Magna Infotech Limited

judiciouslampΔιαχείριση

8 Νοε 2013 (πριν από 3 χρόνια και 10 μήνες)

117 εμφανίσεις


Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

0

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012













Magna Infotech
Limited

(An ISO 9001:2008
, 14001:200
4

certified company)






ENVIRONMENTAL MANAGE
MENT SYSTEM

Policy
-

Manual






Address:


Magna Infotech

Ltd.


E
-
mail:
hrinfo@magna.in




Web: www.magna.in


HYDERABAD

BANGALORE

10
-
2
-
289/79, Shantinagar,

S.R. Infotech Complex,

Hyderabad 500 028

No.5/4
-
2, Thavarekere Main Road

Phone: +91 40 30687140, 30687180

S. G. Palya, D.R. College
Post, Koramangala


Bangalore


RSM MO9


mh潮eW‫9N
-

-
P9OUMPTP ″T4




Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

1

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012

INDEX PAGE

1.

DISTRIBUTION LIST

................................
................................
................................
.................

3

2.

CONTROL AND CONFIDEN
TIALITY

................................
................................
............................

3

3.

LIST OF ABBREVIATION
S

................................
................................
................................
.........

4

4.

REVISION RECORD

................................
................................
................................
..................

5

5.

PROFILE OF THE ORGAN
IZATION

................................
................................
.............................

6

6.

ENVIRONMENTAL POLICY

................................
................................
................................
.........

7

6.1

PURPOSE

................................
................................
................................
................................
.................

7

6.2

APPROVAL

................................
................................
................................
................................
...............

7

6.3

MOTIVE

................................
................................
................................
................................
...................

7

6.4

COMPLIANCE

................................
................................
................................
................................
..........

8

6.5

MILESTONE

................................
................................
................................
................................
.............

8

6.6

METHODOLOGY

................................
................................
................................
................................
.....

8

6.7

AWARENESS PROGRAMS

................................
................................
................................
......................

8

6.8

CONTINUAL IMPROVEMEN
T

................................
................................
................................
................

8

6.9

FRAME WORK

................................
................................
................................
................................
.........

8

6.10

DOCUMENTATION

................................
................................
................................
................................
.

8

7.

SCOPE OF THE ENVIRON
MENTAL MANAGEMENTS

................................
................................
.....

8

8.

CROSS REFERENCE OF D
OCUMENTS WITH THE ST
ANDARD

................................
......................

9

8.1

CROSS REFERENCE TABL
E

................................
................................
................................
...................

9

9.

ENVIRONMENTAL MANAGE
MENT SYSTEM

................................
................................
...............

10

9.1

GENERAL REQUIREMENTS

................................
................................
................................
.................

10

9.2

BUSINESS PROCESS

................................
................................
................................
............................

11

9.3

HR & ADM
IN PROCESS

................................
................................
................................
.......................

11

9.4

PURCHASE PROCESS

................................
................................
................................
...........................

11

9.5

ASSET MANAGEMENT PRO
CESS

................................
................................
................................
........

11

10.

PLANNING

................................
................................
................................
.............................

11

10.1

ENVIRONMENTAL ASPECT

................................
................................
................................
.................

11

10.2

REFERENCE FORMATS

................................
................................
................................
........................

12

10.3

LEGAL

AND OTHER REQUIREMEN
TS

................................
................................
................................

12

10.4

CHANGES TRACKING

................................
................................
................................
..........................

13

10.5

OBJECTIVES, TARGETS
AND PROGRAMMES

................................
................................
...................

14

10.6

ENVIRONMENTAL OBJECT
IVE OF THE CURRENT Y
EAR

................................
................................

14

11.

IMPLEMENTATION AND O
PERATION

................................
................................
.......................

15

11.1

ORGANIZATION CHART

................................
................................
................................
......................

15

11.2

RES
OURCES, ROLES, RESPO
NSIBILITY AND AUTHOR
ITY

................................
............................

15

11.3

MANAGING DIRECTOR & CHIEF EXECUTIVE OFFICER

................................
................................
.

16


Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

2

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012

11.4

DGM HR & COMPLIANCE

................................
................................
................................
....................

16

11.5

MAN
AGEMENT REPRESENTATIVES

................................
................................
................................
...

16

11.6

PROCESS MANAGER


HR

................................
................................
................................
..................

17

11.7

PROCESS MANAGER


BUSINESS

................................
................................
................................
.....

17

11.8

PROCESS MANAGER


ASSET

................................
................................
................................
............

17

11.9

PROCESS MANAGER


PURCHASE

................................
................................
................................
....

17

11.10

PROCESS EXECUTIVES
-

SYSTEM ADMIN

................................
................................
........................

17

11.11

COMPENTENCE, TRAINING & AWARENESS

................................
................................
....................

18

11.12

COMMUNICATION
................................
................................
................................
................................

19

11.13

INTERNAL COMMUNICATION

................................
................................
................................
............

20

11.14

EXTERNAL COMMUNICATION

................................
................................
................................
............

20

11.15

REFERENCE FORMATS

................................
................................
................................
........................

20

11.16

DO
CUMENTATION

................................
................................
................................
...............................

20

12.

CONTROL OF DOCUMENTS

................................
................................
................................
.....

21

12.1

REFERENCE FORMATS

................................
................................
................................
........................

21

13.

OPERATIONAL CONTROL

................................
................................
................................
........

21

14.

EMERGENCY PREPAREDNE
SS AND RESPONSE TEAM

................................
................................

22

15.1

ACCIDENTS AND INCIDENTS

................................
................................
................................
.............

22

15.2

REFERENCES FORMATS

................................
................................
................................
......................

