Bilsington Parish Council

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23 Οκτ 2013 (πριν από 3 χρόνια και 7 μήνες)

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1


Bilsington Parish Council

Ashford, KENT


www.saxonshore
-
kent.gov.uk




Parish Clerk

Peter Setterfield

Wealden House

Grand Parade

Littlestone

New Romney

Kent

TN28 8NQ

Telephone 07714300986

Email:
bilsingtonclerk@gmail.com

TO: MEMBERS OF BILSINGTON PARISH COUNCIL


YOU ARE HEREBY SUMMONED

to attend a meeting of the PARISH
COUNCIL to be held on
SATURDAY

21

SEPTEMBER

201
3

at
9
.30
a
m

in
Bilsington
Village Hall
,

Bilsington
.


Peter Setterfield


Peter Setterfield

Clerk
to the Council



The
Chairman
will take questions from parishioners. The number of
speakers will be limited to five (time limit 3 minutes).

.



A G E N D A


1.

APOLOGIES FOR
ABSENCE


2.

DECLARATIONS OF INTEREST

a.

Disclosable Pecuniary Interests (DPI) under the Localism Act 2011
relating to items on this agenda. The nature as well as the existence
of any such interest must be declared.

b.

Other Significant Interests (OSI) under the
Kent Code of Conduct
adopted on 12 July 2012, relating to items on this agenda. The nature
as well as the existence of any such interest must be declared.


Whenever possible, and if in doubt, advice should be sought from the
Clerk prior to the meeting.

3.

MINUTES


To approve and sign the minutes of the meeting held on
13 July

2013.


2


4.

DISPENSATION


On
14 July

2012, minute
5
, the Council delegated authority to the Clerk as
the Proper Officer of the Council to determine applications for
dispensations under
section 101 of the Local Government Act 1972.


Councillors Mrs S Mytton, Mrs C Kerr and S Hudson have been granted a
dispensation in respect of planning applications for Court Lodge Barn as
they are personal friends of the applicant and land owner. Should
the
dispensation not have been granted the Council would not have been
quorate and therefore unable to register any comments with the Planning
Authority, Ashford Borough Council.



This dispensation is only valid for three months from 1
st

August 2013
expir
ing 31
st

October 2013.


RECOMMENDATION: To receive and note the Dispensations.


5.

ANNUAL RISK ASSESSMENT

REPORT:
Each year the Parish Council needs to undertake a risk
assessment of its activities and assets to ensure that it has the necessary
audit
procedures in place and has adequate insurance cover in place.
This review should be undertaken prior to the completion of the Parish
Council’s insurance for the forthcoming year.


The Annual risk assessment for 2013 is attached to the agenda as
Appendix 1
.


RECOMMENDATIONS:

1.

To receive and note the Report.

2.

To adopt the Annual Risk Assessment for 2013.


6.

PARISH COUNCIL INSURANCE


ANNUAL REVIEW

REPORT:
The Parish Council’s Insurance arranged through brokers
Came & Co is due for renewal on 23
rd

October 2013

the renewal premium
being £273.44, including 6% insurance premium tax. This takes into
consideration our long
-
term agreement which expires on 22
nd

October
2015 and includes our annual 5% no claims discount. The Policy excess
remains £250.00 for each and ev
ery claim.


In 2013, at no extra cost, the Core Covers of our policy have been
enhanced by increasing the Hirers Indemnity from £2,000,000 to
£5,000,000: Officials Indemnity from £250,000 to £500,000: Employee
Dishonesty (Fidelity Guarantee) from £100,000

to £150,000: Personal
Accident age limit from 85 years to 90 years (for Death and Permanent
Injury only): and included Business Interruption Loss of Revenue for a
limit of £10,000. Also, Council Property is now covered on an All Risks
basis anywhere in t
he European Union
.


The levels of cover afforded by the Policy meet the requirements identified
by the Annual Risk Assessment.

3



RECOMMENDATIONS:

1.

To receive and note the Report.

2.

To renew the policy in accordance with the renewal notice.


7.

FINANCIAL MATTERS

REPORT BPC/13/0
6

brings to the attention of Councillors an update to
the Council’s finances.


8.

NOTICE OF CONCLUSION OF AUDIT FOR THE YEAR ENDED 31
MARCH 2013


REPORT:
PKF Littlejohn LLP, the Council’s External Auditor

has
completed its work on the
Parish

Co
uncil’s Audit and has forwarded the
certified Annual Return, which is
attached
.



