Document Management Systems

martencrushInternet και Εφαρμογές Web

8 Δεκ 2013 (πριν από 3 χρόνια και 9 μήνες)

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Makerere University

www.mak.ac.ug

Makerere University

www.mak.ac.ug

Document Management Systems

Presented By:

Mr. Mpirirwe Byanagwa Stephen




Systems Administrator
-
DICTS


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Makerere University

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Introduction

Makerere University generally generates a lot of
printed material from meetings, conferences,
workshops, brainstorming sessions, interviews,
bidding, PDU evaluations, teaching etc.

However these documents can never be achieved
safely and the space to store them is diminishing
every day that passes by. Retrieving such a
document from gazillion of documents is hell.

This is one of the reasons DICTS is emphasizing the
development and use of a standard electronic
documents management system (EDMS)

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Definitions

A Document Management System is the
organizational process of all documents from the
creation to the storage or archiving and eventually to
the destruction.

An Electronic Document Management System
(EDMS) stores electronic versions of all of your
documents, usually scanned copies of your paper
documents and documents which have been
produced electronically. Documents are usually
organized into a file/folder system which allows for the
fast retrieval through browsing or indexing systems.

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Standard Features

1.
Web access

2.
Search

3.
Records managements software:
Manage both
short and long term working and archived
documents. Advanced Record retention and
disposition policies for both electronic and paper
based records are standard in the document
management software. Document, data and usage
history is fully captured to stay in compliance

4.
.version control

5.
Document scanning and imaging

6.
Doc tagging & meta data capture

7.
Office integration

8.
Virtual folders

9.
Optical character recognitions & indexing

10.
Users roles & security

11.
User audit and tracking



12.
Watched folders:
The software can be configured
so that documents (i.e. e
-
mail) can be sent to
watched folders and then automatically be
moved

into the filing hierarchy.

Watched folders
move documents electronically into the library
from local or network folders.

13.
Ease of use i.e. cabinet structure.

14.
Drag and drop/ Auto Tagging

15.
Document subscription

16.
Electronic forms

17.
Workflow

18.
Email integration

19.
Web services API

20.
Collaboration about creation and editing.

21.
Mobile support

22.
Schedules tasks or calendar

23.
software development kit


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Examples of EDMS

Open KM:
http://www.openkm.com/en/

Alfresco :
http://www.alfresco.com/


Knowledge tree:
https://www.knowledgetree.com/

Nuxeo
:

http
://
www.nuxeo.com/en/products/document
-
management

LogicalDoc
:
http://www.logicaldoc.com
/

Xinco
:

http://www.xinco.org
/

Kordil
:

http://www.kordil.net
/

Open
Docman
:
http://www.opendocman.com
/

Content Management Systems (CMS) for examples
drupala

i.e.
http://docs.mak.ac.ug


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Docs features


Web access


Records capture and retrieval


Auditing and tracking


Virtual folder



Makerere University

www.mak.ac.ug

Makerere University

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Q+A

Thank you for listening