Enterprise Asset Management

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18 Νοε 2013 (πριν από 3 χρόνια και 8 μήνες)

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Enterprise Asset Management

February 13, 2013


Customer Utility Board


DRAFT

Budget Phases

BASE

CSL


Pkg

010


Pkg

031


Pkg

060



Pkg

090


Pkg

091


Pkg

092


Pkg

093



POP’s




Approved


Modified


Denied


Reduction


Exercise




11
-
13 LAB

ARB


GBB


LAB

Normal Budget Build Process

What Really Happened

DRAFT

What we knew at GBB of $205,807



Pkg

031 = State Government Service Charge ($92,860)


DAS Assessment/Charge for Service Reduction


COO
-

Assessment


ETS
-

Charges for Services


EGS
-

Charges for Services



Policy Option Packages (POP’s)


EAM Surplus Property


Pkg

114 for Workload


($112,947) did
not move forward



DRAFT

What was released at GBB ($2,904,769)


BASE ($
114,638)


PERS
Reduction


Package 010 ($48)


PERS Reduction


Package 031 ($92,860)


SGSC


Package 081 $882


PERS Reduction


Package 090 ($1,954,712)


HB 3182 Budget Reductions


PERS Reduction if positions were used


Package 092 ($69,958)


PERS Reduction


Package 093 ($558,997)


PERS Reduction


Package 116 Supreme Court Building Policy ($1,491)


PERS Reduction


Package 114 Surplus Staffing Policy ($112,947)



DRAFT

EAM Budget Adjustments

Budget Category

Budget Phase

Amount

Item Category

SS

Pkg 031


($92,860)

SGSC

Both

Pkg 114


($112,947)

POP Pulled

Pre
-
GBB Release


$ (
205,807)

PS

Base


($114,638)

PERS

PS

Pkg 010


($48)

PERS

PS

Pkg 081


$882

PERS

SS

Pkg 090


($1,954,712)

Reductions

PS

Pkg 092


($69,958)

PERS

PS

Pkg 093


($558,997)

PERS

PS

Pkg 116


($1,491)

PERS

Post
-
GBB Release


($2,698,962)

Total Reductions


($2,904,769)

DRAFT

EAM


Planning & Construction
Management

Planning &
Construction

ARB

GBB

NET


$5,594,574


$5,523,628


($70,946)

PRICE LIST

Project Management Hourly Rate

Senior Project Manager

$136

$136


-


Mid
-
Level Project Manager

$110

$110


-


Interior Project Manager

$101

$101


-


Entry Level Project Manager

$87

$87


-


DRAFT

EAM


Planning & Construction
Management




Total Reductions to Program At GBB


($70,946)


Recommendation


No Change to Rates for this program

DRAFT

EAM


Rent Program

History of the
Uniform Rent
Rate

2005
-
09

2007
-
09

2009
-
11

2011
-
13

2013
-
15

Office Space




$1.32




$1.32



$1.38




$1.38




$1.45

per square foot
per month

Storage Space



$0.47



$0.47



$0.50




$0.50




$0.50

per square foot
per month

DRAFT

EAM


Rent Program

Lloyd District, $1.74

Salem, $1.70

Eugene, $1.51

DAS Uniform Rent , $1.45

$1.30
$1.35
$1.40
$1.45
$1.50
$1.55
$1.60
$1.65
$1.70
$1.75
$1.80
Rent per square foot per month

Market Rent vs. DAS Uniform Rent

Rates exclude Property Taxes

DRAFT

EAM


Rent Program

ARB

Net
changes

GRB

Debt Service


$30,481,120


0.32

Debt Service


$30,481,120


0.33

Depreciation


$16,821,286


0.18

Depreciation


$16,821,286


0.18

Utilities


$12,291,412


0.13


($300,000)

Utilities


$11,768,389


0.13

Total


$59,593,818


0.63

($300,000)

Total


$59,070,795


0.63

Admin Trx


$746,547


0.01

Admin Trx


$746,547


0.01

Operating Trx


$819,010


0.01

Operating Trx


$819,010


0.01

Transfers


$183,973


0.00

Transfers


$183,973


0.00

PS


$19,363,748


0.20


($431,710)

PS


$18,932,038


0.20

S&S


$13,737,843


0.15


($433,540)

S&S


$13,527,326


0.14

Cap Outlay


$109,115


0.00

Cap Outlay


$109,115


0.00

Total


$34,960,236


0.37


($865,250)

Total


$34,318,009


0.37

Grand Total


$94,554,054


1.00


($1,165,250)

Grand Total


$93,388,804


1.00

DRAFT

EAM


Real Estate Services

Leasing

2013
-
2015 Fee Matrix

Transaction Type

Fee

Lease Renewal: Two (2)
year term or less

1.75% of the Net Rent
gross value of the first 2
years

Lease Renewal: Greater
than two (2) year term

2% of the Net Rent gross
value of the first 2 years

New Leases

3% of the Net Rent gross
value of the first 2 years

Existing Leases

1% of the Net Rent gross
value of the first 2 years

DAS
-
owned building
lease portfolio
management

$500.00 per agency per
biennium

On Demand Lease
Administration Services

$92.00 per hour after the
first hour of service

DRAFT

EAM


Real Estate Services (Cont.)

