GLOUCESTERSHIRE HOSPITALS NHS FOUNDATION TRUST

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GLOUCESTERSHIRE HOSPITALS NHS FOUNDATION TRUST


Sustainability Committee


June 2012


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MINUTES OF THE

SUSTAINABIL
I
TY COMMITTEE

H
ELD IN THE BOARDROOM
,
1 COLLEGE LAWN, CHELTENHAM

ON
25 JUNE

2012


THESE MINUTES MAY BE MADE AVAILABLE TO THE PUBLIC AND

PERSONS OUTSIDE OF THE TRUST AS
PART OF THE TRUST’S COMPLIANCE WITH THE FREEDOM OF INFORMATION ACT 2000



PRESENT



Maria Bond

MB

Non Executive Director
-

Chair

Ian Tait

IT

Director of Estates and Facilities

Mike Seeley

MS

Assistant Director of Human Resources

Andy Heaysman

AH

Estates Officer

Sandra Attwood

SA

Staff Governor

Jennifer Schroder

JS

Procurement Manager

Val Dyer

VD

GHNHSFT PPI Forum Member

Catherine Boyce

CB

Clinical Strategy Manager

Jen Goode

JG

Environment and Sustainability Manager




APOLOGIES



Sally Pearson

SP

Director of Clinical Strategy

Georgina Smith

GS

Corporate Sustainability Manager


NHS Gloucestershire

Rob Neale

RN

Assistant Director of Finance

Jenny Hincks

JH

Pub
l
ic Governor

Gill Bliss

GB

Staff Side Representative




IN ATTENDANCE



Zack Pandor

ZP

Director Countywide IT Service

Steve Holley

SH

Service Delivery Manager

Steve Pratt

SPr

Head of ITSS

Elaine Davies

ED

EFD







ITEM

DETAILS

ACTION




029/12

There were no Declarations of Interest.





0
30
/12

MINUTES OF MEETING HELD ON
23 APRIL

201
2



These were

AGREED

as a correct record





0
31
/12

MATTERS ARISING (where not covered elsewhere on the agenda)



021
/
12 Procurement & Sustainability

National Pilot Scheme for tracking supplier performance
d
iscussions have taken place,
all feedback has been given and a conclusion should be reached before next meeting.


JS



032
/12

IT AND SUSTAINABILITY



MB welcomed
Zack Pandor, Steve Pratt &

Steve Holley from the Countywide IT
S
ervices
d
epartment who
presented an overview on the impact of IT on the
environment, including the Trust IT infrastructure, what has

been achieved, current
initiatives and future possibilities, and ways of using IT to reduce organisational
environmental impact.


Manufacturers can help by the choice of materials used,
m
iniaturisation, IT disposal
and recycling and energy efficiency of e
quipment. Trusts can help by using
E
nergy
S
tar
compliant power supplies, power management policies, green disposal, virtualisation,
device sharing, re
-
use of equipment,

use of mobile devices/flexible computing.


Data

centres



processing power and storage



replacement equipment has increased
capacity, reduced physical size, reduced energy consumption, increased power and
cooling density. Air conditioning is important factor


high energy use, rooms are being














Sustainability Committee


June 2012



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2

of
3

redesigned with segregated air flow, targeted c
ooling, heat expulsion or reclamation


more efficient and effective. Currently
the only

way of measuring our power
consumption in the data centres

is for the whole area
, plans to measure, upgrade air
conditioning, consider remote hosting/outsourcing.


Remote monitoring is well established in other trusts


telephone and video
consultations, online consultations, virtual communities. Smaller healthcare facilities
required once remote monitoring in place. Homeworking can be put in place for staff,
also mo
bile working,
telecentres. Other public sector bodies could share resources.


Questions raised included confirmation that green disposal is cost neutral

and Wi
-
fi
capacity for RFID. SA raised the issue of the batteries on the ward “computers on
wheels”

b
atteries not lasting long enough

and SH

will investigate this. The Committee
agreed Community Midwives would be a good group for a pilot scheme on
home
working
, as they could access notes from home rather than driving to their base
at the
beginning of a

s
hift.
It was agreed that ideas can be delivered through 100 Leaders.


MB requested that
ZP and the IT team be invited back to meeting in 6 months time to
update on progress.


















ZP




033
/12

PROCUREMENT



JS reported that
a

national
teleconferencing call

took place

on 15 May for people to
update and inform how it is being taken forward. Depart
ment of Health funding

is

in
place so there should be something to report at next meeting.


JS





034
/12

S
USTAINABL
E

DEVELOPMENT MANAGEMENT PLAN AND ACTION PLAN



Comments were invited on the
Sustainable Development Management Plan (formerly
kn
own as Sustainability Strategy)

and on the action plan
.

