IS Project Handover to Business Checklist

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IM

Department



Project Handover to
Business Checklist


Form No.

FM IM 009

Rev

No.

0

Date

20/03/2010

Pages


1

of
7



This document was printed on
20 November 2013


Printed

versions are uncontrolled documents.
The onu
s lies with person printing the
document to ensure it is the latest version
.







IS Project Handover to Business Checklist


F
F
O
O
R
R






<Insert Project Name>





PROJECT MANAGER

:
<Insert Name>




BUSINESS SPONSOR

:


<Insert Name>











IM Department


Project Handover to
Business Checklist


Form No.

FM IM 009

Rev

No.

0

Date

20/03/2010

Pages


2

of
7



This document was printed on
20 November 2013


Printed

versions are uncontrolled documents.
The onu
s lies with person printing the
document to ensure it is the latest version
.



DOCUMENT
CONTROL

INFORMATION

<The Template Revision History should be deleted once the document is being used.
It is only for
information purposes.>

TEMPLATE

REVISION HISTORY


Revision

Date

Author

Reason for change

1.0

19 February 2010

S.
Mafura

First Draft














DOCUMENT REVISION HISTORY

Revision

Date

Author

Reason for change














DOCUMENT DISTRIBUTION

#

Name & Surname

Role

1.




2.




3.









IM Department


Project Handover to
Business Checklist


Form No.

FM IM 009

Rev

No.

0

Date

20/03/2010

Pages


3

of
7



This document was printed on
20 November 2013


Printed

versions are uncontrolled documents.
The onu
s lies with person printing the
document to ensure it is the latest version
.



DOCUMENT APPROVAL



By signing this document, the Business Owner agrees to:



Having received all the necessary documentation for the Solution;



Utilising the Solution from the go
-
live date; and



Becoming a custodian of the Solution’s business documentation.


Business Owner
:


:

Name


:

<Name Surname>


:

Signature


:



:



Date



:



Pro
ject

Manager:


:

Name


:

<Name Surname>


:

Signature


:



:



Date



:












IM Department


Project Handover to
Business Checklist


Form No.

FM IM 009

Rev

No.

0

Date

20/03/2010

Pages


4

of
7



This document was printed on
20 November 2013


Printed

versions are uncontrolled documents.
The onu
s lies with person printing the
document to ensure it is the latest version
.



TABLE OF CONTENTS


DOCUMENT CONTROL INFORMATION

................................
................................
....................

2

TEMPLATE REVISION HISTORY (213
-
61)

................................
................................
.................

2

DOCUMENT REVISION HISTORY

................................
................................
..............................

2

DOCUMENT DISTRIBUTION

................................
................................
................................
.......

2

DOCUMENT APPROVAL

................................
................................
................................
............

3

1

DOCUMENT OVERVIEW

................................
................................
................................
....

1

1.1

Introduction

................................
................................
................................
.......................

1

1.2

Background

................................
................................
................................
......................

1

1.3

Document Purpose

................................
................................
................................
...........

1

1.4

Definitions and Abbreviations

................................
................................
............................

1

1.5

Reference Material

................................
................................
................................
...........

2

2

HANDOVER CRITERIA

................................
................................
................................
......

3

2.1

Project Documentation

................................
................................
................................
......

3




TABLE OF
TABLES

Table 1: Definitions

................................
................................
................................
........................

1

Table 2: Abbreviations

................................
................................
................................
...................

1

Table 3: References

................................
................................
................................
......................

2

Table 4: P
roject Documentation

................................
................................
................................
....

3



IM Department


Project Handover to
Business Checklist


Form No.

FM IM 009

Rev

No.

0

Date

20/03/2010

Pages


1

of
7



This document was printed on
20 November 2013


Printed

versions are uncontrolled documents.
The onu
s lies with person printing the
document to ensure it is the latest version
.



1

DOCUMENT OVERVIEW

1.1

Introduction

In order to ensure that there is consistency when project are being handed over to
the business
,
this doc
ument needs to be used by the

IM Division

project managers to list all the deliverables
that have been developed in order to
support

the business
with
the following:



Managing

the
solution

foll
owing the project go
-
live date;



Ensuring full utilisation of the solution by users
; and



Tracking the
benefits of the
solution
.

The
Business
Owner

is to co
-
sign the
sign
-
off

page of this document to acknowledge the
a
pplication, accept it and agree to
utilise

it going forward.


1.2

Background

1.3

Document Purpose

The purpose of
th
is document is to be used as a
checklist of the handover of
Business

documents
from the Project Manager
to
the Business Owner
. The
Business Owner tog
ether with
the Project M
anager will go through the documen
t and verify the receipt of all
documents listed
in
Table 4 of
section

2 of this document
. Upon receipt of the documents and verification, the
Business Owner

will become a custodian for the documents and also the
solution
.


1.4

Definitions and Abbreviations

Table

1 below gives a list of definitions of terms used in this document:

Term

Definition

Project Sponsor

The business person who supported the project
financially from inception to close
-
out.

Business Owner

The business person who becomes the custodian of the Solution once the project is
completed.

Table
1
: Definitions


Table

2 below gives a list of abbreviations and acronyms used in this document:


Abbreviation

Description





Table
2
: Abbreviations





IM Department


Project Handover to
Business Checklist


Form No.

FM IM 009

Rev

No.

0

Date

20/03/2010

Pages


2

of
7



This document was printed on
20 November 2013


Printed

versions are uncontrolled documents.
The onu
s lies with person printing the
document to ensure it is the latest version
.



1.5

Reference Material

Table 3 below gives a list of all statutory, legal, commercial and technical
documents and other
material that are referred to in this document or applicable to this project. This includes the name
and revision of the template used for the document.


No.

Name/Description

Rev

Location

1.





2.





3.





4.





Table
3
: References





IM Department


Project Handover to
Business Checklist


Form No.

FM IM 009

Rev

No.

0

Date

20/03/2010

Pages


3

of
7



This document was printed on
20 November 2013


Printed

versions are uncontrolled documents.
The onu
s lies with person printing the
document to ensure it is the latest version
.



2

HANDOVER CRITERIA

2.1

Project Documentation

<
The following
section must list
all
t
he project d
eliverables that are relevant to

the project

and
required
by the bus
iness for man
a
ging the solution post the project roll
-
out
>


Table
4
: Project Documentation




No

PROJECT
DOCUMENTATION

RECEIVED

BY

DATE
RECEIVED

1.


Solution Responsibility Matrix and Contacts



2.


Copy of Technical Handover to Support



3.


Benefits Tracking plan

and register

(i
f applicable)



4.


Training Guides



5.


List

of all users trained on the aplication



6.


Post Implementation
People
Change Management Activities



7.


Copy of
Close out Report



8.


Manual procedure
for

system downtime



9.


Business Processes