March 1, 2005 To: RCPL Board Finance Committee From: G. Chapman Re: Self Service Technology Radio Frequency Identification (RFID) To: MT Budget Committee Re: Self Service Technology 2006-2008

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March 1, 2005

To: RCPL Board Finance Committee

From: G. Chapman

Re: Self Service Technology Radio Frequency Identification (RFID)



To: MT Budget Committee

Re: Self Service Technology 2006
-
2008

From: Jason Walker

Date: February 22, 2005


2006
: P
urchase one replacement and one additional self service machines and digital
media security device.



Patron self check
-
in station: $23,000 (scheduled replacement)



Youth Services self check $19,000 (additional)



Media Sensitizser/Desensitizer: $3,000 (add
itional)


Budget

Self service
expansion

Advanced
Technologies

Variance

2006

$40,000

$3,000

$33,500 ($9,500 already
in the budget for
replacement costs)



2007
: Purchase two replacement and one additional self service machine



Additional self check se
rvice in lobby. $19,000



Additional self check service in lobby $18,000 {moved from 2008
replacement cycle}


Budget

Self service
expansion

Advanced
Technologies

Variance

2007

$18,000


$18,000


2008
: RFID (radio frequency identification) is the emerg
ent technology for handling
material flow and security in libraries and the business world
(see RC Journal article).

RFID in libraries makes technical processing and circulation very quick and easy, and
allows for easy collection analysis and maintenance with real
-
time inventory and
identification while reducing the number of unsafe actions staff must perform in handling
materials (
see Library Journa
l article).




Upgrade of existing self check machines to handle RFID: ($5,200 X 6)
$31,200



Upgrade of staff workstations to handle RFID Circulation: ($3,090 X 6)
$18,540



Upgrade of staff workstations to handle RFID Technical Services: ($3,090 X
5) $15,
450



RFID tags: (50,000 X $0.67) estimated $33,500



Conversion Station rental: $3,050



RFID inventory and shelf reader $6,825


[This model provides for initial conversion costs and assumes that the library will run
concurrent material flow systems (lase
r read barcodes and RFID) until RFID is phased in
for all materials. This process will allow the library to eventually move to RFID only,
including using RFID for material security replacing the current EM (electromagnetic)
“Tattle
-
Tape” that is affixed to

materials.]


Budget

Self service
expansion

Advanced
technologies

Variance

2008


$108,565

$25,500

.

2009
: RFID



Upgrade of patron cards to Smart Card or similar technology.


Requirements for reaching Self Service initiative:


Self service
expans
ion

Advanced
Technologies

Variance

2009


$85,000

$8,000