22

15.

CHEC
KING

................................
................................
................................
.............................

22

16.1

MONITORING AND MEASUREMENT

................................
................................
................................
..

22

16.2

EVALUATION OF COMPLIANCE
................................
................................
................................
..........

23

16
.3

NON CONFORMITY, CORRECTIVE ACTION AND PREVENTIVE ACTION

................................
.....

23

16.4

THE NON CONFORMANCES RELATED TO EMS

................................
................................
...............

23

16.

CONTROL OF RECORDS

................................
................................
................................
..........

24

17.

INTE
RNAL AUDIT

................................
................................
................................
...................

24

18.

MANAGEMENT REVIEW

................................
................................
................................
..........

25

19.1

PROCESS

................................
................................
................................
................................
...............

25

19.2

ASSESSMENT

................................
................................
................................
................................
........

25

19.3

MANAGERIAL ADVICE

................................
................................
................................
.........................

25

19.4

ACTIONALBLE ITEM

................................
................................
................................
............................

25

19.5

POINTS ADDRESSED

................................
................................
................................
...........................

25

19.6

PREVENTIVE ACTIONS AND CORRECTIVE MEASURES

................................
................................
..

25





Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

3

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012


1.

DISTRIBUTION LIST



This policy document is made
publicly accessible through company website.

http://www.magna.in/pdf/EMS_Policy%20Doc1.pdf



2.

CONTROL AND CONFIDENTIALITY


Confidentiality:


This do
cument and the information therein is the property of M/s. Magna Info tech Private Limited. It
must not be reproduced either in whole or in part or disclosed without the prior consent in writing from
M/s. Magna Info tech Private Limited.


This copy of the
Environmental System Manual shall be stored and preserved safely and protected from
loss or damage. The holder of this document shall return this document to the Management
Representative when he has no further requirement of it or when he ceases to be an
employee of this
company.


Structure of the Manual
:


This manual describes


1.

Environmental Policy and Objectives of the organization.

2.

The scope of the Environmental Management System

3.

Procedures required by the Standard and reference to the Operational
Procedures adopted for
various operations.








4.

A description of the interaction between the processes of the Environmental Management
System.


The manual address the various clauses of the standard ISO 14001:2004 with corresponding numbers
and the
procedures adopted by the organization. It also explains the Top management vision and focus
towards Environment Management System.


Preparation, Revision & Control
:



The manual has been prepared by MR and approved by CEO
.

Revisions to the manual wi
ll be done
following the procedure for control of documents.


When there is any major change in the standard or in the systems adopted by the organization or
when the number of revisions for the entire manual exceeds 100, a new version will be issued with
an
incremented VERSION number.


Holders in possession of controlled copies shall receive revisions or additions as and when it is made
available.








Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

4

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012

3.

LIST OF ABBREVIATIONS



ABBREVIATIONS USED IN THIS MANUAL

MIP

-

Magna Infotech Private Limited

EMS

-

Environmental Management System

MR

-

Management Representative

MD

-

Managing Director

CEO

-

Chief Executive Officer

P/S

-


Primary, Secondary

EMP

-

Environmental Management Program

DGM

-

Deputy General Manager

EM

-

Environmental Manual

IQA

-

Internal Quality Audit

CPA

-

Corrective & Preventive Action

SCM

-

Steering Committee Meeting

NC

-

Non conformance

QMS

-

Quality Management System

HR

-

Human Resources

MKTG

-

Marketing

IT

-

Information Technology

QA

-

Quality Assurance

Sys
-
admin

-

System Administration department

Gen
-
admin

-

General Administration department

CNCR

-

Control of Non
-
conformities

AI

-

Aspect & Impact

Analysis

PO

-

Purchase order




Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

5

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012


4.

REVISION RECORD


Sec. No.

Old

Rev.
No

New
Rev.
No

Date

Summary
of changes

Reasons
for change


MR
Responsibilities


0


1

28
-
June
-
2010

For all
Control of
documents
& records
MR will hold
the
responsibiliti
es


Not included in

Revision 0

(Page no 19)


8.2CONTINUAL IMPROVEMENT


8.3ENVIRONMENT


8.4ENVIRONMENTAL ASPECT


8.5ENVIRONMENTAL
IMPACT


8.6ENVIRONMENTAL
MANAGEMENT SYSTEM


8.7
ENVIRONMENTAL
MANAGEMENT SYSTEM AUDIT


8.8
ENVIRONMENTAL OBJECTIVE

8.9ENVIRONMENTAL
PERFORMANCE

8.ENVIRONMENTAL POLICY


8.11ENVIRONMENTAL TARGET


8.INTERESTED PARTY


8.13
ORGANIZATION


8.14PREVENTION OF
POLLUT
ION



1


2

29
-
Aug
-
2012

Deleted
these points

Not applicable for the scope of
business


Inclusion of Bangalore office
location



2

3

01
-
DEC
-
2012

Bangalore
office
address
included

Scope extension


Front Page and all subsequent
Pages

3

4

15
-
Jul
-
2013

Magna
Infotech Pvt.
Limited has
been
changed to
Magna
Infotech
Limited

Future Expansion and making
Magna a Public Limited
company



























































































Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

6

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012

5.

PROFILE OF THE ORGANIZATION


Magna

Infotech L
imited

Year of Foundation

1997

Place

India

Location

Hyderabad

PAN India presence

Employee spread across 34 geographies in India

Quality Process

ISO 9001:2008

Employee Number

6000 +

Revenue

USD 41.9 M

Resourcing Team Size

600 Member
Business and Recruitment team

Regional Offices in India

Hyderabad

Bangalore

Chennai

Kolkata

Pune

Gurgoan

Mumbai

Technical Expertise in the
Industry sectors (Domain)

IT Services & Product

BFSI

Telecom

BPO

Manufacturing

Healthcare

Electricals

Electronics

Utilities

Product & Sales

Real
-
estate

Media & Entertainment

Automobile



Technical Expertise:




Worked across
450

+ Skills from Vanilla to Niche across all domains.