RECOMMENDATION: To receive and note the Certified Annual
Return for the Financial Year Ended 31 March 2013.


9.

FINANCIAL REGULATIONS

REPORT BPC/13/07
brings to the attention
of the Council

a revised set of
Financial Regulations drawn up from a model provided by the National
Association of Local Councils.


10.

VILLAGE HANDYMAN SCHEME

Ashford Borough Council Ward Member Councillor Jane Martin recently
held a meeting at Brabourne

with parishes from Saxonshore attending to
discuss the possibility of establishing a handyman scheme in Saxonshore
and to ascertain what Parishes would like to see available.


Councillor Martin will make a presentation to the meeting of the outcomes
from
this meeting and an indication of the way forward.


RECOMMENDATION: To receive and note the Report.


11.

VILLAGE

HALL


Councillor Mrs C Kerr will provide an update at the meeting


RECOMMENDATION: To receive and note the Report.


12.

NEWCHURCH ROAD

REPORT:
Councillor Mrs S Mytton and Borough Council Ward Member
Councillor Jane Martin had a

meeting with Ron Swan

from Kent
Highways
, at which an investigation into the following at the Bilsington
crossroads

was requested
:
-



1.


Can anything be done to impr
ove the visibility of the cross roads i.e.
reduce the width of the road, moving the junction marking out to give
better visibility.

2.


Is there a possibility that double yellow lines could be put on all
corners of the crossroads.

4


3.


Can the speed limit be reduced from 30mph down to 20mph.

4.


Can extra signage be put in place to restrict large HGVs.

5.


Parking of vehicles on the junction by and opposite the Pub.



The response to these points is as follows:
-

Kent C
ounty Council (KCC) receives many requests every year for new
highway improvement schemes. We are focusing spending on reducing
road casualties, and so must carefully prioritise which improvements we
can deliver and those we just cannot afford. We will onl
y progress a new
scheme where there has been a pattern of personal injury crashes within
the last three years, of the type we would be helping to prevent by
implementing the works requested. We have no record of any crashes in
this location, and therefore
at this moment in time, we will not be able to
meet your request.



Our records currently extend up to the end of March 2013. I understand
there has been a recent incident. I would like to reassure that the Police
have a ‘fast track’ system for raising con
cerns about the highway layout in
the direct aftermath of a serious incident, should they consider that it was
a factor in the crash. I can confirm that this was not the case on this
occasion.



If speeding is of concern locally, I would like to make you a
ware of the
"Community Speed Watch" scheme, which is run by Kent Police.


County Councillor Mike Angell, ward member for Saxonshore has been
made aware of this response as a member of the Joint Transportation
Board the crossroads has been discussed at leng
th and it has been
agreed that the crossroads are dangerous. This has been pointed out in
an email to the Traffic Engineer at Kent Highways and the District
Manager at Kent Highways with a copy being forwarded to the Cabinet
Member for Transport and Enviro
nment at Kent County Council.


Councillor Mike Angell will provide an update at the meeting.


RECOMMENDATION
S
:

1.

To receive and note the Report.


13.

PLANNING MATTERS

13/00862/AS


Court Lodge
Barn, Court
Lodge Farm,
Newchurch
Road,
Bilsington


Internal and
external
alterations as part of
the conversion of the
main barn for events
and alterations of
adjacent single storey
barn for use as
associated toilet and
kitchen
accommodation


Bilsington Parish
Council strongly
supports this application
which does not da
mage
a historic building only
serves to enhance

the use and highlight
the structure.


5


13/00854/AS

Court Lodge
Barn, Court
Lodge Farm,
Newchurch
Road,
Bilsington


Change of use barns
and land for holding
weddings, corporate
events, parties etc.
with assoc
iated
parking, together with
use as store for toilet
and kitchen facilities
in connection with the
proposed use.


Bilsington Parish
Council strongly
supports this application
which does not damage
a historic building only
serves to enhance

the use and hig
hlight
the structure.



RECOMMENDATION: To receive and adopt the schedule of planning
applications and responses submitted.


14.

SAXON SHORE TRUST

Ashford Borough Councillor Jane Martin will give a presentation on her
vision for a Saxon Shore Trust.


RECOMMENDATION: To receive and note the Report.


15.

