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SAP ECC 6.00

March

200
8

English

















Activate Document
Splitting

(165)











SAP AG

Dietmar
-
Hopp
-
Allee

16

69190 Walldorf

Germany

Building Block Configuration Guide

SAP Best Practices

Activate Document Splitting

(165)
: Configuration Guide




© SAP AG


Page
2

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Copyright


© Copyright 200
8

SAP AG. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the
express permission of SAP AG. The information contained herein may be changed without prior notice.

Some software products marketed by SAP AG and its d
istributors contain proprietary software components
of other software vendors.

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owerPC are trademarks or registered trademarks of IBM Corporation
.


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.

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ontained in this
document serves informational purposes only. National product specifications may vary.

These materials are subject to change without notice. These materials are provided by SAP AG and its
affiliated companies ("SAP Group") for informationa
l purposes only, without representation or warranty of
any kind, and SAP Group
shall

not
be

liable for errors or omissions with respect to the materials. The only
warranties for SAP Group products and services are those that are set forth in the express wa
rranty
statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.


SAP Best Practices

Activate Document Splitting

(165)
: Configuration Guide




© SAP AG


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Icons


Icon

Meaning


Caution


Example


Note or Tip


Recommendation


Syntax



Typographic Conventions


Type Style

Description

Example text

Words or characters that appear on the screen. These include field
names, screen titles, pushbuttons as well as menu names, paths and
options.

Cross
-
references to other documentation.

Example text

Emphasized words or
phrases in body text, titles of graphics and tables.

EXAMPLE TEXT

Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text,

for
example, SELECT and INCLUDE.

Example text

Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.

EXAMPLE TEXT

Keys on the keyboard, for example, function keys (such as
F2
) or the
ENTER

key.

Example text

Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.

<Example text>

Variable user entry. Poi
nted brackets indicate that you replace these
words and characters with appropriate entries.



SAP Best Practices

Activate Document Splitting

(165)
: Configuration Guide




© SAP AG


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Contents


Activate Document Splitting: Configuration Guide

................................
................................
..........

5

1

Purpose

................................
................................
................................
................................
....

5

2

Preparation

................................
................................
................................
...............................

5

2.1

Prerequisites

................................
................................
................................
..................

5

3

Configuration

................................
................................
................................
............................

5

3.1

Enterprise Structures

................................
................................
................................
.....

5

3.1.
1

Defining Segment

................................
................................
................................
......

5

3.2

Ledgers

................................
................................
................................
..........................

6

3.2.1

Assigning scenarios and customer fields to ledgers

................................
..................

6

3.3

General Ledger Accounting (New)

................................
................................
.................

6

3.3.1

Classifying G/L Accounts for Document Splitting

................................
......................

6

3.3.2

Defining Zero
-
Balance Clearing Account
................................
................................
...

8

3.3.3

Classifying Document Types for Document Splitting

................................
.................

8

3.3.4

Defining Document Splitting Characteristics for General Ledgers

............................

9

3.3.5

Next Procedure Define Document Splitting Characteristics for Controlling

.............

10

3.3.6

Defining Field Status Variants (part 'Field Status Groups')

................................
.....

10

3.3.7

Activating Document Splitting

................................
................................
..................

12


SAP Best Practices

Activate Document Splitting

(165)
: Configuration Guide




© SAP AG


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Activate Document Splitting
: Configuration Guide

1

Purpose

This configuration guide
provides the information you need
to set up the configuration of this
bu
ilding block manually.

If you do not want to configure manually and prefer an automated installation process using BC
Sets and other tools, refer to the installation guide of this building block.

2

Preparation

2.1

Prerequisites

Before you start installing this s
cenario, you must install prerequisite building blocks. For more
information, see the
Building Block Prerequisites Matrix for
SAP Be
st Practices Baseline
Package
.


3

Configuration

3.1

Enterprise Structures

3.1.1

Defining

Segment

Use

In this IMG activity, you define your segments.

Procedure

1.

Access the activity using the following navigation options:

Transaction code

SPRO

IMG menu

Enterprise

Structure


Definition


Financial Accounting


Define Segment


2.

On the
Change
View

Segments for Segment Reporting

:

Overview”

screen,

choose
New
Entries
.