Domains including Automobile, BFSI, Electricals, Electronics, Finance, Healthcare,
Manufacturing & Technology, Power, Product, Sales, Service, Telecomm, etc.




Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

7

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012


6.

ENVIRONMENTAL POLICY


We as an employee of “Magna Infotech Private Limited” are committed to f
ulfil

our environmental
commitments through the following actions:





Improve resource efficiency in energy and water consumption across Organization










Adopt the "3
-
R" (reduce, reuse and recycle) philosophy for all types of wastes toward prevention of
pollution and dispose of "inevitable" wastes, especially electronic waste, in line with regulatory
requirements or industry best practices













Promote "green procurement" to the maximum extent possible









Consider stakeholder expectations on our
environmental performance in the design of infrastructure,
operations, processes and solutions to the extent feasible





Set, monitor and review objectives and targets on an ongoing basis toward achieving continuous
improvement in environmental performance
and the overall environmental management system









Remain committed to complying with all the applicable environmental and related legal and other
requirements and, wherever feasible, enhance the prescribed standards in all other locations where
we
operate our business










Continue to publish on our environmental performance and our contribution to climate change
-
related issues through Magnet (Corporate magazine) and share this to other stakeholders through
our company website














Communicate the environmental policy to all employees, business associates and other stakeholders
and ensure that the policy is available to the public









Review the environmental policy and allied management systems periodically to ensure their
continu
ing applicability and relevance to our operations and evolving stakeholder expectations









Utilize natural and man
-
made resources both economically and conservatively.







Mentor our employees, vendors and stake holders by cascading our environmental in
itiatives and
adherence towards maintaining Green surroundings.






6.1

PURPOSE


The top Management has defined and documented its environmental policy in order to establish and
overall direction for E
nvironmental
M
anagement
S
ystem
.


6.2

APPROVAL







The Policy

approved by the Managing Director and reviewed
whenever a new methodology
in process
comes in to practice
.

(
A review when required is discussed
in MRM meetings and approved thereafter)


6.3

MOTIVE


Magna has established Environmental Policy to express our
commitment at all levels to continually
improve the effect of its products, activities and services.



Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

8

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012

6.4

COMPLIANCE


Complying with applicable legal regulations & organizational guide lines.


6.5

MILESTONE


Reducing
paper, power & water usage and
emission of
gases, e
-
waste & hazardous wastes
arising from
our operations and preventi
ng the environment from pollution.


6.6

METHODOLOGY


Conservation of resources through (3 R) reduction, reuse and recycling.


6.7

AWARENESS PROGRAMS


Promoting awareness among employees, cus
tomers, suppliers & other interested parties.

Magna’s
“Environmental Management policy” is accessible through the company’s website, besides this a topic
on
utilization of natural resources & its
conservative strategy on EMS is printed in

company magazine

“MAGNET” and shared among all stakeholders.


Refer to the below link for more information:

1.

Environmental Awareness Program

2.

Water Conservation

3.

Save Fuel Save Earth

4.

Think Green

5.

Magna’s Green
Initiatives

6.

Green Speak

7.

World Environment Day

8.

Global Green
Standards

9.

Little things that you can do for
Environment

10.

Green
Initiatives



6.8

CONTINUAL IMPROVEMEN
T


Magna
ensures

commitment to c
ontinual
i
mprovements in overall
Environmental
performance by
controlling and reducing impacts o
f significant Aspects & Hazards
, take all necessary measures to
prevent the environment from pollution

un
-
ambiguously.


6.9

FRAME

WORK


The policy
is considered as a frame work for setting environmental objectives and Targets.


6.10

DOCUMENTATION


Magna Management ensures that policy is understood, implemented and maintained at all levels of the
organization by communication.


7.

SCOPE OF THE ENVIRONMENTAL
MANAGEMENT

S


M/s. Magna Infotech Private Limited, Hyderabad core business activity
includes

New Client acquisitions,
IT
staffing

and resource augmentation for the organizations offering technology expertise.


The Environmental Management System
established in line with the Intern
ational Standard ISO 14001:
2008

in the organization encompasses all processes that go into the above said activities of the
company.


Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

9

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012


This manual defines the above system and acts as a reference to the practices adopted
and
methodology followed for its implementation.


The scope for

certification will be “
IT staffing Solutions, Client Acquisitions, Managed Services,
Skill Development and Staff Augmentation
”.


8.

CROSS REFERENCE OF DOCUMENTS WITH THE STANDARD


8.1

CROSS REFERENCE

TABLE


Sl. No

ISO
-

S
. No

Requirement

Ref. Of Manual

1

4

Environmental Management System Requirements

EMS Req.

2

4.1

General Requirements

EMS Gen Req.

