Acrobat X and Accessibility

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© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Acrobat X and Accessibility

Matt May | @
mattmay

| Accessibility Evangelist

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Agenda


What is Accessibility?


Acrobat X and PDF
Accessibility Overview


The Relationship Between
Accessibility and Standards


Acrobat X Accessibility:
What’s New


Acrobat X Accessibility
Techniques


© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

What is Accessibility?


Accessibility involves two key issues:


How users with disabilities access
electronic information


How
content designers, developers,
and authors produce content that
functions with assistive devices used by
individuals with disabilities.


Accessibility is not a feature, it’s
about
procedures
, processes, and
techniques


© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Adobe Acrobat
X
Accessibility Overview


All products in the
Acrobat X family:
Adobe Reader
, Acrobat Standard,
Acrobat
Professional
and Suite
support accessibility :


Have built in accessibility
accommodations,


Work
with conventional assistive
technology


Provide users of assistive
technology the ability to configure
their copy of the software to work
with their AT


Pro versions
provide authors the
ability to validate and create
accessible PDF documents and
forms from a variety of original
sources including scanned paper
documents and portfolios

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Accessibility Overview: Providing
Accommodation for a Variety of
Disabilities


Accommodation Achieved With or
Without 3
rd

Party Assistive Technology


Blindness


(
Text to Speech functionality: Read Out Loud
and Screen Reader Compatibility also
support for Braille output


refreshable
keyboards, Braille embossers)


Low Vision


(
Text to Speech functionality, Support for
Magnification and Large Type Display:
Reflow, High Contrast Viewing, Read Out
Loud, Screen Magnifier Compatibility)


Limited Mobility


(
Autoscroll
, numerous keyboard equivalents,
compatibility with alternate input devices,
Support for Voice Recognition
-

Dragon,
ViaVoice
)


Cognitive


(
Read Out Loud, Compatibility with
TextHelp’s

PDFAloud

which highlights
content as it is being spoken)



© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Accessibility Overview: Adobe Acrobat / Adobe Reader Built In
Features


High Contrast


Reflow


Autoscroll


Read Out Loud

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Accessibility Overview: Working with Conventional Assistive
Technology


Works in Conjunction with Conventional Assistive
Technology


Accessibility APIs


MSAA, IAccessible2


Screen
Readers:


Windows: IBM Home Page Reader,
JAWS for Windows,

NVDA (Non Visual Desktop Access), Window
-
Eyes


Linux: Orca


Mac OS:
VoiceOver



Voice Recognition: Dragon NaturallySpeaking (Windows)


Screen Magnifiers: Lunar,
ZoomText

(Windows
)

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Accessibility Overview:
Optimize Adobe Acrobat / Adobe Reader for Best Results


Accessibility Setup
Assistant
Configures the User
Agent for Optimal Performance with
Assistive Technology


Adobe
Acrobat


Tools Pane > Accessibility >
Setup Assistant


View > Tools > Accessibility


Alt + V + T + A


Adobe
Reader


Edit > Accessibility > Setup
Assistant


Alt + E + Y + S

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Incorporated. All Rights Reserved.

Adobe Confidential.

Accessibility Overview: Optical Character Recognition (OCR)

o
Useful for Scanned
Content

o
Converts images of
alphanumeric characters to
actual text

o
Called Recognize Text

o
Correct the Results



© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Accessibility Overview: Authoring Assistance Form Field Detection

o
Time saving mechanism
for interactive forms
creation

o
Detects text fields

o
Detects check boxes

o
Adds field labels

o
Users still need to verify
the results



© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Accessibility Overview: Authoring Assistance Add Tags to
Document

o
Adds Structure to
unstructured PDF
documents

o
Semantic hierarchy <H1>,
<H2>, <p>, ….

o
Object placement

o
<Figure>, form objects

o
Establishes content order



© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Accessibility Overview: Authoring Assistance
TouchUp

Read Order
Tool

o
TouchUp

Reading Order
Tool in
Acrobat X Pro for
PDF Accessibility Repair

o
Review and correct reading
order

o
Review
and correct basic
tagging issues

o
Add Alternate Text to
Figures

o
Add
Short Descriptions to
Form


Fields

o
Tag
simple tables quickly and
easily

o
Benefits

o
Quick
and easy to detect
tagging
errors

o
Easy
to fix most common
errors



© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Accessibility Overview: Authoring Assistance Accessibility Checker

o
Feature assists with the
identification of
accessibility errors

o
Adobe PDF accessibility

o
WCAG guidelines

o
Section 508

o
Locates the problem

o
Provides advice on how to fix



© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

The
PDF File
Format: Accessibility Requirements


Logical Reading Order



Does it make sense when
you listen to it?


