office information needed for accomplishing basic tasks. Raw data

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5 Νοε 2013 (πριν από 3 χρόνια και 11 μήνες)

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Office automation

refers to the varied computer machinery and
software used to digitally create, collect, store, manipulate, and relay
office information needed for accomplishing basic tasks. Raw data
storage, electronic transfer, and the management of electronic business
information comprise the basic activities of an office automation
system.
[1]

Office automation helps in optimizing or automating existing
office procedures.

The backbone of office automation is a LAN, which allows users to
transmit data, mail and even voice across the network. All office
functions, including dictation, typing, filing, copying, fax, Telex, microfilm
and records management, telephone and telephone switchboard
operations, fall into this category. Office automation was a popular term
in the 1970s and 1980s as the desktop computer exploded onto the
scene.
[2]



Microsoft Word

is a proprietary word processor designed by
Microsoft. It was first released in 1983 under the name
Multi
-
Tool Word

for Xenix systems.
[1][2][3]

Subsequent versions were
later written for several other platforms including IBM PCs
running DOS (1983), the Apple Macintosh (1984), the AT&T
Unix PC (1985), Atari ST (1986), SCO UNIX, OS/2, and
Microsoft Windows (1989). It is a component of the Microsoft
Office software system; it is also sold as a standalone product
and included in Microsoft Works Suite. The current versions are
Microsoft Office Word 2010 for Windows and Microsoft Office
Word 2011 for Mac.


Using a computer to create, edit, and print documents. Of all
computer applications, word processing is the most common. To
perform word processing, you need a computer, a special
program called a
word processor
, and a printer. A word
processor enables you to create a document, store it
electronically on a disk, display it on a screen, modify it by
entering commands and characters from the keyboard, and
print it on a printer.


layout


macros

:


spell
checker


WYSIWYG

(what you see is what you get
):


windows


A collection of
data

or information that has a
name
, called the
filename
. Almost all information
stored

in a
computer

must be in
a file. There are many different types of files:
data

files,
text
files
,
program
files,
directory
files, and so on. Different types of
files store different types of information. For example, program
files store programs, whereas text files store
text
.


The
Edit menu

is a
menu

found in most
computer programs

that
handle
files
,
text

or
images
. It is often the second menu in the
menu bar, next to the
file menu
.


It most commonly contains
commands

relating to the handling of
information, i.e.
cut and paste

and selection commands. In
addition, it may also be home to the
undo

and
redo

commands,
especially in
word processors
. It may also contain commands for
locating information, e.g. find commands. In graphics
-
oriented
programs, it often contains commands relating to the
manipulation of images, for example the
crop

command.




The view menu allows you access to many Paint Shop Pro
features that will make your work easier and more efficient. The
main features on this menu are View options such as full screen
and zoom and alignment assists such as grids and guides. The
following graphic illustrates the menu choices. This menu also
contains a feature new to Paint Shop Pro 7, Preview in Web
Browser


Full Screen
Edit


Full Screen
Preview


Normal
Viewing


Zoom Out/Zoom
In


Preview in Web
Browser


Rulers


Grid


Change Grid and Guide
Properties


View Guides




The Insert menu is

Figure 4
-
11

The Insert menu.

The menu choices are grouped into the following groups:

1 Insert into workbook. These menu items alter the cells available in a
workbook.

Cells...


The Cells... menu item opens a dialog asking the user how the sheet
should be altered when new cells are inserted. The dialog lists four choices.
The user can choose one of these by clicking the mouse pointer on one of the
four dots. Only one choice is possible and the currently selected choice has a
black dot in front.




The Shift cells right will insert a region of new cells of the size of the
current selection. Cells which are on the same row as the selection and
within or to the right of the selection will shift over to the right to
accommodate the new cells. The Shift cells down choice will also insert
a region of new cells the same size as the current selection. With this
choice, cells which are in the selection or below the selection will move
down to accommodate the new cells. The two other choices will act as
if the user had chosen to insert rows or columns. These actions are
explained above.

Columns


The Columns menu item will insert columns to the left of
the current selection. The number of columns inserted will equal the
number of columns spanned by the current selection.

Rows


The Rows menu item will insert rows above the current
selection. The number of rows inserted will be equal to the number of
rows


spanned by the current selection.

Sheet


The Sheet menu item allows the user to insert a
worksheet immediately following the current sheet.

2 Insert an object into the worksheet or content into the current
cell. The menu items insert sheet objects into the worksheet or
insert content into the current cell.

Graph...


The Graph... menu item will allow a user to insert a
graphic plot of data. This menu item will launch the graph
druid. Graphing in
Gnumeric

is explained in
Chapter 10


Graphs
.

Image...


The Image... menu item will allow a user to insert a
graphic object containing the image from an
external


file. The use of images in
Gnumeric

is explained in
Section 9.2


Images
.

Function


This menu item opens a dialog to allow the user to
enter a mathematical formula into the cell. The function dialog
includes the names and a brief explanation of all the available
functions.

Function Wrapper


Selecting an item from the submenu shown
in
Figure 4
-
12

replaces every rectangular region in the current
selection with an array function in which the appropriate
function is wrapped around an array version of the current
content. This can be used to create a self
-
sorting data region.



Figure 4
-
12

The Function Wrapper submenu.

Name...


The Name... menu item opens a dialog (see
Figure
4
-
13
) with a list of all defined names that can be pasted into
teh

current cell.
Section 5.2.4.4


Names

explains names in
greater detail.

Figure 4
-
13

The Insert Name dialog.

Comment...


This menu item opens a dialog to allow the user
to enter a comment to the currently selected cell. A red triangle
will appear in the top right corner of the cell to show that the
cell has a comment.



Hyperlink...


This menu item opens a dialog to allow the user
to enter the location of a link. The cell contents will become the
text for the link and clicking on the cell will move the user to the
new location. The link can point to another area of the
worksheet, to another worksheet, or to any location which can
be defined with a Universal Resource Locator (URL). If the URL
points to a resource accessible over the Internet,
Gnumeric

will
launch the desktop web browser to open that URL.

Special


The Special menu item opens a sub
-
menu which
allows the user to insert predefined content into a cell. The
current choices are to insert the current date, time or both.