3

4.2

Environmental Policy

MGN
-
EM
-
EMSPLY

4

4.3

Pl anni ng

Pl anni ng

5

4.3.1

Envi ronmental Aspects

MGN
-
EM
-
AI

6

4.3.2

Legal And Other Requirements

MGN


b䴠





T

4⸳.P

佢ject楶esⰠIa牧rt猠sn搠dr潧牡m⡳E

䵇k


b䴠





U

4⸴

䥭灬pmentat楯i⁁湤⁏灥牡t楯i

䵇k


b䴠




9

4.4.1

Res our c es, Rol es, Res pons i bi l i t y And Aut hor i t y

MGN


b䴠




10

4.4.2

Competence, Training And Awareness

MGN


b䴠




11

4.4.3

Communication

MGN


b䴠




12

4.4.4

Documentation

MGN


b䴠




13

4.4.5

Control Of Documents

MGN


b䴠


MSⰠIM

14

4.4.6

Operational Control

MGN


b䴠







4⸴.T

bme牧rncy⁐牥灡牥摮敳猠dn搠de獰潮獥

䵇k


b䴠




16

4.5

Checking

MGN


b䴠




17

4.5.1

Monitoring And Measurement

MGN


b䴠




18

4.5.2

Evaluation Of Compliance

MGN


b䴠




19

4.5.3

Nonconformity, Corrective And Preventive Action

MGN


b䴠


MT⸱P

20

4.5.4

Control Of Records

MGN


b䴠


MT⸱N

21

4.5.5

Internal Audit

MGN


b䴠


MTⰱO

22

4.6

Management Review

MGN


b䴠
-



23

---

Company site plan


MGN
-
EM
-
SP1

24

----

Company survey Map


MGN
-
EM
-
SP2

25

----

City Map


Google
-
Maps






Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

10

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012


9.

ENVIRONMENTAL MANAGEMENT SYSTEM


ENVIRONMENTAL MANAGEMENT SYSTEM REQUIREMENTS


9.1

GENERAL REQUIREMENTS


Magna has established and maintained Environmental Management System according to the


ISO 14001: 2004 standard requirements

























The business of
M/s.

Magna Infotech Private Limited

is “Client acquisition, IT
staffing

and
resource augmentation for the organizations offering technology expertise”. Organization has
proprietary
custom built
application
packages
named as
RADAR and SONAR to handle the total
recruitment process. Having the customized staffing strategy with
long standing relationship
s

with
industry’s best IT talent magna is a one stop solution for Human resource management.


Magna deliver tangible value to clients through:



Staffing solutions designed to add a strategic thrust to client’s competitiveness.

To

Provide right fit across the IT / ITES skill spectrum in all areas of domain expertise

competence in outsourcing professionals to manage the complete project cycle at the client's site

Understanding of client’s industries, markets and businesses


An ove
rview of the management system adopted by the organization
:


Based on the present market situation, the organization’s capability and potential for business, a
business plan for the ensuring block of period is prepared. This plan defines the objectives to
be
achieved during the period viz. quantum of business in terms of quantity or turn over, new products /
areas to enter, expansion of customer base, entry to new regions as well as objectives leading to
improvement of company’s performance and customer sat
isfaction. Adequacy of existing resources is
reviewed and additional resources provided where required.



Management Review


Checking




Environmental Policy

Planning

Implementation

And

Operation


Continual Improvement


Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

11

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012

The key processes identified by the company for this business are
Business process, HR Process,
Pur
chase process.
The supporting processes include
As
set management Process
where

processes
for monitoring, measurement and improvement, which are treated as extension of key processes, are
control of non
-
conforming product, corrective action and preventive action.


Brief description of the different process
es involved in the realization of the business plan and their
interaction are described below;


9.2

BUSINESS PROCESS


Marketing department interacts with potential IT Companies, understands their resource requirements
and environmental issues if found to be
within the company’s capabilities, submits quotation and
secures orders. Magna sourcing strategies are of two types. In regular sourcing it may be from Magna
Bench report, SONAR Data base, Job Portals (Naukri, Monster etc.,), Job Postings and reference fro
m
candidates. In alternative sourcing strategy deals with Social networking Sites (LinkedIn, Twitter,
Quickr etc.,), Skill groups and forums (Techgig, Cite HR etc.,). Awareness creating as well as
verification of EMS requirements at client places. Detailed

Business process is ensured with the
requirements of EMS. Procedure is enclosed in MGN
-
EM
-
BP.


9.3

HR & ADMIN PROCESS


HR is the core process in Magna. Requirement gathering is key of the Magna’s business and tries to
close all requirements. Understanding the

client and understanding the requirements are next step of
the process. Requirements are in terms of Job description, skill sets, criticality of the requirement etc.
Next step of process is sourcing, screening and validation of the profiles by internal bu
siness team.
Validation is done in 3, 4 steps and selected candidates are submitted to clients. After client interview
selected candidates are issued offer letter and such candidates On boarding is done. HR Team will take
care of leaves, remuneration and a
ll other issues who are working in different locations at client places.
HR also ensures the EMS awareness and competency of the candidates. Admin


Manager is
responsible for all maintenance activities like power, water, energy etc. He is also responsibl
e for
compliance of Legal and other requirements and disposal E
-
Waste management. Also responsible for
any emergency situation in the organization. Detailed procedure is enclosed in MGN
-
EM
-
HR.


9.4

PURCHASE PROCESS


Manager


Admin is responsible for Procureme
nts of
all items

except the Hardware and software
requirements. Suppliers are evaluated and selected based on defined criteria. Materials are procured
form those suppliers only. Their performance is periodically monitored and actions as described in the
Pr
ocedure for Purchasing are taken. LEAD ACID BATTERIES are disposed to the authorized dealer and
in exchange new batteries are purchased. When
raising

the purchase order all the EMS norms are to be
ensured. Detailed procedure is enclosed in MGN
-
EM
-
PP.


9.5

ASSE
T MANAGEMENT PROCESS


Asset management process includes creating of assets, allocation of assets, view assets, repair assets,
recover assets, request for assets, disposal of assets etc. Asset procurement and control of asset
movement is also part of this d
epartment. Detailed procedure is enclosed in MGN
-
EM
-
AM.


