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6 Νοε 2013 (πριν από 3 χρόνια και 7 μήνες)

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FEMA’s Guidelines and

Standards Strategy

ASFPM Conference

May
23, 2012

2

Overview


Current Condition


Future Vision


Strategic Plan Goals and Objectives


Future State


Results


Participate!

3

Drivers of the Program

Program
-
level
Standards

Working
-
Level
Standards

Guidance

Best Practices / Lessons
Learned

Statutes

Regulations

Policy /
Directive

4

Current State of G&S






Mandatory
Elements


Non
-
mandatory
Elements

Type of Information

Container

5

Current Stats

Document

Pages

Potential

Standards

Volume
1

170

333

Volume 2

136

499

Volume 3

110

110

App
A

77

154

App
B

14

50

App C

73

292

App
D

178

694

App E

8

16

App F

16

32

App G

32

32

App
H

55

115

App I

23

23

App
J

60

177

App K

61

122

App L

141

282

App
M

95

372

App N

80

80

App
O

152

194

TOTAL

1481

3577

6

Future of G&S

7

Goals


Improve usability.
Create a knowledge base of standards of practice that is intuitive
to navigate and use.


Adopt a cost effective lifecycle.
Develop processes and approaches that reduce the
cost of creating, updating and maintaining the knowledge base.


Ensure credibility.
Ensure that the standards of practice are understandable,
reasonable and widely accepted. Engage key stakeholders.


Foster continuous improvement
. Limit the standards to only what is necessary,
such that mapping partners can continuously find efficiencies and allow for a variety of
methods to meet the standards such that best practices easily emerge.


Promote the exchange of knowledge.
Ensure that the standards of practice
themselves are communicated effectively and well understood, as is the structure and
process for developing the standards of practice. Ensure there is a feedback loop for
the standards of practice such that input for the improvement is easy to harvest and
react to.


Maximize technology.
Maximize innovative, yet proven, technology.

8

Objectives

1.
Transform the large set of existing volumes and appendices into
stand
-
alone and distinct standards, guidance and best practices


2.
Develop a mechanism to maintain and revise standards of practice in
a timely and cost
-
effective manner


3.
Develop processes that are simple and streamlined for the
development and approval of new standards, guidance and best
practices

9

Objectives 1: Transform into stand
-
alone documents

Inventory

Develop
comprehensive
inventory of
existing
stds

and guidance
that has been
produced for
flood risk
analysis and
mapping

Assessment

Perform
assessment on
usage of
existing
documents and
challenges

Define

Develop clear
definitions for
stds
, guidance
and best
practices


identify
dependencies

Align

Align all
material within
existing
documents to
defined
categories /
definitions

Evaluate & Test

Evaluate
completeness
and
functionality of
new
documents

Communicate

Develop a
communication
plan to explain
new structure
and
transformation

Finalize

Finalize new
stds

and
guidance
documents

Publish

Publish and
communicate
new
documents

10

Objectives 2: Develop maintenance
strategy

Develop

Develop an
annual
maintenance
strategy

Governance

Establish roles,
responsibilities
and authorities
to facilitate
maintenance
strategy

Buy
-
in

Obtain
leadership buy
-
in to
maintenance
strategy and
governance

System

Determine best
knowledge
management/IT
solution to
support
maintenance &
support
requirements

Roadmap

Develop routine
roadmap for
maintenance

11

Objectives 3: Develop process for
new efforts

Best Practices

Develop
process for
capturing best
practices

New Efforts

Develop
process for
new efforts

Governance

Establish roles,
responsibilities
and authorities
to facilitate
new process

Buy
-
in

Obtain
leadership buy
-
in to process
and
governance

Output

Create
templates,
schedules and
overall process
document

Communicate

Develop a
communication
plan to explain
new structure
and
transformation

12

Future State

Program
Standards

Working Level
Standards

Guidance

Best Practices

Type of Information

Container

Knowledge
Sharing Site

Feedback loop / routine maintenance

13

Knowledge Sharing Site

Vision & Expectations


The Knowledge Sharing Site (KSS) will serve as the central location
for Risk MAP project delivery methods and information.


The KSS will provide a graphical interface to content and will be
keyword searchable based on tagging


Users/Risk MAP study practitioners will be able to contribute content
and share relevant information with colleagues across the Program
interactively


Expectations:


Release
1.0 of the KSS will provide a base level of functionality; the
full vision will be built over time, through multiple
releases.


The
KSS will be set up to accept information as it becomes available
(e.g., parsed or re
-
written standards/guidance, best practices).


14

Knowledge Sharing Site


(Artist’s Conception)



15

16

G&S Annual Roadmap





APR

MAY

JUN

JUL

AUG

SEP

OCT


NOV


DEC


JAN

FEB

MAR

Prioritize items and work on next release

Prioritize items and work on next release

New updates released

in late Oct

New updates released

in early April


ASFPM: Discuss significant changes in

the recent release; elicit feedback for

next release cycle

Risk Analysis Workshop: Discuss

significant changes in the recent

release; elicit feedback for next

release cycle


17

Results so far

G&S

Initial Estimate of
Standards in Original
Documents

Initial Consolidation
and Compilation of
Standards

Analysis and SME
Review of Standards

Appendix
I
-

Discovery

23

31

21

Appendix C


Riverine

Engineering

296

85

39

Appendix
N


Risk
Assessment

80

46

10

Appendix
O


Flood

Risk
Products

194

118

20

Appendix
K


FIRM

Format

124

113

75

Appendix
L


FIRM
Database

282

96

28

Appendix
J
-

FIS

185

(in process)


(in process)


18

Want to participate?


If you want to be involved in any of the following, please talk to me after
the session or contact me:


Review of Transformed guidance content


Maintenance of content


Education and Training on the new content or KSS



Contact:

Mary Jo Mullen

MaryJo.Mullen@fema.dhs.g
ov

Or

Anna Lee

Anna.a.lee@accenture.com