Alternate Text Descriptions
for Non
-
Text Elements



Have alternate text
descriptions been added to
graphics for those with visual
disabilities?


Logical Tab Order (Forms)


Can you navigate the form
in a way that makes sense?


Short Descriptions (Forms)


Are audible short
descriptions added to form
fields for those with visual
disabilities?


© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

The
PDF File
Format:
PDF Standards and Accessibility Standards are related


PDF Standards


Adobe PDF 1993


PDF/A


ISO 19005 October
2005


PDF/A
-
1a
-

archival


PDF/A
-
1b


archival with tags


PDF
-

ISO 32000 July 2008


PDF/UA
-

ISO DIS 14289


Accessibility Standards


Section 508

June 2001


WCAG 2.0


December 2008

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Adobe Acrobat
X
Accessibility
What’s New


New User Interface


Action Wizard


Accessible Portfolios


Improved scanning to PDF


Enhancements to save as a non
-
PDF format

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Adobe Acrobat
X
Accessibility
What’s New: User Interface


Task Pane Improves Efficiency
Keeping Functions “Up Front”

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Adobe Acrobat
X
Accessibility
What’s New: The Action Wizard


Allows authors to automate routine,
multistep tasks into a guided Action
for making content accessible.
Adobe Acrobat X includes an action
for Making PDF Accessible


New guided Actions allow scripts to
be saved


Sample Accessibility Actions


Create Accessible PDF


Make an Accessible Form

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Adobe Acrobat
X
Accessibility
What’s New: Accessible Portfolios



Accessible Portfolios. Combine a
wide range of file types into a
polished, organized PDF
Portfolio that has accessible
navigation.


MSAA support in the Details
Navigator, or Files Mode view


All Windows MSAA clients, like
screen readers and magnifiers, will
benefit from the new MSAA support


Keyboard support in the Details
Navigator

-

Tab and Arrow keys navigation.

-

Complex selection with Control key
combinations.

-

Enter and Space key control
activation.


Preference
-
> Accessibility option to
show all portfolios in the accessible
Files Mode view.

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Adobe Acrobat
X
Accessibility
What’s New: Enhanced Scan to PDF


Improved scanning to PDF.


Scan and convert paper
documents and forms to PDF.


Make scanned text searchable
automatically with OCR, then
check and fix suspected errors.


Text can be exported for reuse in
other applications

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Adobe Acrobat
X
Accessibility
What’s New: Save as non
-
PDF
formats


Enhancements to Save As
non
-
PDF functionality


Significantly improved quality
of Save As Word output


Significantly improved quality
of converting a Scanned PDF
to Word.


Ability to export a PDF to
DOCX format


Added ability to export a PDF
to Spreadsheet formats
(.XLSX)


Added ability to select a part of
a page and export it to editable
formats like Word, Excel,
HTML etc.

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Scenarios for Accessible PDF


You Have a PDF File


Scanned PDF


PDF Forms


Acrobat Forms

(Forms

Panel
in

Acrobat

X
Professional)


Searchable PDF


You Intend to Create a PDF File


Applications that Create Tagged PDF


PDF Maker (for Microsoft Office)


Other Applications


PDF Form


LiveCycle Designer

(Application Distributed with

Acrobat
X Professional)


© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Scenarios for Accessible PDF


You
want to evaluate and repair a
PDF
File


Scanned PDF


PDF Forms


Acrobat Forms

(Forms Toolbar in

Acrobat 8 Professional)


Searchable PDF


You Intend to Create a PDF File
from another Application


Adobe FrameMaker


Adobe InDesign


Adobe LiveCycle Designer


Microsoft Word


OpenOffice.org


You want to consolidate
documents into a PDF portfolio

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

The PDF Accessibility Workflow....


Ask Yourself a
Series

of Questions in this
Order


Is the PDF a Scanned Image?


Is the PDF Intended to be a Form?


Is the PDF Tagged?


Are the Items Properly Tagged
?


Verifying read order


Verify proper tagging (i.e., figures, tables,
etc.)


Add alternate text descriptions to graphics


Add short descriptions to form fields


Have I Missed Something?


Run the Accessibility Checker


Make recommended and appropriate repairs
until no problems
found


You Can Consolidate These Steps
Using the Action Wizard



© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

1. Open the PDF File


From Acrobat


From the Menu


File > Open


Keyboard Shortcut


Ctrl + O


Accelerator Keys


Alt + F + O


From Outside of Acrobat


Tab to file and select (begin
typing file name)


Click on a PDF file


Right Mouse Click (“Open
With...”)

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

2. Analyze the Content


Give Yourself an Idea of What Lies Ahead


Determine the Complexity of the
Document / Page


Short document (a few pages) or a
long document (many pages)


Single Column / Multi Column?


Are there graphics present?


Tables?