10.

PLANNING


10.1

ENVIRONMENTAL ASPECT




We perform
systematic environmental aspects



impacts identification as a way to understand risk
status of our organization and as an input to review our environment objectives and policy.



Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

12

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012



Aspect identification and impact assessment is performed before starting and closing any new
project or modif
ication of existing process activities, products and services. These are ongoing
exercises.




Aspect identification and impact assessment will be a part of the commissioning report of any new
equipment.




Routine and non
-
routine activities, activities of all

individuals, which can be directly or indirectly
attributed to the organizations activities, are considered during aspect identification. Direct aspects
are the aspects over which the company can be expected to have an influence.




It is ensured that the e
mployees whose actions affect environment are made aware of the same
and that he / she participates in the identification process.




Employees are encouraged to identify hazard around their working area and in their daily working
so that sufficient hazard i
dentification and continual improvement of working environment can be
ensured.




Procedures exist for identification and rating of environmental aspects, Hazards and their
associated impacts & risks. Responsibilities for this are also detailed in the proced
ure.




The MR organizes the aspect identification, impact assessment and control inside the organization
along with the department head / representative trained in the Aspect / Impact study.




Relevant suggestions of risk assessment and control from relevant

specialist are collected during
impact assessment and provide control method.




On the basis of the rating system detailed in the procedure, significant aspects are considered for
setting objectives and targets. This is reviewed during the Management Revie
w meeting.




It is ensured that the impacts that cannot be eliminated are controlled. Measures that are
implemented are proactive rather than reactive.




Planned audits and periodical inspections are performed for the effectiveness of impact control.




All R
ecords of hazard aspect identification risk and impact assessment and the




Effectiveness of risk control
is

kept for a period of 3 years for reference purposes.



Special procedures, wherever appropriate are maintained to provide guidelines for certain

activities.


10.2

REFERENCE FORMATS


Aspect / Impact study.

MGN
-
EM
-
F
-
AI


10.3

LEGAL AND OTHER REQU
IREMENTS




Relevant legal & other requirements are compiled as a specification to assess the environmental
impacts identified.




Responsibilities for legal and other Req
uirements are clarified at various functions and levels
within

Magna.




The HR Manager, compliance Manager and other relevant functional heads are responsible to
identify the relevant legal and regulatory information. These are compiled by the MR as a list
of
Legal and other requirements and are systematically reviewed during internal audits.


Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

13

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012



The relevant legal and other requirements are accessed & identified through one or more of the
following sources.




Publication on ‘Environmental Legislation’s applicabl
e for the country.




Interaction with the Regional offices of the Ministry of Environment and Forests, State Pollution
Control Boards.










Through industry association.








Appropriate professional services (consulting agencies)








Specialized EMS
training programs or seminars.


10.4

CHANGES TRACKING


Keeping Track Of Changes to Legal & Other Requirements




Any changes to the legal and other requirements are accessed through sources indicated.




On identification of the changes, the MR updates the ‘Regist
er of legal and other



requirements’.




Communication of Relevant Information on Legal & Other Requirements To Employees




The MR ensures communication of relevant legal and other requirements by one more of the
following means:




Display on the Company noti
ce board.



Communication Circulars.



Communication meeting


Formal and informal.



Training Programs


In house and external, Seminars and Conferences.



Management Review Meeting.



Compliance to legal and other requirements is one of the agenda in the
Management Review
meeting.




Legal and other requirements are recorded in a format


MGN
-
EM
-
F
-
LEG.





Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

14

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012


10.5

OBJECTIVES, TARGETS
AND PROGRAMMES


Magna maintains documented Environmental objectives at relevant functions and Levels of the
organization.


The enviro
nmental objectives are qualified and based on


a.

Results of Environmental Aspects identification, impact assessment.

b.

Legal and other requirements.

c.

Financial, Technical, Operational and Business Requirements.

d.

Expectations of employee and interested parties

e.

A
nalysis of historical performance of environment.

f.

Past records of environmental non
-
conformance, accidents, incidents and property damage.

g.

Results of Management Review.

h.

Correct performance of the identified significant Hazards and Aspects and other
Environ
mental indicators covered by legal requirements are measured and compiled by the
relevant functional Heads.


10.6

ENVIRONMENTAL OBJECT
IVE OF THE CURRENT Y
EAR




Study of Scope 1 and Scope 2 GHG emissions at different levels and different work locations within
Magna and study of the feasibility for reduction.




Segregation of E
-
Waste Management.



Awareness Training to all employees.



Detailed study of noise levels in all work stations and ensure implementation.



Ensuring compliance with applicable Legal and other re
quirements.



Rain water harvesting.



Monitoring of consumption of Natural resources conservation like paper, water and power.



These company objectives are communicated to interested parties through this manual and also
through organizations communication mec
hanism.




The objective and Targets are reviewed and revised during the Quarterly Management Review
Meetings and also through monthly reporting on the performance of the indicators.




Environmental Management Program(s)



Environmental Management programmes ar
e developed for all identified objectives and Targets,
which are developed in line with the environmental policy. Documented Management Programs are
maintained indicating objectives and Targets.




Each EMP has responsibility identified at the
overall

level.

However tasks within the program have
responsibilities detained at appropriate levels of accomplishing the tasks on the time frame
stipulated. All the EMP Programmes are recorded in MGN
-
EM
-
F
-
EMP.




The EMPs are prepared on consultations and deliberations a
t these levels on the technical
feasibility, resources availability, priorities and the time commitments.



Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

15

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012




The program also has a performance indicator to monitor the progress made in achieving the set
targets.