3.

On the
C
hange View

Segments for Segment Reporting


: Overview”

screen,
make the
following entries:

Segment

Text

1000_A

Segment A

1000_B

Segment B

1000_C

Segment C

SAP Best Practices

Activate Document Splitting

(165)
: Configuration Guide




© SAP AG


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4.

Choose
Save
.

5.

Choose
Back

to return to the IMG.

Result

You have now created the segments.


3.2

Ledgers

3.2.1

Assign
ing

scenarios and customer fields to ledgers

Use

In this activity, you assign the

following to your ledgers:



Scenarios: this determines what fields in a ledger are updated when it receives posting from
other application components.



Custom Fields: you can add custom fields (that you have already defined) to the ledger.



Versions: this en
ables you to make general version settings for the ledger that depend on the
fiscal year. In the versions, you specify whether actual data is recorded, whether manual
planning is allowed, and whether planning integration with Controlling is activated.

Proc
edure

1.

Access the activity
using the following navigation
:

Transaction code

SPRO

IMG menu

Financial Accounting (NEW)


Financial Accounting Global
Settings (New)


Ledgers


Ledger


Assign scenarios and
customer fields to ledgers

2.

On the
D
isplay

View

Ledgers

: Overview

screen
, select the line with the ledger 0L.
In the left
hand frame
double
-
click
Scenarios
.

3.

On the
Change View

Scenarios

: Overview
, choose
New Entries
.

4.

On the
New Entries: Overview of Added Entries

view
,

enter the following scenario:

Scenario for General Ledger Accounting

Long Text

FIN_PCA

Profit Center Update

FIN_SEGM

Segmentation

5.

Choose
Save
.

6.

Choose
Back

to return to the IMG.


3.3

General Ledger Accounting (New)

3.3.1

Classify
ing

G/L Accounts for Document Splitting

Use

SAP Best Practices

Activate Document Splitting

(165)
: Configuration Guide




© SAP AG


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In this step, you specify for each business transaction that is entered
is

analyzed

during the
document splitting procedure. In this analysis, the system determines for each line item whether it
is an item that remains unchanged or an item that should be s
plit.

Procedure

1.

Access the activity
using the following navigation
:

Transaction code

SPRO

IMG menu

Financial Accounting (NEW)


General Ledger Accounting
(New)


Business Transactions


Document Splitting


Classify G/L Accounts for Document Splitting

2.

Enter
Y
A
KR

the chart of account for SAP Best Practices Baseline.
Choose
Continue
.

3.

I
n the following screen table
,

make the following entries:

Account from

Account to

Category

Description

11010100

11019005

04000

Cash Account

11019006

11030100

01000

Balance

Sheet Account

11040100

11040450

02000

Customer

11040500

11150100

01000

Balance Sheet Account

11201010

11207990

06000

Material

11301010

11401000

01000

Balance Sheet Account

12020200

12070100

06000

Material

12101000

15130100

01000

Balance Sheet
Account

16010100

17102010

07000

Fixed Assets

19000100

19101020

01000

Balance Sheet Account

20020100

20020500

03000

Vendor

20030100

39000000

01000

Balance Sheet Account

41201010

41201040

40100

Cash Discount (Expense/Revenue/Loss)

43102010

49901000

06000

Material

50010100

50040120

30000

Revenue

50040130

50040130

20000

Expense

50040200

50049000

30000

Revenue

50049999

50074100

01000

Balance Sheet Account

50080100

50080700

20000

Expense

50080800

50090900

20000

Expense

51000100

51000870

06000

Material

51000900

51001800

20000

Expense

51002000

51002800

30000

Revenue

51003100

51009000

01000

Balance Sheet Account

51100010

54003000

20000

Expense

SAP Best Practices

Activate Document Splitting

(165)
: Configuration Guide




© SAP AG


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Account from

Account to

Category

Description

54850000

54850000

01000

Balance Sheet Account

55000100

55001400

30000

Revenue

56000100

56001800

20000

Expense

57000100

57547300

30000

Revenue

58000100

69999100

20000

Expense

71101000

71901060

30000

Revenue

72101000

72901000

20000

Expense

73101000

73109000

30000

Revenue

74101000

79100090

20000

Expense

81001010

94000000

01000

Balance Sheet
Account


3.3.2

Defining

Zero
-
Balance Clearing Account

Use

For account assignment objects for which you want to have a zero balance setting, the system
checks whether the balance of account assignment object is zero after document splitting.