Real

Property

Transactions



Land

Sales

This program manages the real property transactions (purchases, sales, exchanges, easements etc.) by
DAS and other state agencies as required/requested (ORS 270). Real property transactions are billed
on a fee
-
for
-
service rate ($122 per hour) plus direct costs associated with the transaction.

Statewide Facilities Coordination (SFC)

These charges cover Department of Administrative Services’ expenses for coordinating/facilitating potential
development of new building or facilities, and planning of major construction projects by all state agencies under
ORS 276.227. The costs are allocated to agencies based on budgeted Full
-
Time Equivalent (FTE) positions for
each state agency with 15 or more FTE. Agencies with less than 15 FTE employees are not assessed.

DRAFT

EAM


Real Estate Services (Cont.)

Real Estate Services

ARB

GBB

NET


$3,442,779


$3,042,235


($400,544)

Recap of Changes

Base
-

PERS Changes


($34,831)

Package 031
-

SGSC


($5,738)

Package 082
-

May 2012 Reduction


$882

Package 090
-

Reduction


($313,515)

Package 092
-

PERS


($5,266)

Package 093
-

PERS


($42,076)

Total


($400,544)

DRAFT

EAM


Real Estate Services




Total Reductions to Program At GBB


($400,544)


Recommendation


No Reductions to rates


DRAFT

EAM


Fleet & Parking Services

DAS Statewide Fleet Administration



Under

the

authority

of

ORS

283
.
310

the

Department

of

Administrative

Services

(DAS)

Statewide

Fleet

Administration

shall

control

and

regulate

the

acquisition,

operation,

use,

maintenance,

and

disposal

of

and

access

to

motor

vehicles

used

for

state

business
.

In

addition,

DAS

Fleet

is

responsible

for

providing

safe,

dependable

transportation

in

a

cost

effective

manner
.

DRAFT

EAM


Fleet & Parking Services

Fleet & Parking Services

ARB

GBB

NET


$40,104,554


$39,440,903


($663,651)

Recap of Changes

Base
-

PERS Changes


($24,165)

Package 031
-

SGSC


($14,823)

Package 090
-

Reduction


($530,000)

Package 092
-

PERS


($10,528)

Package 093
-

PERS


($84,135)

Total


($663,651)

DRAFT

EAM


Fleet & Parking Services


Total Reductions to Program At GBB


($663,651)


Recommendation


Daily rental rates were reduced in
the price list.



Daily
Rental Rates


ARB


GBB


Net

Vehicle Type

Daily Rate

Daily Rate

Change

SEDAN


FWD & AWD
(inc. alt
-
fuel, flex
-
fuel,
hybrid)


$49.00


$40.00


($9.00
)

SPORT UTILITY
VEHICLE (inc. flex
-
fuel
and hybrid)


$79.00


$60.00


($19.00
)

7 PASSENGER MINI
VAN


$69.00


$60.00


($9.00
)

12 PASSENGER VAN


$79.00


$70.00


($9.00
)

CARGO VAN


$59.00



$45.00


($14.00
)

PICKUP


$69.00


$60.00


($9.00
)

DRAFT

EAM


Surplus Property


Property Distribution



The State Surplus Property program collects and disposes of state and local government surplus personal
property.


It utilizes a variety of marketing methods, including fixed price sales and online auctions.


Customers
include state and local governments, qualified non
-
profit organizations and the public.


State Surplus is self
supporting and receives no general funds to operate the program.



Surplus is governed by ORS 279A, which states that the program may recover the cost of property disposal
through the amount received through sale of items or that Surplus bills agencies for the difference. The Surplus
program has no control over the quality, quantity or resale value of items sold in any given period.


DRAFT

EAM


Surplus Property

Surplus Property

ARB

GBB

NET


$5,173,228


$4,590,229


($582,999)

Recap of Changes

Base
-

PERS Changes


($17,076)

Package 010
-

PERS


($1)

Package 031
-

SGSC


($8,127)

Package 090
-

Reduction


($387,324)

Package 092
-

PERS


($6,398)

Package 093
-

PERS


($51,126)

Total


($470,052)

POP Package 114
-

Staffing


($112,947)

Total


($582,999)

DRAFT

EAM


Surplus Property



Division following Recommendations from CUB in
October 2012.


Presented reductions in costs to the CUB because
program was not generating enough revenue for 13
-
15.


POP 114 for staffing did not move forward.

DRAFT

Other Information



LFO Reduction Exercise


Possible more reductions during session


If more reductions are realized adjustments can be made


If not, rates remain static



Legislative Session


Changes from GBB to LAB based
upon legislative direction.

DRAFT


Questions?

DRAFT