The progress made on the program is

reviewed during the Quarterly Management Review meeting.









Suitable Records are maintained for periodic inspection and monitoring progress on the program.



Following general guide lines that could be followed wherever practically feasible for developme
nt
of programs related to new or modified activities, products or services.



11.

IMPLEMENTATION AND OPERATION


11.1

ORGANIZATION CHART




11.2

RESOURCES, ROLES, RE
SPONSIBILITY AND AUT
HORITY


a)

MANAGING DIRECTOR & CHIEF EXECUTIVE OFFICER

b)

DGM HR & COMPLIANCE

c)

MANAGEMENT
REPRESENTATIVES

d)

PROCESS MANAGER


HR

e)

PROCESS MANAGER


BUSINESS

f)

PROCESS MANAGER


ASSET

MANAGEMENT (GENERAL ADMINISTRATION & SYSTEM
ADMINISTRATION)


Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

16

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012

g)

PROCESS MANAGER


PURCHASE

(GENERAL ADMINISTRATION & SYSTEM
ADMINISTRATION)


11.3

MANAGING
DIRECTOR &

CHIEF EXECUTIVE OFFICER




Strategic Business Development and work towards the financial allocation for the EMS
implementation of the company.








Decide on future Expansion plans w.r.t. EMS compliance.



General and overall management of the company.



Respon
sible for providing direction for implementation of EMS.



Contributing to the ecologically sustainable business growth.



Approval of Environmental policy.



Formulate Policies towards implementation of Total Quality Management systems in the whole life
cycle b
usiness process within the Organization.







Lead a team of professionals to implement EMS policy, objectives and systems in the organization



Review the Environmental Management System periodically and ensure continual development plan
is adhere to be acti
ve.




Overall administration of the Company.



Governing Sourcing & Production activities w.r.t EMS.



Review the performance of the Environmental System at appropriate intervals.



Implement training needs


11.4

DGM HR & COMPLIANCE




Ensure that documents are ready
and accessible before hand



Ensure that audit trails are duly accomplished



Corrective and Preventive action taken if needed


11.5

MANAGEMENT REPRESENTATIVES




Effective implementation of the Environmental Management System.



Maintaining the document control mechan
ism
.



Periodic reviews by means of Internal & External Audits.



Interact with all concerned [Internal & External] with reference to this EMS.



Plan and coordinate in implementation of Corrective and Preventive action as deemed necessary.



Ensure that all membe
rs of the company practice and implement the system.



Report to Top Management at regular intervals on the performance of EMS.



Coordinate and ensure Management Review Meetings are held at regular defined intervals.



Ensuring the promotion of awareness of
customer requirements w.r.t. to EMS throughout the
organization.




Representation of EMS objectives, Programs through statistical process control.


Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

17

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012


11.6

PROCESS MANAGER


HR




Ensuring the identification of environmental aspects, impacts, and formulation of envir
onmental
programs.




Monitoring the implementation of environmental programs.



Identification of training needs related to EMS.



Responsible for immediate attention to any emergency situations.



Responsible for waste management.



Responsible for compliance of L
egal and other Requirements.


11.7

PROCESS MANAGER


BUSINESS




Ensuring the identification of environmental aspects, impacts, and formulation of environmental
programs.




Monitoring the implementation of environmental programs.



Identification of training needs
related to EMS.



Responsible for immediate attention to any emergency situations.



Ensuring the EMS awareness while recruiting.


11.8

PROCESS MANAGER


ASSET




Ensuring the identification of environmental aspects, impacts, and formulation of environmental
programs
.




Monitoring the implementation of environmental programs.



Identification of training needs related to EMS.



Responsible for immediate attention to any emergency situations.



Responsible for disposable of E
-

waste management.


11.9

PROCESS MANAGER


PURCHASE




En
suring the identification of environmental aspects, impacts, and formulation of environmental
programs.




Monitoring the implementation of environmental programs.



Identification of training needs related to EMS.



Responsible for immediate attention to any
emergency situations.



Ensuring the maintenance and disposal of Hazardous materials


11.10

PROCESS EXECUTIVES
-

SYSTEM ADMIN




Interacting with the Sr. Manager and attending to complaints and queries.



If any sys
-
admin technical problems, informing the second level

support (technical) for corrective
action.


Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

18

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012




Communicating between the second level support and the team member.



Acting as an interface between the end user and the sys
-
admin team. Interacting with the client for
clarifications in the process of work and f
ollow up for procuring the needed inputs from the client.
Communicating the same to the web designer and ensuring that the requirements are met with.





Visiting the clients whenever necessary.



Follow up for queries



Uploading the Ticketing information.



Acqu
iring regular feedback from the end users.



Server management, which includes working on Linux Servers, creating virtual sites, primary and
secondary DNS and creation of email ids for all the domains, registered with Magna Infotech.




Solving all sys
-
admin related problems mentioned above.



Quality check and testing of the web sites before and after uploading.



Interacting with HR and end users whenever necessary.



Documentation of the data related to the servers and services offered to
the all clients of Magna
Infotech









Responsible for Hardware and Software activities of organization.




Capacity planning as per the organizational business requirements.



Maintain contract agreements with the service providers.



Maintain updating and dis
posal systems in the company.


11.11

COMPENTENCE, TRAINING & AWARENESS




People involvement motivation and training are considered important for effective implementation
of the Environmental Management system.







The knowledge and skills required for achieving e
nvironmental objectives are considered in
selection, recruitment training, skills development and ongoing education




Personnel employed in processes exposed to hazards or risks in their work are trained such that
the procedures that control the hazards com
petence to handle accidents & emergencies.




