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GPC / APBC


Team

/ Committee Annual Plan Submission Form

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1

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4

Team

(Staff)

/ Committee
: Policy Management
Committee


Technical Sub
-
committe
e

Project/Program N
ame
:
Online PDP site

2013 only ___
X
_____ or longer
-
term (2014/5)
:

_________

Date
:
October 14, 2012

Revision
:
0

Justification

What GPC
goals
,
Objectives

and initiatives does the identified
project/program

support?

Check all those that apply.



Goals

& Objectives
*

G
:
1

Elect more MPs


O
:
1

Re
-
Elect the Leader



O
:
2

Achieve Official Party Status with 12 MPs



O
:
3

Attract Voters with Engaging National
Campaign

X


O
:
4

Ensure Inclusion of Leader in National Televised Debates


G
:
2

Grow Political Influence


O:5

Motivate Canadians to Vote Green

X


0:6

Make Effective Use of MP Position



O:7

Build Strong Local Campaigns


G
:
3

Build Strong Party Structure


O:8

Build Financial Sustainability

X


O:9

Ensure Effective Administration and Management

X


O:10

Increase IT and IM Capacity

X


O:11

Activate 15,000 Green Volunteers

X


O:12

Establish Green University





Initiatives (How)

I
:
1

Create an online
policy development process at Greenparty.ca


I
:
2

Invite voter participation through public policy forum


I
:
3

Utilize internal policy process to offload biennial meetings


I
:
4

Engage all online members in ongoing policy development


I
:
5

Implement policies
G10
-
D
08
,
G08
-
D
08

and G08
-
D
14


I
:
6



*T
aken fro
m existing strategies and plans.


GPC / APBC


Team

/ Committee Annual Plan Submission Form

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Description

Activity Description



narrative of proposed undertaking

(We’ve entered an example in Italics, please delete and enter your own data)



As per
policies G10
-
D08, G08
-
D
08

and G08
-
D
14

G10
-
D08, G08
-
D
08

and G08
-
D
14
, there is strong desire within GPC to move our policy
development process online so that we can address policy issues on a more regular basis with a larger membership involvement.

The
Poli
cy Management Committee (PMC) has been tasked to create an online development software platform, consistent with functional
specifications and wireframe model developed by PMC.

The Technical subcommittee of P
MC is tasked with creating the software
necessa
ry to implement the functional specifications.



The Technical subcommittee will create the software modules in Drupal so that they can be implemented on greenparty.ca, and
membership can be validated.



The intention of the Technical subcommittee is to also i
nclude a separate policy discussion forum in which the general public can
participate after registering. This public discussion will inform the members
-
only internal discussion and assist in identifying potential
members and donors for the party, while de
monstrating participative democracy.



The development will be resourced through supervised co
-
op IT students from Fanshawe College in order to minimize costs. The
project will require coordination with GPC IT, and will therefore require some staff time.



No
te that the bulk of this project will be completed by April 2012, so the budget timing is front end loaded.


Expected Outcomes / Results
*

Measures

Data Collection
Method(s)

GPC
Platform

Vision Green

Smart Economy

Strong Communities

True Democracy

Green Economy

Avoiding Climate Catastrophe

Preserving & Restoring Environment

People

Planet Needs Canada

Good Government

R
esult
1

Create online PDP on greenparty.ca for
proposal, discussion and ratification of new
policies

(members only)
.



Number of
policies
debated and
decided
.



C
ount





X




X


X

GPC / APBC


Team

/ Committee Annual Plan Submission Form

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PMC evaluation of
effectiveness and
ease of use



Report to
council from
PMC

R
esult
2

Create parallel online public discussion
forum to collect citizen views of policies
being discussed internally.



Number of
citizens
engaged



PMC evaluation of
effectiveness and
ease of use



Count




Report to
council from
PMC


X

X




X


X

R
esult
3

Implement initial information management
module (IM) as a prototype for automated
IM throughout GPC



PMC evaluation of
effectiveness and
ease of use



Report to
council from
PMC










*
Wherever possible outcomes should be evaluated or quantified numerically. Where this is not practical or there are no existin
g numbers to
act as a baseline to compare against then the
outcome should qualified through other means such as expert opinion by a qualified expert. In
these cases numbers should still be collected where feasible but will act as a baseline for the following year or period. Out
comes may not
accrue in the same year

as the activity. P
lease indicate when the outcomes

are expected to be realized

(e.g.

year/qrtr)
.


Roles and Responsibilities

Key
Role
s

Responsibility

Resource
s

PMC

Project overview,
c
ommunications
, testing

PMC

PMC Technical
SubCommittee

Project
execution

PMC Technical

Project manager

Project management and supervision

Jim Johnston

GPC IT
Team leader

Ensure adherence to greenparty.ca standards

Matthew Clarke

Project team

Writing and testing code

Contract co
-
op students


Resources needed
(We’ve

entered an example in Italics, please delete and enter your own data)

People

Full time
Staff

Team

Effort & Duration


1

IT

150

hours



Volunteers

Existing / Additional

Effort & Duration


20

Existing

5 hrs x 20 for testing (PMC)


Contract

Staff

Description

Effort or

Duration

Est.
Costs

2

IT Co
-
op students

4 months

$1
6
,000

1

Customization of IM
module

4 months

$1
5
,000

GPC / APBC


Team

/ Committee Annual Plan Submission Form

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Committees

Committee

Effort or

Duration & Period


1

PMC

2013 Q1


Materials

Material Item

Description

Quantity

Costs

Computers and
software

Includes s
oftware tools
for Drupal development

(note computers will
belong to GPC following
project completion)

2

$6000

Other

Item (e.g.
service)

Description

One Time / On
-
Going

Costs

Office space

Temporary


4 months

One time

$4000

Funds (if not previously identified)

Description

One Time

Ongoing

Costs

Staff travel

X


$
10
00

Total Costs

$42
,000