If this is
not

the case, the system generates additional clearing items. In this activity, you have to
create a clearing account for these additional clearing items.

Procedure

1.

Access the activity
using the following navigation
:

Transaction code

SPRO

IMG menu

Financial Accounting (NEW)


General ledger accounting
(NEW)


Business transactions


Document splitting


Define
Zero
-
Balance Clearing Account

2.

Select the entry with account key 000. Double
-
click
Accounts

on the left hand side.

3.

Enter the chart of account
Y
A
KR
.
Choose
Continue
.

4.

Make the following entry:

GL Account

Remarks

91100000

Example

5.

Save your entry.

6.

Choose
Back

to leave the IMG activity.


3.3.3

Classify
ing

Document Types for Document Splitting

Use

SAP Best Practices

Activate Document Splitting

(165)
: Configuration Guide




© SAP AG


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Every business transaction that is entered
is

analyzed

during the document splitting process. In
this process, the system determines which splitting rule is applied to the document. In order that
the system can determine the splitting rule, you have to assign a business transaction variant to
each document ty
pe.

To ensure that a splitting rule is used appropriately, the relevant documents have to meet certain
requirements. These requirements relate in particular to certain item categories that either must
or must not be available. This information is specified

for each business transaction variant and
is

checked

against the current document during posting. If the document does not meet these
requirements, the system rejects the posting.

Procedure

1.

Access the activity
using the following navigation
:

Transaction
code

SPRO

IMG menu

Financial Accounting (NEW)


General Ledger Accounting
(New)


Business Transactions


Document Splitting


Classify Document Types for Document Splitting

2.

Make the following entries:

Document Type

Transaction Type

Variant

DV

0200

0001

KZ

0000

0001

Example

The accounting transaction 0200 (customer invoice), variant 0001 (standard), is delivered. In this
accounting transaction, the following item categories are allowed: customer, value added tax,
withholding tax, expense, revenue,
exchange rate differences, and company code clearing.


3.3.4

Defining

Document Splitting Characteristics for General
Ledger
s

Use

In this step, you specify an input tax indicator per company code. Then the system uses this
indicator when you post acquisitions
that are not subject to tax.

Procedure

1.

Access the activity
using the following navigation
:

Transaction code

SPRO

IMG menu

Financial Accounting (NEW)


General ledger accounting
(NEW)


Business transactions


Document splitting


Define
Document
Splitting Characteristics for General Ledger
Accounting

2.

On the screen
,

make the following entries:

Field

Zero Balance

Partner Field

Mandatory

SAP Best Practices

Activate Document Splitting

(165)
: Configuration Guide




© SAP AG


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SEGMENT Segment



PSEGMENT Partner Segment




3.3.5

Next Procedure
Define Document Splitting Characteristics
for
Controlling

Use

In this IMG activity, you specify which additional characteristics you intend to apply for document
splitting. The additional characteristics are not relevant for General Ledger Accounting. Instead,
they are relevant for other application
components (such as subcomponents in Controlling) that
use documents transferred from General Ledger Accounting.

Procedure

1.

Access the activity as follows:

Transaction code

SPRO

IMG menu

Financial Accounting (NEW)


General ledger accounting
(NEW)


Business transactions


Document splitting


Define
Document Splitting Characteristics for Controlling

2.

On the screen
,

make the following entries:

Field

AUFNR Order

KOSTL Cost Center


3.3.6

Defin
ing

Field Status Variants (part 'Field Status Groups')

Use

You
can combine several field status groups in a field status variant. The field status group
specifies which fields are active when you enter documents, which are mandatory, and which are
suppressed (field status).

You can assign the field status variant to a

company code. This enables you to work with the
same field status groups in as many company codes as you require.


During installation the field status variant 0001 has been copied to field status variant 1000.

If you perform this step because of a failed installation, the field status variant has to be deleted
before you execute this configuration step manually. Otherwise you
have

to create all of the field
status groups manually instead of using the copy functi
on.