Two types of training are provided for implementation of EMS.

a.

Awareness Training

b.

Competence Training




Awareness Training is given to all levels of employees in the company and to new employees.



The subjects for
awareness training include.



Basic concepts of safety and environment.



Importance of conformance to EMS policy, objectives, Targets, Procedures and other requirements.



Actual / potential significant safety hazards and environmental impacts at the organizati
onal level.



The risks & aspects all their work and relevant control methods are clearly explained.


Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

19

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012



Roles, Responsibility and Authority in EMS.



Impact their activities can have on the environment or the risk they are exposed to it performed
incorrectly.




Em
ergency Plans.



When contract employees are employed it is ensured that they are appraised at the requirements
under EMS for their activities.




Competence training is provided to personnel involved in managing significant safety hazards and
environmental as
pects. The extent of competence training is required is dependent on their
education, training and / or experience.




The effectiveness of training given is monitored through on
-
the job evaluation and internal/external
audits.





Training plan is reviewed
during internal/external audits and in Management Review meetings for
its compliance, effectiveness and modified as needed.




A documented quality system procedure for identifying, imparting and recording of training needs
is maintained.




All training recor
ds are maintained by HR and are part of the SONAR and RADAR Package.


11.12

COMMUNICATION




Magna encourages participation in good environmental practices and support to our policy and
objectives, from all those affected by our operations by a process of
communication.




Information those are relevant to communication.



Environmental Policy and objectives.



Management system Documentation.



Hazards and Non Hazards materials disposal.



Definitions of roles and responsibilities.



Training programs.



For having a
good communication, employees are recommended to become a member of SCM.




MR is at the disposal of employees and interested parties for any consultation on the law,
regulation or internal specification relevant to their working environment and operations.




All process owners and managers are required to consult over the changes affecting work place
equipment, materials, wastes, technologies, processes, procedures or work patterns.




Magna ensures communication of legal requirements or other organizational s
pecification/
requirements to relevant functions / departments and modifies the operations, wherever required
on time according to law regulation and specifications.




Communication is recognized as one of the key tools for the effective implementation and
maintenance of EMS.




Two categories of communication exist for EMS.



Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

20

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012

11.13

INTERNAL COMMUNICATION


Internal communication on EMS is being done through





Training on the policy which is also displayed at prominent locations throughout the organization.





Communi
cation & Participation in setting & achieving environmental objectives, targets and
programs.




Management review meetings


to monitor the progress of continual improvement program.




Internal Audits


where audit results are discussed during the closing
meeting for the audit.


11.14

EXTERNAL COMMUNICATION


MR receives and records all external communication related to concerns in a Register. This includes
communication with the following interested parties (not exhaustive)




Customers



Local Community



Environmenta
lists



Suppliers



Competitors



Banks and Insurances



Regulatory agencies



General Public



Media



The communication on Environmental concern so received is acknowledged and analyzed for their
impact. All analysis carried out will as far as possible, have a scienti
fic approach substantiated by
data and to ensure legal compliance.




Based on the significance of the impact, communication is prioritized and a response is given on.



The organizations views on issue



The proposed action plan and the time required



Any other
relevant information.



The decision taken and the follow
-
up details are recorded in the same register.


11.15

REFERENCE FORMATS


Minutes of Meeting


MGN
-
EM
-
F
-
MRM


11.16

DOCUMENTATION


EMS documentation comprises of:




Description of EMS and interaction of its elements



Conventions on Policy, objectives and Targets



Information on significant EMS Aspects.


Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

21

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012



Information on processes, structure and internal, external standards of organization



Emergency plans for the site


Following criteria apply to the documentation




Impacts
of a decision on the environment have to be clearly defined.



Necessity to demonstrate compliance with Legal requirements and other obligations


12.

CONTROL OF DOCUMENTS


The Documentation and control of Documents mechanism is clearly explained in the MGN
-
EM
-
CO
D

The documentation procedure with authorizations is clearly explained. This is applicable for
maintenance of Documents and control of Documents in the Environmental Management System.


12.1

REFERENCE FORMATS




Master List of Documents
---
MGN

EM
-
F
-
MLD



Authoriz
ed Change Note
---
MGN
-
EM
-
F
-
CAN



Distribution list of documents
---
MGN
-
EM
-
F
-
DLD


13.

OPERATIONAL CONTROL


Document name:
MGN
-
EM
-
OCP
, Operational control procedure clearly defines the process of handling
aspects and activities which causes significant impact(s)
to the environment.



The
process briefs

the instructions to control or minimize the significant impact(s).





Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

22

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012


14.

EMERGENCY PREPAREDNESS AND RESPONSE TEAM




The significant hazards and aspects relating to goods and services provided by suppliers and
contractors are included while identifying the aspects for setting objectives and targets.




MR is responsible for identification of Aspects / Impacts relating to suppliers and contractors
concerned Department head provide necessary support in this activity
.




As a policy, Magna, over a period of time, would prefer to procure goods and services from such
suppliers / contractors whose operations are environment friendly.




With the above objective, suppliers and contractors are invite for training sessions (wh
erever
practices) or for one
-
to
-
one discussions to brief them about the requirements, concepts and the
significant hazards and aspects associated with their
products

and services.




Records of such training / discussions are held by HR in the form of traini
ng records.




All existing / new suppliers and contractors are assessed for their commitment to safety &
Environment by way of a questionnaire, continuous dialogue is held with the objective at influencing
them to provide safe & environment friendly product
s and services to Magna.


15.1

ACCIDENTS AND INCIDENTS




All employees have the responsibility to report accidents or incidents immediately after it has
occurred to their direct supervisor and assist in safeguarding the scene of accident or incident.