POLICE AND CRIME COMMISSIONER MEETING

REPORT:
The Clerk recently attended a meeting at Hawkinge
Community Centre

organised by the Police and Crime Commissioner of
Kent. The Commissioner delivered a presentation on her vision for
Policing in Kent,


It was highlighted that 20% of the workforce had left in the last twelve
months and the effect of the budget cuts. The
precept in respect of the
police had been increased in order that further Police Officers and
PCSO’s could be recruited to ensure Community Policing would continue.
It was acknowledged that some PCSO’s were covering more than one
area and that community po
licing was not happening as intended.


Mobile police stations have been introduced which come round on a
regular basis, the nearest to Bilsington being Aldington. It has already
been indicated that there will be a further £20million cut from the budget
for

the financial year 2015


16. Ann Barnes was positive that her vision
of community policing would still be delivered despite the difficulties and
pressures of finance being presented.


Michael Bax, the former Lord Lieutenant of Kent gave a presentation on

the difficulties being experienced in the Rural areas and what was being
done in some areas to assist the Police in catching the criminals. What
was highlighted was that all crimes however small must be reported to the
Police

otherwise the statistics are
distorted. Crime should not solely be
reported to obtain a crime reference number to facilitate insurance claims.


The final presentation of the evening was given by Crimestoppers
. This
was very informative and placed a lot of emphasis on anonymity as some
6


people would be reluctant to report crime for the fear of reprisal. The offer
of rewards can still be possible as well as remaining anonymous
arrangements are made to provide a c
ash payment at a designated bank
by giving a pin number.


RECOMMENDATION: To receive and note the Report.


16.

RAGWORT

REPORT:
This summer there has been a proliferation of Ragwort in the
hedgerows and on the roadside. Ragwort (Senecio Jacobaea) is a
poisonous

weed and if not controlled can become a major weed of waste
or uncultivated ground


Ragwort is rarely a problem in gardens but may occur in paddocks,
railway embankments and areas of unimproved pasture. Cattle and
horses are particularly susceptible to po
isoning, wilting and treatment with
herbicides make ragwort more palatable to livestock, poisoning mainly
arises from eating contaminated hay. The plant produces large numbers
of seeds which are dispersed by the wind.


The Weeds Act 1959 specifies five injurious weeds: Common Ragwort,
Spear Thistle, creeping or field thistle, broad
-
leaved dock and curled
dock. The Ragwort Control Act 2003, imposes a duty of responsibility on
landowners to effectively control Senecio Jaco
baea, preventing its spread
onto grazing land.


Chemical treatments should be applied in the late spring or in the autumn.


RECOMMENDATIONS:

1.

To receive and note the Report.

2.

To report any Ragwort appearing on the roadside to KCC
Highways.




17.

CONSULTATIONS:

a.

DCLG


Registration of new town or village greens: proposed
amendments to the Commons Act 2006.

b.

Kent County Council


Safe and Sensible Street Lighting


18.

CORRESPONDENCE
:

a.

Letter from Ashford Borough Council re T
-
CAT



a small well trained
and dedicated team, directed towards improving the appearance of
Ashford in particular the Town Centre. Once in post their skills will be
further enhanced by accredited training to qualify them in a range of
skills, including commun
ity safety.

b.

Ashford Borough Council


Parish Forum 24
th

April 2013.

c.

Kent Police and Crime Commissioner Newsletter.

d.

Ashford Housing Framework 2013
-
2018.



Local landowners have
been asked to identify possible land for development. None has been
forthcoming.

7


e.

DCLG
-

Planning Guidance on the siting of wind turbines

and solar
farms

f.

DCLG


Extending permitted development rights for mobile
connectivity in England: Technical consultation.

g.

Guide to the Growth and Infrastructure Act 2013.

h.

Parish Forum


Changes to
Planning Rules



Draws to the attention
of Council’s the new regulations in respect of planning
.

Areas that are
not part of Conservation areas are no longer subject to consultation
for single storey extensions by Parish Councils. Conservation areas
are sti
ll subject to consultation.

i.

Chilmington Green Area Action Plan


Notification of adoption.

j.

Advice Partnership for East Kent


Annual Review 2012
-
2013.

k.

Kent Association of Local Councils


Ashford Area Committee
Minutes 22
nd

May 2013

l.

Pilgrims Matters


newsletter for Pilgrims Hospice.


RECOMMENDATION: To receive and note the correspondence.