Procedure

1.

Access the activity
using the following navigation
:

Transaction code

SPRO

IMG menu

Financial Accounting (NEW)


Financial Accounting Global
Settings (New)


Ledger


Fields


Define Field Status
Variants

SAP Best Practices

Activate Document Splitting

(165)
: Configuration Guide




© SAP AG


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2.

On the
Change View

Field status
variants

: Overview

screen in the left hand frame
,

double
-
click
Field status
variants
.

3.

In the right hand frame
,

select the line with the field status varia
nt 1000 (Field status for 1000).
From the toolbar
,

choose
Copy as
… (
F6)
.

4.

On the
Change View

Field
status variants

: Overview of selected set
screen
,

enter the
following data:

FStV

Field status name

0010

Field Status BP


If you install Best Practices with the Installation Assistant and personalized values,
use the personalized value for the field
status variant instead of the values stated
above

5.

Choose
Enter
.

6.

I
n the
Specify object to
be

copied

dialog

box
,

choose
copy all
.

7.

Confirm the
Information

dialog box

8.

Choose
Save
.

9.

In the left hand frame, double
-
click
Field status groups
.

Maintaining Field
Status Groups
:

In all field status groups, the field status for the fields Profit Center, Segment has to be set to
Opt.
Entry.
To do so
,

proceed as follows for each field status group:

10.

In the right hand frame,
double
-
click
the

field status group you want t
o maintain.

11.

On the
Maintain Field Status Group: Overview

screen, double
-
click the entry
Additional
account assignments
.

12.

Set the field status for the fields Profit Center, Segment to
Opt.
Entry.

13.

Choose
Save
.

14.

Choose
Back

twice to return to the
Change View

Field status variants

: Overview

screen.


Repeat steps 10 to 14 for each field status group!

15.

In the right hand frame, double
-
click
the
field status group
YB67
.

16.

On the
Maintain Field Status Group: Overview

screen, double
-
click the entry
Payment
transaction
s

17.

Set the field status for both of the fields
Payment currency

and
Payment currency amount

to
Opt. entry.

18.

Choose
Save
.

19.

Choose
Back

twice to return to the
Change View

Field status variants

: Overview

screen.

20.

In the right hand frame
,

double
-
click
the f
ield
status group YB14.

21.

On the
Maintain Field Status Group: Overview

screen
,

double
-
click the entry
Additional
account assignments
.

22.

Set the field status for both of the field
CO/PP order
to
Opt. entry.

23.

Choose
Save
.

24.

Choose Back twice to return to the
Change View

Field status variants

: Overview

screen.

25.

In the right hand frame, double
-
click
the
field status group
YB52.

26.

On the
Maintain Field Status Group: Overview

screen, double
-
click the entry
Asset
Accounting
.

SAP Best Practices

Activate Document Splitting

(165)
: Configuration Guide




© SAP AG


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27.

Set the field status for the fields
Asset retirement
and
Asset number / subnumber
to
Opt.
entry.

28.

Choose
Save
.

29.

Choose
Back

three times to leave the IMG activity.


3.3.7

Activating

Document Splitting

Use

In this IMG activity, you have to activate document splitting. The splitting method used is the
SAP
standard
one
, which contains the splitting rules for the different business transactions. If this
splitting method does not meet your requirements, you can first define and then select your own
method in
Customizing

for document splitting. You can do this choosing
Extended Document
Splitting



Assign Splitting Method
.


The activation then applies for the entire client. You can explicitly exclude individual company
codes from document splitting. This means, however,
that you are then no longer able to
create any cross
-
company
-
code transactions containing company codes that have divergent
settings for document splitting.

Procedure

1.

Access the activity as follows:

Transaction code

SPRO

IMG menu

Financial Accounting (NEW)


General ledger accounting
(NEW)


Business transactions


Document splitting


Activate Document Splitting

2.

Make the following entries:

Constant

Name

Remarks

Z
1000

Default for BP no assigned processes



Field name

Description

User action and values

Note

Document Splitting





䥮I敲e瑡tce





Standard A/CAssgnmnt





Constant


Z
1000


3.

Choose
Enter
.

4.

Save your entries.


The f
ield
Method

is filled automatically with the value 12.