Feedback as follows:
-

P10
Legionella and deadlegs

pla
n to be complete
by 2013 but flu
shing may continue so
water usage will not be reduced.

P11 2012
-
13
target to be based on 2011/12
baseline

out
-
turn
.

P13 Sustainability

mentioned in business cases as well as job descriptions

to
encourage culture change.

Issue
document
in
October once these changes are implemented.

Action plan


see separate document.



JG






JG




035/12

NHS G
LOUCESTERSHIRE CONTRACT




Schedule 5 data

confirming Sustainability aims and activities
-

to note.

All




036/12

MONITOR REPORT 2011
-
12



Monitor report
section on Sustainability
-

to note.

MB observed

Trust achievements are

fairly

generic. Next year we should provide more
specific information (what we have done, difference made etc.).

Review in January
2013 meeting.

All





MONITORING REPORTS


037
/12

CARBON EMISSIONS



Quarterly monitoring report

AH was unable to present the Q1 monitoring report. The transfer to the new
e
nergy
provider has resulted in problems processing energy data so no report issued.


Last year’s
carbon was
-
4.2% to end of year with a
-
6.6% reduction for March against a
target of
-
1.5%.

We need to track where we are against the 2008 figure. The Trust plan on achieving
the
-
1.5% against 2011
-
2012 should be achieved through housekeeping across the
bo
ard, no specific projects identified
.










AH



038/12

WASTE RECYCLING



Quarterly Monitoring Report

Q2 (April & May) c
harts show less waste being generated so recycling figures
are
going down. Waste
volumes have

dropped by

appropriately

12%.







Sustainability Committee


June 2012



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3

of
3

Recycling is being promoted in non
-
clinical areas in CGH with excellent response

so
far.
SA reported that nursing staff are very enthusiastic about it.

GRH
scheme starting
shortly
.


JG to speak to Comms
with the good messages relating to sustainability, i
.
e
.

r
equest
publicity for

the new recycling bins
, highlight our success in reducing
waste,
offer
instructions on what to do with broken glass

etc.

Action
JG






JG





039
/12

BUSINESS CASE



Business Solutions report Schneider Electric (external
energy saving review) is due to
be presented at the June Board meeting for approval.

(Afternote


Paper to go to July
Trust Board)






040
/12

COMMITTEE NAME



At the Council of Governors meeting on 14 May 2012 “Mr Marstrand

suggested that the
name of the Committee (Sustainability Committee) may need to be changed to reflect
the wider sustaina
bility issues being considered.
The Chair has suggested that the
Sustainability Committee themselves may wish to consi
der this at their

next meeting.”

Action

MB to ascertain JM’s suggested name and will circulate to members before
next meeting.






MB


041/12

COMMUNICATIONS & AWARENESS RAISING



JG to arrange for articles in Outline relating to Waste and Recycling (minute 038/12)





042
/12

PRACTICE AND RECENT DEVELOPMENTS



Global Green & Health Hospitals network

JG discussed the benefits of joining this
network. IT recommended that the Trust signs
up for this. Twelve trusts have already signed up. Giving and getting best practice


we
are already doing a great deal and this will be another endorsement.


Climate Change Panel

JG attended the above meeting
held 4 May

which

featured two presentations (Green
Fuels
(b
io
-
diesel
)

and Severn Wye Energy Co.). MS suggested investigating
bio
-
di
esel

being used by the public sector.


JG





JG




043
/12

ANY OTHER BUSINESS



Measuring progress

AH suggested we should promote things that we are doing and evidence the progress
made. For a policy document to be meaningful it needs to measure current

situation,
how many staff etc. and then carry out the same exercise in 6 months to show
improvement.


All business cases should show baseline figure
s
.


Water waste

SA
once again brought up the concerns patients and staff have expressed a
bout water
wastage

due to absence of plugs in

wash

basins in Stroke wards.
This al
so impacts on
the assessment process for
stroke patients
,

since

confident
use of sinks is one of the
factors. Infection Control for this trust have instructed no plugs

can be used but

this is

not a national directive. IMT agreed to bring this up at the next LAG meeting.


HSJ Good Corporate Citizenship award

JS
stated that the
Trust has been invited to put in a submission for the HSJ Good
Corporate Citizenship award (sponsored by the NHS
Sustainable Development Uni
t).
CB will approach SP to get B
oard approval to submit a bid

(if the Trust has a suitable
project to submit).










IMT






CB




044
/12

DATE AND TIME OF NEXT MEETING

Monday 24 September

10.15 a.m. Board Room, Trust HQ
,
Cheltenham.

(please note date change)