They also
have the responsibility to follow emergency response procedure to mitigate the
consequences arising from accidents and incidents. Provide conformation for later investigation.




Head HR is responsible to organize investigation or incident. Supported by rele
vant department
managers and specialists.




Accident investigation and reporting forms are available which enables gathering sufficient
information for analysis and necessary corrective and preventive action.



15.2

REFERENCES FORMATS




List of Emergency contacts
. MGN
-
EM
-
F
-
EMC



List of fire extinguishers.
-
MGN
-
EM
-
F
-
LFE



ENT / EXIT Lay outs.


MGN
-
EM
-
ENI


15.

CHECKING


16.1

MONITORING AND MEASUREMENT




The key characteristics at the operations and activities that can have a significant impact on
environment are monitored and
measured. These are known as performance indicators.




Apart from the management progra
m
s Magna also identifies proactive and reactive indicators to
monitor the performance on environment.




The following parameters list is monitored and measured at certain
frequency with


Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

23

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012



responsibility at the concerned Department Head / MR



Legal and other Requirements. (Ref clause No:4.3.2)



Objectives, Targets & Program
s



E
-
Waste (Hazardous / Non Hazardous) Monitoring.



Training Program
s Effectiveness.



Emergency Situations.



I
nternal / External Audit Results.



No. of Suggestions from employees (internal & external)



Mo
ck Drill Review points.



The
frequency of monitoring and measurement is decided based on our environmental management
system requirements, time from of the targets a
nd statutory requirement, it any.




The performance indicators are monitored and measured & values are recorded in appropriate
formats.




Periodical Report on the status is complied and taken up for discussion during management review
meetings.




Instruments,

equipments used for monitoring and measuring are calibrated at suitable intervals. The
calibration details are documented in the Quality Management System Procedure.




Compliance to legislation is periodically evaluated, reviewed and discussed in the manag
ement
review meeting.




Periodical System audit is performed according to ISO 14001 to check it the existing system can
meet the requirements of all interested parties and system requirements.




All records for environmental performance are kept for referenc
e and investigation. The retention
periods for these records are detained at the appropriate procedure.


16.2

EVALUATION OF COMPLIANCE




The relevant legal and other requirements are recorded in the format of Legal and other
requirements.




These identified Legal

and other requirements are periodically evaluated for compliance by Head HR
in Co
-
ordination with Dept. Head and MR.




Records of the periodical evaluation are maintained. The summary of these reports is discussed in
Management review meeting.




Magna can e
valuate compliance with other requirements to which it subscribes when or where ever
it is required. The evaluation of legal compliance can be combined with evaluation of compliance of
other requirements.


16.3

NON CONFORMITY, CORRECTIVE ACTION AND PREVENTIVE A
CTION




The process of identifying and correcting non conformances and taking corrective action and
preventive action the procedure is clearly explained in MGN
-
EM
-
NCP


16.4

THE NON CONFORMANCES RELATED TO EMS



Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

24

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012



Deviations from the process



Environmental
performance indicators



Not Meeting the objectives / Targets



Deviations from detained Environmental Management program



Violate legal and other requirements noticed during the operations



Internal / External Audit observation.



Internal / External communicatio
n results.



Not meeting the training requirements.


16.

CONTROL OF RECORDS


It is ensured that all records maintained as evidence of system being followed are legible, readily
identifiable, retrievable, safely preserved and destroyed after expiry of defined ret
ention period.
Procedure for Control of Records describes the controls exercised in MGN
-
EM
-
COR.


17.

INTERNAL AUDIT


The organization conducts Internal Audits once in every three months to ascertain whether the
Environmental management system


a)

Conforms to
planned arrangements to the requirements of the international standard and to
the Environmental management system established by the organization


b)

Is effectively implemented and maintained.


c)

The audits are planned and organized by the MR according to proce
dure for Internal Audit


d)

MR prepares the audit reports for presentation for review in MRM.


e)

The auditees shall ensure that actions are taken without undue delay to eliminate detected
non
-
conformities and their causes. Follow
-
up activities shall verify th
e actions taken. The
methodology adopted is described in the Procedur
e for Internal Audit in MGN
-
EM
-
IA





Prepared by: Manikanth V

Issued By: Mallinath CRK

Approved by: Pradeep K Mittal


(
MD & CEO
)

Revision No:
4

Date

of Issue
:
29
-
Aug
-
2012

Document name:
Environmental Management System


Policy Manual

Page

25

of
26




ENVIRONME
NTAL MANAGEMENT SYSTEM


POLICY

VERSION 1



2012

18.

MANAGEMENT REVIEW


19.1

PROCESS


Environmental Management system established in accordance with all the requirements of ISO
14001:2004 standard are systema
tically reviewed every q
uarter (or more frequently)
for its continuing
suitability adequacy and effectiveness by the executive management.


19.2

ASSESSMENT


The situation is also reviewed based on developments in manufacturing requirements and
environment
modifications.


19.3

MANAGERIAL ADVICE


Managing Director is the chair person of the meeting and MR convenes these meeting.


19.4

ACTIONALBLE ITEM


Heads of Departments and other identified department representatives attend the review meetings. In
addition any other

may be requested to attend the meeting as decided by MR.


19.5

POINTS ADDRESSED


The management review shall address all inputs like possible need for changes to policy, objectives
and other elements of the environmental management system, audit results, chang
ing circumstances
and the commitment to continual improvement.


19.6

PREVENTIVE ACTIONS AND CORRECTIVE MEASURES


MR ensures communication of the result of management review to all concern, interested parties and
follows up the improvement actions and validates
the effectiveness.