Digital Concourse Cloud Drive Draft - 9/14/10

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Digital Concourse, Inc ©2010





















Digital Concourse Cloud Drive



Draft
-

9/14/10
Digital Concourse, Inc ©2010




Table of Contents




Digital Concourse Cloud Drive
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......

3

Uploading a fi
le

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................................
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...........................

4

Re
-
uploading your files

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................................
................................
...............

5

Managing your files

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................................
.....................

7

Moving file
s from one folder to another

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................................
.......................

7

Deleting a file from a folder

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................................
.........

8

Managing Folder Structures

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........

8

Adding a “Child” or “Sibling” node to your folder structure

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..........................

9

Adding Folders

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..........................

11

Renaming a Folder

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....................

11

Digital Concourse, Inc ©2010



Digital Concourse Cloud Drive



Illustration M.1


Managing files and documentation in the Digital Concourse Cloud drive is simple. Simply upload
your files; Excel, Powerpoint, Word, text, images, etc… Once uploaded you
can manage the
organization of your files with simple drag and drop operations, very similar to your local hard
drive.


Digital Concourse, Inc ©2010



Uploading

a file



Illustration M.2


Beginning on the first page found in illustration M.1, click the “Upload” link (circled). You w
ill then
be presented with your upload form (M.2).


In the selected folder (click a folder or top folder on left). Choose the “Upload” link as circled in
illustration M.2.


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Illustration M.3


Click the “Browse” button, search your local hard drive for

your desired file then press “Publish” to
actually upload the file. You can upload as many files as desired by simply clicking the desired
files. Digital Concourse can upload as many as 200 files at one time, displaying a progress bar for
each file and i
t’s current upload status. Depending on file size, the files may take up to a couple of
minutes to load.


When you are finished with the upload process, press the “Close and Refresh” link and your page
will be updated with the latest uploaded files.


Your
files are now on the Digital Concourse “Cloud” and are ready for you to organize.


Re
-
uploading

your files


If you re
-
upload a file with the same name, the file will be uploaded after a copy of the current file
is produced as a “version”. Digital Concours
e automatically audits (who) and versions (what)
each uploaded file, ensuring a trail of all changes made to the project content.


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To view your archives, simply over the desired file. You will see several options display
(Archives, Edit, and Delete). Cho
ose the “Archives” link to view a list of the archives including
who uploaded and when.



Illustration M.4



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Managing your files


To view your available files, click either the desired folder or the “Cloud:” drive to see both the
folders and files relat
ed to the folder. When you “hover” over a folder or file, you will be displayed
additional options such as Archives, Edit, and Delete.




Illustration M.3


Moving
files

from one folder to another


You may drag and drop files from any folder location to

any other folder location. Simply click on
the desired file and with your mouse depressed, drag the file to the desired folder on the left.
When you release your mouse, the folder will dropped into the desired folder and the folder
indicator will be upd
ated to represent the new number of files within the folder.


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Note: Using the same process, select the folder from a desired folder, and drag a selected folder
to any folder on the left side. Your folder and files will automatically be moved from one fold
er to
the next.


Deleting a
file

from a folder


Hover over the desired file as it is displayed in the right side pane. You will be displayed a
“Delete” link. Click the link and the folder will be removed


Managing
Folder

Structures


Many times you will w
ant to add more structure to your files and documents. Similar to a “tree”,
you can add as many folder areas as desired with up to 10 levels of “parent/child” relationships.
Each folder is considered a “node”. A parent node is simply a folder that has f
olders within it.
The folder within the folder is a child. A child of one parent may be the parent for a lower child.
The concept of parent/child relations is much easier to visualize than to read about. Simply
speaking, you are managing your file fold
er structure “tree” similar to managing your local hard
drive.



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Adding a “Child” or “Sibling” node to your folder structure


Click on the folder you want to add a new folder to. Choose the “New Folder” Link.


Folder options



Illustration M.4


Folder R
enaming

This entry is part of the “Search Function”


Description

This entry is part of the “Search Function”


Check
-
in/Check
-
out

The process of checking in and checking out folders and files is critical to organized document
management.


You have two optio
ns to check
-
out


Simple Check
-
out

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B
y checking this box, you are reserving uploading functions for yourself only. This
ensures that others will not overwrite or update the folder while you are working on it.


Check
-
out and Offline

In addition to checking
the folder out, you can also take the folder “Offline”. In offline
mode, users of the drive will not be able to access the folder. The folder is visible to
other administrators but since it is checked
-
out, they cannot update the folder.


Tags

This entry
is part of the “Search Function”



Digital Concourse, Inc ©2010



Adding
Folders




Illustration M.4


The folder will be added as “New Folder”. To change the name, simple hover over the folder and
choose the “Edit” link. Change the name and press “Save”. Your folder will now be up
dated.


Deleting Folders


Hover over the desired folder as it is displayed in the right side pane. You will be displayed a
“Delete” link. Click the link and the folder will be removed


Note: Files are only removed from folder, they are not physically del
eted and are available for you
to further manage at any time.


Renaming a Folder


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Hover over the desired folder (right side pane) and choose the “Edit” link. Change the name and
press “Save”. Your folder will now be updated


Note: This operation will not

affect files within the folder.