for these
types

of
circumstances

and other purchases funded by the Friends.

The membership d
iscuss
ed the

disc
ard
ing of

books

at Solid Waste
.
What works best is to place the b
ooks in paper

grocery
bags
. They can then be tossed into the recycling trailer at Solid Waste. It is important to sort
through the discards to make certain they do

not contain any kind of met
al or plastic

such as
spiral bindings or plastic dust jackets
.



The next regular meeting is scheduled for Tuesday,
September 18
, 201
2

at

12
:00 pm
.

Respectfully submitted by
Andrea Samara and reviewed by Oresta Esquibel

0
9
/1
7
/1
2
.