Does it appear to have multiple
headings?


Does it appear to have form fields


Is
the
layout easy or difficult to
follow (side headings for
example)?

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

3. Determine if the PDF File is a Scanned Image


Verify the presence of
searchable text


Zoom In, Look for

Jaggies



Search for Text on the
Page (
Ctrl
-
F
)


Run “Read Out Loud” on
the
Page


Run a Screen Reader





© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

If it is a Scanned Image... Perform OCR


O
ptical
C
haracter
R
ecognition


Tools Pane > Recognize Text


Menu: View > Tools > Recognize
Text

Alt + V + T


© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

4. Locate URLs and Activate Links


Use Acrobat’s Create Links from
URLs
Command


Tools Panel > Document
Processing > Create Links From
URLs


Menu: View > Tools > Document
Processing (Alt + V + T + U)

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

5. Determine if the PDF File is Meant to be a Form


Visual Inspection


Does the Document Appear to be
Soliciting Information


Name, Address,
Social Security Number?


Read Out Loud / Screen Reader Also
Offer Clues for the Visually Impaired


© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

If the PDF File is Intended to be an Interactive Form...Add Form Fields


Automatically detect Form Fields


Add
form fields using the Acrobat
Forms Tools

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

6. Determine if the PDF File is a “Searchable PDF”


If you have performed the previous
steps on the other PDF file types,
your PDF will be a “searchable” PDF
at this point


You Have Ruled Out or Corrected for
the Scanned Document


You Have Ruled Out or Corrected for
the Form


Now It Behaves as if it Came from a
Word Processing or Desktop Publishing
Application



© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

7. Determine if the PDF File is Tagged


Verify the presence of
tags


Add
tags if
necessary

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Incorporated. All Rights Reserved.

Adobe Confidential.

If the PDF File is Not Tagged...then add Tags to the File


Add Tags to Document


Tools Panel > Accessibility


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Adobe Confidential.

8. Determine if the Items are Properly Tagged


Use
the Touchup
Reading Order
Tool


Tools Panel > Accessibility >
TouchUp

Reading Order


© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

9. Make Sure You Have Not Missed Anything


Run the Accessibility Full
Check


Tools Pane: Accessibility > Full
Check

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Create an Action for Your Accessibility Workflows


No Need to Commit All These
Steps to Memory


Create an
Action


Two are Provided


Create Accessible PDFs


Make an Accessible Form


Tailored Actions for Specific
Documents

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Microsoft Word to Accessible PDF


Use the Adobe PDFMaker


Add Alternative Text to Graphics in the Word
File


Do
NOT Use Spaces, Tabs to create tables, use
the Table Editor


Do NOT Use Character formatting for Headings,
Use Styles


Set
Your Preferences
from
the Microsoft Word
Menu:

Make
sure “Enable Accessibility and Reflow
with Tagged PDF” option is selected


Convert with Adobe
PDFMaker


Check
the Results in Adobe Acrobat
X


Follow
the Suggestions for Repair, Repeat Until
No Errors Detected

3
8

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Loose Ends (Some Common Errors That Crop Up)


Check the Language Attribute in Acrobat


Use
Tags Panel to Provide Table Headers
<TH> in First Table Row


Fix
Tab Order Does Not Correspond with
Read Order
Error

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

A Caution Regarding Automated Checking


There is NO Accessibility
Button


Accessible Content Creation is a
Process NOT a Feature


Achieving Accessibility
Requires
Human Testing in addition to
Automated Checking


Checking Can Only Detect for the
Presence or Lack of Required Items


Cannot Check if an Item is Correct or
Appropriate


Accessibility is a New Item for the
Production Workflow


Like
Authoring, Layout, Proofreading, etc.


Note Also, Publishers Will Need to
Employ a Variety of Techniques and
Methods

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

Adobe Acrobat Pro
Review of Accessibility


Compatible
with Conventional Assistive
Technology


Screen Readers, etc.


Provides Built
in Accessibility Accommodations


Facilitates Accessible Authoring


Create Accessible PDF Documents and Forms


Produces Standards Compliant Content


Creates Accessible PDF Documents from Other
Sources

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.

For More Information


Adobe’s Accessibility
Website


www.adobe.com/accessibility


Acrobat Accessibility Home Page


http://www.adobe.com/accessibility/products/acrobat/



Acrobat Accessibility Training Resources


http
://www.adobe.com/accessibility/products/acrobat/training.html



Adobe’s Voluntary Product

Accessibility Templates (VPATs)


http://www.adobe.com/resources/accessibility/tools/vpat/


Adobe TV Accessibility Channel


http://tv.adobe.com/channel/government/accessibility/


42

© 2010 Adobe Systems
Incorporated. All Rights Reserved.

Adobe Confidential.