A collection of data is not information.
A collection of information is not
A collection of knowledge is not
A collection of wisdom is not truth.
We must manage data about
Info about the organization, its market,
the competition, and
The pattern that relates all these things.
This enables a reliable level of
predictability of the future.
Capture, retention, and reuse of
demand” access to
managed knowledge, situations are
addressed with only a piece of
everything the organization knows
about a similar situation.
Functionality and Differences of
Version control and security
Types of files supported
User interface customizability
Digital Asset Management
views of a stored file.
Content Management Systems
provide a customizable
way to search the content.
Enterprise Content Management
complete asset life cycle
creates virtual work groups
Electronic Document Capture
helps with the transition
of unstructured paper documents to digital assets.
Brand Resource Management
is focused on
syndication of brand, and maintains brand integrity.
Things to keep in mind when
shopping for a system.
Is it customizable? Molding it to the way
you work is important.
Is it relational? Stored files must have links
to all related media
Is it secure? Control who sees what and
that the information is secure as it travels
Is it Flexible? Get client software that
allows access from Macintosh and PC, and
file conversion should be easy so it can be
used on different computers.
University of Michigan Digital Library
Goal: Create a collection of freely available,
oriented digital resources
No storage needed = High Network Traffic.
Everyday storage = Low Network Traffic.
Definition: A library in which a significant
proportion of the resources are accessible
by means of computers.
The digital content may be locally held or
accessed remotely via computer networks.
The use of search engines, Optical Character
Recognition, and metadata allow digital copies of
individual items (i.e. text, images, audio, and
video) to be cataloged and then accessed easily
by authorized personnel in the future.
No physical boundary and round the clock avaiability
Just need an internet connection
The same resources can be used at the same time by a number of users.
provides access to much richer content in a more structured manner, i.e. we can
easily move from the catalog to the particular book then to a particular chapter
and so on.
The user is able to use any search term bellowing to the word or phrase of the
Preservation and conservation
An exact copy of the original can be made any number of times without any
degradation in quality.
have the potential to store much more information, simply because digital
information requires very little physical space
A particular digital library can provide the link to any other resources
costs for the conversion of print materials into digital format
costs for the technical skills of staff to maintain them
Costs of maintaining online access (i.e servers, bandwidth
the costs of migrating every few years to the latest digital
media (Hardware and skilled personnel costs)
Printed material easier on the eyes than reading off of a
Data may become out
date and inaccessible due to
Hampered by copyright law
The content is, in many cases, public domain or self
Some digital libraries work to digitize out
and make them freely available to the public.
Choosing a Software Platform:
Things to consider
File formats supported (text, images, datasets, video, audio, etc.)
metadata standards (descriptive, technical, preservation, rights)
Interoperability (OAI compliance, SRW, Z39.50, etc.)
user authentication and authorization
search/browse of metadata
source vs. proprietary
technical support availability and methods
Fee vs. free
Medium used (by phone, by email, via online forums, etc.)
Scalability (able to grow with the needs of the firm)
backup and recovery
Extensibility (access to other firm resources, systems)
internationalization/multilingual support (languages)
Software Platform: DSpace
DSpace is a digital library
system designed to capture, store, index,
preserve, and redistribute the intellectual
output of a university’s research faculty in
digital formats. It was developed jointly by
HP Labs and MIT Libraries.
Free, open source software
Distributed through the BSD open source
All content types accepted
Dublin Core metadata standard
Customizable web interface
OAI compliant (Open Archives Initiative Protocol
for Metadata Harvesting: supports harvest of
any form of metadata)
Workflow process for content submission
Decentralized submission process
Extensible through Java API
Full text search using Lucene or Google
Database: PostgreSQL, or SQL database that
supports transactions, such as Oracle, MySQL.
DSpace Technical Support
Universities using DSpace
Tech mailing list for technical questions, discussions:
University of Edinburgh
Erasmus University of Rotterdam
Hong Kong University of Science & Technology Library
Massachusetts Institute of Technology
Université de Montréal (Erudit)
University of Oregon
Software Platform: Fedora
Jointly developed by University of Virginia
and Cornell University, Fedora (Flexible Extensible Digital
Object Repository) serves as a foundation for building
based digital libraries, institutional
repositories, and other information management systems.
It demonstrates how you can deploy a distributed digital
library architecture using web
based technologies, including
XML and Web services.
Free, open source
Distributed under the Mozilla open source license
Information available on future release of Fedora Phase 2:
Download the current release, Fedora 1.2.1 at
Any content type accepted
Dublin Core metadata
XML submission and storage
Extensibility: APIs for management,
access, web services
Fedora Technical Support
Universities Using Fedora
Free online support through mailing list: https://comm.nsdlib.o
Kings College, London
New York University
University of Virginia
NSDL: The National Science Digital
Library (created by the National
A free online library
Mission: to provide organized access to
high quality, accurate, and truly useful
resources and tools that support
innovations in teaching and learning at all
levels of science, technology, engineering
and mathematics education
The rapid acceleration of info online makes
finding this material challenging without
There are many other platforms
CDSware (CERN Document Server Software)
Knowledge Management in Action