Download File - Literacy Volunteers of Quebec

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3 Νοε 2013 (πριν από 3 χρόνια και 11 μήνες)

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Staff (remunerated)



SALARIES AND WAGES

The Coordinator is paid for
----

hours weekly for
-----

weeks. The Administrative Assistant is paid for
------
-

hours weekly for
------

weeks.

This amount is paid
------

split evenly over
-----

weeks.


Deductions at source include: Provincial Income Tax, Quebec Pension Plan
,

Quebec Parental Insurance
Plan, Commission de la Santé et de la Sécurité du Travail du Québec (CSST), Employment Insurance and
Federal Income Tax.



JOB DESCRIPTIONS

Function:

Coordinator

(date approved:
--------
)

Accountability:

to the Board of Directors


Responsibilities:



Function:

Administrative Assistant (date approved:

------
)

to provide administrative support to YLC

Accountability:

to the Co
ordinator


Responsibilities
:



STAFF EXPENSES



OPERATIONAL POLICY


STAFF




Office


RENT


§

L
ease
:

from
_______________

to
______________________

§

Possible rental increase on
_______________________

§

Post
-
dated cheques written for the
________of the month
for________________

§

Payable to:
_____________________




TELEPHONE & INTERNET


TELEPHONE provider:

Telephone Number:

Toll
-
free:



paid ________________


Internet Provider:

U
sername:



Paid____________________






O
FFICE


(insert
address)___________________


Business hours:

___________________________________

Contact list of YLC members and mailing list, Contact information for

business associates: found in
___________________________________














Finance


FUNDING: CORE AND

PROJECT


PACTE

____________

receives its main funding through the
Ministère de l’Éducation, du Loisir et du Sport

(MELS) under the
Programme d’action communautaire sur le terrain de l’éducation

(PACTE). See the
website
www.mels.gouv.qc.ca/dfga/politique/pacte.html


Le Programme d’action communautaire sur le terrain de l’éducation (PACTE), lanc
é

en 2003
-
2004, fait
suite aux orientations de la politique gouvernementale sur
l’action
communautaire : une contribution
essentielle à l’exercice de la citoyenneté et au développement social du Québec

et de la p
olitique
gouvernementale
d’éducation des adultes et de formation continue
, deux politiques qui visent à créer
un environnement favora
ble au développement de l’action communautaire dans la communauté
québécoise et à faire connaître, promouvoir et soutenir les organismes d’action communautaires et leur
regroupement.


TRANSLATION:

The Community Action Program in the Field of Education (PA
CTE) , launched in 2003
-
04,
followed the
orientation set out in the government policies
Community Action : a vital contribution to the exercise of
citizenship and social development in Quebec
and the government policy on
Adult Education and
Continuing Edu
cation
, two policies that aim to create an environment conducive to the development of
community action in Quebec society and publicize, promote and support Community action groups and
their umbrella organizations.


>

Inform PACTE of any change of banking in
formation by contacting Josée Robert:
josee.robert@mels.gouv.qc.ca

or Karine Vaillancourt:
karine.vaillancourt@mels.gouv.qc.ca



See also inform
ation in [Memberships] for occasional funders.


















INSURANCE


________________

provides our basic insurance coverage.
It is paid annually on
__________________
. Refer to the
website:






ACCOUNTING

For day
-
to
-
day bookkeeping, we use
(insert program
name)_________________
. The responsibility for this is
_______________________


Annual Financial Statements are produced by:


______________________insert accountants name and contact info


Our fiscal year

runs from
__________

to
_________

(refer to Calendar). Notification is sent by
_________

in June with a list of required information. Submit books, photocopies of pertinent
information, etc., to accountants by
_______________

to be ready for the AGM in
__
___________
.
Financial statements are approved by the
___________

board before the AGM and adopted by
members at the AGM.


BANKING

Include Bank name and contact information.

Include account types and numbers, cards, GICs, etc.



See a
lso Web/Security secti
on for ban
k card code.




REVENU QUEBEC


Ministre du Revenu du Québec refer to
www.revenu.gouv.qc.ca

or call 800
-
267
-
6299


Direction principale des services


C.P. 3000, succ. Place Desjardins


Montréal, Québec

H5B 1A4

>

Remittances due quarterly: March, June, September and December by the 15
th

of the
following month. Provincial income tax, Quebec pension plan, Quebec parental
insurance plan, Commission de la Santé et de la Sécurité du Travail du Québec

>

Annual income tax: Relevé

1 (RL
-
1) slips and “Summary of Source Deductions and
Employer Contributions” (RLZ
-
1.S
-
V) are due no later than February 28
th

with federal
T4s. Even if you submit the RL
-
1 slips by internet, you must send in the “Summary” by
mail.
For more information refer to the “Guide to Filing the RL
-
1 Slip (RL
-
1.G
-
V).

