ROTC Lesson 30

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10 Δεκ 2013 (πριν από 3 χρόνια και 6 μήνες)

62 εμφανίσεις

Writing
Strategies

2


Formula Review


Format Review


Clothing Drive And Voting Scenarios


Heading


Purpose Statement


Transitions


Overview


Topic Sentences


Body Paragraphs


Conclusion Paragraph


Signature Block


Overview

3


1.

PS + (TR) OV (MP1 + MP2)


2.

TS + (TR) IOS + FOS (1 or 2 or 3)


(TR) IOS + FOS (1 or 2 or 3)



(TR) IOS + FOS (1 or 2 or 3)


3.

TS + (TR) IOS + FOS (1 or 2 or 3)


(TR) IOS + FOS (1 or 2 or 3)



(TR) IOS + FOS (1 or 2 or 3)


4.

Closure + POC

Formula Review

4

HEADING

MEMORANDUM FOR...


Use abbreviated original destination, functional
address symbol, title or name


If attention is used type “ATTENTION” or “ATTN” in all
capital letters. Align under addressee


For outside AF or multi
-
address follow guidance in
AFM 37
-
126


Ex: MEMORANDUM FOR 42 ABW/DO

ATTENTION: MAJ DEWY

Format Review

5


MEMORANDUM FOR CC

FROM: CCE

SUBJECT: Curriculum Review for





Communication Skills

BEGIN ON LINE 11 (No letterhead)

In Unit Example

6

BEGIN ON LINE 14 (with letterhead)

MEMORANDUM FOR 42 ABW/DO

FROM: OTS/CCE

SUBJECT: Curriculum Review for




Communication Skills


Out of Unit Example

7


Subject


Be brief and clear


Capitalize first letter of each word except for
articles, prepositions, and conjunctions


Ex
-

Curriculum Review for Communication Skills







NOTE: The date will
always

be typed on line 10,
but only if signed that day; otherwise it will be
stamped.

Format Review

8


FROM


All caps, two line spaces below the
MEMORANDUM FOR line


Type full address of the function originating
correspondence; include abbreviation (ORG.)
and Functional Address Symbol (FAS) (i.e., the
person) for out of unit. Use FAS only for in
unit.


Ex. FROM HQ ROTC/CCEA

Format Review

9


Margins


1 inch left, right (don’t justify), and bottom of
page


Paragraphs


Number or letter each


Do not number a single paragraph


Spacing


1st line of text two lines below subject


Single space between text, but double space
between paragraphs and subparagraphs

Body

10


Name in caps, rank upper and lower case,
USAF all caps


Duty title one line below name, upper and
lower case


Ensure there are 4 blank lines from last
line of text three spaces right of center


Ex: RICHARD L. KING, JR., Capt, USAF



CS Curriculum Area Manager

Signature Block

11

Line


11

Date

MEMO FOR...

FROM: FAS (FUNCTIONAL ADDRESS Symbol)

SUBJECT: Subject


1. _________________________________


_________________________________


_________________________________

2. _________________________________


_________________________________


_________________________________

3. _________________________________


_________________________________


_________________________________

4. _________________________________


_________________________________


_________________________________



3 spaces NAME, Rank, USAF


right of center Position





1”

1”

1”

Line


10

Line


14

Format Review

12

Read the Voting Scenario

Voting Scenario

13



Heading Example



MEMORANDUM FOR ALL UNIT PERSONNEL

FROM: CCEA

SUBJECT: Voting in the General Election

Voting Scenario

14


General statement about the entire letter


What you want the reader to do as a result
of the letter


Written in conversational tone



1st PPOV or 2nd PPOV ONLY


Active voice


Contractions

Purpose Statement

15


Key words


Encourage, vote


EX: “I encourage you to vote in the upcoming


general election.”

Voting Scenario Example

16


Link ideas together


Enhance organization pattern


Must use between purpose statement and
overview


Can use between both main points in
overview


At least one creative per body paragraph

Transitions

17


First
, you should...,



After you complete the...,


To begin
, go to the...,



If you have questions about...,


Beginning with step one
...,



I want to tell you...,
then



To minimize the effects...,

Sample Transitions

18


Includes all main points for your letter


Determines order of body paragraphs


Written in conversational tone


Is preceded by a transition

Overview

19

Key words


benefits and procedures


One sentence example

(PS) + “Because
voting is an important privilege, I’ll tell you
about some of the benefits of voting, as
well as the procedures for registering.”

Voting Scenario Examples

20


Two sentence example
: (PS) + “to ensure
you get a chance to participate, I’ll explain
the benefits of voting. Afterwards, I’ll
highlight the procedures you need to
follow to register to vote.”

Voting Scenario Examples

21


Introduces paragraph


General, yet specific to paragraph


Must contain one of overview’s main
points


Written in conversational tone


To teach variety, one must be a question
and one must be a statement

Topic Sentence

22


Question examples:


Benefits


Procedures


How will you benefit


How do you register


from voting?


to vote?



Statement examples:


There are several


Let me explain the


benefits you’ll


procedures for


receive from voting


registering to vote

Voting Scenario Examples

23


UNITY


ORDER


COHERENCE


COMPLETENESS

Features of Body


Paragraphs

24


Provide key ideas to support the body of the
paragraph


Group related items into paragraphs


Include transitions, usually as introductory
clauses

Items of Support

Sentences

25


What are the key words for “benefits”?

1. Good feeling

2. Fulfill obligation

3. Set example

4. Express opinion

Voting Scenario

26


Further develops idea introduced in the
item of support sentence


Answers appropriate who, what, where,
when, why, and how questions


Provides the reader with specifics


May be included as a clause in the item of
support sentence

Follow
-
on Support

Sentences

27


Item of support sentences develop the
idea stated in the topic sentence


Follow
-
on support gives the reader the
specific details about the items of support

Body Paragraphs

28


Transitions tie these three main elements
together and make the facts flow smoothly


Once the facts are presented to the reader,
you need to wrap up the letter in the
conclusion paragraph

Body Paragraphs

29


Either persuasive (makes a “final pitch”)
or is routine (ends on a positive note)


Doesn’t summarize


Is personable and written in
conversational tone


Must have point of contact (POC) and
telephone number

Conclusion Paragraph

30

EX: “Get out and vote

you can make a


difference. If you have any questions,


contact me at EXT 3
-
4712.”

Voting Scenario

31

EX:


JOHN Q. KEESLERS, 2d Lt, USAF


Unit Voting Officer

Voting Scenario

32


FORMULA REVIEW


FORMAT REVIEW


CLOTHING DRIVE AND VOTING SCENARIOS


HEADING


PURPOSE STATEMENT


TRANSITIONS


OVERVIEW


TOPIC SENTENCES


BODY PARAGRAPHS


CONCLUSION PARAGRAPH



SIGNATURE BLOCK


Summary