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Scholarly Communication in a Digital
World: the Role of the Digital Repository
at the Raman Research Institute



Girija Srinivasan, Y.M. Patil and Jacob Rajan



Raman Research Institute, Bangalore.



International Conference on Semantic Web & Digital
Libraries (ICSD
-
2007), February 21
-
23, 2007,
Bangalore.

ICSD
-
2007, Feb 21
-
23, Bangalroe

Birth of the RRI Digital
Repository


We have a large collection of newspaper
clippings about Raman dating back to the
1930s.


We have a complete set of all RRI papers in
the pdf format from 1971.


We were keen to make all these documents
accessible not only on our Intranet but also
on the Internet. This way we could also
support the Open
-
Access movement

ICSD
-
2007, Feb 21
-
23, Bangalroe

RRI Digital Repository


some
milestones

April 2005


Test installation of DSpace

July 2005


Dedicated server

March 2006

The repository was
launched on the internet

Registered with OAISTER and ROAR
soon after.

ICSD
-
2007, Feb 21
-
23, Bangalroe

ICSD
-
2007, Feb 21
-
23, Bangalroe

Current Configuration of the RRI
Digital Repository

As on 20
th

February 2007

Home URL:
http://dspace.rri.res.in/

IR Software: Dspace Version 1.3.2


Software: CentOS 4.0 Linux,




Apache Tomcat 5.5.9,




Apache Ant 1.6.5,


PostgreSQL 8.0.0,


Sun Java JDK 1.5.0_01


Server: Intel Pentium 4 CPU 3.00GHz, 1GB RAM,


160GB SATA Mirrored Hard disks



ICSD
-
2007, Feb 21
-
23, Bangalroe

ICSD
-
2007, Feb 21
-
23, Bangalroe

Policies & Guidelines


Ours will be an
Omnibus Repository

containing different types of documents.


Any faculty member or student of RRI may
submit/post documents.


But to start with, the project team (which
comprises all the library staff) will add the
documents to the repository after
checking copyright clearance, correct
format & metadata.

ICSD
-
2007, Feb 21
-
23, Bangalroe

ICSD
-
2007, Feb 21
-
23, Bangalroe

Policies & Guidelines
(contd)


We will provide open access to the full
-
text of
papers (in the permitted format) wherever
possible.


Where this is not possible, we will restrict access
to the full
-
text and make only the bibliographic
details available. If possible, we will also provide
a link to an alternative location, e.g. on a
publisher

s site.



In case an open
-
access version is available at
arXiv.org or at any other website, we will give a
link to it in the alternative location.

ICSD
-
2007, Feb 21
-
23, Bangalroe

ICSD
-
2007, Feb 21
-
23, Bangalroe

Content Development: the
Biggest Challenge


At RRI,

we have used the following
strategies to develop content.


1.
General promotional activities

2.
Mediated depositing services

3.
Content harvesting

4.
Usage information

5.
Self
-
archiving policies


ICSD
-
2007, Feb 21
-
23, Bangalroe

1.
General promotional activities


Personal interaction with several faculty
and members of library committee.


Announcement through email and
notice boards in RRI.


Online information is made available on
the repository homepage.


Periodic emails about the progress
made.

ICSD
-
2007, Feb 21
-
23, Bangalroe

2. Mediated Deposit


At RRI, almost the entire content has been
added by the project team on behalf of the
authors


First to be added were the newspaper
clippings


Next, papers whose publishers gave
permission to host the published pdfs (Indian
Academy of Sciences, American Physical
Society, American Institute of Physics, IEEE)

ICSD
-
2007, Feb 21
-
23, Bangalroe

3. Content Harvesting


Searching for articles which are already
open
-
access in the web and adding them to
the repository e.g.



Authors


personal web pages


Publisher

s websites


NASA ADS


arXiv.org



Even if we don

t have permission to host these
articles on our repository, we have linked to the
above alternative locations.

ICSD
-
2007, Feb 21
-
23, Bangalroe

4. Usage/citation Information


Statistics are available on our repository
page


We have future plans to implement the
University of Minho statistics add
-
on


for more user
-
friendly statistics






ICSD
-
2007, Feb 21
-
23, Bangalroe

ICSD
-
2007, Feb 21
-
23, Bangalroe

ICSD
-
2007, Feb 21
-
23, Bangalroe

5. Self
-
archiving policies


Many RRI authors have been following
the self
-
archiving tradition established in
the fields of physics and astronomy by
depositing their papers in arXiv.org.


The earliest open
-
access RRI paper in
arXiv.org is dated 1995!

ICSD
-
2007, Feb 21
-
23, Bangalroe

Conclusions


It supports the open access movement and
plays a vital role in the scholarly
communication process;


It collects and preserves all the publications
of the institute in a central place;


It adds one more dimension to the
information services provided by the library.

ICSD
-
2007, Feb 21
-
23, Bangalroe


Thank you!