Lifecycle site management at HEC

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2 Δεκ 2013 (πριν από 3 χρόνια και 8 μήνες)

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Lifecycle site management at HEC

Martin
Montminy
, Solution Architect, HEC Montréal

Mame

Awa
Diop
, Software Developer, HEC Montréal

A few questions before we start


How are your course sites created?


Automatically?


Manually, by whom?


Who creates the initial content ?


Instructor?


Assistant / secretary?


What is the basis for the initial content?


Content of the site from the last time the course was given?


Started from scratch?


Who manages the site during the semester?


Instructor?


Assistant / secretary?


12th Sakai Conference


Los Angeles, California


June 14
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16

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This presentation is about…

12th Sakai Conference


Los Angeles, California


June 14
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Creation of sites


Reusing content of sites


Management of sites


Lifecycle of sites


Course Site Management tool

HEC MONTREAL


HEC Montréal is a business school located
in Montréal, Québec, Canada


Over 12 000 students


More than 250 professors


39 study programs


Some distance learning but growing


Programs in China and Lebanon

HEC Montréal and Sakai


Developers of the OpenSyllabus tool


Replacement of a legacy homegrown system


Tools currently deployed:


OpenSyllabus


Resources / Citations


Announcements


Assignments


Tests & Quiz


Web content


In the pipeline for next fall: forum, chat, site stats






Pilot and deployment history

0
100
200
300
400
500
600
700
800
900
1000
0
2000
4000
6000
8000
10000
12000
14000
Winter 2010 Pilot
Summer 2010 Pilot
Fall 2010: Certificat
deployement
Summer 2011: Full
deployement
Number of students
Number of sections
LIFECYCLE AUTOMATION GOAL

Automate everything that can be automated so
that the different stakeholders can concentrates
on value added activities (e.g. content creation)
that cannot be automated.

12th Sakai Conference


Los Angeles, California


June 14
-
16

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Lifecycle overview
-

process

Registrar works with
program directions
to define next year
course offering

From then on, the schedule is updated on a daily
basis

Creation and
modification of
canonical course
sites

Schedules are
modified based on
registration data

Administrative timeline

Academic timeline

Create course sites for next semester using
information transferred from PeopleSoft to Sakai’s
Course Management. Updated on a daily basis after.

First version of course
offering for next
academic year is
transferred to Sakai

Lifecycle of a course site

Site is created with
default tool set:



OpenSyllabus



Resources /Citation



Announcements

When completed (or good
enough for the first few
lectures) the syllabus is
published and is now available
to the students and public

During the semester, site
content is modified, tools can
be added, syllabus updated
and published (OpenSyllabus)
as needed

Site is archived. It is still available
in read
-
only mode. Can be used
as starting point for the first
version of the same course in the
future using the CSM tool.

Instructor or assistant prepare
site usually using content
from a previous semester site.


The Course Site Manager
tool is used for this purpose.


Additional, optional, tools can
also be added.

Instructor or assistant cleans
site including the syllabus and
publish one last time before
archival

Course site

Lifecycle overview
-
Architecture

10

Institution Academic
System

(PeopleSoft)



List of courses


List of sections


List of students


Schedule


Location




Citations

Course
Management

Entity

picker

In house integration


Daily updates using
quartz jobs

Course Site
Manager
(CSM)

OpenSyllabus

Resources

Announcements

Assignements

Tests&Quiz

Forum

Flat files

Sites are created
and/or updated using
quartz jobs

Course Site
Manager
(CSM)

Designed for power
user who manages
many sites like our
secretaries and some
full
-
time lecturers.

The Course Site Management tool

Main features


Is a dashboard for power users who manage
multiple sites.


Publish/
unpublish

OpenSyllabus course outlines.


Copy site content from one site to another.


Import/export site content from/to file in zip
format.


Link/detach course sites in a parent
-
child
relationship.


Create new sites: mostly non
-
official sites which
can later be copied in officials sites.


12th Sakai Conference


Los Angeles, California


June 14
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The Course Site Management tool

Why another tool? Why not use the worksite
setup or another existing tool?


Because OpenSyllabus implements some
concepts not supported by other tool:


Work and published spaces


Hierarchical course outlines/sites


To permit multi
-
site actions


12th Sakai Conference


Los Angeles, California


June 14
-
16

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COURSE SITE MANAGEMENT TOOL
DEMO

12th Sakai Conference


Los Angeles, California


June 14
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CSM future development

Improve its dashboard features by adding:


Status: draft, published, archived using text
and or icons.


Alerts:


Sites not published after start of semester are
displayed in red.


Messages:


Sites for next semester will be available on the …


Sites from last semester will be archived on the ..

12th Sakai Conference


Los Angeles, California


June 14
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16

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QUESTIONS

12th Sakai Conference


Los Angeles, California


June 14
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To learn more…


Visit our confluence page:
http://confluence.sakaiproject.org/display
/OSYL/OpenSyllabus+Home


Contact us at


opensyllabus@hec.ca


martin.montminy@hec.ca


12th Sakai Conference


Los Angeles, California


June 14
-
16

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BACKUP SLIDES

And now here’s a…

12th Sakai Conference


Los Angeles, California


June 14
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Hierarchical CO example

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Course Introduction


Contact Information


Learning Material


Assessments


Lectures



Lecture 1





Lecture 10


Course Introduction


Contact Information


Learning Material


Assessments


Lectures



Lecture 1






Lecture 12


Course Introduction


Contact Information


Learning Material


Assessments


Lectures


Lecture 1






Lecture 11

Economics 101

Generic course
outline from
Coordinator

Economics 101

Section A course
outline from Section
A’s teacher

Economics 101

Section B course
outline from Section
B’s teacher

2010 Sakai Conference
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Denver, Colorado, U.S.A.

Hierarchical CO example

19

Lecture 1



Description


Coordinator’s description


Objectives


Coordinator’s objectives


Lecture 1



Description


Teacher’s description


Objectives



Teacher’s objectives

Coordinator

Teacher Section A

Student Section A

Lecture 1



Description


Coordinator’s description

Teacher’s description


Objectives


Coordinator’s objectives


Teacher’s objectives

Merge of coordinator’s and

Teacher’s course outlines

2010 Sakai Conference
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Denver, Colorado, U.S.A.