GUIDELINES FOR REMOTE ACCESS TO LIBRAR
ies’ librarians and exempt
staff can connect to many of the Libraries
and UCI campus technology resources remotely (from home or when they
travel). Examples of such resources are
Libraries’ network (through
Remote Desktop Connection), Libraries and UCI Campus Web Servers
pages, campus email system, and campus Oracle Calendar.
icrosoft Remote Desktop Connection
Microsoft Remote Desktop Connection Client can be used by
employees to connect to the Libraries’ network from home. The Remote
client can only be used by librarians and exempt staff
who are authorized by their supervisor to have remote access to their
ome. The primary use for Remote Desktop
is to provide access to the Libraries’ network drives. Staff so
authorized must make sure that all the operating system and software
requirements, network and security requirement
mentioned below are met.
Failure to comply with security requirements as specified in these guidelines
may result in remote access to the Libraries drives being rescinded.
Approval from the supervisor or Department Head should be obtained.
Staff member has to
read this document before they solicit approval
for Remote Access Connection from his/her supervisor. By requesting
approval for Remote Access Connection, staff member acknowledges
and agrees with the guidelines contained in this document.
Staff member mu
st verify that their remote location meet
requirements related to operating systems, software, security and
network as listed below.
Supervisor is to submit a general work request to IT Department to
have Remote Desktop Connection Services enabled on
Libraries’ staff workstation. If the staff member intends to print using
Remote Desktop Connection, he/she has to provide the printer
model(s) attached to the remote computer to ensure the correct
printer drivers are installed.
and Software Requirements
The remote computer must be running Windows
or later versions of
Microsoft Windows, or Mac OS X
The Remote Desktop Connection client is pre
installed on Windows XP,
Vista or 7
To install it on Mac OS X, please download the c
To protect the Libraries’ computing network, the remote computer must
the following security measures in place:
The latest and most current operating system patches.
A working and continually up
date virus scanner.
Virus should have On
access scanning enabled.
date physical or software firewall. A standard physical home
firewall/router, available at many computer stores at a reasonable
price, should suffice.
If there are multiple systems sharing the same Internet connection, all
systems that share this
connection need to meet these requirements
to be considered reasonably “secure.” This includes systems using
other operating systems
For this to work effectively, the network connection should be a high
connection, such as DSL,
cable modem, or 3G network.
The campus software VPN client should be used when connecting
through Remote Desktop Connection. Information on connecting to the
campus VPN is available on the OIT Web Site:
How to Connect with Remote Desktop
You must logoff your Libraries' staff workstation (but leave it powered
on) in order to connect to it remotely.
Launch the Remote Desktop
cation. In the box labeled
enter either your office computer name or IP address.
(Your office computer name is cXXX.lib.uci.edu, where "cXXX" is your
library computer number.
This number should be printed on a sticker
on the body o
f your Librar
staff workstation. It is also on the "My
Computer" icon on your desktop.)
Once connected, you will see a Remote Desktop Connection window.
If the mouse cursor is in the Remote Desktop Connection window, all
keyboard and mouse input
ent to the
Libraries’ staff workstation
Supply your Windows user name and password to log in to the
Libraries’ staff workstation
For More Information and/or Further Assistance
A Microsoft information page:
Getting Started Using Remote Desktop
A Microsoft article:
Windows XP Remote Desktop for Network
2. Libraries and UCI Campus Web Servers and Wiki Pages
In order to access Libraries
and UCI Campus
Web Servers, you need to use
either a desktop or mobile web browser. All the computers with network
access come with a web browser preinstalled. Keep in mind that you might
need to connect through the campus VPN and/or authenticate through
UCInetID for certain web pages/online
3. Campus Email System
You can access the UCI email system
either by installing an email client on
your home/mobile computer and configur
it according to the instructions
, or through webmail
rom your web browser).
4. Campus Oracle Calendar
You can access the UCI Oracle Calendar either by downloading a desktop
client and configur
it according to the instructions available at
, or by going to
from your web browser.
To support staff in accessing technology resources from home
responsible for the following:
assistance during regular
Helpdesk hours of Monday
p.m. PST (excluding holidays).
the user with contact information for local computer support
companies if the Library staff member requires assistance beyond
what is listed out in the documentation
However, the Libraries’ IT Department
NOT responsible for the following:
assistance at home in person
Any damage to home PC workstations and/or files
issues with personal hardware/software.