>

Clic Revenu


on
-
line services

o

Username:
____________

Password:
_______________

>

Annual Declaration: NEQ __________

ID:
_____________________

Must be filed by November 30
th
.

Th
is is done on
-
line and the access code can be found
in the file. Mail in a cheque of $32.00




CANADA REVENUE AGENCY


Refer to their website at
www.cra
-
arc.gc.ca/tx
/bsnss/menu
-
eng.html

or call 800
-
959
-
5525
.

>

Payroll deduction calculator:
www.cra
-
arc.gc.ca/esrvc
-
srvce/tx/bsnss/pdoc
-
eng.html


>

Remittances due
quarterly

by the 15
th

of the followin
g month: Employment Insurance
and Federal Income Tax

>

Annual Income Tax: T4 slips and “Summary of Remuneration Paid” are due no later than
February 28
th

with provincial RL
-
1.
www.cra
-
arc.gc.ca/formspubs/menu
-
eng.html







Administration


For important back
-
up documents of Minutes and books, these are to be found
______________________
. It has been set up to function automatically with associated files on
computers in the office so should not require further intervention. Should the office computers
simultaneously crash(!), it can be set up again, using our e
-
mail a
ccount name and usual

password
.


BY
-
LAWS


___________

By
-
laws were last updated and ratified by the membership at the AGM held
_________
. A
copy follows in this section.



POLICIES AND PROCEDURES


These were compared with the updated By
-
laws and no conflicts or inconsistencies

were found. A copy
of them follows in this section.




Suppliers

MATERIALS



Agendas provided by Myron at
www.myron.ca/



Letterhead, Business Cards, Banners


_______________




Pens and post
-
its provided by CCPromos at
www.ccpromo.ca



Rolling Banner : 4imprint



For books and student
-
tutor supplies, there are four main suppliers:


Laubach Literacy Ontario (user discount)
www.laubach
-
on.ca

Contact Mary
-
Ann Baker,
8A
-
65 Noecker St., Waterloo, ON N2L 2R6


Grassroots Press,
www.grassrootsbooks.net

6520 82
nd

Avenue, Main Floor, Edmonton
AB T6B 0E7 888
-
303
-
3213, Fax 780
-
413
-
6582


Frontier College New Reader’s Bookstore
www.frontiercollege.ca/english/bookstore.html


35 Jackes Ave. Toronto, ON M4T 1E2
800
-
555
-
6523 ext. 305, fax: 416
-
323
-
3522


PUBLICITY



Logo



Contac
t
(insert name of graphic artist & contact info)


STATIONERY



Insert names of suppliers, (eg. Staples)


TRANSLATION

Insert name and contact info


WATER



T
he

W
eb

/ S
ecurity




C
OMPUTER


Computer programs currently in use (2012.02.01):



Microsoft Office


Student and Teacher Edition 2003



Publisher 2003



Simply Accounting 2006



Adobe Acrobat 8 standard

Access Codes are listed separately under the rubric of Security.












WEBSITE


Our own website for the Council, containing much useful

student and tutor activities, can be found at:
____
_____________

To update information on the site
________________


Fees for the use of the Domain

are paid
_____________
to
____________
, Username ,
____________
Pwd:
_____________








P
ASSWORDS


Apple ID

Username:



Newsletter

The
_____
newsletter is
created quarterly
or as needed and
sent out to
members by e
-
mail
and post (see
mailing and contact
file); uploaded to
website through
NALD, using the old
one as a template,
in Publisher

Password:




Name of network:


Xxxx
password:


Username:



Wireless key:


:




Facebook

Username:



Password:




Google doc

Username:



Password:







LVQ

Username:



Password:



Forum User:



Password:




QELA

Access Code:




INTERNET
BANKING PASSWORD

Security answer to questions:


F
orms


>

Annual
Membership Application

>


>

Lesson Plan

>


>

Nomination Form

>


>

Quarterly Progress Report

>


>

Statistics Reporting Record

>


>

Travel Expense Form

>


>

YLC Tutor Record (tutoring hours)












Libraries / Inventory


LIBRARY
:




INVENTORY:


For a complete list of materials see:
_________________________________
.



Laubach Way to Reading with coordinated readers and phonics



Challenger



Voyager



Active Reader (downloadable workbooks)



Endeavor



Menu Math



Jump Math



Smart Solutions



Good Reads /
Guides available for download


Publications/Manuals include:



Director’s Manual including current partnerships, funding, literacy websites, etc.



Basic Tutor Handbook



Trainers’ Manual



















Memberships



Include organizatio
ns and contact info

of which you are a member.



LVQ

QELA

Literacy Foundation